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Home My WebLink About07-28-1998 MinutesPOLICE CITIZENS REVIEW BOARD MINUTES — July 9, 1998 Engineering Conference Room CALL TO ORDER Chair P. Hoffey called the meeting to order at 7:05 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J. Watson and P. Hoffey. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by L. Cohen and seconded by P. Farrant to adopt the 6/25/98 minutes in the Consent Calendar. Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL None COMMUNITY FORUM Arrangements and procedures were reviewed and confirmed for the Community Forum, including agenda, notice distribution and correspondence received. Any further correspondence or advance sign-ups will be distributed at the Forum. COMPLAINT FORM Committee Chair, P. Farrant presented possible changes to the PCRB complaint form for discussion, to include: • Confirmed the desire for a simpler and shorter form; • Acknowledged the requirement by statute that demographic information shall be collected and reported to the City Council, but questioned the need for it, noting these questions do not appear on the Police Department complaint form; • If the demographic questions remain on the form, the board expressed their wish that this statistical information be on a separate sheet of paper and not be distributed to board members with a new complaint. 2 Legal Counsel was directed to research whether the demographic information needs to appear on the PCRB complaint form. He will report his findings to the Committee Chair, P. Farrant. The Complaint Form Committee will present a sample complaint form at the meeting scheduled for July 28, 1998. PUBLIC DISCUSSION None EXECUTIVE SESSION Motion by M. Raymond and seconded by P. Farrant to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.70 1) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 5/0, all members present. Meeting adjourned at 7:33 P.M. MEETING SCHEDULE Regular meeting resumed at 8:00 P.M. Motion by M. Raymond and seconded by P. Farrant that the Board grants the Police Chief a 45-day extension of time for his report on PCRB Complaint #98-12. Motion carried, 5/0, all members present. • Special Community Forum July 14, 1998, 7:00 P.M., Iowa City Library, Meeting Room A; • Special Meeting July 28, 1998 - 7:00 P.M. (J. Watson will participate by conference call.) • Regular Meeting August 11, 1998 - 7:00 P.M. (Community Forum Follow-up Discussion) • Special Meeting August 25, 1998 - 7:00 P.M. • Special Meeting September 1, 1998 - 7:00 P.M. • Regular Meeting September 8, 1998 - 7:00 P.M. 3 BOARD INFORMATION STAFF INFORMATION • Legal Counsel reported on his findings relating to electronic participation at PCRB meetings. After discussion, Legal Counsel was directed by staff to prepare a memo with proposed suggestions as to a policy for electronic participation. J. Watson will participate by speakerphone at the July 28 meeting. Legal Counsel also reminded the board it must insure confidentiality of documents that are faxed. • P. Hoffey noted that he will be making a presentation regarding the PCRB to a Georgia group of the Council for International Visitors to Iowa City, which is a civic group interested in human rights and civil rights issues in Georgia, to be held at Goodwill Industries. • L. Cohen reported several contacts from downtown business people relating to the perception of police presence downtown and whether they're detrimental to the community, and the reluctance of some business people to come forward for fear of police reprisal; • P. Hoffey reported an anonymous contact regarding police policy/practice in downtown Iowa City. Discussion followed regarding anonymous contacts relating to police policies and procedures. The Board agreed that they will accept written correspondence - including anonymous correspondence - addressing concerns citizens may have regarding Iowa City Police policies and practices. M. Raymond will provide draft form letters for complaints filed after 60 days at the July 28 meeting. Legal Counsel encouraged the Board to move forward with their policies and procedures. Staff S. Bauer stated she would have a draft of what she has compiled for the July 28, 1998 meeting. ADJOURNMENT Motion for adjournment by L. Cohen and seconded by P. Farrant. Motion carried, 5/0, all members present. Meeting adjourned at 8:30 P.M. POLICE CITIZENS REVIEW BOARD COMMUNITY FORUM MINUTES — July 14, 1998 Iowa City Library, Conference Room A CALL TO ORDER Chair P. Hoff ey called the meeting to order at 7:05 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, J. Watson and P. Hoffey. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. COMMUNITY FORUM The following individuals appeared before the PCRB: Jerry Hansen David Balclus Jay Shaw Dave Moore Osha Gray Davidson Linda Levey Charles Eastham John Sennett Richard Twohy Charlotte Bailey Carol DeProsse Joan Jehle Jamie Schweser David Nixon Anthony Aoedin Charles Singelton 1237 Burns Ave. 34 7' Ave. N 309 Windsor Drive 425 Davenport 14 S. Governor 336 MacBride Road 1152 E. Court 709 Webster 1208 Franklin Street 1956 Broadway St. Lone Tree 1117 E. Jefferson 721 E. Market St. Iowa City Police Officer 263 Wolfe Ave. Iowa City Police Officer Motion by P. Farrant and seconded by J. Watson to accept correspondence and/or documents from the following people: Rod Sullivan Robert Dostal John A. Gross James Clayton Alfrieta Parks Monagan Anonymous 1733 Wilson St. 326 Douglass St. Iowa City 119 E. College St. I David Balclus Jay Shaw Motion carried, 5/0, all members present. ADJOURNMENT Motion for adjournment by M. Raymond and seconded by L. Cohen. Motion carried, 5/0, all members present, Meeting adjourned at 9:30 P.M.