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HomeMy WebLinkAbout11-07-2000 ICPD General OrdersF1! _F-(3 j 13 ORG-01.1 ORGANIZATION Date of Issue General Order Number October 13, 2000 00-09 Effective Date Section Code October 20, 2000 ORG-01 Reevaluation Date Amends / Cancels October 2001 1 NEW C.A.L.E.A. Reference 11.1.1,11.2.2,11.6.1,11.6.2, INDEX AS: Organization Responsibilities I. PURPOSE The purpose of this order is to define the organizational structure of the Iowa City Police Department. II. POLICY It is the Policy of the Iowa City Police Department to maintain an organizational structure, which allows for the rapid response to the needs of the residents and visitors of Iowa City. While members of this department are primarily assigned to a particular function, it is recognized that on occasion they will be called upon to assist in a function other than their primary area of responsibility. III. DEFINITIONS ORG-01.2 IV. PROCEDURES I A. CHIEF OF POLICE The Chief of Police is responsible to the City Manager of the City of Iowa City. The Chief of Police is granted authority to act from Iowa Code and the City Ordinances of Iowa City. The Chief of Police directly supervises up to ten employees and is functionally responsible for up to one hundred twenty (120) employees. The Chief of Police plans, directs, evaluates and manages the operations of the Iowa City Police Department. The Chief of Police is further empowered to formulate and implement new policy, operations and disciplinary procedures. The Chief of Police is further directed to foster positive relationships between the Police Department, outside agencies and the general public. Some of the responsibilities of the Chief of Police are: • review all significant incidents involving the department • develop and provide training for members of the department • develop and administer the budget for the department • reviews or conducts internal investigations • appoints, promotes within the department • evaluates staff • develops and implements policy • amend, suspend, supersede or cancel any rule, regulation or order • develop and implement changes in procedure The Iowa City Police Department consists of two divisions: Field Operations and Administrative Services. Division commanders are responsible directly to the Chief of Police. B. FIELD OPERATIONS Field Operations consists of the Patrol and Investigative sections. Each section commander is responsible to the Commander of Field Operations. The Commander of Field Operations is directly responsible for six to ten employees and functionally responsible for up to 70 employees. Some of the responsibilities of the Commander of Field Operations are: • oversees, directs and reviews daily patrol and investigative operations • directs Sergeant of Investigations • meets with command staff and reviews areas of concern • informs Chief of Police as to ongoing activities of the assigned division • conducts internal investigations O RG-01.3 • prepares and submits required reports • participates in planning and research • assists in budget development • other duties as assigned (For more complete description see City of Iowa City job descriptions) 1. PATROL SECTION The patrol section is divided into three different watches, Days 06:45-15:00, Evenings 14:45-23:00, and Late night watch 22:45- 07:00. Each watch is headed by a Lieutenant who is usually responsible for ten to sixteen employees. The officers assigned to the support watch are responsible to the Sergeant of Investigations. The Lieutenant of each watch is responsible to the Commander of Field Operations. The Patrol Lieutenants are responsible for the day to day operations of their respective watches. Some of the duties, which they are responsible for, are: • supervise field personnel • assist/conduct internal investigations • supervise the preparation of assignments and daily briefings • reviews reports • prepares reports on activities/functions • evaluates subordinates • conducts watch meetings • other duties as assigned (For more complete description see City of Iowa City job descriptions) Under each Watch Commander are two Sergeants. The Sergeants ` on each watch are directly responsible to their respective watch -- `� - commander. Patrol Sergeants supervise between ten to fourteen - officers on a regular basis. Some of the duties, which patrol c j sergeants, are responsible for: ,- • conducts daily watch meetings/briefings • supervises and prepares assignments • reviews reports • FATS instruction/training • supervision of Field Training Officers and Probationary Officers • conducts investigations • inspects and maintains vehicles and equipment • visits officers in the field • other duties as assigned (For more complete description see City of Iowa City job descriptions) ORG-01.4 Patrol officers comprise the remainder of the sworn personnel on each watch and are responsible to their respective watch supervisors. Patrol officers are responsible for routine law enforcement duties, including but not limited to: • patrol/community policing • traffic enforcement • accident investigation • identification/collection of evidence • investigation of crimes • responding to calls for public service • other duties as assigned (For more complete description see City of Iowa City job descriptions) O Community Service Officers (CSO) (non -sworn) are responsible to the Lieutenant of the watch to which they are assigned. Some of { M _ the responsibilities of CSOs are: enforces parking regulations directs traffic O• collects stray animals • impounds vehicles • provides court messenger duties • other duties as assigned Community Service Officers are assigned to the Day and Evening watches. (For more complete description see City of Iowa City job description) School Crossing Guards (non -sworn) are responsible to the Chiefs Administrative Secretary. Responsibilities of School Crossing Guards are: • direct traffic at the intersection to which they are assigned • assist children in crossing the street • coordinate student crossings with student crossing guards 2. INVESTIGATIVE SECTION The Investigative Section is headed by a Lieutenant who is responsible for the overall operations. The Lieutenant of Investigations is responsible to the Commander of Field Operations. Some of the responsibilities of the Lieutenant of Investigations are: • supervise personnel • conduct internal investigations • assignment of cases ORG-01.5 • review of reports • prepares reports on activities/functions • evaluates