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HomeMy WebLinkAbout02-16-2012 Housing & Community Development CommissionAGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, ASSEMBLY ROOM 28 S. LINN STREET, IOWA CITY THURSDAY, FEBRUARY 16, 2012 6:30 P.M. 1. Call Meeting to Order 2. Approval of the January 19, 2012 Minutes 3. Public Comment of Items Not on the Agenda 4. Staff/Commission Comment 5. Nomination and Election of Officers 6. Discussion Regarding Applications for FY13 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Funding - Question/Answer Session 7. Adjourn Senior Center, Assembly Room - Please use Washington Street entrance. J .®r CITY OF IOWA CITY MEMORANDUM Date: February 10, 2012 To: Housing and Community Development Commission From: Tracy Hightshoe, Community Development Planner Re: February 16 HCDC Meeting The February 16 meeting will be held at the Senior Center, Assembly Room (28 S. Linn St.) and it will be structured around the Question/Answer session with the applicants for FY13 CDBG/HOME funds. The meeting will begin at 6:30 PM. The staff reports for each application are enclosed. Nomination and Election of Officers The commission will nominate and elect a new Chair and Vice Chair, if necessary, due to the resignation Mike McKay, former Chair. FY13 Question/Answer Session: Different from prior years, there will not be a scheduled time for each public facility and housing applicant. Instead, all public facility applicants will be present from 6:40 to 7:00 PM and housing applicants will be present from 7:10 to 7:40 PM to answer questions from HCDC members or staff. As a reminder, this is not a time for presentations from applicants about their projects, but to address questions that HCDC members or staff have about the projects. The staff report includes concerns or issues that staff may have regarding the proposed project. Staff advised applicants not to submit written materials in response to staff concerns. If Commission members have the same concern or any other concern, please ask the applicant that evening. HCDC may ask applicants to submit additional information. If so, all information will be collected and staff will mail all HCDC members the materials after the meeting to ensure all commission members have the same information. Please review the applications and staff reports. If staff had any concerns about the capacity of an organization or administration of a previous project during the past five years, it is included in the report. The Financial Terms for CDBG\HOME Applicants from the FY13 Applicant Guide is included in the packet. It clarifies Council's policy on financing terms for CDBG/HOME assisted projects. Staff emailed the ranking sheets and proposed allocation forms (excel format) to HCDC members previously. The forms are due back to staff on Friday, Feb. 24. If you prefer hard copies of the forms, please contact staff. The forms can be delivered, mailed, faxed or emailed to my attention. HCDC will meet March 8 & 22 to review the groupings and to make funding recommendations. The March 8 and 22 meetings will be at City Hall, Emma Harvat Hall. If you have any questions about these items or will be unable to attend, please contact me at 356-5244 or by email at tracy-hightshoe@iowa-city.org. See you the 16th1 Please use the Washington St. entrance to the Senior Center MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 — 6:30 PM MEETING ROOM A, IOWA CITY PUBLIC LIBARY PRELIMINARY MEMBERS PRESENT: Andrew Chappell, Michelle Bacon Curry, Scott Dragoo, Charles Drum, Jarrod Gatlin, Holly Jane Hart, Rachel Zimmermann Smith MEMBERS ABSENT: Cheryll Clamon, STAFF PRESENT: Steve Long, Tracy Hightshoe OTHERS PRESENT: Delaney Dixon, Sarah Traeger, Scott Hansen, Phoebe Trepp, Karen Fox, Tracey Achenbach, Sandy Pickup, Ron Berg, Mary Palmberg, Becci Reedus, Roger Goedken RECOMMENDATIONS TO THE CITY COUNCIL: 1. The Commission voted 7-0 to recommend Aid to Agencies funding as specified in the following exhibit: EXHIBIT A FY13 Aid to Agencies Funding Recommendations Housing and Community Development Commission Agency FY12 Actual FY13 Request HCDC 1/19/2012 Recommendation Arc of Southeast Iowa $2,000 NA - 4 C's $2,000 $2,000 $2,000 Big Brothers / Big Sisters $32,000 $35,000 $32,000 Crisis Center $40,000 $42,000 $40,000 Compeer $5,000 $10,000 $5,000 Consortia for Youth Emp. $14 000 NA - DVIP $52,000 $55,000 $50,000 Elder Services $54,000 $55,620 $52,000 Four Oaks $1,000 $1,000 $1,000 Free Lunch Program $2,000 $2,000 $2,000 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 2 of 9 Free Medical Clinic $7,500 $8,000 $7,500 Housing Trust Fund of JC $8,000 $8,000 $8,000 MECCA/ICARE $18,950 $20,000 $18,950 Mayor's Youth Emp. Program $10,000 NA - Neighborhood Centers of 1C $60,000 $63,000 $60,000 Pathways Adult Daycare N/A $5,000 $4,879 Red Cross $6,000 NA - RVAP $12,000 $14,000 $12,000 Shelter House $36,500 $40,000 $36,500 United Action for Youth $60,000 $65,000 $60,000 Total Request: $422,950 $425,620 $391,829 FY13 Budget Source: ($274,173 General fund) ($91,000 CDBG) (26,656 Utility user fees) CALL TO ORDER: The meeting was called to order by Vice -Chair Andrew Chappell at 6:36 p.m. APPROVAL OF THE DECEMBER 15, 2011 MINUTES: Hart moved to approve the minutes. Gatlin seconded. A vote was taken and the motion carried 7-0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Long stated that the Planning and Community Development Department of the City will host two Community Planning Workshops in February to discuss the future of Iowa City for the next 10 to 20 years. These will be interactive discussions about where economic, natural resources, physical growth, energy conservation, etc., should occur. Long also reported that there is a HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 3 of 9 website called Good Ideas through the Planning and Community Development Department where you can go and give the City your ideas about what to change in Iowa City. Hightshoe stated that the CDBG/HOME applications are due Friday, January 20 at noon, so the Commission will be getting those in February. Hightshoe gave an update on the Single Family New Homes Program. There were 108 homes in the first three rounds. Only 15 homes remain to be built. 93 homes have been built and sold to income eligible homebuyers. The remaining homes will be built this upcoming construction season. It's been a very successful program. The stated announced another round of the program. Developer proposals for this upcoming round are due January 27 for an additional 31 homes. She explained that the State changed their selling price restrictions and now all homes must be sold for $150,000 or less. Cities with high land values such as Iowa City are going to have difficulty, so there will most likely not be a lot of single-family detached homes. There will most likely be a mix of duplexes, rowhouses and condominiums. Once the 139 homes are finished through state Flood Recovery funds, it will more than make up for the homes that will be bought out due to the flood. Chappell publically thanked Michael McKay, who resigned because he was concerned about the appearance of some conflicts of interest, for his service on the Commission. PUBLIC MEETING: DISCUSSION REGARDING FY13 AID TO AGENCIES FUNDING REQUESTS: • Discuss Aid to Agencies Applications Chappell noted that this was a relatively new process for both the Commission and the applicants because previously it was handled by an ad hoc City Council Committee. Last year was the first year HCDC made funding recommendations for Aid to Agencies. This year there was not a lot of time to make changes or coordination of the process, but Chappell is hopeful that next year it will be more efficient and elucidated. Chappell opened the floor for questions about the applications because most of the applicants were present for the purpose of answering questions. Hightshoe stated that she received an email from MECCA and their request for $20,000. This request includes both MECCA and (CARE., Last year MECCA received $10,000 and ICARE received $8,950. This year they submitted one application as ICARE is administered by MECCA. Ron Berg from MECCA requested that the FY12 line item should be changed to MECCA/ICARE for$18,950. Chappell had concerns that the Housing Trust Fund did not apply. His understanding from a letter received from the City Manager is that historically, The Housing Trust Fund received their funding through the City Manager's office based on discretionary funding that the City Manager has. Hightshoe explained that the Housing Trust Fund would submit a letter to the City Manager with their request for funding. This year the City Manager wanted all the aid to agencies requests be considered at the same time. