HomeMy WebLinkAbout01-08-2002 ICPD SOG'sIowa City Police Department
Standard Operating Guideline
FLED
1001 DEC 10 AH g: 12
IOWA CITY iom
SOG #.
Effective date:
01-21
DECEMBER 14 2001
Subject.
Reference:
UNUSUAL OCCURRENCES
DISASTER, COMMUNICATIONS,
INCIDENT COMMAND
Section:
Issue #:
OPERATIONS
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Purpose: The purpose of this orders is to identify and plan for those situations
which may require a response above that which is readily available with normally
available resources. This policy will set out the positions responsible for command
and management of the situation and the possible response of the Iowa City Police
Department.
It is the policy of the Iowa City Police Department to respond to calls for service as
professionally and efficiently as possible. Members of this department will take those
actions necessary to maintain the safety and security of members of the community.
In recognition that situations occur that are beyond the normal day to day operations
of the Iowa City Police Department, it is incumbent that the initial steps required to
contain or manage a situation are taken in as safe and timely fashion as.possible. It
is further recognized that there is no one scenario which can be planned for; because
of this, it is necessary that the initial plans be basic, flexible and subject to
modification. The following directive identifies those positions and components of the
department that are responsible for the planning and organization of contingency
plans for special occurrences or operations.
Definitions:
Special Occurrence - those situations which are beyond the "normal" day to day
operations of the police department. These situations may requireadditional
personnel, special equipment, and/or joint operations with other agencies. Special
Occurrence includes but is not limited to natural or manmade disasters,
demonstrations or riot.
Procedures:
Due to the large number of variables affecting/involved in disaster situations,
emergencies, or "unusual' occurrences, the development of specific orders for
dealing with these type situations cannot be reliably formulated. Therefore, this order
addresses the administrative and operational measures to be taken in developing
plans to respond effectively to emergency or unusual situations.
The Commander of Field Operations or designee is responsible for the planning
for and the administration of plans relating to "unusual occurrences". These
include but are not limited to natural or man made disasters, special tactical
operations, mass arrest situations, VIP security, or special events. These plans
shall include guidelines for responding to the following types of situations;
a) Disasters;
i) natural,
ii) manmade,
b) Civil Disturbances;
c) Special Threat Situations;
d) Mass Arrests.
The Commander of Field Operations or designee will be responsible for the
review and updating of departmental Emergency/Unusual Occurrence plans.
This review and development should include coordination with other City
departments and appropriate outside entities.
DISASTER RESPONSE
Upon receipt of notification of a major incident, the Emergency Communications
Operator should notify the watch commander, Commander of Field Operations,
patrol units, fire department and emergency medical personnel. The
communications operator will contact off duty personnel as directed by the
Incident Commander. The Incident Commander in consultation with the
Communications Supervisor will determine the communications protocol, i.e.
frequency assignments, for the duration of the incident. The Communications
Supervisor may call in additional communications personnel as needed.
When the first member(s) of this department arrives at a disaster scene, he/she
should identify the nature and if possible, scope of the problem. This information
should immediately be relayed to communications along with any immediate
requests for additional units including fire and medical. After the initial
assessment the officer should assess the stability of the situation before entry
into the scene. If a supervisor is not present at the scene, the senior officer shall
be in charge of the scene until relieved by higher authority. If the situation is
stabilized the officer should, to the extent possible render aid to injured parties.
.t.lpon the arrival of medical and rescue units, members of this department should
take those steps possible to secure the scene.
The first supervisor on the scene will assume the following responsibilities;
a) Interim command of the scene.
b) Re-evaluate the scene and forward updated information to the Watch
Commander.
Ac� coordinate efforts with other emergency personnel at the scene,
U, Advise the Incident Commander of developments and additional
milequipment or manpower needs.
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f) Determine initial and alternate assembly areas for responding officers,
other emergency response personnel and other agencies or
departments responding to the incident.
Depending on the nature of the problem the Watch Commander may elect to
survey the scene in person, or if the scene is of such magnitude that a greater
response is necessary, he/she may respond to the police department to initiate a
disaster response. The Watch Commander on which the event occurred will be
the Incident Commander until relieved by a higher authority. The Incident
Commander will make the decision as to the extent of any call back, hold over, or
"alert" of departmental personnel. In the event that the situation requires
personnel beyond that which is available from within the department, the Incident
Commander may request the assistance of outside law enforcement agencies.
