HomeMy WebLinkAbout08-24-1999 CommunicationNotes for discussion
Suggestions for Modifying the Report Writing Process
1. Board receives a copy of a complaint.
2. Board receives the Chief's report on the complaint.
3. Board reviews the Chief's report carefully to identify issues of concern, the need
for additional information, etc., and selects level of review.
4. Board appoints report writing team.
5. Team analyzes all information related to the complaint and prepares a "brief" on
it--an analysis of salient facts and issues designed to serve as a basis for discussion.
Copies are included in Board packets.
6. Using the brief as a starting point, the Board discusses the Chief's report as long
and .as often as necessary to come to clear and specific consensus about findings and
about desired content of the Board's report.
7. The team then prepares a first draft of the Board's report in context of these
discussions and the consensus conclusions.
8. First draft of the report is distributed with packets so members may carefully
review it before further discussion.
9. Subsequent discussion is focused on whether the report adequately expresses the
consensus of the Board. If it does not, if new information is introduced, or if
opinions have changed, appropriate revisions are stipulated.
10. As necessary, subsequent drafts of the report are prepared and circulated for
further discussion until consensus is reached and a final report can be prepared.
11. Final copy editing, proofreading, spell checking, etc., are completed, either by the
team and/or in cooperation with our administrative assistant.
August 3, 1999
~nt:
Subject:
Chades Singleman
Friday, July 30, lggg {}:41 ~
*Pollce
Bums Ave. N~borhood Watch
Last evening I had a follow up meeting with the Bums Ave. Neighborhood Watch. They wished for
me to pass on a hearty thank you for the extra patrol they have received. They said they have
noticed the squad care and believe it has brought a calmer atmosphere to the area. So on their
behalf:. THANK YOU.
Charles E. Singleman
C~ime P~evention Office~
]~owa City Police bepcmtment
Office 319-356-5299
FAX 319-356-5449