HomeMy WebLinkAbout08-15-2012 Parks and Recreation CommissionKellie Tuttle
From; City of Iowa City <we bm aster@ iowa-city. org >
Sent: Wednesday, August 15, 2012 1:00 PM
To: Kellie Tuttle
Subject: Notice of Meeting Cancellation - Parks and Recreation Commission
Notice of Meeting
Posted by; City Staff
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AGENDA
PARKS AND RECREATION COMMISSION
5:00 p.m.
WEDNESDAY, AUGUST 15, 2012
U OF I BECKWITH BOATHOUSE
5:00 p.m.
Call to order
Approval of minutes from July 11, 2012
5:03 p.m.
Public discussion of any item not on the agenda
5:10 p.m.
Chadek Property Discussion
5:30 p.m.
CIP Discussion
5:50 p.m.
Taft Speedway Discussion
6:05 p.m.
Parks Tour Discussion
6:15 p.m.
Neighborhood Open Space Review
6:20 p.m.
Recreation Division Report
6:25 p.m.
Parks Division Report
6:35 p.m.
Directors Report
• TTRA UpdateNendors
• Ashton House Update
6:45 p.m.
Chairs Report
6:50 p.m.
Commission Time/Suggestions for Future Agenda Items
6:55 p.m. Adjournment
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
JULY 11, 2012
UNIVERSITY OF IOWA BECKWITH BOATHOUSE
Members Present: David Bourgeois, Clay Claussen, Allie Gnade, Cara
Hamann, Joe Younker
Members Absent: Maggie Elliott, Lucie Laurian, John Westefeld
Staff Present: Mike Moran, Chad Dyson, Terry Robinson
Others Present: Gregg Geerdes, Mary Murphy
CALL TO ORDER
The meeting was called to order at 5:30 p.m. by Chairman Claussen.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate
Council action):
None
OTHER FORMAL ACTION TAKEN:
It was noted by Gnade that there was an omission in the June 2012 minutes. The word
"not" was excluded on page 1 under the Other Formal Actions Taken section. Third
sentence should read "Krohmer has not informed staff of his absence from meetings."
being absent.
Moved by Krohmer, seconded by Younker, to accept land in lieu of fees in
the Peninsula Neighborhood. Passed 6-0 with Elliott, Laurian and
Westefeld being absent.
PUBLIC DISCUSSION:
Mary Murphy and Gregg Geerdes were in attendance to talk to the Commission
regarding their concerns about the flood mitigation being proposed for the Taft
Speedway area. Murphy mentioned her concern for bikers, walkers and runners in this
area stating that there is nothing in the proposed plans that consider these people.
She also has a great deal of concern regarding the view that will be damaged by a
flood wall. She said that this wall would impact the space all along Dubuque Street.
She stated that a flood wall would be a large concrete structure and according to the
consultant, landscaping is not an option as it can undermine the structure. Murphy
would like the Commission, as an independent body, or at least the individual
members, to take a stance against this proposal. She would rather see the City
embrace the river and appreciate what it means for those who live nearby. While the
consultant did not emphasize such, she stated that there will be one or more pumps
associated with the flood mitigation which will periodically be quite noisy.
PARKS AND RECREATION COMMISSION
July 11, 2012
Page 2 of 8
Geerdes thanked the Commission for giving them a chance to speak. Geerdes stated
that a flood wall would basically be a 15' wall that will eventually be covered in graffiti
and that this will be blight on City Park. He said he would like to see the Commission
do more than they have done to date. He stated it is the job of the Commission to be
stewards of Iowa City parks and that they should exercise their duty to take a stand on
this mitigation proposal. He feels it will be detrimental to the park and to the community
and that it is counterproductive for the City to spend money on the Parkview Terrace
improvements while sitting idly by as this flood wall goes up.
Murphy stated that the park improvement plan is fabulous and will expand on the
beautiful view around the park. She encouraged the Commission to explore other
possibilities of this nature around City Park. She gave the example of Parkview Church
stating that the church will not stand forever. She would like to see the City present a
plan to use this property to expand upon City Park rather than it being used for other
types of development.
Moran stated that he thought there was going to be another public hearing sometime
in August or September to review the proposals for flood mitigation. He stated that
Commission is waiting to see what kind of recommendation is made by the consultant.
He reminded Commission that when Jason from Public Works gave his presentation a
few months ago, there were seven options presented. Moran said it is difficult for
Commission to take a stand at this point without knowing what direction the consultant
will propose.
Murphy noted that the consultant told them at the last meeting that they were
not going to make a recommendation and would leave that up to City Council.