The Chief of Police will maintain command of law enforcement personnel
operating on behalf of the city. A liaison officer will be designated to advise the
ranking member of an outside agency of their assignment. The Incident
Commander should determine the initial and alternate assembly areas for other
responding personnel and/or equipment. In cases where another agency, i.e.
Johnson County Emergency Management is in overall direction of the incident,
the Incident Commander will arrange the response of departmental resources in
conjunction with the overall plan. In these cases, the Incident Commander shall
assign someone to serve as liaison with Johnson County Emergency
Management. The Incident Commander in consultation with the Emergency
Communications Operator will determine communications protocols. This
includes but is not limited to the establishment or assignment of frequencies and
protocols for communicating with other agencies, departments and/or
organizations.
In incidents which occur or initiate within a jurisdiction contiguous to the
corporate limits of the City of Iowa City, the Watch Commander may authorize
members of this department to respond to assist at the request of the outside
agency. In these situations the watch commander shall notify the Commanding
Officer Field Operations who shall cause notification of the Chief of Police or
designee. The Chief of Police or Commander of Field Operations may authorize
the call in of off duty personnel to assist in handling the situation. For incidents
which occur outside the corporate limits of Iowa City the Chief of Police or his/her
designee will retain command and control of all members of the Iowa City Police
Department. A liaison shall be created with the outside agency and ass' nments,,
relayed through the liaison to members of the Iowa City Police Depart�t. If
situation arises that requires immediate action, members of this departmay
take those steps necessary to control the situation without further autherizotiom"
The incident and action taken should be reported to the departmental Faison g
soon as practically possible.
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If the event is of sufficient magnitude or duration, the Incident Commander will
create a Command Center. The command center will be located as determined
by the Incident Commander, based on the location, nature and scope of the
incident. With the creation of a command center the following actions should be
initiated.
a) Creation of a communications protocol to include frequency
assignment and dispatch protocol.
b) Development of a situation map(s) with regular updates.
c) Creation of a liaison with other agencies and establishment of
command protocol for other agencies.
d) Assignment of a recording officer (may be in conjunction with Public
Information Officer).
i) This person is to chronologically record police operations
including the time and date the log becomes operational,
issuance of all orders including name of the person issuing the
order and to whom it was issued, and other information needed
to fully document the activities of the Iowa City Police
Department.
e) Assignment of Public Information Officer if regular PIO is unavailable.
(may be in conjunction with the recording officer. All media releases
from the police department will be through the Public Information
Officer or the Chief of Police or his/her designee.
i) Casualty information should be forwarded to the Public
Information Officer as soon as possible. The PIO should
compare any known casualties with those reported from
"unconfirmed" sources in an effort to control rumors. Known
Y-G sources should include information from any relief agencies
y--_ assisting with the incident. In the event of unsubstantiated
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rumors, the PIO should compare known information with rumor
J O and release updated information as soon as practical.
v {t ii) Regular media briefings should be held to keep the public
o U apprised of the changing situation and to disseminate needed
information.
f) In the event that public facilities, i.e. utilities, are compromised or
threatened, the incident commander should . assign persons as
available to maintain the security of these facilities until the controlling
body can respond and insure the integrity of the facility.
g) The Incident Commander is responsible for determining the equipment
requirements for the department during the incident. Equipment
needs/requests should be forwarded to the command post. The
Incident Commander or his/her designee should record the number
and types of equipment issued.
h) The Incident Commander shall determine the transportation
requirements involved in the incident. This shall include a
determination on how best to get personnel in to the area, the
transportation of injured personnel from the affected area, and when
necessary, transportation of persons when an area must be
evacuated.
i) As necessary, the Incident Commander will identify "key personnel".
For this purpose key personnel are the contact or 'command"
personnel from outside agencies / organizations. These are the
people which have the authority to direct the activities of persons under
their control. Le. Light and Power supervisor, Johnson County
Ambulance Supervisor, Liaison from outside law enforcement agency.
j) If the incident is localized in nature, the Incident Commander may
authorize the securing of the area, and designate those people who
are authorized to enter or remain in the area. In the event that the
incident is widespread, the Incident Commander should prioritize traffic
control assignments, depending on the potential hazard that is created.
Le. live power lines down or lights out at a major intersection v stop
sign down on a Cul-de-sac. In instances of a widespread incident the
Incident Commander may choose to designate geographical areas and
assign an area commander to each. In event of a system wide
communications failures, officers should respond to the police
department for assignment to a particular area/station. The Incident
Commander shall designate a specific location in each area to serve
as the command center for that area. The Area Commander would be
responsible for directing the operations in their particular area.
k) To the extent possible, the Incident Commander will assign officers to
support other agencies.
