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HomeMy WebLinkAboutCommunity Mental Health Center - AccessibilityPublic Facility, Planning& Other Projects 1. Name of Project: CMHC — Elevator Access — 507 East College Street 2. Total Amount of CDBG Funds Requested: $183,564 3. Applicant Name: Stephen Trefz, Executive Director, Community Mental Health Center for Mid -Eastern Iowa (CMHC) Applicant Address: 507E College Street, Iowa City, Iowa 52240 DUNS Number: #168490639 Signature (please use blue ink): 4. Contact Person: Sherri 2astrow Phone Number: 338-7884x219 Fax Number: 338-7006 Email Address: szastrow@meimhc.org 5. Location of proposed project: 507 E College Street Iowa City, Iowa 52240 IJI� JA,N 2 0 2012 6. Did you attend the Applicant Workshop? 13 NO x YES - Please indicate date attended: 7112/29/11 or x 1/09/12 7. Brief summary of the proposed project (please limit response to a paragraph). Currently accessible entrance to the service level of the Community Mental Health Center is provided by a crumbling concrete ramp which requires those in a wheel chair or with difficulty walking or climbing stairs to travel a distance of eighty feet along the ramp while rising nine feet vertically. Additionally the ramp requires navigation of two 90 degree turns halfway up the ramp. This unprotected ramp is a challenge in good weather, impossible to negotiate in the presence of rain, snow, or ice. Our proposed project will replace the deteriorating ramp and railing system with an ADA compliant 2000 lb. capacity holeless hydraulic passenger elevator. The two stop elevator will provide access from existing grade to the main level of the CMHC. Conditioned vestibules will be provided at each level, as well as a new stairway from the garden level up to the main level of our building at 507 East College Street. Sustainable building practices, as adapted from the Iowa Green Streets Criteria, will be specified requirements of the project. 8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015. Mental Health High Priority Need Priority Need Level (High, Medium or Low) 9. Tell us why this project is needed (include information from stud ies\resea rch or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. • In FYI 1, the Community Mental Health Center for Mid -Eastern Iowa (CMHC) provided mental health services to 2612 individuals. CMHC is a private non-profit organization. In FYI 1, CMHC accommodated 23,442 face-to-face visits. This number does not include the individuals accompanying clients, daily foot traffic to pick up medications, deliver paperwork, or attend meetings. Safe access to the 507 E College Street building is essential. CMHC's entire medical staff CW is located in this building and the only conference room for meetings is located in this building. The current entrance creates a barrier for any individual requiring assisted access. This includes anyone with chronic disabilities, as well as anyone with 117 IM difficulty doing stairs due to age, weight, injury, or surgery, i.e. knee repair or hip replacement. We serve over 200 children. The parent who arrives with a child in a stroller and multiple children would be greatly assisted by improved access. CMHC is the primary provider of mental health services for Johnson County residents who are eligible for Title 19, Medicare, Medicaid and Johnson County MH/DS funding. In 2014, it is estimated that 200,000 individuals in the state of Iowa will become eligible for Medicaid through the Affordable Health Care Act. We anticipate that this will significantly increase the number of people seeking mental health services from CMHC. Currently we receive 70-100 requests for new service per month. The Board of Directors and staff of CMHC make every effort to place our resources toward client patient care. CMHC is housed in four buildings near the College Green historic district. All of these buildings are owned outright and are the assets of CMHC. Our financial viability is maintained by not carrying debt or having to add rent to our operating budget. We are good stewards of the funds we receive from our fenders. Incurring debt for renovation or having to add rent to our costs via relocating, while we currently own our property, is not a wise business decision, nor a prudent use of the limited resources available to serve individuals who are recovering from mental illness. The Board of Directors has researched the possibility of replacing the 4 buildings with new construction or moving CMHC to a different location and has found this not to be economically feasible. To maintain our facility for sustainability, we need assistance