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 4 of 9 Chappell said he assumed that the Housing Trust Fund did not submit an application through any fault of their own and that next year they know that they will need to submit the same application everyone else does. Hightshoe stated that this is the case. Charles Drum said that he had the idea to go through the list of applicants and give every agency what they had asked for last year, with the exception of a new agency called Pathways. Then he started dividing up what was left among the remaining applicants. What threw the wrench in the process was the MECCA/ICARE application. They would be getting substantially less than they did last year. Chappell said that in past years there has been a contingency fund, and the staff has a position about whether or not we should have that fund. He wanted to know if things have changed. Hightshoe said that Linda Severson had said that a request for contingency funds was very rare. The last time it happened was when there were bedbugs at Shelter House. Hightshoe said she doesn't think it's common to get multiple requests. Long noted that the money is tighter than it has been in the past since there has been a 5% cut in the General Fund and a cut in CDBG funds as well. He would like to get the money budgeted for this fund out to the agencies. Chappell asked if anyone felt strongly about the need to have a contingency fund. Bacon Curry stated that she thought at this point the Commission IS the contingency. If the agencies have to come back and ask for more, they are probably going to need more than what could be budgeted for this purpose. Zimmerman Smith tried to think of any kind of emergency where the agencies aren't going to need more than $1,000 or $2,OOO.Hart wanted to know the amount of the contingency fund. Hightshoe stated the year before we budgeted approximately $7,000, but due to cuts in funding these funds were allocated. The prior year, it may have been $9,000.. If there are unused funds at the end of the year, there is no guarantee that these funds won't be allocated to some other city purpose. Gatlin suggested that they roll over all the numbers from FY12 and then tweak from there. The Commission concurred. Gatlin said they would need to shave off about $4,000. He felt that they should leave Pathways in and then if they decide to take the $4,000 from somewhere, they can decide where they will reduce the amount. Upon looking at Pathway's application, they did not serve a high number of low -moderate income persons. Zimmerman Smith said she recommends funding Pathways, but not their full request and try to increase funds to MECCA. Drum said if they took about 10% from everyone, it would be close Zimmerman said she thinks it makes sense to go by the priorities. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 5 of 9 Chappell thinks that some of the agencies with smaller requests are going to have a harder time absorbing a loss of $1,000 to $2,000. Gatlin suggested that to reduce they should look at areas that have the higher total request amount. Removing $1,000 from $60,000 is much easier than taking away from an agency requesting $5,000. He thinks the Neighborhood Centers is an area where they can reduce that number. Zimmerman Smith said that they have a high priority and serve predominantly low to moderate income persons. She stated it's important that they balance those two things. Bacon Curry said that Elder Services is not a high priority in CITY STEPS and had a lower number of Iowa City residents, but a higher request. She wants to reduce their amount. Gatlin said he would like them to review priorities when deciding what agencies to reduce funding. Zimmerman Smith suggested taking $2,000 from DVIP and $2,000 from Elder Services and you're almost there. Chappell said that these are two when you look at CITY STEPS both have a lower priority and a higher funding request. Gatlin suggested that the rest be taken from Pathways even though they have a smaller request. Bacon Curry said that Neighborhood Centers have a very high request and that the Commission has given them a lot of money. Drum noted that they do serve city residents. Gatlin asked if anyone felt strongly about changing any of these recommendations. Chappell said he got the impression last year when Council handed this over to the Commission that there might be big changes in allocations, but from the Commission's perspective, that will have to be done incrementally. They are not being given a big pile of money and told to divide it up. They are responding to specific requests for specific amounts of money. This is the first time they have talked about CITY STEPS in relation to the Aid to Agencies and in the future the applicants will take that into account as they submit applications that are going to maximize perceived benefit through CITY STEPS when they do the United Way application. As they discussed at last month's meeting, so much of this available money is from the Iowa City General Fund, so the Commission will have to start paying attention to which organizations are giving the most benefit to Iowa City residents. Bacon Curry stated that some of these agencies are also getting money from the municipalities that they serve. She sees a difference in how the Commission ought to fund if an agency is getting proportional benefits from another municipality, or if they are serving 5 municipalities and only getting money from Iowa City and Johnson County HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 6 of 9 Chappell said that if you are going to have a lower percentage of Iowa City residents involved in your program, other applicants are going to want to know that those agencies have approached other municipalities for funding. Hightshoe stated that she had explained to several of the agencies that something the Commission would review in determining allocations would be the total population served. An agency serving 2,000 clients with 1,000 of those being Iowa City residents would be more likely to get its funding request than an agency who serves only 30 clients, even if they are all Iowa City residents. Chappell stated that although the Board had decided that they want that kind of information, they don't know yet what they will do with it. He thought maybe they could use that as a starting point for funding discussions in the future. Hart asked if it would be possible to come up with a uniform standard to review the applications, but stated it would be hard to do. She would like to know how much these other municipalities are kicking in and how many funding sources an agency has. Bacon Curry would like to know how many funding sources an agency has approached. It would matter to her if an agency had been denied other possible funding. She also said she thinks the Aid to Agencies money is so important because it's one of the few sources that doesn't have certain allocation stipulations attached to it. It can be used for whatever the agency wants. Hightshoe said she also thought these funds were extremely valuable to agencies as the majority are local funds, without the federal CDBG strings attached. This being said, $91,000 is CDBG funds and should be funded by CITY STEPS priorities. The General Fund and user utility fees are the majority of funds and come from Iowa City residents, so for those two funding sources, she encouraged the Commission to consider what's best for Iowa City residents. For the CDBG funds, if we don't fund the types of activities identified in the City's 5-year plan, the City must justify why we didn't. When staff decides which agencies receive Aid to Agencies funds through CDBG, staff will choose the activities that meet the needs as identified in the Plan and encourage HCDC to fund those agencies. Hart wanted to know why DVIP and RVAP came out as medium priorities in regard to the needs level. Hightshoe explained that in CITY STEPS, services for "battered spouses" a HUD category, was medium and that RVAP was classified as a health service, which is also a medium. Chappell said he thought HCDC had made a good attempt in the past two years to identify priorities in CITY STEPS so that not all services were considered high priorities. This is always difficult as almost all the services are needed, but not all services can be identified as high priorities. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 7 of 9 Bacon Curry moved to make budget recommendation to Council for Aid to Agencies funding as follows: EXHIBIT A FY13 Aid to Agencies Funding Recommendations Housing and Community Development Commission Agency FY12 Actual FY13 Request HCDC 1/19/2012 Recommendation Arc of Southeast Iowa $2,000 NA - 4 C's $2,000 $2,000 $2,000 Big Brothers / Big Sisters $32,000 $35,000 $32,000 Crisis Center $40,000 $42,000 $40,000 Compeer $5,000 $10,000 $5,000 Consortia for Youth Emp. $14,000 NA - DVIP $52,000 $55,000 $50,000 Elder Services $54,000 $55,620 $52,000 Four Oaks $1,000 $1,000 $1,000 Free Lunch Program $2,000 $2,000 $2,000 Free Medical Clinic $7,500 $8,000 $7,500 Housing Trust Fund of JC $8,000 $8,000 $8,000 MECCA/ICARE $18,950 $20,000 $18,950 Mayor's Youth Emp. Program $10,000 NA - Neighborhood Centers of JC $60,000 $63,000 $60,000 Pathways Adult Daycare N/A $5,000 $4,879 Red Cross $6,000 NA - RVAP $12,000 $14,000 $12,000 Shelter House $36,500 $40,000 $36,500 United Action for Youth $60,000 $65,000 $60,000 Total Request: $422,950 $425,620 $391,829 FY13 Budget Source: ($274,173 General fund) ($91,000 CDBG) (26,656 Utility user fees) HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 19, 2012 PAGE 8 of 9 Drum seconded. The motion carried on a 7-0 vote. REVIEW OF THE FY13 ALLOCATION PROCESS AND PROFORMA Hightshoe reviewed the FY13 allocations timeline and meeting locations. Chappell noted that Commission members should highlight that on February 24, HCDC ranking forms are due to City staff. Hightshoe said that the week after the applications are received, staff will be sending them out to the Commission. Hightshoe explained that the reason HCDC requires a proforma for rental projects is to ascertain the applicant's capacity and to review the project's revenues and expenses. Projects should show they are viable over the compliance period. The enclosed Bankability Guide explains basic revenues and expenses in rental housing. It also provides a guide as to what is realistic or common for expenses in the operating budget, why a vacancy rate must be included for unit turnover, what tenant contributions are, etc. Staff encourages all applicants to budget for maintenance and reserves. Staff looks for projects that are financially feasible, but do not unduly profit the applicant (above market returns). The applicant may apply for certain financial terms, but staff will review the proforma and review if the applicant has the ability to repay 100% of the funds or to make partial repayment. If the revenue source is limited by reduced rents such as 70% of the fair market and the project has high private debt, then staff might recommend the majority of funds as a "grant." If the project has higher rents (full Fair Market Rent), no or low debt, the project most likely has the ability to repay all or a significant portion of the award. Staff will review the proformas and make a recommendation as to financial terms. The Commission accepted Drum's monitoring reports. Chappell said they are still looking for someone to fill the vacancy on the Commission and would particularly like someone with a financial background. ADJOURNMENT: Bacon Curry moved to adjourn. Hart seconded. A vote was taken and the motion carried 7-0. z O U) O U z W 2 n O J W W r) H Z ON U 0 � N z Q °' rn Z o ��w cD OQa Z O O U H Z W a� 0 0 0 U W W W W N Z o Q N Z � = Z H � Q O U 0 Z Q 0 Z O rn X X X X X X X r- XCN co co N co 'ITN W o 0 0 0 0 0 0 0 0 N N N N N N N N N W rn rn rn rn rn rn rn rn rn N J w W J J W 2 L% U z w z J w a J r w V Z O O N O O � 2 U 0 z w z O 2 = U Q � = cn w Z 0o U U 0 0 (7 2 N w Y X O z Resolution 10-393, Approved 9/7/2010 CDBG AND HOME PROGRAM INVESTMENT POLICIES Economic Development Economic development projects making application to the CDBG Economic Development Fund will be reviewed by the Council Economic Development Committee, The Council Economic Development Committee will make a recommendation to the City Council for each project proposed for funding. Said recommendation shall include the amount of CDBG assistance to be allocated and the terms of investment. Typically, for -profit business projects will receive low -interest loans; whereas, non -profits may be recommended for forgivable loans or grants. Decisions regarding investment terms for economic development projects will be made based on the nature of the project including, but not limited to, the risk, potential for growth, the number of and quality of jobs created for low -moderate income persons, the ability to repay a loan and the amount of other funding leveraged. Housing Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0%) for non-profit owned projects and prime rate (determined at the time the CDBG\HOME agreement is executed by the City) minus two points for for -profit owned projects with an amortization period up to thirty (30) years or the period of affordability, whichever is less. Homeownership. Each year Iowa City adopts resale/recapture provisions that apply to all HOME assisted homebuyer projects. The recapture/resale provisions shall be the same for both CDBG and HOME assisted homebuyer projects. These provisions are set forth in the Annual Action Plan for the year the funds were allocated to the Subrecipient/Recipient. Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant. Exceptions. The City may grant a different interest rate and/or a different repayment option based on the nature of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of housing provided, the beneficiaries, the amount of other funding leveraged and the location of the site. Public Facilities The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds, utilizes these funds for "public facilities" projects as defined in 24 CFR 570.201 (c) that are completed by the City and\or subrecipents. The following policy applies to CDBG assistance provided to non -governmental subrecipients ("governmental" includes only jurisdictions with taxing authority as provided for in Iowa Code). Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein, which will be secured by a mortgage or other comparable security instrument. The compliance term of the earned grant will be determined by the formula also provided herein. At the end of the applicable compliance term the lien or other security instrument will be released by the City. If the real property is leased, the lease shall be for a period that matches or exceeds the compliance term of the earned grant. • Earned Grant: A lien against the real property being assisted, or other comparable security, which is repaid only upon transfer of title, rental of the property, or termination of services or occupancy as outlined in the applicable CDBG Agreement. If the subrecipient fully satisfies the terms outlined in the applicable CDBG Agreement the mortgage against the property, or other security instrument, will be released by the City following the completion of the compliance period that begins on the date of FY13 Applicant Guide 14 execution of the mortgage or security instrument. Earned Grant Formula: The total amount of CDBG assistance allocated to a subrecipient in any one City fiscal year for a "public facility" project divided by $10,000 equals the number of CDBG compliance years for the Earned Grant. (For example: $20,000 in CDBG assistance divided by $10,000 would equal a compliance term of 2 years or 24 months). If the Earned Grant Formula results in a compliance term of less than one year (12 months) the minimum compliance term shall be one year (12 months). The maximum compliance term for any CDBG assistance shall be no more than twenty (20) years. FY13 Applicant Guide 15 i r ::III4 CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page CHARM Homes LLC Number PA Project Address 1556 S 1st Ave Activity Type Housing CITY STEPS Priority High — Non -student renter households up to 50% MFI CITY STEPS Goal Increase supply of affordable rental properties for elderly and mentally Achieved ill persons. 