1) It is the responsibility of the communications section to keep the watch
supervisor apprised of the call load status. The Incident Commander
may elect to suspend response to all non -emergency calls in order to
maximize personnel available to deal with the emergency.
If in the course of responding to an emergency situation, an officer is led to
believe that the incident involved a human act, the officer(s) shall to the extent
possible, take steps to maintain the integrity of a possible crime scene. Upon
arriving at this decision the responding officer should notify the Incident
Commander as soon as practically possible, Once this decision is made the
Incident Commander should notify the Lieutenant of the Investigative Section.
The Investigative Lieutenant or his/her designee will be responsible for the
investigation of the incident unless relieved by higher authority. The Investigative
Lieutenant will make the determination as to the extent and nature of any
evidence to be collected by members of this department.
If the determination is made that there are grounds to believe that a c
was responsible for the incident, the Incident Commander or designe(
the Johnson County Attorneys office for consultation. In the eve[
incident will involves potential litigation against or on behalf of the C
City, the Incident Commander or designee will notify the City Attorneys
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The mayor is responsible for requesting assistance from the Iowa National
Guard. These requests will be made pursuant to the Code of Iowa chapter 29C.
In the event the Governor of the State of Iowa finds a state of emergency exists,
he/she may prohibit any activities which he/she reasonably believes should be
prohibited to help maintain life, health, property or public peace. The mayor has
additional authority under chapters 8-1-1 and 8-1-2 of the ordinances of the City
of Iowa City.
As the need for the special response is controlled and/or de-escalated, the
Incident Commander will arrange for the organized phasing out of the police
emergency response personnel. When practically possible, the Incident
Commander will release mutual aid agencies after insuring the safety of the
community and officers. Members of this department will be phased out of the
operation as determined by the Incident Commander or when applicable the
supervisor in charge of a particular area. The Incident Commander will make a
determination as to the return of normal operations. The Iowa City Police
Department will to the extent possible, continue to provide support for other
agencies or services during or upon de-escalation.
Upon cessation of the emergency situation, the Incident Commander will conduct
a post -incident debriefing. The purpose of the debriefing will be to obtain
pertinent information for after action reports and to identify problems which
should be addressed in the planning and operation of subsequent emergency
plans. Post incident responsibilities also include the return and maintenance of
equipment, and replenishing of supplies.
The Incident Commander will complete an after action report. This report is to
include the duration of the incident, extent of any emergency callout, extent of any
law enforcement mutual aid response, and summarization of the actions of the police
department. The reporting officer will complete a report including a chronological
summary of the involvementlactions of the Iowa City Police Department. If Area
Commanders were assigned, they will complete a report of the activities within their
area. The Incident Commander may require after action reports from other involved
parties, as he/she deems necessary. All reports will be forwarded to the Chief of
Police for review.
The Iowa City Police Department will participate in readiness evaluations, reviews,
rehearsals and/or training exercises as necessary to ensure the effectiveness of the
department when responding to major occurrences.
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Iowa City Police Department
FILED
20O1 DEC 12 Phi I: o4
Standard Operating Guideline CITY CLERK
V'WIA r1TV inAtA
SOG #.
Effective date:
01-22
DECEMBER 14 2001
Subject.
Reference:
SPECIAL ASSIGNMENTS I
TRAINING, SPECIAL ASSIGNMENTS
TRAINING
Section:
Issue #:
1
Cow nd Signature:
Purpose:
The purpose of this guideline is to identify the positions, purpose, criteria and
evaluation of specialized assignments within the department. Additionally it is
intended to guide and direct the staffing of these positions.
Definitions:
Specialized Assignments - Those assignments requiring specialized training or
equipment. Additionally it includes temporary assignments in excess of two
months in duration.
Procedures:
The Iowa City Police Department recognizes the following positions as
specialized assignments.
Special Response Team - In order to.deal with special tactical situations beyond
the normal capabilities of the patrol section, the Iowa City Police Department has
created a Special Response Team (SRT). As these situations may arise at any
time the SRT shall remain as an ongoing specialized assignment. The selection
of SRT members will be directed by and in conformance with the guidelines
presented in the SRT manual. These positions are of indefinite duration and
status maintained in conformance with the guidelines identified in the SRT
manual.
