HomeMy WebLinkAbout2011-09-04 Regina Fun Run
Adam Bentley
From:Jim Steffen
Sent:Monday, July 11, 2011 2:45 PM
To:Adam Bentley; Roger Jensen; John Yapp; Kent Ralston; John Sobaski; Chris O'Brien;
Sue Dulek
Subject:RE: Permit Confirmation
The race will bleed over onto the road so they will not only use sidewalks. I believe they have provided insurance
coverage in the past. They will need traffic control at Rochester and First Ave., and Rochester and Amhurst, and one on
Rochester and Rita Lynn for the start of the race. In the past we have provided that, but have changed the policy. Did
they get a copy of the police overtime Traffic Control Road Use Policy? The will need to contact a Day Watch Supervisor
to make arrangements for this overtime if they choose it. PD approves with traffic control ( either ICPD overtime, off-
duty peace officers or a private security with traffic control training) at those three locations and volunteers at other
intersections. Jim
From: Adam Bentley
Sent: Monday, July 11, 2011 2:16 PM
To: Jim Steffen; Roger Jensen; John Yapp; Kent Ralston; John Sobaski; Chris O'Brien; Sue Dulek
Subject: Permit Confirmation
Good Morning:
Please review and confirm. Applicant will only be using city sidewalks but has requested a police presence. Sue,
because they are on City sidewalks we do not require them to have insurance for the City, correct?
Thank you,
Adam
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Adam Bentley
City of Iowa City
City Manager’s Office
P: 319-356-5010
adam-bentley@iowa-city.org
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Adam Bentley
From:Kent Ralston
Sent:Monday, July 11, 2011 3:13 PM
To:Jim Steffen; Adam Bentley; Roger Jensen; John Yapp; John Sobaski; Chris O'Brien; Sue
Dulek
Subject:RE: Permit Confirmation
I concur with Jim’s comments. Also, if the race does bleed into the street, proper barricades should be used and access
to private property must be maintained.
Kent Ralston, AICP
Assistant Transportation Planner
Metropolitan Planning Organization of Johnson County
410 E. Washington St., Iowa City, IA 52240
319.356.5253
www.jccog.org
From: Jim Steffen
Sent: Monday, July 11, 2011 2:45 PM
To: Adam Bentley; Roger Jensen; John Yapp; Kent Ralston; John Sobaski; Chris O'Brien; Sue Dulek
Subject: RE: Permit Confirmation
The race will bleed over onto the road so they will not only use sidewalks. I believe they have provided insurance
coverage in the past. They will need traffic control at Rochester and First Ave., and Rochester and Amhurst, and one on
Rochester and Rita Lynn for the start of the race. In the past we have provided that, but have changed the policy. Did
they get a copy of the police overtime Traffic Control Road Use Policy? The will need to contact a Day Watch Supervisor
to make arrangements for this overtime if they choose it. PD approves with traffic control ( either ICPD overtime, off-
duty peace officers or a private security with traffic control training) at those three locations and volunteers at other
intersections. Jim
From: Adam Bentley
Sent: Monday, July 11, 2011 2:16 PM
To: Jim Steffen; Roger Jensen; John Yapp; Kent Ralston; John Sobaski; Chris O'Brien; Sue Dulek
Subject: Permit Confirmation
Good Morning:
Please review and confirm. Applicant will only be using city sidewalks but has requested a police presence. Sue,
because they are on City sidewalks we do not require them to have insurance for the City, correct?
Thank you,
Adam
----
Adam Bentley
City of Iowa City
City Manager’s Office
P: 319-356-5010
1
Adam Bentley
From:Roger Jensen
Sent:Monday, July 11, 2011 2:34 PM
To:Adam Bentley
Subject:RE: Permit Confirmation
FD supports the plan.
-Roger
From: Adam Bentley
Sent: Monday, July 11, 2011 2:16 PM
To: Jim Steffen; Roger Jensen; John Yapp; Kent Ralston; John Sobaski; Chris O'Brien; Sue Dulek
Subject: Permit Confirmation
Good Morning:
Please review and confirm. Applicant will only be using city sidewalks but has requested a police presence. Sue,
because they are on City sidewalks we do not require them to have insurance for the City, correct?
Thank you,
Adam
----
Adam Bentley
City of Iowa City
City Manager’s Office
P: 319-356-5010
adam-bentley@iowa-city.org
1
Adam Bentley
From:Chris O'Brien
Sent:Monday, July 11, 2011 3:17 PM
To:Adam Bentley
Subject:RE: Permit Confirmation
With it being a Sunday there is no impact on transit services. No parking spaces will be obstructed, but if they wish to
prohibit vehicles from parking on any streets, signs must be posted at least 48 hours in advance of the date of the
event.
Chris O'Brien
Director of Transportation Services
City of Iowa City
(319)356-5156
chris-obrien@iowa-city.org
From: Adam Bentley
Sent: Monday, July 11, 2011 2:16 PM
To: Jim Steffen; Roger Jensen; John Yapp; Kent Ralston; John Sobaski; Chris O'Brien; Sue Dulek
Subject: Permit Confirmation
Good Morning:
Please review and confirm. Applicant will only be using city sidewalks but has requested a police presence. Sue,
because they are on City sidewalks we do not require them to have insurance for the City, correct?
Thank you,
Adam
----
Adam Bentley
City of Iowa City
City Manager’s Office
P: 319-356-5010
adam-bentley@iowa-city.org
1
Adam Bentley
From:trish kohl <trish.kohl@icregina.com>
Sent:Tuesday, July 12, 2011 11:33 AM
To:Adam Bentley
Subject:Re: Regina Fun Run
Hi Adam,
So far so good on the week...every day is getting a little bit brighter! The insurance form is being processed and
I will bring that down to you as soon as I get it. Also, our Run coordinator has been in contact with the police
chief and is aware of the changes. She will be working with him as well as our volunteers to accommodate the
changes for this year.
I appreciate your email, please let me know if there is anything else that might be slipping through the crack
unbeknownst to me!
Thanks for your help and make it a great day! Trish
On Tue, Jul 12, 2011 at 8:51 AM, Adam Bentley <Adam-Bentley@iowa-city.org> wrote:
Trish:
I hope you are having a good start to your week. I wanted to let you know a few things before I can approve
your permit. The biggest issue is that I will need you to include the City as additional insured on your
insurance. Because the event will most likely spill onto the street, we’ll need that insurance. Also, review what
is attached from police and transportation and please make arrangements to accommodate those requests. At
this point, once you get me the insurance information, I can approve your request.
Thank you,
Adam
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Adam Bentley
City of Iowa City
City Manager’s Office
P: 319-356-5010
adam-bentley@iowa-city.org
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