0-30% MFI 0% Beneficiaries 31-50% MFI 25% 51-60% MFI 50% 60-80% MFI 25% Amount Requested $61,650 Repayment Terms 10 year no interest loan Period of Affordability/ 15 years Compliance Period Percent of Project 15% Funded by CDBG/HOME Leveraging City Funds $5.68 in other funds for each CDBG/HOME dollar requested Property Taxes For profit entity. Full property taxes to be paid. � r , CITY OF IOWA CITY This project will provide long-term housing opportunities for older adults and persons with disabilities with affordable housing. The Documentation of residents might otherwise be in an institutional setting. CHARM Project Need Homes will assist the residents with accessing the supportive services necessary to maintain independent living. Applicant requested $61,650 with an interest rate of zero percent Project Budget amortized over 10 years. The total cost per bedroom is $7,706.25. Discussion The proforma was not completed adequately enough to analyze. Project Coordination CHARM Homes partners with a variety of organizations and Caring with Existing Services & Hands and More is certified by the Iowa Department of Human other Services Available in the Community Services to provide supportive community living waiver services. Applicant History or CHARM Homes LLC was incorporated in August 2011 and has Capacity to Successfully purchased one home to date. CHARM Homes has not received Complete the Proposed CDBG or HOME funds in the past; however, Caring Hands and More Project receives State funds for service provision. 1. Partial funding implications? 2. Please explain the terms of the loan requested and how the Summary of Items loan will be paid back. to be Addressed 3. How was the budget developed? How was the cost of acquisition and cost of rehabilitation determined? NOW" CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Us Construction, Inc. — Affordable Rental Housing Number p.16 Project Address 911 N. Governor St., Iowa City Activity Type Housing CITY STEPS Priority High - Non -student renter households up to 50% of median income. CITY STEPS Goal Production of new affordable rental units. Achieved 0-60% MFI 90% Beneficiaries 61-80% MFI 10% Amount Requested $650,000 Repayment Terms 3% interest, 40-year amortized loan. Period of Affordability/ 10 years required. Compliance Period Percent of Project 28% Funded by CDBG/HOME Leveraging City Funds $2.57 in other funds for each CDBG/HOME dollar requested Property Taxes For profit entity. Full property taxes to be paid. � r tit -r.% CITY OF IOWA CITY The applicant proposes to acquire an existing property and convert to a 40 one -bedroom property providing housing and supportive services to elderly persons with memory problems. Proposed rents for the units would be set at the fair market rent ($592) and additional Documentation of fees would be charged for supportive services such as food, nursing Project Need on site 24/7, housekeeping and limited transportation ($580). Applicant state a memory care facility can cost up to $4,900 per month, this project will provide affordable housing/supportive services to elderly persons who need assistance with various daily activities. The proposed budget shows an average $58,077 cost per unit, which is under the Section 221(d)(3) cap of $178,650 per unit. Debt coverage ratio is 1.6 in the first year, but reduces to 0.56 by year 20. Project must refinance and review actual expenses/revenues after 10 Project Budget years. Discussion Applicant budgeted for a developer fee of $254,610 for the $2,323,086 project (11 % of the total project cost). Developer fees are allowed under the State HOME Program, however are capped at 10%. Project Coordination with Existing Services & Applicant is a general contractor who has experience subcontracting other Services Available construction contracts. in the Community Applicant History or The applicant is new to the CDBG and HOME programs. Technical Capacity to Successfully Complete the Proposed training and monitoring will be necessary to ensure program Project compliance. 1. It appears applicant has limited experience with federal programs and requirements. Applicant will be required to attend technical Summary of Items assistance training in the HOME/CDBG program. to be Addressed 2. If applicant does not secure the State HOME funds, will project proceed? 3. How were the operating costs arrived at for housekeeping, nursing, etc? I. r i CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page HACAP — Broadway Townhome Renovation Project Number p.30 Project Address 1926 & 1946 Broadway St. Activity Type Housing CITY STEPS Priority High - Rehabilitation of renter units CITY STEPS Goal Improve supply of affordable rental properties (transitional housing) Achieved Beneficiaries 0-30% MF184% 31-50% MFI 16% Amount Requested $360,000 Repayment Terms Grant Period of Affordability/ 15 years requested, 10 years required. Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt A �-1'7 CITY OF IOWA CITY Small families experience the greatest degree of housing problems. Transitional housing is a large need in the community as families work to obtain permanent housing. HACAP provides supportive services under HUD's Transitional Housing Program. Families in the program must work towards meeting educational and/or employment Documentation of goals. Project Need Project proposes to rehabilitate the exterior and interior of 18 3- bedroom apartments at 1926 Broadway. First priority includes siding, new roof, windows, doors, security fencing, lighting and resurfacing the parking lot. 2"d priority includes new updates to the kitchen cabinets, counters, furnaces and electrical upgrades. The average cost per unit is $20,000. Applicant requests a grant/conditional occupancy loan. The project has little debt; however estimated revenue is based on $440/mo for each 3-bedroom unit. The fair market rent for these units is $1,087 (high HOME rent). Staff completed a proforma with the state HOME requirement that the Project Budget total operating expenses be no less than $2,750 per unit, per year to Discussion ensure adequate funds for maintenance, management and related expenses. Based on these assumptions the project would have debt coverage ratios from 1.08 to 1.41 during the 20 year period. Staff would concur with a conditional occupancy loan, provided that revenues from rent are verified annually throughout the compliance period. Should rent revenue exceed annual expectations, partial repa ment would be necessary to be negotiated). Project Coordination with Existing Services & HACAP has worked with other agencies in this area to better serve its other Services Available clients. in the Community Applicant History or Capacity to Successfully HACAP received funds in FY09 and FY10. All funds were expended. Complete the Proposed Applicant has the capacity to administer federal funds. Project 1. How was the cost estimate determined for the exterior and interior renovations? 2. Will temporary relocations be necessary for the rehabilitation? Summary of Items 3. The building was built in the early 1980s. Lead Safe Housing to be Addressed Rules do not apply. 4. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement (competitive bid) procedures. r , CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Number The Housing Fellowship — CHDO Operating p.44 Project Address 322 E 2nd Street, Iowa City Activity Type Housing CITY STEPS Priority High - CHDO Operating Expenses CITY STEPS Goal Achieved Need for increased capacity within non-profit organizations that develop affordable housing (p. 40). Beneficiaries Agency -wide. Owns and manages 138 affordable rental homes. Amount Requested $20,630 or 5% of the final HOME entitlement allocation. Repayment Terms Grant Period of Affordability/ Compliance Period N/A Percent of Project Funded by CDBG/HOME 4.9% of administrative budget Leveraging City Funds $19.36 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt r � k CITY OF IOWA CITY The Housing Fellowship (THF) has been in operation since 1990. THE now owns and manages 138 affordable rental units occupied by low-income households, developed and sold 17 owner -occupied homes into a land trust to ensure permanent affordability and administers a revolving loan fund for low-income renters to pay for security deposits. The financial management responsibilities have Documentation of grown extensively. THE manages five separate limited partnerships. Project Need THE