for building improvement from sources like CDBG. The proposed stairway and enclosed elevator will provide safe, accessible entry for anyone entering this building. Iowa City, as outlined in City Steps, has "identified special needs individuals as among those who face the greatest challenges and who should receive high priority in the expenditure of federal funds". Based upon outreach efforts, mental health was one of the community development needs determined to have high priority for emphasis of CDBG funding. CMHC partners with as many as 35 different providers our community to serve Johnson County residents with chronic/persistent mental illness. For example, CMHC's PATH Program that provides outreach to the homeless or near homeless population living with a mental illness works extensively on a daily basis with Shelter House, Free Medical Clinic, DVIP, and the Free Lunch Program to coordinate care for this at risk population. A Free Mental Health Clinic conducted by University of Iowa medical students and staff use the 507 E College Street Building twice monthly on Saturday morning providing free walk-in psychiatry services. These clients are not included in CMHC statistics. Additionally, the 507 E College Street building is a training site for six University of Iowa psychiatric residents every Wednesday. In the summary of high priority needs in City Steps, it is stated that "investing in the physical facilities used by non-profit organizations would prolong the life of their facilities and enable the agencies to continue their missions." CMHC must maintain a safe facility for our clients, our staff, and the community as a whole. By improving our property with a safe accessible entrance, we will be better able to meet the needs outlined in City Steps as well as the mission of CMHC. 10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY13 Applicant Guide. Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Public Facility, Planning & Other Projects 118 FY13 CDBG/HOME Funding Request 21 14 Budget Breakdown (Include only those costs directly related to the project.) Expense Category (e.g. salaries, acquisition, rehab) If possible, please prioritize the budget CDBG Funds Other Funds List Source of Other Funds including whether Public or Private Type Status =. Y H v -P B o E c° Please place an 'V in the box that applies: License/Permits $8,700 $ Demolition $11,150 $ Construction of Entry $78,950 $ Fire Alarm $7,000 $ Elevator $46,500 $ Landscaping $1, 000 $ Contingency $12, 664 $ Architect Fees $17,600 $ Total $183,564 $ Amount of private\agency\other funds Amount of CDBG funds Total Project Funding Number of persons assisted Total cost per person Total CDBG Cost Per Person $ (a) $ 183,564 (b) $ 183,564 (c) (a + b) 2,612 (d) (see question 19) $ 70.28 (e) (c _ d) $ 70.28 (f) (b - d) 11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x $ per hour = $ Skilled labor ( ) hours x $ per hour = $ Total 12. What percentage of the proposed budget will be made up of private funds? Is I 0% Public Facility, Planning & Other Projects 119 FY13 CDBG/HOME Funding Request 13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been used for this project? 14. Describe what efforts have been taken to secure private or other public funding? CMHC raises funds to supplement the revenue received for the services provided. CMHC does an annual direct mail campaign asking for community support, and five MINDS MATTER, Team Trivia events are held each year to raise money and awareness of our essential services. Unfortunately this money cannot be earmarked for this type of project. In FY12 because of reduction in county funding, CMHC is providing the same number of services for less income. Any fundraising income is needed to support the increased demand for our services. 15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include.other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: July 1, 2012 Beginning of City Fiscal Year and Project Start Date July 1, 2012 Mobilize, demolition of existing stairs and ramp, concrete foundations, backfill and concrete flatwork August 1, 2012 Masonry work — elevator shaft, wood framing, doors and windows, siding / insulation, roofing/gutters, retaining walls September, 2012 Metal stairs, drywall / painting, miscellaneous exterior work, electrical work, elevator 16. Explain why this project needs and is worthy of the requested public subsidy. The American with Disabilities Act requires ease of access for anyone having mobility difficulties. The added stress of dealing with a disability often results in the need for mental health care. We are the provider of last resort for a majority of our clients. Over 70% of our clients have an annual income of less than $15,000 per year. The Community Mental Health Center is an asset to the community and this public subsidy will enhance our services insuring that those who need and request mental health care are able to safely access it. CMHC continually strives to remove barriers to care and this project would achieve this in a very visible manner. 