She noted that the City has received $84,000 in CDBG funds and that the City
will be responsible for covering any additional costs. This money will have to be
paid back through home owners property taxes, Murphy said, and feels this is
an extreme measure when it will only benefit one condominium development
where half of the owners have changed since 2008.
Moran noted that some kind of report will have to come from the consultant
following the next public hearing. His understanding is that they agreed not to
bring this back to Council in August.
Krohmer stated that if no flood mitigation is done in this area, it is the tax payer
who will have to pay for the flood clean up. Either way, tax payers will be
responsible for the cost.
Murphy said that condo owners would have to pay for flood insurance and that
the condo association could easily set up a reserve to cover the cost of any
loss that would not be covered by flood insurance. She also noted that less
than 50% of the condos were damaged in the 2008 flood. She reiterated that
this seems to be an extreme measure to only protect one upper -middle class
condo development.
PARKS AND RECREATION COMMISSION
July 11, 2012
Page 3 of 8
Younker stated that he feels from the Commissions perspective, they need to
see how this mitigation proposal will affect the public space of Iowa City that is
in their jurisdiction. He feels that without knowing what the report suggests, it is
difficult for the Commission to gauge what they are dealing with. He suggests
that the Commission see the report before taking a stand.
Claussen mentioned that he would also like Commission member Lucie
Laurian, who is absent tonight, to have the opportunity to weigh in as she has a
special interest in preserving green space and wetlands. He also agrees that it
is necessary for the Commission to have a full picture before taking a stand.
Moran offered to have a staff member from Public Works return to the
Commission to give a presentation. He asked Murphy when the next public
meeting is planned. She stated that has already occurred. She said that the
consultant now has to give their report to Council who will vote on it. She is
afraid that if Commission waits, Council will have already voted. At the very
least, she encouraged Commission members to study and discuss the
alternatives which are available on line. She said that very preliminary costs are
also posted on-line; however, there is no consideration of the impact on the
environment or the cost of doing an assessment. She also encouraged
members to go on a boat out on the river and take a look at the view of the
riverbank as it is now. She noted that a flood wall is going to last far beyond the
Idyllwild Condominiums.
Claussen confirmed that at the very least, Murphy and Geerdes are asking
Commission to ask Council to delay their vote until Commission has had a
presentation or feedback on how this may impact the park and trails.
Haman feels that the conversation tonight addresses only how this affects City
Park. She would like to have more information
Murphy encouraged all to walk the trail to see how beautiful the view is and
imagine how it will look when the view is cut off if any kind of flood mitigation is
put in place.
DISCUSS STATUS OF COMMISSION MEMBER AARON KROHMER:
Claussen welcomed Krohmer back to the Commission. Claussen informed him
that the agenda item regarding his attendance was placed on the agenda prior
to anyone knowing of his accident and that it was addressing his absences
prior to this.
Aaron stated that previous absences were due to his work schedule. Although
he had been assured that he would not be put on the schedule during
Commission meetings, he was indeed scheduled due to other employee
absences.
PARKS AND RECREATION COMMISSION
July 11, 2012
Page 4 of 8
Claussen reminded Krohmer to call Tammy Neumann, Parks and Recreation
Administrative Secretary, prior to the meetings to inform her of his absence.
Claussen noted how important attendance is of all members as without a
quorum they cannot meet. Krohmer assured Claussen he would notify staff if
he was going to be absent in the future.
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Moran shared a memo from the Clerk's Office. He explained that the
commission meeting packets that members receive via email are posted on the
City web site. The Clerk's office is asking that when there is anything added to
the packet once it has been posted, that the packet again be scanned and re -
posted. Therefore, Moran is encouraging staff and commission members to
attempt to get everything to Tammy for packets prior to the packets being sent.
Packets are sent out the Friday prior to the monthly Commission meeting.
PARKS TOUR DISCUSSION
Moran noted that he could schedule the annual parks tour in either September
or October, leaning towards September due to the loss of light in October.
Some areas that were suggested for the tour were Terry Trueblood Recreation
Area, North Market Square, the Ashton House and Normandy Drive area, and
Napoleon Ball Fields. Claussen stated that he would like to visit the west side
of Iowa City as well. Krohmer also said that he would like the group to visit the
Willow Creek Trail under Highway 1. He stated that the proposal to connect
Riverside to this area along Highway 1 will increase access to Terry Trueblood
Recreation Area and that this would give Commission members a visual of
what this project will provide.