subordinates • coordinates multi -jurisdictional investigations with other agencies • other duties as assigned The Investigative Section also houses a Sergeant whose primary responsibilities are the direction of the Special Crimes Action Team (SCAT) and the Gang investigator. In the absence of the Lieutenant of Investigations, the Sergeant of Investigations shall assume duties of Investigation's Supervisor. The Sergeant in the Investigative Section is responsible for: • case preparation • reviews reports • supervision of Support watch • supervision of the Gang investigator • prepares reports on activities/functions • supervises Crime Scene Technicians • maintains the lab facilities • assumes duties of Lieutenant of Investigations during their absence • other duties as assigned The Iowa City Police Department utilizes Crime Scene Technicians, (CST). The CSTs are uniformed officers whose normal assignment is patrol. In the event that a potential crime scene needs to be processed, a CST of the on duty watch will usually be assigned to e: process said scene. For the purpose of the CST work, the CST is responsible to the Sergeant of Investigations. Investigators/officers in the Investigative Section are responsible to the Lieutenant of Investigations. The Gang Investigator is directly responsible to the Sergeant of Investigations. Some of the responsibilities of Investigators are: • conducts interviews/interrogations • case preparation • collection of evidence • conducts follow up investigations • disseminate intelligence to patrol • other duties as assigned Officers and investigators of the Iowa City Police Department are of equal rank. Investigations is a temporary assignment and upon completion of a rotation, investigators return to the patrol section or are otherwise reassigned. ORG-01.6 C. ADMINISTRATIVE SERVICES Administrative Services consists of the following sections; Emergency Communications, Police Records, Animal Control, Planning and Research, Community Relations and Property Control. The head of each section is directly responsible to the Commander of Administrative Services. The Commander of Administrative Services is directly responsible to the Chief of Police. The Captain of Administrative Services is directly responsible for six to ten employees and functionally responsible for up to thirty employees. Some of the responsibilities of the Commander of Administrative $ervices are: • oversees, directs and reviews daily activities of the assigned sections • oversees all departmental training • evaluates personnel under their command • meets with supervisors of affected sections and reviews areas of concern • informs the Chief of Police of ongoing activities of the assigned division • conducts internal investigations • prepares and submits required reports • participates in planning and research • assists in budget development • other duties as assigned 1. EMERGENCY COMMUNICATIONS The Emergency Communications section is headed by a communications supervisor.(non-sworn) The Emergency Communications supervisor is directly responsible to the —_ Commander of Administrative Services. The communications L.I. supervisor is directly responsible for up to fifteen Emergency �C Communications dispatchers. Some of the responsibilities of the Emergency Communications supervisor are: • directs, receives and dispatches emergency and non - emergency calls for service • operates Law Enforcement computers • trains and evaluates communications personnel • enters information for Computer Aided Dispatch • maintains accurate records and files of communication activity • develops and implements work schedule of communication personnel ORG-01.7 • assists in budget development • ensures equipment is properly maintained and serviced • other duties as assigned (For more complete description see City of Iowa City job descriptions) Communications dispatchers (non -sworn) are directly responsible to the Communications Supervisor. Some of the duties of communications Dispatchers are: • receives emergency and non -emergency calls for service • obtains information regarding calls for service • monitors radios and alarms • operates Law Enforcement computers • dispatches police, fire and ambulance • enters information on Computer Aided Dispatch • maintains records, listing of emergency contacts • other duties as assigned (For more complete description see City of Iowa City job description) 2. POLICE RECORDS Police records is under the direction of a Police Records Supervisor.(non-sworn) The records supervisor is directly responsible to the Captain of Administrative Services. The record supervisor is regularly responsible for up to seven employees. Some of the responsibilities of the records supervisor are: • manage in-house records and computer systems c. • trains and evaluates subordinates • assists in development of computer applications - • completion of scheduled reports . coordinate computer usage, training • acts as liaison with other agencies -- - • maintains supplies and equipment • assists in form development O • other duties as assigned (For more complete description see City of Iowa City job description) a. Senior Police Records Clerk are responsible to the supervisor of police records. (non -sworn) Some of the responsibilities of Senior Records Clerks are: • reviews case reports and arrest information • classifies, indexes and prepares information for entry in Records Management System ORG-01.8 • enters above data into RMS • answers phones and provides information and reports as appropriate • makes referrals on requests for information • maintains records • collects money for record services • other duties as assigned (For more complete description see City of Iowa City job description) b. Records Clerks are responsible to the Records Supervisor.