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HomeMy WebLinkAboutRecreation Program Supervisor - Special Events & CommunicationsUpdated: March 2024 CITY OF IOWA CITY – JOB DESCRIPTION Posi�on Title: Recrea�on Program Supervisor – Special Events & Communica�ons Department: Parks & Recrea�on Division: Recrea�on Supervisor: Recrea�on Superintendent FLSA: Exempt Civil Service: Yes Pay Grade: 14 Job Number: 1402 Job Summary Under general direc�on, performs professional du�es which involve engaging the community to a broad range of Parks and Recrea�on programs, services, and facili�es for the general public including arts, socializa�on, science and nature, sports, aqua�cs, wellness, and special events, including programs for persons with disabili�es and youth-at-risk. Develops strategic communica�ons to enhance department brand and community engagement through special events and a variety of media. Essen�al Job Du�es and Responsibili�es The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Develops and sustains community rela�onships and iden�fies poten�al new users to increase program par�cipa�on and support. • Develops and implements special events for the Parks & Recrea�on Department including four or more large community events per year and several smaller events such as ribbon cu�ngs, grand openings and neighborhood gatherings. • Manages and promotes Farmer’s Market. • Recommends and implements policies and establishes processes, goals and objec�ves. • Interprets and enforces department rules and regula�ons for staff and public. • Evaluates programs and recommends improvements. • Coordinates with Recrea�on staff to create marke�ng strategies aimed at increasing division branding, par�cipa�on of programs and facility use. • Oversees crea�on of Parks & Recrea�on ac�vity guides through design, edits and distribu�on. • Designs and produces informa�onal brochures, press releases and other marke�ng materials. • Updates websites, posts weather cancella�ons, media releases and headlines. • Provides assistance to ci�zens who have problems with website and online registra�on. • Schedules work ac�vi�es and approves hire forms and �me records. • Conducts staff mee�ngs with subordinates. • Manages on site event management for department events. Updated: March 2024 • Interacts and serves as liaison to community organiza�ons, agencies, affiliate groups and special interest groups. • Prepares and monitors budget, oversees purchase of equipment and supplies. • Atends selected mee�ngs of the Parks & Recrea�on Commission to give oral reports. • Conducts self in a manner which promotes and supports diversity and inclusivity in the workplace and community. • Performs other du�es as assigned. Minimum Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and two years of related experience; or six years of related experience and/or equivalent combination of education and experience. Degree in Recreation Administration, Leisure Studies, Therapeutic Recreation, or related. Recreation programming experience. • First aid, cardiopulmonary resuscita�on, and automated external defibrillator cer�fica�on within six months of hire. Valid State of Iowa driver's license with sa�sfactory driving record. Must be 18 years of age. Must pass criminal background check. Preferred Education, Experience, Certification/Licensure, Other • Bachelor’s degree from an accredited educational institution and three to five years of related experience; or seven years of related experience and/or equivalent combination of education and experience. Event planning experience and digital communication. Knowledge, Skills, and Abili�es • Ability to calculate figures and amounts such as discounts, interest, commissions, propor�ons, percentages, area, circumference, and volume. • Ability to interpret a variety of instruc�ons furnished in writen, oral, diagram, or schedule form. • Ability to operate office and recrea�on equipment. • Ability to prepare writen materials including records, reports and promo�onal materials. • Ability to read and interpret documents such as safety rules, opera�ng and maintenance instruc�ons, and procedure manuals. • Ability to read and interpret reports and journals, safety rules, opera�ng and maintenance instruc�ons, and procedure manuals. • Ability to reliably and predictably carry out du�es. • Ability to solve prac�cal problems and deal with a variety of concrete variables in situa�ons where only limited standardiza�on exists. • Ability to speak effec�vely before groups of customers or employees of organiza�on. • Ability to supervise large numbers of employees working at mul�ple sites. • Knowledge of community organiza�ons and resources. • Knowledge of the principles of Parks & Recrea�on services and delivery models. Updated: March 2024 • Skill in the techniques of supervision to plan, assign, coordinate, direct, and monitor customer service employees. • Skill in using computers and applicable so�ware applica�ons (Microso� Office – Word, Excel, Outlook). Supervision Involves leadership role such as regularly guiding, training, and providing direction to temporary/hourly, seasonal, or work-study staff in completing basic, entry-level daily tasks and assignments. Does not carry out disciplinary action, does not hire or fire, is not responsible for writing or delivering performance review. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee regularly lifts and/or moves 10 pounds, occasionally will lift and/or move 25 pounds, and will occasionally lift and/or move up to 50 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, high or precarious places, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, vibration, confined space, and traffic hazards. The employee is occasionally exposed to outside weather conditions, dampness, direct sunlight, dust, pollen, insect stings, and animals. The noise level in the work environment is usually loud. Involves some exposure to stress due to the work environment and/or crisis situations. Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Reviewed/Approved by: Juli Seydell Johnson, Parks & Recrea�on Director (4/2024) Updated: March 2024 I have read and understand the duties and requirements of this job description, and I agree that I can perform the duties of this position with or without reasonable accommodation. Employee Date ________________________________ __________________