HomeMy WebLinkAbout07-09-1998 MinutesPOLICE CMZENS REVIEW BOARD
MINUTES — June 25, 1"S
Lobby Conference Room
CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:03 P.M.
ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J.
Watson and P. Hoffey. Staff present: Legal Counsel D. Russell
and Administrative Assistant S. Bauer.
CONSENT
CALENDAR Motion by L. Cohen and seconded by P, Farrant to adopt the
6/9/98 minutes in the Consent Calendar. Motion carried, 5/0, all
members present.
RECOMMENDATION TO COUNCIL None
PROCEDUREFOR
COMPLAINTS FILED
AFTER 60 DAYS Legal Counsel presented the revised memorandum dated June 10,
1998 regarding the Board's procedure for complaints filed after
sixty days. After discussion, Motion was made by M. Raymond
that the Board adopt a procedure that when a complaint is filed
which appears to be untimely, the Board follow the procedure in
the D. Russell memo of June 10, 1998, revised (attached and made
a part hereof). P. Hoffey seconded the motion. Motion carried,
5/0, all members present. This procedure will be forwarded to the
City Council with other procedures at a later date.
M. Raymond will draft for the Board's review a form letter that will
be sent to the complainant of a possible untimely complaint.
COMMUNITY
FORUM The agenda for the Community Forum was approved by the Board.
Discussion followed regarding various other aspects of the forum.
PUBLIC DISCUSSION None
EXECUTIVE
SESSION Motion by M. Raymond and seconded by L. Cohen to adjourn into
Executive Session based on Section 21.5(a) of the Code of Iowa to
review or discuss records which are required or authorized by state
or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued
MEETING
SCHEDULE
BOARD
INFORMATION
receipt of federal funds, and 22.7(11) personal information in
confidential personnel records of public bodies including but not
limited to cities, boards of supervisors and school districts. Motion
carried, 5/0, all members present. Meeting adjourned.at 7:35 P.M.
Regular meeting resumed at 8:00 P.M.
Motion by P. Fan= and seconded by P. Hoffey that the Board
grant the Police Chief an extension not to exceed thirty days [July
28, 1998] for his report on PCRB Complaint #98-11. Motion
carried, 5/0, all members present.
• Special Community Forum June 29,1998, 7:00 P.M., Iowa City
Library, Meeting Room A;
• Special Meeting July 9, 1998 — 7:00 P.M.
• Regular Meeting July 14,1998 — 7:00 P.M.
• Special Meeting July 28, 1998 — 7:00 P.M. (J. Watson will
participate by conference call.)
• Regular Meeting August 11, 1998 — 7:00 P.M.
P. Farrant directed staff to put the "Complaint Form
Discussion" on the agenda for the meeting of July 9, 1998.
General discussion followed regarding possible complaint form
changes and requirements. There was agreement for a need to
simplify and shorten the form.
M. Raymond reported a contact by media which was referred to
Chair.
STAFF INFORMATION None
ADJOURNMENT Motion for adjournment by L. Cohen and seconded by M
Raymond, Motion carried, 5/0, all members present. Meeting
adjourned at 8:38 P.M.