17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? If funded, this project would be a permanent improvement to the 507 E College Street building requiring no further assistance for this project. 18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. If this project is not funded, we will continue to patch up the stairs and inadequate ramp leading to the 507 building. Individuals with mobility difficulties will continue to struggle to enter the 507 E College Street building. Our staff will continue making accommodations for individuals not able to receive treatment in their clinician's office. A CMHC doctor has actually met with the client in their car in the parking lot. While this is unacceptable, it was unfortunately necessary to accommodate the client. We will not be able to proceed with this project without this public subsidy. 19. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note; If this application is funded, the information in this table will be used as income targeting for the CDBG Agreement), Number between 0 - 30% median income _2276 persons (a) Number between 31 - 50% median income _210 persons (b) Number between 51 - 80% median income _ _76 persons (c) Number between 80 - 100% median income _20 persons (d) 120 Public Facility, Planning & Other Projects FYI CDBG/HOME Funding Request M Number over 100% median income Total Percent LMI Percent Iowa City Residents _32 persons (e) _2612 persons (fi) _98 % (a+b+c)=f _57 910 Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) These numbers were obtained from out MIS system using FYI I statistics (July 1, 2010- June 30, 2011). 20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. Having researched other options, this is the only solution that would adequately meet this need. There is no room to extend the current ramp to decrease the incline or eliminate the turns. There is no other entrance where a ramp could be built to access our reception and service area. Locating staff in another location away from our property would not be logistically possible. As required by federal HIPAA confidentiality regulations, our hard copy medical records must be kept under double lock and our medication storage room is double locked. Both are housed at the 507 E College Street building. All CMHC staff must have access to our computer network and electronic medical record. An additional location would not add value to the Community Mental Health Center, but with this option for improving the accessibility to the 507 E College Street building, anyone needing access to the 507 E College Street building would be positively affected. 21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: X Suitable living O Decent affordable housing O Creating economic opportunities environment Outcome: X Availability/accessibility O Affordability O Sustainability Output Indicator: X Persons O Households O Housing units 22. On the attached map, indicate the location of the proposed project. 23. Does the proposed project pay full property taxes? OYes X No (W If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes X ONo If yes, what is the percent of full taxes paid? % and amount paid is $ 121 Public Facility, Planning & Other Projects FYI CDBG/HOME Funding Request 24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Recv'd Budgeted Amount Amount Expended (as of 12/31/11) Date All Units Completed FY09 (July 2008 — June 2009) $ $ FY10 (July 2009 - June 2010) $ 23,504.00 $ 13,716.00 6/2010 FY11 (July 2010 - June 2011) $ $ FY12 (July 2011 - June 2012)* $ $ *Six months remaining in FY12 at time of this application. 25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? x Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 26. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. 27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. Overhead would be affected in two ways: 1. Annual inspections of the elevator and needed maintenance would be covered by our operation budget just as costs for patching up the current ramp and stairs are covered within our maintenance budget. 