NEIGHBORHOOD OPEN SPACE REVIEW:
Moran referred the Commission to a copy of the plat for the Peninsula
Neighborhood. He directed them to Outlot O on the plat as the land that is
being offered to the city in lieu of funds. Moran reported that while it is a much
wooded lot and will not accommodate anything such as a ball field or a shelter;
it would be a great addition to the property already owned by the City. Krohmer
noted that this plat is really not a true representation of what this area will look
like. He said in the final design there will be multiple access points to Peninsula
Park and to the trail. Moran agreed that while some will change, the land being
offered for park use will remain the same. He also noted that Commission will
have a chance to review the final plat when it is available.
Moved by Krohmer, seconded by Younker, to accept land in lieu of fees in
the Peninsula Neighborhood. Passed 6-0 with Elliott, Laurian and
Westefeld being absent.
PARKS AND RECREATION COMMISSION
July 11, 2012
Page 5 of 8
RECREATION DIVISION REPORT:
Dyson reported that the bids came in for the east entry remodel project of the
Robert A. Lee Recreation Center. The project was awarded to North
Construction and will begin on August 13. Krohmer asked if there were going to
be additional bike racks put in place and Dyson confirmed that there will be.
Dyson noted that the extreme heat has kept City Park Pool very busy with an
increase of about $10,000 in revenue and an increase of about 30% in
attendance when compared to last year at this same time.
Dyson noted that there is a local athlete that participated in the Hershey Track
and Field event that will be competing in the state softball throw.
Dyson said that staff will be putting together the first draft of the fall activity
guide. The guide will be available to the public on August 13 with registration
beginning on August 29.
PARKS DIVISION REPORT:
Robinson reported on Napoleon Ball Field renovation plans. He explained that
there is a 6' drop from fields 3 & 4 (along the roadway) to fields 1 & 2 (on the
west edge). Because of this slope, when it rains the water ends up at the first
and third dugouts on fields 3 & 4. Therefore the outfields will be re -grated
lowering the area by about 2.5'. The dirt will be moved to other parts of the
outfield leaving a 1 % slope. New drainage tile will also be installed on fields 1 &
2. The bid opening for this project is scheduled for July 27 and will go before
Council for approval on July 31. Robinson reported that this project will take
approximately 30-45 days.
Robinson noted that they have built a new ramp at City Park leading to what is
called "red brick." This is a building south of the Riverside Stage.
Boys Baseball club has added batting cages to City Park.
Claussen asked how Robinson plans on re-establishing grass at Napoleon.
Robinson reported that while they would rather seed the area, because it is so
late in the season, they will be replacing it with sod.
DIRECTORS REPORT:
TTRA Update: Brian Mildenstein with Fin and Feather, who will be
contracting to manage the boat rentals and concessions at TTRA, has received
a revised copy of the concession contract between he and the City. Because
of the very low water levels at the lake, it is likely that these concession
PARKS AND RECREATION COMMISSION
July 11, 2012
Page 6 of 8
services will be delayed until September. Moran also reported that there will be
dredging of the lake on August 6. This will take place from the boat ramp to a
just past the middle of the lake. Krohmer asked if there have been any fish kills
at TTRA. Moran reported not so far, however, there a lot of algae build-up.
Neighborhood Meetings: Moran spoke with Marcia Bollinger, Neighborhood
Services Coordinator, who said that many of the neighborhoods do not have
regularly scheduled meetings but will schedule when necessary. Moran said he
will put together a list of those neighborhoods that Commission Members may
visit and present to members at next month's meeting.
Commission Orientation: Moran referred to a memo regarding what to
include in new commission member orientation packets. Members are asked to
review and let him know of anything else that should be included.
Review of Johnson County Conservation Board Long -Range Planning
Priorities 2010-2015: Moran presented Commission with a copy of this plan for
their review.
Ashton House: Moran will be meeting with the State on Friday regarding the
FEMA update and an adaptive re -use plan for the Ashton House. He noted
that some of the money designated for Normandy Drive restoration will be used
for this project. He hopes to start any necessary changes to the house by this
fall.
Dog Park Access Road: The road to the Thornberry Off -Leash Dog Park is
underway. While it is inconvenient during the construction, it will be a huge
improvement when done. He also noted that there is trail work beginning at the
Scott Park Trail into Rita's Ranch Dog Park.
CIP Review: Commission will review the department CIP list at the September
meeting as the City Manager wants these back to him by October 1. The
Commission will review the list and prioritize the projects. Staff will present
them with their prioritization list at this meeting as well.
August Meeting: Moran asked to reschedule the August meeting from August
8 to August 15 as he will be out of town. Commission members were in
agreement.
