HomeMy WebLinkAboutGrant Management Specialist
Updated: March 2024
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Grant Management Specialist
Department: City Manager’s Office
Division: City Manager’s Office
Supervisor: City Manager
FLSA: Exempt
Civil Service: Yes
Pay Grade: 26
Job Number: 2616
Job Summary
This position supports the entire City organization by proactively researching and leading
application teams for state, federal and private grant opportunities. The position collects and
analyzes relevant community and organizational data that supports grant applications and can
take a lead or support role in writing and compiling the full grant application. Responsibilities
also include maintaining a master grant file, developing compliance checklists and working with
City Departments to ensure all requirements are met. Internal and external stakeholder
collaboration is required to best support grant applications and compliance.
Essential Job Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Researches and identifies grant opportunities that support City strategic goals and core
operational needs.
• Maintains a working list of state, federal and private grant sources and continually
monitors such resources for new opportunities.
• Collaborates with other City departments to gather information needed to support
successful grant applications.
• Prepares grant applications in collaboration with other City staff through development
of persuasive narratives, relevant data and stakeholder support.
• Researches and analyzes internal and external data sources and communicates the
findings effectively to bolster grant applications.
• Assists in maintaining positive relationships with government agencies and officials,
other grant making entities and local partners that can reinforce support for City grant
applications.
• Maintains a centralized list of grants and keeps relevant parties informed of compliance
requirements, key deadlines and necessary reporting.
• Assists with preparing grant draws and reporting when needed.
• Monitors grant budgets and coordinates with City departments and Finance staff to
ensure common understanding of grant status.
• Helps communicate the impact of grants received and keeps relevant stakeholders
informed of grant impacts.
Updated: March 2024
• Provides training to City staff on grant processes, compliance techniques and best
practices for grant management.
• Conducts self in a manner which promotes and supports diversity and inclusivity in the
workplace and community.
• Performs other duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• Bachelor’s degree from an accredited educational institution; or four years of related
experience and/or equivalent combination of education and experience. Degree or
coursework in Business, Public Administration, Journalism, or Communication.
Experience in grant writing.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Bachelor’s degree from an accredited educational institution and one year of related
experience; or six years of related experience and/or equivalent combination of
education and experience.
Knowledge, Skills, and Abilities
• Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages.
• Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
• Ability to read and understand technical materials, federal/state/local regulations, grant
guidelines and requirements, and government regulations.
• Ability to reliably and predictably carry out duties.
• Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists.
• Ability to write grant proposals, reports and business correspondence.
• Skill in organizing files and records.
• Skill in project management.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook).
Supervision
No supervision of direct reports.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Updated: March 2024
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Geoff Fruin, City Manager (4/2024)
I have read and understand the duties and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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