HomeMy WebLinkAboutAssistant Facilities ManagerUpdated: March 2024
CITY OF IOWA CITY – JOB DESCRIPTION
Posi�on Title: Assistant Facili�es Manager
Department: Parks & Recrea�on
Division: Government Buildings
Supervisor: Facili�es Manager
FLSA: Exempt
Civil Service: Yes
Pay Grade: 27
Job Number: 2726
Job Summary
Assists with organizing, direc�ng and supervising the opera�onal, financial and personnel
ac�vi�es involved in the maintenance and development of City buildings. Tracks and analyzes
city facility energy use data and implements building projects and programs which increase
facility energy efficiency.
Essen�al Job Du�es and Responsibili�es
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Assists in es�ma�ng and coordina�ng labor, equipment and materials for building and
maintenance projects.
• Fills out incident reports for on-the-job incidents/injuries as they occur.
• Implements building projects and programs which increase facility energy efficiency
including construc�on inspec�on, analysis and inves�ga�on of facility projects.
• Plans, assigns and reviews the work of staff in the construc�on, maintenance and
custodian du�es of Government Building opera�ons.
• Reviews and approves staff �me entry in �me and atendance system.
• Monitors equipment condi�ons, coordinates repair ac�vi�es and implements
opera�onal changes to increase energy efficiency.
• Assists with oversight and scheduling of various contracts and contracted work within
the division and serves as department liaison to assigned construc�on projects.
• Assists in planning of new facili�es, including plans related to design layout, equipment
and energy and water use.
• Responds to facility needs and emergency work such as project issues, hea�ng/cooling,
plumbing, electrical, swimming pool and splash pad sanita�on, emergency alarms and
weather events.
• Assists in the development of division budget requests and energy efficiency and
sustainability goals, and monitors budget expenditures.
• Listens and responds to complaints, sugges�ons and ideas from the general public
regarding division ac�vi�es.
• Assists with overseeing inter-division/department coordina�on.
• Serves as ac�ng Facili�es Manager when assigned.
Updated: March 2024
• Conducts self in a manner which promotes and supports diversity and inclusivity in the
workplace and community.
• Performs other du�es as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• Associate’s degree from an accredited educational institution and one year of related
experience; or three years of related experience and/or equivalent combination of
education and experience. Experience in facility maintenance, facility management,
architecture studies, construction management, mechanical engineering, or related.
• Cer�fied Pool Operators cer�fica�on within 6 months of hire. Valid State of Iowa driver's
license with sa�sfactory driving record. Must be 18 years of age. Must pass criminal
background check. FBI fingerprint screening will be required for facility access to Iowa
City Police Department.
Preferred Education, Experience, Certification/Licensure, Other
• Bachelor’s degree from an accredited educational institution; or four years of related
experience and/or equivalent combination of education and experience. Degree in
Construc�on Management, Industrial Maintenance, or related.
• Cer�fica�ons or license in the areas of HVAC, building construc�on, plumbing, electrical
and swimming pool maintenance.
Knowledge, Skills, and Abili�es
• Ability to calculate figures and amounts such as discounts, propor�ons, percentages,
area, circumference, and volume.
• Ability to collect and evaluate numerical data.
• Ability to create and explain reports.
• Ability to interpret a variety of instruc�ons furnished in writen, oral, diagram, or
schedule form.
• Ability to make analy�cal decisions based on department policy statements.
• Ability to read and interpret documents such as safety rules, opera�ng and maintenance
instruc�ons, and procedure manuals.
• Ability to read and understand technical materials, reports and journals, safety rules,
opera�ng and maintenance instruc�ons, and procedure manuals.
• Ability to reliably and predictably carry out du�es.
• Ability to solve prac�cal problems and deal with a variety of concrete variables in
situa�ons where only limited standardiza�on exists.
• Ability to speak effec�vely before groups of customers or employees of organiza�on.
• Ability to write rou�ne reports and correspondence.
• Knowledge of facility maintenance, HVAC, and the administra�on of principles,
techniques, and methods of providing public facili�es.
• Knowledge of greenhouse gas reduc�on and environmental ini�a�ves rela�ng to facility
design and opera�ons.
• Knowledge of spreadsheet and/or energy tracking so�ware.
Updated: March 2024
• Skill in planning, implementa�on, and technical knowledge of facility management and
maintaining posi�ve public rela�ons.
• Skill in using computers and applicable so�ware applica�ons (Microso� Office – Word,
Excel, Outlook).
Supervision
Involves leadership role such as regularly guiding, training, and providing direction to
permanent staff in completing daily tasks and assignments. May perform additional supervisory
duties at the direction of the Department or Division Head to include disciplinary action,
assisting with hiring or firing, and writing or delivering performance reviews.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
While performing the duties of this job, the employee is occasionally exposed to moving
mechanical parts, high or precarious places, fumes or airborne particles, toxic or caustic
chemicals, risk of electrical shock, vibration, confined space, and traffic hazards. The employee
is occasionally exposed to outside weather conditions, dampness, direct sunlight, dust, pollen,
insect stings, and animals. The noise level in the work environment is usually loud. Involves
some exposure to stress due to the work environment and/or crisis situations.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Updated: March 2024
Reviewed/Approved by: Juli Seydell Johnson, Parks & Recrea�on Director (4/2024)
I have read and understand the duties and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
________________________________ __________________