CHAIRS REPORT:
Claussen will email Commission member Lucie Laurian to get her input on the
proposed flood mitigation plan discussed earlier in the evening.
Claussen also asked when the Farmers Market strategic plan would go before
Council. Moran reported that the City Manager asked that the request for a
possible full-time Market Coordinator, be removed from the plan. Neumann has
PARKS AND RECREATION COMMISSION
July 11, 2012
Page 7 of 8
attempted to schedule a meeting with the planning group but has not had any
luck in getting something scheduled that the majority could attend.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Hamann asked about the status of the Chadek property. Krohmer reported that
a developer put in a bid that was much lower than what they were asking.
Moran and City Attorney Dilkes met with Joan Jehle, Friends of Hickory Hill and
David Minehart, relative of the Chadeks. They are setting up a 501 (c)(3) for
donations to purchase this property. They asked Moran if he thought the City
would be willing to contribute the CDBG funds of $280,000 that were initially
approved for this project. Moran stated that the deadline to do so has expired
and the money has since been earmarked for another project (Splash Pad at
Fairmeadows Park). If this grant was not reallocated, the department would
have lost this funding. Krohmer noted that he has received very positive
feedback regarding a Fairmeadows Splash Pad.
Krohmer commended the Parks Staff for the great job they did cleaning up
Creekside Park after it was under water recently due to a heavy rain.
Krohmer noted that the pedestrian access from Sycamore to Highway 6 is
going to bid once again. He said that this would greatly improve pedestrian
access to Highway 6.
Krohmer made note that his parents live in Idyllwild Condominiums and asked if
that would be considered a conflict of interest in any future discussions about
this area. Moran said he didn't think so, however, Krohmer will check with City
Attorney Dilkes to confirm.
Krohmer noted that the City has $600,000 in the budget for streetscapes and
improvement in the downtown area. He said he would like to see some bike
safety changes made in the downtown district. Moran referred him to Kris
Ackerson with MPO for more information. Hamann noted that since this is a
roadway improvement, it would likely go to Streets and not to this commission.
Gnade thanked the Parks and Recreation Department for their support of the
Children's Gardens on the pedestrian mall.
Bourgeois stated that he considers Krohmer a very good member of this
Commission with a great deal of knowledge and he hopes he will be able to
continue on the Commission.
ADJOURNMENT:
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absent.
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PARKS AND RECREATION COMMISSION
July 11, 2012
Page 8 of 8
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2011
NAME
N
�
M
o
N
o
a
N
TERM
N
N
EXPIRES
David
1/1/15
X
X
O/E
X
X
X
X
Bourgeois
Clay
1/1114
X
X
X
X
X
X
X
Claussen
Maggie
1/1/13
X
O/E
X
X
X
X
O/E
Elliott
Allison
1/1/14
X
X
X
O/E
X
X
X
Gnade
Cara
1/1/16
X
X
X
X
X
X
X
Hamann
Aaron
1/1/13
O
0
0
0
0
O"
X
Krohmer
Lucie
1/1115
X
X
X
X
X
X
O/E
Laurian
John
111/14
X
X
X
X
O/E
X
X
Westefeld
Joe
111/16
X
X
X
X
O/E
X
X
Younker
KEY: X = Present 0 = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
" = Not a member at this time
""=Member was listed as absentlexcused status January through May. These
have been changed to absent status.
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: August 9, 2012
RE: Monthly Report — July 2012
S.P.I.
Participation numbers were very good for the Session II SPI Summer programs. The Island
Fever class had 34 registrations and the Walk &Talk program had 47. There were 48
registrations for the Special Olympics Soccer program, which is ten more than in the summer of
2011.
(Master Plan: Enhance Program Development)
The SPI Bowling Tournament was a large event again this year with 101 bowlers participating.
At the Awards Banquet, the top 3 bowlers in 4 Divisions were recognized with trophies and all
of the bowlers received participation awards.
(Master Plan: Enhance Program Development)
Information gathered from program participants, parents, part-time staff and intern students was
taken into consideration as new programs were designed for upcoming sessions to be included in
the Recreation Division Fall Activity Guide.
(Master Plan: Enhance Program Development, Maximize the Planning Process and Solicit
Community Involvement and Feedback)
The Recreation Division was a sponsor for Push America's Journey of Hope 2012 by providing a
place for the 28 man team to stay while in Iowa City. The 68 day philanthropic ride by members
of the Pi Kappa Phi Fraternity begins in San Francisco and ends in Washington, DC. The goal of
the ride is to raise money and awareness of people with disabilities.