currently has six full time employees. The CHDO funds requested will help THE achieve financial stability and cover operating costs to plan housing projects. The 2007 Affordable Housing Market Analysis encourages the City to increase the capacity of non-profit housing providers that develop affordable housing. The project is an operational grant allowed under the HOME program. Project Budget The HOME program caps CHDO operating expense to 5% of the Discussion HOME allocation. Funds allocated for CHDO operating expenses are not an eligible cost for CHDO set -aside funds. The applicant has a long history of working with a variety of agencies, Project Coordination with Existing Services organizations and private businesses. HACAP, the Neighborhood other Services Availablee Centers, Shelter House and Four Oaks/Youth Homes are permanent in the Community members of the Housing Fellowship. Applicant has successfully managed hundreds of thousands of dollars Applicant History or Capacity to Successfully of CDBG and HOME funded projects. THE has experience and a Complete the Proposed successful track record with the acquisition, construction and Project management of affordable housing. THE qualifies as a Community Housing Development Organization (CHDO). Summary of Items to be Addressed 1. If not funded, is a larger operating line of credit necessary? � r CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page The Housing Fellowship — Affordable Rental Housing Number p.55 Project Address 2500 Muscatine Ave., Iowa City Activity Type Housing CITY STEPS Priority High - Non -student renter households up to 50% of median income. CITY STEPS Goal Production of new affordable rental units. Achieved *31-50% MFI 33% 51-60% MFI 67% Beneficiaries *Application lists maximum income mix based on HOME regs; however the average income of the majority of households in THE units is below 30% of median income. Amount Requested $258,239 Repayment Terms 0% interest, loan deferral of 20 years, balloon payment at end of 20 year compliance period Period ofAffordability/ 20 years Compliance Period Percent of Project 25.4% Funded by CDBG/HOME Leveraging City Funds $2.93 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt CITY OF IOWA CITY CITY STEPS states there are 7,364 renter households experiencing housing problems. The 2007 Affordable Housing Market Analysis completed by Mullin & Lonergan Associates identified a need of 544 rental units affordable to those under 80% of median income. Documentation of Project Need The applicant proposes to acquire land at 2500 Muscatine Ave. and construct six two bedroom apartments to rent to households under 60% of median income. Proposed rents for the two -bedroom units will be at the HOME fair market rent ($650). The proposed budget shows an average $169,123 cost per unit, which is under the Section 221(d)(3) cap of $178,650 per unit. Debt coverage ratio is 1.20-1.50 through years 1-20. The proforma was not based on City underwriting criteria, but based on the State HOME underwriting criteria. The Iowa Finance Authority requires at least an 8% vacancy rate and requires minimum set asides for reserves and operating costs per unit. Expenses must increase at least 1 % more than income annually. The City's proforma uses a 5% vacancy rate and escalates income expenses at 2% and expenses at 3% annually. THE escalated income at 2%, but escalated expenses at 3.5%. Project Budget Discussion As THE applied for State HOME funds, staff adjusted their proforma by reducing the expense escalator to 3%, all other criteria remained. Staff recommends annual repayment of $2,500 starting in Year 11 and then a balloon payment at the end of Year 20. This will meet all state and city underwriting criteria. The debt coverage ratio remains between 1.2 to 1.50 throughout the 20-year compliance period. Applicant requested 0% interest, 20 year loan deferral and balloon payment due at end of 20 years. The Housing Fellowship will receive a developer fee of $92,249 for the $1,014,739 project (9% of the total project cost). Developer fees are allowed under the HOME Program and are capped at 10%. Project Coordination with Existing Services & The applicant has a long history of working with a variety of agencies, other Services Available organizations and private businesses. in the Community Applicant History or Applicant has successfully managed millions of dollars of CDBG and Capacity to Successfully Complete the Proposed HOME funded projects. THE qualifies as a Community Housing Project Development Organization (CHDO). 1. The site of the proposed property is allowable under the Affordable Summary of Items Housing Location Model. to be Addressed 2. Correction: #27. The amount budgeted and expended in FY12 was $29,800, not $249,800. :: m 1Ut CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Number Iowa Valley Habitat for Humanity — Land Acquisition Page 72 Project Address Saddlebrook Meadows Subdivision Activity Type Housing CITY STEPS Priority Low— Production of new owner units CITY STEPS Goal Achieved Increase the stock of affordable owner housing units for low income homebuyers (p. 47). Beneficiaries 31-50% MFI 100% Amount Requested $120,000 Repayment Terms Recapture: 100% loan repaid upon sale Period of Affordability/ Compliance Period 10 years Percent of Project Funded by CDBG/HOME 26% Leveraging City Funds $2.88 in other funds for each CDBG/HOME dollar requested. Property Taxes Property owners will pay taxes � r CITY OF IOWA CITY Applicant will acquire land to construct four homes to sell to income Documentation of eligible homebuyers. Project Need The cost per unit is $116,250. Applicant states $120,000 in private Project Budget equity. What is the selling price to homeowners? There is a $15,000 Discussion developer's fee (3% of total project cost). Project Coordination Iowa Valley Habitat for Humanity works with volunteers, donors, with Existing Services & agencies, churches, and businesses to build permanent, safe housing other Services Available for persons under 50% of median income. in the Community Applicant History or Applicant has the capacity to implement and complete federal Capacity to Successfully awards. Prior history of non-compliance with income documentation Complete the Proposed Project and notification of selected families, however applicant is improving. 1) Applicant awarded $40,000 in FY12 CDBG funds for owner - occupied rehab. for accessibility improvements. No funds committed or projects started to date. Applicant purchased one lot with FY08 HOME/CDBG funds, one lot with FY11 HOME funds and one lot purchased and four lots to be purchased with FY12 HOME funds, but no homes started to date on these lots. The FY08 HOME funds will be recaptured by the City if the home is Summary Items to be Addressed not constructed and sold to an income eligible homebuyer by June 30, 2012. Applicant purchased a vacant warehouse in the Industrial Park this winter with CDBG funds for an employment training center/manufacturing facility and the rehab. is to commence this spring. Concern if applicant has the capacity to acquire additional lots and complete all projects within the required timeframes. � r CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Number Iowa Valley Habitat for Humanity — Acquisition and Rehab. of Existing Homes, Page 81 Project Address Sites Not Identified Activity Type Housing CITY STEPS Priority High — Rehab of existing owner units CITY STEPS Goal Achieved Rehabilitation activities that preserve and maintain the City's affordable owner housing stock (p. 92). Beneficiaries 31-50% MFI 100% Amount Requested $90,000 Repayment Terms Recapture: 100% loan repaid upon sale Period of Affordability/ Compliance Period 10 years Percent of Project Funded by CDBG/HOME 23% Leveraging City Funds $3.33 in other funds for each CDBG/HOME dollar requested. Property Taxes Property owners will pay taxes � r A � 4 CITY OF IOWA CITY Applicant will acquire three existing homes, rehabilitate the homes and sell to income eligible homebuyers. Preserving and maintaining Documentation of the City's affordable owner housing stock is a high priority in CITY Project Need STEPS. The cost per unit is $130,000. Applicant states $90,000 in private equity. Will homeowners be able to purchase the properties for $30,000? What is the selling price to homeowners? There is a $10,000 developer's fee (3% of total project cost). Project Budget Discussion Applicant anticipates $120,000 from the local community and $90,000 from the Housing Trust Fund of Johnson County; however checked not committed. When will applicant know if these funds are committed to this project? Project Coordination Iowa Valley Habitat for Humanity works with volunteers, donors, with Existing Services & agencies, churches, and businesses to build permanent, safe housing other Services Available for persons under 50% of median income. in the Community Applicant History or Applicant has the capacity to implement and complete federal Capacity to Successfully Complete the Proposed awards. Prior history of non-compliance with income documentation Project and notification of selected families, however applicant is improving. 