HomeMy WebLinkAbout3-31-12 Tippie Build 5k
Adam Bentley
From:Howell, Leigh C <leigh-howell@uiowa.edu>
Sent:Monday, January 16, 2012 4:32 PM
To:Adam Bentley
Subject:RE: Tippie Build 5K Race
Hello,
As you are processing our application I came across one thing. I met with our faculty advisor today and she said we held
it on a Saturday last year. Is it possible to change the date of the 5K on the application to March 31, 2012 if it is not
already that way (I believe it says April 1), please?
Thank you,
Leigh Howell
From: Adam Bentley [Adam-Bentley@iowa-city.org]
Sent: Monday, January 09, 2012 9:54 AM
To: Howell, Leigh C
Subject: RE: Tippie Build 5K Race
Hi Leigh:
I have your permit application on my desk (along with a few others). With the holidays and the budget season, staff has
been either absent or incredibly busy. Each permit is reviewed by 6 or 7 staff members. We don’t really have a tracking
system per say, but you will receive an email from me once your permit has been reviewed by staff.
Thanks Leigh,
Adam
From: Howell, Leigh C [mailto:leigh-howell@uiowa.edu]
Sent: Sunday, January 08, 2012 11:38 AM
To: Adam Bentley
Subject: RE: Tippie Build 5K Race
Hello,
I sent in the application on 12/23. I know it was right before the holidays, but is there anyway to track the progress of
this or have any idea of if it has been approved or not. I would like to take the next steps as soon as we know if we are
approved.
Thank you,
Leigh Howell
From: Adam Bentley [Adam-Bentley@iowa-city.org]
Sent: Friday, December 23, 2011 8:45 AM
To: Howell, Leigh C
Subject: RE: Tippie Build 5K Race
Hello Leigh, thanks for the email. Please check below for the answers to your questions.
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From: Howell, Leigh C [mailto:leigh-howell@uiowa.edu]
Sent: Thursday, December 22, 2011 1:32 PM
To: Adam Bentley
Subject: Tippie Build 5K Race
Hello,
My name is Leigh Howell and I am the lead for Tippie Build this year. Roberto was in contact with Kathryn Johansen last
year, but it appears you are the person with the city to contact this year as Tippie Build plans its second 5K.
Unfortunately I do not know all the steps that need to be taken, but Roberto said everyone he worked with was very
helpful.
I am beginning to start to plan the 5K for this Spring, which we hope to have on April 1, 2012. I was wondering what all
the steps are that I need to coordinate with the city. We are hoping to use the same route as last year. Would you please
let me know the first steps I should take? You will have to fill out a public assembly/parade permit in order to request a
permit for your race. I know there is a parade assembly form online. Do I need to fill that out? If yes, do I fill it out in the
organization's name or for the applicant do you need a person? You can use both—it is helpful to have a contact person
just in case we need to communicate quickly and coordinate the event. Also, we will be coordinating with Habitat for
Humanity for insurance, so would it work to go ahead and apply and get access, then have the insurance confirmed? That
would be fine. Depending on the nature of the event, insurance may not be required but if it is, we just need proof of
insurance stating the City as “additional insured.”
I know I have just asked a bunch of questions, so any guidance you can give me would be greatly appreciated, or if I
need to talk to someone else, please just let me know. If you want me to call you and discuss this instead, please just let
me know that as well. My phone is 319-356-5010, if I can be of further assistance.
Thank you,
Leigh Howell
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Adam Bentley
From:Kent Ralston
Sent:Wednesday, January 25, 2012 2:52 PM
To:Adam Bentley; Rick Wyss; Roger Jensen; John Sobaski; John Yapp; Chris O'Brien;
Tammy Neumann; Sheri Thomas
Subject:RE: Permit-Tippie
Adam – The event seems fairly straight-forward. The applicant should remind participants to be courteous of other
‘non-participants’ using the sidewalks as they will remain open to the public. The applicant will also need to utilize PD
assistance at the Park Road crossing and possibly at the Madison crossing if participants will not be adhering to traffic
control (I’m assuming they will not be as this is being characterized as a race). Lastly, the applicant should ok these
plans with the University, specifically regarding the use of the trail network adjacent to Hancher Auditorium.
Thanks
Kent Ralston, AICP
Assistant Transportation Planner
Metropolitan Planning Organization of Johnson County
410 E. Washington St., Iowa City, IA 52240
319.356.5253
www.mpojc.org
From: Adam Bentley
Sent: Wednesday, January 25, 2012 2:03 PM
To: Rick Wyss; Roger Jensen; John Sobaski; John Yapp; Kent Ralston; Chris O'Brien; Tammy Neumann; Sheri Thomas
Subject: Permit-Tippie
Please review and comment
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Adam Bentley
From:Rick Wyss
Sent:Wednesday, January 25, 2012 3:32 PM
To:Adam Bentley; Roger Jensen; John Sobaski; John Yapp; Kent Ralston; Chris O'Brien;
Tammy Neumann; Sheri Thomas
Cc:Bill Campbell
Subject:RE: Permit-Tippie
PD Approves with the understanding that on duty personnel will not be able to cover the Police presence requested in
the application. It is not clear from the application, however it appears that there will need to be at least one officer on
Park Road to assist the runners in crossing the street. If the runners are entering the Park at one location and exiting
another, there may need to be 2 Officers. We also need to clarify if they will need any assistance at the beginning of the
race. Please have hem contact the Day Watch commander (Lt. Bill Campbell) to clarify their need for Police assistance
and to coordinate the reimbursed overtime Officers.
Capt. Wyss
From: Adam Bentley
Sent: Wednesday, January 25, 2012 2:03 PM
To: Rick Wyss; Roger Jensen; John Sobaski; John Yapp; Kent Ralston; Chris O'Brien; Tammy Neumann; Sheri
Thomas
Subject: Permit-Tippie
Please review and comment
1
Adam Bentley
From:Chris O'Brien
Sent:Thursday, January 26, 2012 8:04 AM
To:Adam Bentley
Subject:RE: Permit-Tippie
It appears that everything is contained to the sidewalks, therefore there is no impact on transit services. Parking
operations will also not be impacted.
From: Adam Bentley
Sent: Wednesday, January 25, 2012 2:03 PM
To: Rick Wyss; Roger Jensen; John Sobaski; John Yapp; Kent Ralston; Chris O'Brien; Tammy Neumann; Sheri Thomas
Subject: Permit-Tippie
Please review and comment
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Adam Bentley
From:Roger Jensen
Sent:Wednesday, January 25, 2012 3:58 PM
To:Adam Bentley
Subject:RE: Permit-Tippie
FD supports the plan. –R.Jensen
From: Adam Bentley
Sent: Wednesday, January 25, 2012 2:03 PM
To: Rick Wyss; Roger Jensen; John Sobaski; John Yapp; Kent Ralston; Chris O'Brien; Tammy Neumann; Sheri Thomas
Subject: Permit-Tippie
Please review and comment
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