Hostage Negotiator - In order to deal with persons in crisis and in an effort to
decrease the need for tactical interventions, the SRT shall have Hostage/Crisis
Negotiators available to respond to hostage, barricaded subject, and other
persons in crisis calls. As these situations may arise at any time, Hostage
Negotiators will remain as an ongoing specialized assignment. Selection of
Hostage Negotiators shall be based on the following criteria:
1. Recommendation by SRT supervisors;
2. Recommendation by SRT commander;
3. Completion of psychological evaluation as directed for the selection of SRT
members;
4. Negotiators shall possess and have exhibited exemplary verbal and written
communications skills.
Special Crimes Action Team (SCAT) - SCAT team members are sworn officers
directed to work in conjunction with the departments' Gang and Narcotics officer.
These officers will be selected upon the recommendation of a supervisor, review
of the officers work history and evaluations, and interview.witb.the Sergeant of
Investigations who is responsible for the supervision and direction of SCAT
members. SCAT team members are assigned specific hours but must be willing
to work alternate hours as dictated by specific events.
On an annual basis the Commander of Field Operations shall review the types of
incidents investigated / handled by SCAT members, and determine the need for
continuation of the team.
Canine Officer - The canine officer is a sworn officer with a permanently assigned
vehicle. He/she will be selected based on criteria listed in the Canine order and
an interview with the Chief of Police and/or Commander of Field Operations. The
canine officer will normally begin training with upon delivery and acceptance of a
police canine. Officers applying for the canine position should be willing to
commit to a minimum assignment of 5 years.
The Commander of Field Operations or designee shall post all specialized
assignments. The posting should include information relating to desired
qualifications, hours, and notice of any special circumstances (i.e. willingness to
flex hours depending on workload). This posting shall be directed to all sworn
personnel.
Temporary Rotating Assignments -
The Iowa City Police Department designates one temporary rotating position in
the Investigations Section. This position is designed to allow officers to enhance
their investigative skills and to assist officers in determining if they have an
interest in a long-term assignment to the investigative section. In addition it will
allow the Investigative Supervisor to identify those with the knowledge, skills and
abilities necessary to a long-term appointment to the investigative section. The
temporary assignment will* be for one calendar year. The Investigative
Supervisor shall post announcement of the temporary position no latter than
November 15th of the current calendar year with the position beginning in
January of the following year. The posting shall be open to all sworn personnel.
The Investigative Supervisor shall select the person\gi l th6l\66y position
based in part on:J
1. Schools / training of the applicant.
2. Past investigatory experience.
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3. Recommendation of the applicants supervisors.
4. Interview with the applicant.
The Iowa City Police Department will assign traffic officers on a temporary (yearly
basis) rotating basis. Officers selected for this position shall have completed at
least 6 months of non -probationary experience with the department.
Additionally, the person should have exhibited exemplary skills when
communicating with traffic violators and have demonstrated the ability to work
with minimal direct supervision. Officers selected for this position must be willing
to flex their hours to meet changing traffic conditions and special traffic
assignments or details.
Rotation of Supervisors -
The Chief of Police may assign personnel of the rank of sergeant or above, a
temporary rotating assignment. The Chief of Police will make the assignments
on an annual basis based on the needs of the department.
Lieutenants may be assigned to a two-year assignment to a watch or the
Investigative Section.
Sergeants may be assigned to a one-year assignment to a watch, the
investigative section, or Planning and Research.
These assignments should be made as soon as possible after the annual notice
for watch assignment requests are provided to officers.
Specialized assignments will be regularly reviewed at the direction of the Chief of
Police. This review shall include the identification of the problem/reason for the
initial creation of the assignment and an evaluation of the effectiveness and
efficiency of the assignment. The review may included recommendations as to
the continuation of the assignment.
SPECIALIZED TRAINING
Purpose:
The purpose of this guide is to identify those positions and functions which
require specialized or enhanced skills beyond those received at the basic
academy.
Definitions:
Pre - training required prior to performance of the duty or to assignment
Post - training required after duty assignment
In -Service - training required after assignment and required for continued
assignment.
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Procedures:
Responsibility for the management, administration, policies and support services
for the functions requiring specialized training are the responsibility of the
Commanding Officer of the Division having command over the function. The
following assignments or tasks require specialized or advance training.
Specialized or advanced training will be provided by departmental or non -
departmental sources 'certified" to train in the particular field or area.