(Master Plan: Collaborate with Community Organizations and Businesses)
Thirty-four Recreation Division athletes competed in the State Special Olympics Softball Skills
at Kent -Stein Park in Muscatine. Also, the Division's "Iowa City Sluggers" Special Olympics
softball team won the regional game to advance to the State Special Olympics Softball
Tournament in West Des Moines. Information about these events and other competitions are
posted online at www.Specia101ymnieslowaCityRecreation.org. Connect with the team on
Facebook to see the latest pictures.
(Master Plan: Enhance Program Development)
PRESCHOOLIJR./SR. HIGH ACTIVITIES - SCANLON GYM
• The summer youth sports season concluded. Met with ICRD coaches for each program
regarding improvements for next summer. Conducted an online parent evaluation for all
summer youth sports. (Goal #5: Solicit Community Involvement and Feedback) (Goal 2:
Track Performance Measures)
Recreation Division
July 2012 Monthly Report
Page 2 of 3
• To thank all volunteer coaches and team sponsors, held a "Coach / Sponsor Appreciation
Night" at the Scanlon Gym. (Goal 7: Assure Financial Sustainability)
• Held the 3`d Annual Youth Triathlon for youth ages 5-12 at Mercer Park. 60 kids
participated. (Goal 3: Enhance Program Development). Worked with New Pioneer Coop to
sponsor food table and Goose town Racing Club to recruit volunteers. (Goal 7: Assure
Financial Sustainability) (Goal 8: Collaborate with Community Organizations)
• Offered and instructed a CPR class for ICRD employees,
• The Mercer Aquatic Center Scanlon gym hosts the ARC of Johnson County Day Camp
Monday —Friday 7 am — 5 pin and the Grant Wood Gym Tuesday — Thursday 12 noon — 5
pm. (Goal 8: Collaborate with Community Organizations)
Excluding Arc of Johnson County and AM fitness classes, the Scanlon Gym had 76 court
reservations, 6 birthday party packages, 8 meetings/parties, and 633 kids for tot time. (Goal 2:
Track Performance Measures)
SPORTS/WELLNESS
We have a new Tai Chi class beginning this fall. (Goal #3 — Enhance Program Development).
Staff posted upcoming program information on the department's web page. Staff also posted an
article on the department's website regarding the renovation of the east entrance to the RAL
Recreation Center. (Goal # 6 — Increase Awareness of Program Offerings).
13,614 people were recorded on the hourly attendance in the month of July at the RAL
Recreation Center. (June 2012- 11,660. July 2011- 14,313) (Goal #2 — Track Performance
Measures).
Staff is in the process of purchasing a new treadmill for the fitness room because the current one
is beyond repair. All the other equipment in the fitness room is in working order. (Goal #9 —
Continue to Provide Equitable LOS in Existing Parks and Facilities).
Fall softball registration began July 9 and ends August 10. The University of Iowa Recreational
Services is running intramurals on Thursdays this fall, so we are running leagues Sundays thru
Wednesdays. (Goal # 6 — Increase Awareness of Program Offerings).
The summer softball leagues concluded last week. (Goal #2 — Track Performance Measures).
The final results are listed below:
For softball league standings please go to NvAw.icgov.org/pr and click on Adult Sport Info.
SOCIAL/CULTURAL
Truly, most of July was spent altering program schedules to keep camp and playground
participants hydrated and safe. All our front line staff should be commended for working so very
hard this summer to assure fun and healthy activities despite the heat.
Planning began in earnest for two fundraisers to help finance the CITY PARK LOG CABIN
RESTORATION. A 5K Zombie Run and Monster Splash will be held in late August and a Fall
Pioneer Festival will take place in October. The first review of our Nomination for National
Register of Historic Places was held at month's end. (Master Plan: pursue alternative funding)
Recreation Division
July 2012 Monthly Report
Page 3 of 3
STORIES IN THE PARK continued in popularity regardless of record heat. A total of 873
children and their caregivers braved the weather to enjoy stories read by Public Library
employees. (Master Plan: collaborate with community organizations and business)
Fall programs and activities were submitted for print. Guides are due out the week of Aug 13
with registration opening August 29. Where did the summer go?! New programs to look for
include Irish Step Dance, Horizons Environmental Education Workshops and several new one
day workshops for children and families. (Master Plan: Identify and develop programs related to
new trends)
Staff is working with Backyard Abundance to develop an ABUNDANT SAFARI program at
several of our park sites. Abundant Safari invites locals and visitors to enjoy our local landscape
through a treasure hunt type learning program. (Master Plan: Collaborate with community
organizations)
AQUATICS
Listed below are the attendance numbers for City Park pool from 2007- 2012; please note that
the 2012 number does not include August or September.