1) Applicant awarded $40,000 in FY12 funds for owner -occupied rehab. for accessibility improvements. No funds committed or projects started to date. Applicant purchased one lot with FY08 HOME/CDBG funds, one lot with FY11 HOME funds and one lot purchased and four lots to be purchased with FY12 HOME funds, but no homes started to date on these lots. The FY08 HOME funds will be recaptured by the City if the home is not constructed and sold to an income eligible homebuyer by June 30, 2012. Summary of Items 2) Applicant proposes to buy three homes at $90,000 each. Will to be Addressed there be a sufficient number of homes to purchase in this price range? 3) Homes built prior to 1978 must comply with Lead Safe Housing Rules. Visual assessment, interim controls and clearance testing may be necessary depending on the level of rehab needed. All work must be performed by certified contractors if disturbing lead. Does Habitat have the capacity to comply with lead rules? 4 �74' -n...._ CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page City of Iowa City Housing Rehabilitation Number p.90 Project Address 410 E. Washington Street, Iowa City Activity Type Housing CITY STEPS Priority High — Rehab activities in owner -occupied housing units CITY STEPS Goal Rehabilitation activities to preserve and maintain the City's affordable Achieved owner -occupied housing stock (p.92) Beneficiaries 0-60% MFI 71 % 61-80% MFI 21% Amount Requested $220,000 ($110,000 CDBG & $110,000 HOME) 0% interest with a variety of repayment terms. Conditional occupancy Repayment Terms loan or monthly payback loan with partial forgiveness after 5 or 10 years. Period of Affordability/ NA Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0 in other funds for each CDBG/HOME dollar requested Property Taxes Loans go to homeowners who pay property taxes. r , Ott- -�M3 CITY OF IOWA CITY The proposed program offers an innovative solution to assist homeowners by easing the cost burdens associated with home repairs. This is done by offering a combination of forgivable, Documentation of conditional occupancy, low -interest and no -interest loans that are not Project Need offered by traditional lending institutions. Also, targeting the assistance to specific neighborhoods will make an impact on neighborhood stabilization. Applicant is proposing to assist 14 homeowners. Four homeowners Project Budget will be assisted with HOME funds at $24,999 each and 10 will be Discussion assisted with CDBG funds. $20,000 will be used for project delivery. Project Coordination The Housing Rehabilitation office partners with the Salvage Barn to with Existing Services & offer homeowners free or discounted building materials. The program other Services Available also has a relationship with the Greater Iowa City Area Home Builders in the Community Association. Applicant History or The City has operated a housing rehabilitation for over 25 years and Capacity to Successfully has experienced staff in place. In addition, the City successfully Complete the Proposed manages millions of dollars of federal funds for a variety of programs Project and projects each year. Summary of Items to be Addressed 1. If applicant receives partial funding, will the project proceed? FY13 CDBG/HOME APPLICANT REVIEW CITY OF IOWA CITY Project Name & Page Number Successful Living p.100 Project Address 716 N. Dubuque Street, Iowa City Activity Type Housing CITY STEPS Priority High - Non student renters up to 50% of median income CITY STEPS Goal Achieved Preserve existing affordable housing through rehabilitation (p. 59) Beneficiaries 0-30% MFI 100% Amount Requested $300,000 Repayment Terms 30-year no -interest loan. $6,854 grant requested for project delivery. Period of Affordability/ Compliance Period 20-year compliance period requested. CDBG program rules do not mandate a period of affordability. Percent of Project Funded by CDBG/HOME 100% Leveraging City Funds $0 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt � r , CITY OF IOWA CITY Applicant proposes to rehabilitate their 20 unit Single Room Occupancy property at 716 N. Dubuque Street. The building used to be a fraternity and was built in 1925 and is in need of significant rehabilitation including HVAC, new roof, bathroom improvements, Documentation of new flooring and other interior improvements. Project Need CITY STEPS encourages the preservation of existing affordable housing, housing for persons leaving institutions and those with special needs. Applicant requested a $300,000 loan with a 30-year amortization, but Project Budget states a yearly payment of zero. The proforma does not show a Discussion repayment of this loan, but does show two additional loans. The average cost per unit is $15,000. Project Coordination with Existing Services & Applicant coordinates with other social service agencies for other Services Available supportive services their clients may need. in the Community The applicant has received state, local and CDBG funds in the past and has successfully administered the funds. The applicant received $53,000 in FY12 CDBG funds to rehabilitate their 416 S. Dodge Applicant History or Street property. The renovation will be completed in spring 2012. Capacity to Successfully Complete the Proposed Applicant has received prior City and federal funding for the Project acquisition of residential properties. Successful Living operates three properties with SRO residences at 716 N. Dubuque St., 214 Church St. and 416 S. Dodge St. 1. Partial funding implications? Summary of Items 2. The project may only be funded with CDBG funds. to be Addressed 3. Please review the budget concerns and verify debt service for this project. ► r CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Community Mental Health Center — Elevator Access Number p.117 Project Address 507 E College Street Activity Type Public Facility CITY STEPS Priority High - Mental Health Facility CITY STEPS Goal Achieved Improve structural facilities for non-profit organizations (p.92) 0-30% MFI 87% Beneficiaries 31-50% MFI 8% 51-80% MFI 3% Over 80% MFI 2% Amount Requested $183,564 Repayment Terms Earned Grant. Compliance period of 18.4 years Period of Affordability/ N/A Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt I r , A -1Z7, CITY OF IOWA CITY The Community Mental Health Center for Mid -Eastern Iowa (CMHC) provided mental health services to 2,612 individuals in FY11. Currently, wheelchair access to the service level of the CMHC is provided by a concrete ramp that is in poor condition and requires a Documentation of wheelchair to travel a distance of 80 feet along the ramp while rising Project Need nine feet vertically. The proposed project would install a two -stop, 2000 lbs. capacity hydraulic passenger elevator. A new stairway would also be installed from the garden level up to the main level of the CMHC building at 507 College Street. Project Budget The proposed project is funded with 100% CDBG funds. No Discussion matching funds were identified. Project Coordination The applicant's PATH Program, which provides outreach to the with Existing Services & homeless or near homeless population living with a mental illness, other Services Available works extensively with Shelter House, Free Medical Clinic, DVIP, and in the Community the Free Lunch Program. Applicant History or Capacity to Successfully The applicant has previously received CDBG funds and has the Complete the Proposed capacity to administer the funds. Project 1) Only 56% of the clients are residents of Iowa City. Have other public and private entities been approached to provide funds for this project? Summary of Items 2) If exterior renovations are required, those plans must be reviewed to be Addressed and approved by the State Historic Preservation Office. 