Loading...
HomeMy WebLinkAbout08-11-1998 MinutesPOLICE CITIZENS REVIEW BOARD MINUTES — July 28, 1998 Lobby Conference Room CALL TO ORDER Chair P. Hoff ey called the meeting to order at 7:02 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, M. Raymond, and P. Hoffey. Board member absent: J. Watson. Staff present: Legal Counsel D. Russell and Administrative Assistant S. Bauer. CONSENT CALENDAR Motion by P. Farrant and seconded by M. Raymond to adopt the 7/9/98 minutes, as amended by L. Cohen: BOARD INFORMATION - third paragraph, delete 0 ... and whether they're detrimental to the community,...O. Motion carried, 4/0, Watson absent Motion by L. Cohen and seconded by P. Hoffey to adopt the 7/14/98 Community Forum minutes. Motion carried, 4/0, Watson absent. RECOMMENDATION TO COUNCIL None COMPLAINT FORM Committee Chair, P. Farrant, distributed PCRB Complaint Form, Draft 7/27/98, which encompasses discussion points from the last board meeting. She also reported on her research regarding the form used by Berkeley. Legal Counsel reported that he made inquiry with the Ordinance drafters through the City Attorney's Office about the demographic information on the complaint form. The statute states the requirement to report demographic information about complainants in the annual report — which includes all the protected classes in the City's Human Rights Ordinance. If the Board considers this too cumbersome on the form, then he suggests that it be requested on a separate sheet of paper. It is the duty of the Board to give the 2 complainant the opportunity to answer the demographic information if he chooses to. Discussion continued regarding the draft complaint form. The Complaint Form Committee was directed by the Chair to have a draft of the actual form at the next meeting. STANDARD OPERATING PROCEDURES Distribution of D. Russell Memorandum of 7/27/98, which are additional entries to be considered in the PCRB Standard Operating Procedures and Guidelines. These two documents provide a working draft for a manual for the Board. It was the Board's consensus to subn* the PCRB Standard Operating Procedures and Guidelines with their annual report to the City Council for approval. Chair requested that the Board be prepared to review and edit the proposed SOP's at a meeting after the next regular meeting. PUBLIC DISCUSSION Shawna Quigley and Eva Fassbinder in attendance for a class project. No public discussion. EXECUTIVE SESSION Motion by L. Cohen and seconded by M. Raymond to adjourn into Executive Session based on Section 21.5(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.70 1) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts. Motion carried, 4/0, Watson absent. Meeting adjourned at 7:30 P.M. Regular meeting resumed at 7:55 P.M. Motion by P. Farrant and seconded by L. Cohen that the Board approve the Chief's second request for extension on PCRB Complaint #98-11 with the understanding that the Chair is authorized to send a letter expressing serious MEETING SCHEDULE BOARD INFORMATION 3 concern regarding a continued delay in meeting the extension of today's deadline. Motion carried, 4/0, Watson absent. • Regular Meeting August 11, 1998 - 7:00 P.m. (Community Forum Follow-up Discussion) Chair will not be present. • Special Meeting August 18, 1998 - 7:00 P.M. • Special Meeting August 25, 1998 - 7:00 P.M. • Special Meeting September 1, 1998 - 7:00 P.M. • Regular Meeting September 8, 1998 - 7:00 P.M. Scheduling matters relating to the annual report and the October community forum were discussed. • M. Raymond distributed a form letter to be sent to the complainant if a complaint appears to be untimely. The Board concurred with this form, which shall be put into effect immediately. • P. Farrant stated she recently became aware of a National Association for Civilian Oversight of Law Enforcement, which is a national and international organization dealing with a wide range of issues involving civilian involvement and law enforcement. A national conference will be held in October in Indianapolis, and the international conference will be held in Seattle later that month. S. Bauer was directed to find out of the City would fund a board member(s) to attend one of these conferences. • M. Raymond reported a telephone contact from a citizen who appeared at the Community Forum who stated that after the Forum he was contacted by an individual who had filed complaints with us before and asked him if after he filed his complaint he had been intimidated as she had been. He explained that he, in fact, had not actually filed a complaint, but if she would want to tell him about her experience, he would be glad to listen. Ms. Raymond had no follow- up regarding this call. 4 FUTURE AGENDA • Chair collected members' lists of forum issues, which will be put in priority order to facilitate the discussion on the community forum on August 11, 1998. A handout with these items shall be made available at the meeting. • It was the consensus of the Board that the annual report discussion shall appear on the agenda for the meeting on August 18, 1998. After discussion, Chair P. Hoffey, Vice Chair L. Cohen and Administrative Ass't. S. Bauer shall then prepare an annual report draft to submit to the Board for further comment and review before final approval. • The Standard Operating Procedures shall appear on the agenda for the August 18, 1998 meeting. STAFF INFORMATION None ADJOURNMENT Motion for adjournment by L. Cohen and seconded by P. Farrant. Motion carried, 4/0, Watson absent. Meeting adjourned at 8:35 P.M.