(non- sworn) Some of the responsibilities of Records Clerks are: • answers phones and provides information and reports as appropriate • responds to requests for information • maintains log of officers reports and files various records • maintains court schedule for officers • assists officers in locating files • other duties as assigned (For more complete description see City of Iowa City job description) c. The chiefs Administrative Secretary (non -sworn) is responsible to the Chief of Police. The Administrative Secretary is responsible for the following duties: - _ maintains payroll records and union contracts - _ reviews and submits maintains inventories and supplies • serves as a liaison between school crossing guards and 0 the department • completes reports as required • answers phone and provides information or makes referrals • maintains training records • maintains Policy and Procedures manual • maintains forfeiture funds • maintains records on current grants and insures that files are in compliance • other duties as assigned ORG-01.9 3. ANIMAL CONTROL The Animal Control section is responsible for enforcement of laws and ordinances pertaining to animals, issuance of licenses and permits, sheltering of animals, animal welfare and destruction of sick/injured or unclaimed animals. The Animal Shelter is under the direction of the Animal Control Supervisor (non -sworn). The Animal Control Supervisor is responsible to the Captain of Administrative Services, and supervises between two to five employees. Some of the responsibilities of the Animal Control Supervisor are: • administers daily operations of the animal shelter • trains and evaluates subordinates • enforces ordinances and assists in updating of animal control regulations • heads Animal Control Advisory Board • supervises the treatment and adoption of animals • provides public information/tours/lectures • completes required documentation of activities • assists in budget preparation • other duties as assigned (For more complete description see City of Iowa City job descriptions) a. Under the Animal Control Supervisor are Animal Control Officers (non -sworn). Animal Control Officers are responsible to the Animal Control Supervisor. Some of the responsibilities of Animal Control officers are: - enforces ordinances and conducts investigations conducts educational activities • picks up injured, stray and dead animals • attempts to locate owners of lost or injured animals • administers euthanasia drugs as required • maintains records for adoptions, licensing and reclaims - • verifies vaccinations of animals • other duties as assigned (For more complete description see City of Iowa City job descriptions) b. Also directly responsible to the Animal Control Supervisor are the Kennel Assistants (non -sworn). Some to the responsibilities of Kennel Assistants are: • cleans and disinfects kennel area • performs general custodial duties ORG-01.10 • cares for animals and evaluates animal behavior • administers euthanasia drugs as required • supervises shelter volunteers • dispatches animal control officers • updates animal control log entries • collects fees and issues receipts • other duties as assigned (For more complete description see City of Iowa City job description) 4. PLANNING AND RESEARCH The Planning and Research function is filled by a sergeant. The sergeant is directly responsible to the Captain of Administrative Services, but shall have access to the Chief of Police as needed. This position is responsible for statistical analysis of data, identification of trends, tracking and compilation of data for scheduled reports, forwarding of identified trends to appropriate sections or watches and media relations. In order to ensure the accurate and timely response to ongoing situations, the sergeant of Planning and Research shall have access to those resources and information necessary to develop required reports. Some of the responsibilities of the Sergeant of Planning and Research are: • report review • development of forms • completes required reports • updating of information for daily watch meetings • completes weekly, monthly, quarterly and annual reports on activities • provide statistics and information for citizen questions/requests • back up evidence custodian • completes information for government access channel (APB) • other duties as assigned 5. COMMUNITY RELATIONS The Community Relations section is staffed by - two uniformed officers who are directly responsible to the Commander of Administrative Services. These officers are cross -trained in the areas of community relations, DARE, and crime prevention, with each officer having primary duties in a particular area. Some of the functions of these positions are: • serving as DARE instructors in the schools • develop, implement and maintain neighborhood watch organizations ORG-01.11 • serve as liaison between community groups and the department • provide advice/assistance in formulating crime prevention strategies • coordinate speakers and speaking engagements • develop informational displays for community events • other duties as assigned The officers assigned to Community Relations are on a three to five year staggering rotation. Upon completion of their Community Relations assignment, they return to the Patrol Section or are otherwise reassigned. (When an officer is in their final year of the assignment, another officer will be added, on a part time basis to the section, for training purposes. When performing the duties of a Community Relations officer, the person is directly responsible to the Commander of Administrative Services. At all other times there are responsible to their respective commander.) 6. PROPERTY MANAGER The position of Property Manager (non -sworn) is directly responsible to the Captain of Administrative Services. In the absence of the Property Manager, the duties are performed by the Sergeant of Planning and Research. The Property Manager is responsible for evidence/property, which comes in to the possession of the Iowa City Police Department. Some of the duties of the Property Manager are: • catalog and maintain evidence/property that is submitted • store and process film • submission of evidence to the appropriate lab • complete evidence sheets/reports • entry of evidence/property into records system • return evidence/property upon receiving disposition of a case • dispose of property/evidence according to law and existing policy -- • other duties as assigned The position of Property Manager is filled by a CSO. This person's primary responsibility is to the property section, and when acting in this capacity the Property Manager is responsible to the Commander of Administrative Services. ORG-01.12 7. TRAINING OFFICER The Training Officer is a sergeant who is directly responsible to the Commander of Administrative Services. Some of the duties of the Training Sergeant are: • identification of training needs • development of squad meeting training • keeping of training records • development of training courses • posting of training opportunities • implementation of required training R. J. Winkelhake, Chief of Police This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for O '. ^