2. Overhead resulting from the cost of time and inconvenience now incurred by our staff to coordinate scheduling to accommodate an individual unable to enter the 507 building would decrease. Project Estimate - Budget Description Manage, supervise, permits Demolition of exist structure 120sf Remove railings 2001f Remove paving 100sf Remove concrete ramp and stairs 19cy Excavate and backfill soils 21 cy Concrete footings 1101f Concrete foundations 1lolf Concrete floor slabs 100sf Concrete paving 350sf Concrete curb 401f Masonry block 8" cmu 740sf Retaining wall 170sf Framing 2x4 walls 192sf Framing 2x6 walls 389sf Framing 2x10 floor structure 70sf Framing 2x8 roof structure and tie-inl20sf Trusses/ roof sheathing 224sf Furring 2x2 740sf 'nsulation 1130sf ement board siding 1200s Quantity Value lls 8700 1200 450 1500 5500 2500 2400 4000 500 2000 1200 8500 2500 1200 2800 500 1400 3200 2100 1200 6300 Description Metal stairs and landing Metal railings Doors, frames and hardware Windows Rubber roof Shingled roof Gutters and downspouts Gypsum wall board and finish Painting Exterior wall repair Drain tile line Lighting and Electrical work Smoke guard @ hoistway door Fire Alarm Elevator Landscaping Allowance Subtotal Contingency @ 8 % Professional Fees Total - Estimated Project Budget Quantity 80sf 481f 3ea 8ea 120sf 224sf 1061f 1200sf 900sf 60sf 501f 1 is 1 is 1 is lea lea Value 7500 2500 2300 3800 1500 1650 800 2800 3000 800 500 8000 4000 7000 46500 1000 153300 12664 17600 183,564 Public Facility, Planning & Other Projects 122 FY13 CDBG/HOME Funding Request LU oL O O p O Z � N � O x S w M N 0o ci 3 LU O M N V z' oi 0 U. L ti cf) AL S C7 LLI v ' v w u. _> LU Q CID tt) O Z 0 C7 U LU Z a Z S L1. Z Z w a ¢ Z W —" w C) 0 U W v Q W C Q N Z Q J oc 0 O U. F.. N W W J J 0 W 0 Ln 1 U 123 A L C V m Z � a w � w u l� \y a �l � P C 1 LLI Z 0 Z x D 0 kn (A z 0 Q W J W N W Q W J J 0 U uj n O v 124 li • a u 0 C F V 4 C v cr w z O u LU H O z a 125 ELEVATOR ACCESS — 507 EAST COLLEGE STREET COMMUNITY MENTAL HEALTH CENTER for MID -EASTERN IOWA fr. SUSTAINABLE PRACTICES The following sustainable practices will be incorporated in the project. Additional sustainable practices will be incorporated as required by applicable programs. The Iowa Green Streets Criteria have been used as a source of reference. Landscaping: ■ No invasive plants species will be used. ■ Plants to be selected from the Iowa Native Lands recommended native plant list, www.prrcd.org/inl/recommended plants.htm Erosion and Sedimentation Control: ■ Implement EPA's Best Management Practices for erosion and sedimentation control during construction, referring to the EPA document, Stormwater Management for Construction Activities (EPA 832-R-92-005) ■ Stockpile and protect disturbed topsoil from erosion for reuse ■ Control the path and velocity of runoff with silt fencing or comparable measures ■ Protect on -site storm sewer inlets with silt sacks, rock, filters, or comparable measures ■ Provide swales to divert surface water from hillsides as applicable Efficient Lighting: ■ Use Energy Star rated lighting fixtures at common areas, interior and exterior. ■ Use compact fluorescent lamps (CFL) or light -emitting diodes (LED). ■ Install daylight sensors or timers on all outdoor lighting. ■ Design and install outdoor lighting to eliminate light trespass from the building and site and to minimize impact on nocturnal environments. Only light areas needing to be lit. Durable and Low Maintenance Exteriors: ■ Use durable non toxic materials — masonry and fiber -cement siding - reduce or eliminate rot - reduce need for painting ■ Use roofing products with >_ 30 year life ■ Fly ash and recycled aggregate concrete Flooring Materials: Use non -vinyl, non -carpet floor coverings where flooring materials are used Reduce Heat -Island Effect: ■ Roofing: Use Energy Star -compliant (reflectivity of greater than .65) and high -emissive roofing (with an emissivity of at least 0.8 when tested in accordance with ASTM 408). ■ Concrete Paving: Use light-colored, high-albedo materials, with a minimum Solar Reflective Index of 0.6 Construction Waste Management: ■ Achieve end -of -Project rates for salvage/recycling of 25 percent by weight of total nonhazardous solid waste generated by the Work ■ Calculation may be based on the National Association of Home Builders' Research Center's industry average of 4.2 pounds of waste per conditioned square foot Low -Emitting Materials Use adhesives that comply with Rule 1168 of the South Coast Air Quality Management District (www.aamd.gov/rules/reg/res11 tofc.html) and sealants that comply with regulation 8, rule 51 (www.baaamd.gov/dst/regulations/`rg0851.pdf) of the Bay Area Air Quality Management District Architect John F. Shaw, AIA, LEED AP, INC. © 2012 126