1. Canine Officer
Post
2. SRT
Post
3. Crime Prevention
Post
4. Crime Scene Tech
Post
5. LASER
Pre
6. DARE
Post
7. FTO
Post
8. Accident Invest.
Pre
9. Bike Officer
Post
10. Arson Invest.
Post
11. Narcotics Officer
Post
12. Range Officer
Post
13. Fitness Inst.
Post
14. Defensive Tactics Inst.
Post
15. Baton Inst.
Post
16. Less Lethal Inst.
Post
17. Hazardous Device
Post
18. Chemical Munitions
Post
It is necessary for each of the above positions to receive specialized in-service
training in order to develop and enhance the skills of employees assigned to the
function. Without specialized training these employees would not be to
adequately perform their assignment. In addition to the initial training, the above
positions may require subsequent in-service training to maintain the proficiency
necessary to perform the task.
SRT members shall receive in-service training as mandated in the SRT manual.
Other positions requiring in-service training for maintenance of certifications will
be provided as necessary.
Non -Sworn Personnel
1. ECO Post
2. Records Clerk Post
3. CSO Post
4. Animal Shelter Post
The new employee's supervisor is responsible for providing the training
necessary to bring the employee to an acceptable level of performance. The
supervisor may utilize departmental or non -departmental resources in order to
ensure the person is adequately trained.
Continued in-service training will be determined by the supervisor directly
responsible for the function, but at a minimum will include in-service training
required to maintain any required certifications necessary for continued
employment.
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Iowa City Police Department
Standard Operating Guideline
SOG #:
Effective date:
01-23
DECEMBER 28, 2001
Subject.
Reference:
RECRUITMENT
Section:
Issue #:
ADMINISTRATION
1
Command Signature:
Purpose: The IowaCityPolice Department recognizes the necessityinf attra(yng
quality personnel who are motivated, intelligent, ethical, progressive a dedicated
and whom will be representative of the Iowa City Community.
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Recruitment
While all members of the Department should act as recruiters during their daily
contacts with the public, the responsibility and authority of the recruitment
program belongs to the Human Resources Department of the City of Iowa City.
MEMBER INVOLVEMENT
In conjunction with the City's Director of Human Resources, the Chief of Police
may establish a team of officers for the purpose of recruiting quality police
candidates. The Director of Human Resources will coordinate the formal
recruitment efforts of the department with members of the team being utilized as
needed.
The chief of police may assign an officer(s) to specific recruitmept assignments
as available. These assignments include but are not limited to:
1. appearance at school career days
2. appearance at college "job fair" days
3. appearance at law enforcement training programs
4. appearance at community groups and organizations
5. appearance at other gatherings / community groups which may serve as a
contact source for potential candidates
Officers appearing at the above type occasions will submit a report to the
Commander of Administrative Services or designee, indicating the approximate
number of people in attendance, the number of recruit packets distributed, and to
the extent possible the racial and ethnic composition of those having contact with
the recruitment process.
Upon the beginning of the next formalized hiring process, the Chief of Police or
designee shall evaluate the recruitment contacts from the previous process. This
evaluation should, to the extent possible include:
f. determination of racial, ethnic, and gender composition of the most recent
group of applicants
2. determination of the racial, ethnic, and gender composition of those
advancing to the different stages of the testing process .
3. determination of the racial, ethnic, and gender composition of those being
placed on the certified civil service list
4. determination of the racial, ethnic, and gender composition of those being
hired from the civil service list
5. determination of the manner in which those persons representative of under
represented groups were made aware of the most recent testing process
6. recommendations by members of under represented groups for increased
participation in the application / testing process by other members of the
group
Upon completion of the evaluation process written report shall be compiled
summarizing the findings. This report shall be submitted to the Chief of Police
along with any recommendations for increasing the number and quality of
applicants with specific recommendations for the active recruitment of members
of under represented groups.
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STANDARD OPERATING GUIDE INDEX
SOG #
TITLE
01-09
Agency Jurisdiction and Mutual Aid
01-14
Civil Service Selection Process
01-19
Computer Seizure Procedures
01-15
Criminal Investigations
01-02
Death / Serious Injury Notifications
01-03
Emergency Communications
01-11
Evidence/Seized Property
01-20
Evidence Collection
01-12
Found Property
01-18
Hostage/Barricaded Subjects
01-01
Mass Arrest/Disturbance
01-17
Missing Persons
01-05
NSF Checks
01-13
Personal Protection
01-08
Promotional Process
01-16
Records Maintenance / Security
01-23
Recruitment
01-22
Special Assignments / Training
01-06
Suspicious Packages
01-07
Traffic Citation Records/Security
01-21
Unusual Occurrences
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01-10
Victim /Witness Assistance
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Printed 12/18/01