2007 2008 2009 2010
2011 2012
May- 627
May- 35
May- 873
May- 1392
May- 110
May- 1516
June- 9279
June- 2182
June- 3896
June-9403
June- 8960
June-
12363
July- 11709
July- 8245
July- 5249
July- 13054
July- 12431
July- 14269
Aug. - 6685
Aug. — 8162
Aug. — 5181
Aug. — 9851
Aug. — 6122
Aug. —
1428
Sept. - 916
Sept. - 649
Sept, -10
Sept. — 273
Sept. — 708
Sept, -
TOTAL-
29,316
TOTAL-
19373
TOTAL-
15209 133973
TOTAL-
TOTAL-
28331
TOTAL-
29576
*-through August 5', 2012
This summer is proving to be one of our highest in overall attendance. Given the dry conditions
this summer we have experienced extensive hour of operation. Normally we close the outdoor
pool a few days per month due to poor weather (storms, cold temperatures). However over the
entire length of the current season we have closed the pool only once. It would be safe to
conclude that if the weather were slightly cooler we would have easily surpassed the 2010 total
of 33,973, we will have to wait and see how this August goes.
of low,
TO: Mike Moran, Director
FROM: Bob Deatsch, Oakland Cemetery o
tery
DATE: August 3, 2012
a non -perpetual rare cemetery
established in 1843
RE: Monthly Report (July)
AMOUNT
I. OPERATING
A. Interments (5)
1. Adult, Res,
3@$600.00
$1800.00
2. Cremation, Res, Sat., W/Tent
1 @$460.00
$460.00
3. Infant, Non -Res., Sat.
1 @$225.00
$225.00
INCOME FROM INTERMENTS
$2485.00
B. Lot sales (8)
1. Resident, adult monument space,
1 @$700.00
$700.00
2. Resident, adult flat stone space,
0
3. Non-resident, adult monument space
4@$1050.00
$4200.00
4. Non-resident, adult flat stone space,
0
5. Resident, cremation space,
0
6. Non-resident, cremation space,
0
7. Resident, Columbarium Niche
1@$700.00
$700.00
8. Non-resident, Columbarium Niche
2@$1050.00
$2100.00
9. Resident, infant space,
0
10. Non -Resident, Infant space,
0
11. Resident, Infant Niche
0
12. Non -Resident, Infant Niche
0
INCOME FROM LOT SALES
$7700.00
TOTAL CEMETERY INCOME
$10,185.00
Page 2 of 2
8/10/12Cemetery
II. CEMETERY MAINTENANCE
A.
Funerals
B.
Grounds maintenance
C.
Equipment repair & maintenance
D.
Cemetery Plantings
E.
Building Maintenance
F.
Mow Cemetery/Mulch Leaves
G.
Trim Cemetery
H.
Snow Removal in Cemetery
I.
OT Snow Inside Cemetery
TOTAL CEMETERY MAINTENANCE
HOURS
53.5
164.75
54
131
85
32
37.5
0
0
557.75
III. CEMETERY BUDGETED & SPECIAL PROJECTS
HOURS
A.
FuneralOT
5
B.
Monument Repair (66)
55.5
C.
Grave Repair (4)
0
D.
Safety Meeting/Staff
2
E.
Lot Locations
8
F.
Lot Sales
11
G.
Safety Training (Seasonal Employee)
0
H.
Computer Mapping
43.5
I.