3) Has the applicant budgeted for on -going elevator maintenance expenses? ak 4 rU *� CITY OF IOwA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Crisis Center Renovation Construction Costs Number p.127 Project Address 1105 Gilbert Court Activity Type Public Facility High — Mental and Health Services (Crisis Center & NAMI JC) CITY STEPS Priority Medium - Homeless Facilities (DVIP) Medium — Health Services (Free Lunch Program) CITY STEPS Goal Improve and maintain existing service facilities (p.92) Achieved 0-30% MFI 98.6% Beneficiaries 31-50% MFI 0.4% 51-80% MFI 0.3% Over 80% MFI 0.7% Amount Requested $300,400 Repayment Terms Earned grant. Compliance period of 20 years Period of Affordability/ N/A Compliance Period Percent of Project 46% Funded by CDBG/HOME Leveraging City Funds $1.16 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt � r A �-1•7 CITY Of IOWA CITY The Crisis Center of Johnson County intends to purchase 1105 Gilbert Court, home of Johnson County Public Health, which is located north of and immediately adjacent to their current property at 1121 Gilbert Court. The Crisis Center would use their space for support group meetings and volunteer training. Additionally, the extra space will alleviate the need to renovate the current facility and accommodates future program growth. The Crisis Center plans on Documentation of renting out the remaining space to four local human services Project Need agencies: the Free Lunch Program (FLP), Domestic Violence Intervention Program (DVIP), the National Alliance on Mental Illness (NAMI-JC) and one to be announced. After the purchase of the property, the building will require substantial interior renovations. The CDBG funds would offset the total project costs and allow the Crisis Center to provide below -market rent rates to the agencies sharing the building. The total renovation budget is expected to cost $648,300. The Crisis Center is applying for $300,400 in CDBG funds and is expected to Project Budget Discussion provide $348,900 in matching funds. The matching funds will come from donations raised by the Crisis Center and funds raised by the Free Lunch Program. Project Coordination The agency partners with several area service providers to coordinate with Existing Services & services and provide referrals. other Services Available in the Community Applicant History or The Crisis Center successfully completed the projects from previous Capacity to Successfully Complete the Proposed funding rounds and has the capacity to successfully complete this Project project. 1) Is there an accepted purchase offer for 1105 Gilbert Street? If so, when will the Crisis Center close on the property? Summary of Items 2) Are there bids to support the construction numbers in the budget? to be Addressed 3) If the renovations are for the entire building, then each user much document client income to show that 51 % of the clients receiving services are low -mod income. Will this be an issue? � r =.rt, T CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page DVIP Shelter Kitchen and Flooring Rehabilitation Number p.137 Project Address Confidential Activity Type Public Facility CITY STEPS Priority Medium — Homeless Facilities CITY STEPS Goal Improve/Maintain existing shelter facilities (p.93) Achieved 0-30% MFI 73% 31-50% MFI 15% Beneficiaries 51-80% MFI 5% Over 80% MFI 7% Amount Requested $172,076 Repayment Terms Earned grant. Compliance period of 17.2 years. Period of Affordability/ N/A Compliance Period Percent of Project 90% Funded by CDBG/HOME Leveraging City Funds $0.12 in other funds for each CDBG/HOME dollar requested Property Taxes Tax exempt i l 1 —PM- �.=.r �311 � CITY OF IOWA CITY DVIP provides shelter, crisis intervention and support services to victims of domestic violence and their children. A critical aspect of the program is to provide a safe environment while the client moves Documentation of Project Need beyond the initial stages of crisis. The shelter has housed more than 6,600 women and children since the facility was constructed in 1993. Applicant requests funds to rehabilitate the kitchen and replace the flooring throughout the building. CDBG funds make up approximately 93% of the project's budget. It is Project Budget Discussion unclear if applicant secured bids for the expenses stated in the budget breakdown. DVIP collaborates with a wide range of community groups working on Project Coordination housing issues and support services, such as Shelter House, Iowa with Existing Services & City Housing Authority, STAR, The Housing Fellowship, Home Ties, other Services Available DHS, Iowa Workforce Development, Johnson County Coalition in the Community Against Domestic Violence and the Local Homeless Coordinating Board. Applicant History or DVIP has received a number of CDBG funding awards, including Capacity to Successfully Complete the Proposed funds to construct and subsequently rehab the current facility. In the Project past, DVIP has shown sufficient capacity to complete the projects. 1) Are the matching funds only going toward repairing the sub -floor? Summary of Items 2) 36% of the clients served by applicant live outside of Iowa City. to be Addressed Has the applicant requested funds from other public and private entities? I l i 4.31 CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Extend the Dream and PATV (Abilities Awareness Collaborative) Number p.147 Project Address 730 S. Dubuque St. & 206 Lafayette St. Activity Type Public Facility High - Public Facilities and Improvements (General) CITY STEPS Priority Medium — Removal of Architectural Barriers CITY STEPS Goal Improve/maintain existing public facilities (p.92) Achieved 0-30% MFI 24% Beneficiaries 31-50% MFI 20% 51-80% MFI 25% Over 80% MFI 31% Amount Requested $35,360 Repayment Terms Earned grant. Compliance period of 3.5 years. Period of Affordability/ N/A Compliance Period Percent of Project 69.5% Funded by CDBG/HOME Leveraging City Funds $0.44 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt � r � CITY OF IOWA CITY PATV provides a service that is open to all members of the community and 50% of the building is leased to Uptown Bill's Coffee House which provides services to the community and specifically to persons with disabilities. This project is a collaboration between the Documentation of organizations to encourage abilities awareness. The applicants would Project Need use the CDBG funds for the following facility improvements: accessibility improvements to the entrances of both businesses, repairs to the entrance ramp and some areas of pavement, addition of an accessible patio area for Uptown Bill's, improvements to the fire escape, flooring improvements and technology upgrades. Project Budget CDBG funds make up approximately 70% of the project's budget. It Discussion is unclear if applicant secured bids for the expenses stated in the budget breakdown. Project Coordination with Existing Services & Both organizations routinely work with a variety of organizations other Services Available throughout the community. in the Community Applicant History or Extend the Dream received public facility funds in FY11, but the Capacity to Successfully project was canceled due to non-compliance. PATV received CDBG Complete the Proposed funds in FY04 for accessibility improvements and managed the Project project within the guidelines. 1) Do the applicants have a capital reserve budget? 2) Have other public and private entities been approached to provide funds for this project? 3) Did the applicants receive construction estimates from a contractor? Summary of Items 4) How do the applicants propose documenting the low -moderate to be Addressed income benefit? Improvements as PATV are limited to accessibility as documenting LMI benefit would be difficult. 5) Software is not an eligible public facility expense. 