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HomeMy WebLinkAbout08-10-1999 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - July 27, 1999 Lobby Conference Room CALL TO ORDER Chair L. Cohen called the meeting to order at 6:05 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, J. Stratton and J. Watson. Board member absent: P. Horley, Staff present: Legal Counsel C. Pugh and Administrative Assistant S. Bauer. Also in attendance was Lt. M. Johnson of the ICPD. CONSENT CALENDAR Motion by J. Stratton and seconded by J. Watson to adopt the Consent Calendar. Following discussion of (d) of the Consent Calendar (Internal Affairs Investigation General Order), Chair directed that further discussion be deferred to the next meeting when P. Hoffey will be in attendance. Motion carried, 4/0, Hoffey absent. RECOMMENDATION TO COUNCIL Receive PCRB Annual Report ANNUAL REPORT PLANNING The draft annual report was discussed and amended. In reviewing the demographics, it was noted that 'race" was not listed on the demographic information sheet attached to the complaint form. Staff was directed to correct that on all complaint forms. With respect to the annual report, staff was directed to add the (~ategory 'race", taking the information from the complaint form, if possible. Upon inquiry of the Chair, the Chief responded that the ICPD Investigative Log dated June 22 is complete of its written complaints. The Board is in agreement with the City Council that the PCRB should look at this log every year to achieve a clearer picture of complaints, and report that it has done so in the Board's annual report. A lengthy discussion followed regarding the Board's concerns, specifically the increasing limits on the Board's access to information needed to do a thorough review of the Chief's reports. The Board will explore alternative ways of obtaining the information it needs to execute fair and balanced reviews. Following further discussion, Motion was made by J. Stratton and seconded by J. Watson to approve the PCRB Annual Report, as amended, and to forward it to the City Council. Motion carried, 4/0, Hoffey absent. Motion by J. Stratton and seconded by P. Farrant to approve the condensed version of the annual report, as amended, for publication in the City Directory of Annual Reports of Boards and Commissions. Discussion followed. Motion carried, 4/0, Hoffey absent. COMPLAINT FORMS INFORMATION SHEET Following discussion, Motion was made by J. Watson and seconded by J. Stratton directing staff to attach the Information Sheet to all PCRB complaint forms that are distributed, and request, through a letter, that the Chief attach a copy of the Information Sheet to all copies of the ICPD complaint form. Motion carried, 4/0, Hoffey absent. POLICE POLICIES, PRACTICES, AND PROCEDURES Hoffey was not present to give a report on the issue of plainclothes police officers and unmarked cars in making traffic stops, Confirmation was made that the Chief will come to the August I0 meeting to discuss this topic with the Board. In response to Board questions, Lt. Johnson acknowledged that unmarked cars with plainclothes officers are not sent out to do normal traffic stops, but rather in regard to specific activities. Chair asked Board members to consider which policy/procedure/practice they wish the Chief to address in September. PRIORITY SETTING GOALS Chair asked Board members to consider arrangements for a community forum. J. Watson suggested a visit to the Police Academy at Camp Dodge would be nice this fall. P. Farrant volunteered to research police review national boards and associations. At the Board's meeting on September 14, 1999, she will provide information in which the Board could decide whether to affiliate or not. NEW BUSINESS None MEETING SCHEDULE Regular Meeting August 10, 1999, 5:00 P.M. Special Meeting August 24, 1999, 7:00 P.M. Regular Meeting September 14, 1999, 7:00 P.M. · Special Meeting September 28, 1999, 7:00 P.M. Staff was directed to check room availability and the Chief's availability for the August 10 meeting at 5:00 P.M, rather than 7:00 P.M. PUBLIC DISCUSSION Lt. Johnson provided the "Policy & Operation Procedures Manual" to the Board. The department will update the index on a quarterly basis. Bauer stated this book would be kept in the Clerk's Office. Lt. Johnson stated the department will update this book with new general orders that are replacing existing general orders, or new general orders they have created for CALEA {Commission on the Accreditation of Law Enforcement Agencies). Lt. Johnson stated two general orders have recently been returned from Legal and are ready to be included in the manual. Board members requested that when new general orders are placed in the policy book, copies be sent in Board packets. As the index is updated, Board members would also like to have that distributed in packets. BOARD INFORMATION None STAFF INFORMATION C. Pugh will be on vacation July 28-August 6, and S. Bauer will be on vacation from July 31-August 9. EXECUTIVE SESSION Motion by P. Farrant and seconded by J. Watson to adjourn into Executive Session based on Section 21.5 (1)(al of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a oondition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7{5} police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Hoffey absent. Open session adjourned at 7:32 P.M. Regular meeting resumed at 8:25 P.M. Motion by P. Farrant and seconded by J. Stratton to change the level of review to include 8-8-7 B. 1 (b) to Complaint//99-02 (interview/meet with complainant). Motion carried, 4/0, Hoffey absent. Chair advised that a committee has been assigned to interview the complainant in PCRB Complaint//99-02. ADJOURNMENT Motion for adjournment by J. Stratton and seconded by P. Farrant. Motion carried, 4/0, Hoffey absent. Meeting adjourned at 8:26 P.M.