New lights in shop/Paint Ceiling
46.5
TOTAL CEMETERY BUDGETED &
SPECIAL PROJECTS 171.5
IV.. ADMINISTRATIVE AND OFFICE DUTIES 99
V. OUTSIDE MAINTENANCE
A. Mow outside cemetery 1
B. Trim outside Cemetery 1.5
C. 1435 Snow 0
D. 1435 Overtime Snow 0
TOTAL OUTSIDE MAINTENANCE 2.5
NOTE: Total Cemetery hours, including leave with pay and rest periods = 953.50
July
Week 1
Week 2
Week 3
Week 4
Week 5
Total
Ground Litter
CBD plaza
50
58.5
52
49
22.5
232
CBD StScp
40
38.5
46.5
46.5
25.5
197
Parks
0
Hazardous Clean Up
CBD
0.5
2
4
2.5
9
Parks
0
Designed Flower Bed
Maintenance
CBD
91
5.5
15
10
2
41.5
Parks
26
8
30
6
70
Planting
CBD
5.5
11
16
32.5
Parks
0
Watering
CBD
97.5
121.5
139
115
23.5
496.5
Parks
11
21
32
Fertilizing
CBD
1
7.5
20.51
2.5
31.5
Parks
0
Mulching
CBD
9
9
Parks
3
3
Pruning
CBD
10
3
2
15
Parks
0
Weeding
CBD
23
21.5
8.5
28.5
6
87.5
Parks
12
12
Mow/Cord Trim
CBD
41
8
8
2
22
Parks
1
1
Equip Repair &
Maintenance
CBD
8
17.5
5.5
9
3
43
Parks
0
Event Prep/Cleanup
CBD
5
2
7
Parks
0
Graffiti Removal
CBD
21
2
4
Parks
0
Vandalism Repair
CBD
2
2
4
Parks
0
Play Equipment/Surface
Maintenance
CBD
1
2
3
Parks
0
Plaza Fountain
Maintenance
CBD
6
6
12
Parks
0
Construction
CBD
1
1
Parks
0
Art Sculptures/Literary
Plaques
CBD
0
Parks
0
Ash Urns
CBD
1
2
3
Parks
0
Benches
CBD
1
9
12
22
Parks
0
Bike Racks/Bikes
CBD
4
2
6
Parks
0
Drinking Fountains
CBD
0
Parks
0
Light Poles/Outlets
CBD
0
Parks
0
Posting Pillars/Kiosks
CBD
9
201
1
29
Parks I
I
I
I
I
0
Recycle Units
CBD
2
2
2
6
Parks
0
Trash Receptacles
CBD
4
4
Parks
0
Tree Grates
CBD
1.5
12
13.5
Parks
0
Water Hydrants/Hose
Bibs
CBD
1
61
2
9
Parks
0
Landfill
CBD
4
3
2
9
Parks
0
Cleaning/Organizing
CBD
4.5
2
3
1
10.5
Parks
0
Snow Removal
CBD
0
Parks
0
Holiday Decor
CBD
0
Parks
0
Administrative
CBD
30.5
42
35
35.5
18
161
Parks
0
Mist
CBD
4.5
2
6.5
Parks
p
Monthly Total
CBD 1
286.51
379
3751
348.51
138
1527
Parks 1
261
8
411
43
b
118
Grand Total
Parks
7%
Monthly Total
1
f'
Grand Total CBD
93%
i Grand Total CBD
I i Grand Total Parks
DEPARTMENT Of PARKS & RECREATION
DIVISION OF PARks, FORESTRY ANd CBD
Date: August 7, 2012
To : Michael Moran, Director
From: Terry Robinson, Superintendent
RE : Forestry Monthly Repot —July 2012
I. FIELD OPERATION / SERVICE REQUESTS
MEMORANdUM
HOURS
A. SERVICE REQUESTS: 33 Trees Pruned = 24 Trees Reproved = 6 147
Includs posting " No Parking" signs - 4.5 his.
B, STORM DAMAGE: Trees Pruned = 0 Trees Removed = 0
58
C. PARKS. SPECIAL REQUESTS: 8 Trees Pruned= 5 Trees Removed = 4
46
D. TRAFFIC ENGINEERING: 2 Tress Pruned = 2`frees Removed = 0
7
North Dubuque at Park Road Traffic light
E. I.C.P. D: 2 Trees Pruned = 10 Trees Reproved = 1
24
F. STREETS DIVISION: 1 Trees Pruned = 1 Trees Removed = 0
2
G. FIRE DEPT.: i Trees Pruned = 3 Trees Removed = 0
2
H. HOUSING INSPECTION: 1 Trees Pruned = S Trees Removed = 0
3
II FIELD OPERATIONS/GENERAL
A, ROUTINE STREET MAINT: Trees Pruned = 45 Trees removed = 5
167
Watering Street Trees Included = 1071rrs,
B. ROUTINE PARK MAINT: Trees Pruned ='29 Trees Removed = 6
197
See Ailnelred Detail Chart
Watering Parks Trees Included = 39 hrs.
C. TRAIL MAINTENANCE: Vegetation Removal 52
Napoleon Trail 3 hrs., Willow Creek Trail 24 hrs.,
Scott Park Trail 26 hrs.
D. NURSERY 24
Watering Trees 19 hrs., Weed eating 5 hrs.
E. TREES REMOVED
Size Distribution CLASS I =4 CLASS 11 = 8 CLASS III = 10
IH, MAINTENANCE OPERATIONS
A. CHAIN SAW/ HAND TOOL MAINT 14
Saws & chains 12 hrs
Hand tools 2 hrs
B. EQUIPMENT TRANSFER/ EQUIP MAINT. 21
Transfers 8 hrs.