6) All work will be subject to federal labor provisions (Davis -Bacon "prevailing" wages) and must comply with federal procurement standards (competitive bids) for the proposed work. 2 � r , CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page Broadway Townhome Playground Renovation - HACAP Number p. 156 Project Address Common area of 1926 Broadway A-J 1946 Broadway A-H Activity Type Public Facility CITY STEPS Priority High - Parks, Recreational Facilities CITY STEPS Goal Maintenance/rehabilitation of park (p.92) Achieved 0-30% MFI 86.5% 31-50% MFI 13.5% Beneficiaries 51-80% MFI 0% Over 80% MFI 0% Amount Requested $40,000 Repayment Terms Earned grant. Period of Affordability/ Compliance period of 4 years. Compliance Period Percent of Project 100% Funded by CDBG/HOME Leveraging City Funds $0.00 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt r -, -W • wr,.�.il -•..ate CITY OF IOWA CITY Documentation of Updating the playground equipment would allow homeless children a Project Need safer structure on which to socialize and play. Project Budget CDBG funds make up 100% of the budget. There are no other Discussion matching funds. Project Coordination with Existing Services & HACAP has worked with other agencies in this area to better serve its other Services Available clients. in the Community Applicant History or Capacity to Successfully Complete the Proposed HACAP received funds in FY09 and FY10. All funds were expended Project 1. Can agency contribute any additional matching funds? 2. Does applicant have a replacement/ repair budget? Summary of Items 3. All work will be subject to federal labor provisions (Davis to be Addressed Bacon — prevailing wages) and must comply with federal procurement (competitive bid) procedures. � r di._ - CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page MYEP Service Center Rehab — Upstairs renovation Number p.164 Project Address 407 Highland Court Activity Type Public Facilities CITY STEPS Priority Medium - Handicap Centers CITY STEPS Goal Improve/maintain public facilities (p.92) Achieved 0-30% MFI 49.3% 31-50% MFI 15.6% Beneficiaries 51-80% MFI 19.8% Over 80% MFI 15.6% Amount Requested $119,424 Repayment Terms Earned Grant. Period ofAffordability/ Compliance period of 11.9 years Compliance Period Percent of Project 96% Funded by CDBG/HOME Leveraging City Funds $0.04 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt r , Ova; CITY OF IOWA CITY MYEP is the only agency in area providing an after school program for children with disabilities ages k-12 and only agency serving providing youth employment opportunities for at risk youth with Documentation of disabilities. The project would renovate the upstairs, upgrade the Project Need electrical and fire systems, and provide a new HVAC. Renovation would expand opportunities, therapy, and number of clients and businesses served. CDBG funds make up approximately 96% of the project's budget. Project Budget Volunteer work is the other 4% of the total budget. It appears the Discussion applicant has secured bids since the line items are included. Project Coordination MYEP partners with many local agencies including the Iowa City School with Existing Services & District, Kirkwood Community College, UAY, the ARC, Systems other Services Available Unlimited, Hope House, etc. in the Community Applicant History or MYEP was successful in completing a CDBG funded exterior rehab of Capacity to Successfully the existing building in FY 11. It has made progress towards the goals for Complete the Proposed the funds for FY 12. Project 1. Does applicant have a capital reserve budget? 2. Have other public or private entities been asked to contribute? Summary of Items 3. All work will be subject to federal labor provisions (Davis Bacon — to be Addressed prevailing wages) and must comply with federal procurement standards (competitive bids) for the proposed work. ► r 1 'ROW, •1 T CITY OF IOWA CITY FY13 CDBG/HOME APPLICANT REVIEW Project Name & Page MECCA Residential and Transitional Housing Renovation Number p.172 Project Address 430 Southgate Ave Activity Type Public Facilities CITY STEPS Priority High- Substance Abuse Facility CITY STEPS Goal Improve/maintain existing public facilities (p.92) Achieved 0-30% MFI 86.3% 31-50% MFI 10% Beneficiaries 51-80% MFI 1.6% Over 80% MFI 2.1 % Amount Requested $339,767.20 Repayment Terms Earned Grant. Period of Affordability/ Compliance period of 20 years Compliance Period Percent of Project 96% Funded by CDBG/HOME Leveraging City Funds $0.04 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt ► l 1 1 0744 CITY OF IOWA CITY Applicant provides substance abuse counseling and treatment, HIV/AIDS services, employee assistance services, and crisis call services to approximately 5100 people a year at its Iowa City office Documentation of Project Need including 2742 receiving treatment services. Physical environment and security concerns are primary complaints among clients. The project would put in new flooring, new paint for the walls, new lighting, new ceiling tile, and new security cameras. Project Budget CDBG funds are 96% of the project's budget. Discussion Project Coordination MECCA is actively involved with Criminal Justice Coordinating with Existing Services & Committees, the Johnson County Empowerment Board, Juvenile other Services Available Crime Board, Iowa City Schools, and other organizations within the in the Community community. MECCA has received a number of CDBG funding awards, including funds to construct the current facility in 1985, the transitional housing Applicant History or facility in 2001, and funding for public facility or services for the last 4 Capacity to Successfully fiscal years. Applicant has received federal, state and local funds to Complete the Proposed Project administer programs. Applicant employs a professional administrative staff. 1. Only 44% of MECCA clients are Iowa City residents. Have other public and private entities been asked to contribute? 2. Can agency contribute any additional matching funds? Summary of Items 3. Does applicant have a building reserves budget? Applicant has to be Addressed requested funds over the last few years for repair/maintenance items that could possibly be funded through reserves. 4. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement com etitive bidprocedures. FY13 CDBG/HOME APPLICANT REVIEW CITY OF IOWA CITY Broadway and Pheasant Ridge Building and Grounds Project Name &Page Improvement NCJC Number p,181 Project Address 2105 Broadway Street and 2651 Roberts Road Activity Type Public Facilities CITY STEPS Priority High -Youth Service Facility CITY STEPS Goal Improve/maintain existing public facilities (p.92) Achieved 0-30% MFI 79.3% Beneficiaries 31-50% MFI 10.1% 51-80% MFI 4.8% Over 80% MFI 5.6% Amount Requested $111,500 Repayment Terms Earned Grant. Period of Affordability/ Compliance period of 11.1 years. Compliance Period Percent of Project 95% Funded by CDBG/HOME Leveraging City Funds $0.05 in other funds for each CDBG/HOME dollar requested Property Taxes Tax Exempt � r IN mom$ MU CITY OF IOWA CITY NCJC provides education and support for low income children, youth, and adults. The demand for its services has been increasing. In Documentation of addition, it secured 2 new programming grants. NCJC tried to get new Project Need space but was not successful so it is redesigning current space. Current buildings are also experiencing the strain of many people using the facilities. CDBG funds make up approximately 95% of the project's budget. Project Budget Discussion $3500 of the match is for volunteer labor. Construction estimates were used for budget items. Project Coordination NCJC has a long history of coordinating with area non -profits, with Existing Services & organizations, neighborhood groups, neighborhood businesses and local other Services Available community leaders. There is no duplication of services as there are in the Community limited subsidized day care options in the area. NCJC has been successful in completing a variety of CDBG funded public service and public facility projects over the last 20 years. NCJC Applicant History or has received a number of CDBG allocations for both the Pheasant Ridge Capacity to Successfully and for the Broadway Neighborhood Center. Applicant operates with a Complete the Proposed budget of approximately $1,900,000 and 55 full-time staff. They are Project accredited by the National Association for the Education of the Young Child (NAEYC) and have the capacity to complete the proposed project successfully. 1. Does applicant have a capital reserve budget? 2. All work will be subject to federal labor provisions (Davis Bacon — Summary of Items prevailing wages) and must comply with federal procurement to be Addressed standards (competitive bids) for the proposed work.