Maintenance 13 hrs.
C. SHOP TIME 13
Cleaning 8 hrs.
Misc. Errands S hrs.
D. DUMP CHIPS/ FUEL TRUCKS
IV, ADMINSTRATION
A. Meetings
B. New Service requests/ Private Trim Notices
C. Contract Prep & Checking
D. Sidewalk Inspection
E.Other -
Office Work 10 hrs.
Logs 10 hrs.
CDLTraining 20hrs.
Forestry Work Completed in Various Parks & Green Spaces
7
1
69
23
5
40
Location
him
Removal/ Class
Work Hours
Other
Windsor Ridge Green Space
4
Chipping
Mercer Park
Thornberry Dog Park
8
2
Chipping S. D.
Filling Water Tank
Frisbee Golf
1/ II
12
Vegetation Removal
Water Works Park
Pheasant Hill Park
24
4/ III
8
94
Vegetation Removal
Na oleon Sh°
City Park
2
1 /II1
1.5
11
Brush Pile to Landfill
Ned Ashton House
2
Terry Trueblood Ree Area
9
So. Hickory Hill Park
1
6
Court Hit] Park
2
Chipping
TOTALS
79
1111 & 511H
1 88
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARks, FORESTRY, ANd CBD
Date: August 7, 2012
To: Michael Moran, Director
From: Terry Robinson, Superintendent
Re: Parks Monthly Report— July 2012
I. GENERAL OPERATIONS
A. Ground Repairs
Trail Resurfacing
B. Parks Securily
MEMORANdum
C. Construction
1, Cement Work at City Park
2. Repairs to Much Bin at City Park
3, Retaining Wall at Happy IIallow Park
4. Decking at Whispering Meadows Welland Park
D. Mowing
E. Clenning Restrooms and Shelters
F, Playground Maintenance
Safety Surface Replacement
G. Soccer Complex Dug out Construction
H. Dog Parks
1. Weed Barrier Placement 81
2. Mowing 21
3. Tending Manure Tanks 20
4. Filing Water Tanks 9
5. Pick Up Money 7
I. Weed Trimming
J. Facility Repairs
K. Garbage Pick Up
L. Dropping Off and Pick Up Materials and Equipment
M. Walering Sod and Trees
N. Carnival Rides
Hours
517
508
498
314
249
187
160
138
102
86
71
58
53
42
Q. Vandalism Repairs
P. Plumbing and Electrical Repairs
Q. Clean Up of Dead Fish at Whispering Meadows Weiland Park
R. Cleaning Shops
S. Spraying for Weeds
T. Garden Plot Maintenance
U. Meetings
V. Tree and Shrub Pruning
W. Set Up and Removal of Fireworks Fencing
X. Misc. Tasks
37
36
28
26
25
20
18
16
16
8
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JULY 2012 REPORT
1. Events have double from 125 in 2011 to 222 for 2012, all location
numbers are up compared to a year ago.
2. Man hours are down slightly from 2658 in 2011 to 2306.5 in 2012 for
July.
3. Staff started removal of fence at Napoleon and locating utilities for the
renovation project, total man hours for electrical locate and
construction is 438 with 80 % of those hours are related to the project.
Irrigation hours are up due to dry weather, we had 336 irrigation hours
a year ago and have 581 for July 2012, staff has removed irrigation
heads to clean filters located in the bottom of the heads and reinstalled
them trying to make the heads be as efficient as possible, we have a
total of 581 irrigation heads. Soccer — 270, Mercer — 151, Napoleon —
160.
We have been slicing fields trying to assist irrigation water in
penetrating the ground in the irrigated areas; lack of rain is causing the
ground to become extremely hard not allowing the water to soak.
6. Mowing hours are down, we are mowing irrigated only. We had 325,5
hours in July 2011 and 118.5 in July of 2012. Hoping for rainfall to
occur soon we hope the Turf will recover. Brown turf areas that have
had traffic run more risk in recovering if any.
7. During the extreme heat spells we had soil temperatures of 97 at 2"
and 89 degrees at 5 " during the day, we experienced scalding in the
Turf, while running syringe cycles( meaning 3-4 minute cycles to
coot the turf) scalding is like dumping hot water on the turf, it turns
the grass dark brown and it will not recover. Irrigation water sat on top
of the ground and did not penetrate and heated up causing this effect.
This is the first time in my 25 years in the Turf Industry I have
witnessed this,