HomeMy WebLinkAboutCrisis Center of Johnson County - RehabilitationPublic Facility, Planning& Other Projects
1. Name of Project: Construction Costs to Renovate 1105 Gilbert Court
2. Total Amount of CDBG Funds Requested: $300,400
3. Applicant Name: The Crisis Center ofJohnson County
Applicant Address: 1121 Gilbert Court, Iowa City, IA 52240-4528
DUNS Number: 16-849-0613
Signature (please use blue ink):' t
4. Contact Person: Becci Reedus
Phone Number: 319-351-2726 ext. 109
Fax Number: 319-351-4671
Email Address: becci.reedu5@jccri5i5center.org
5. Location of proposed project: 1105 Gilbert Court, Iowa City, IA 52240-4528
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JAN 0 2012 U
20
6. Did you attend the Applicant Workshop? X NO
11 YES - Please indicate date attended: 7112/29/11 or O 1/09/12
7. Brief summary of the proposed project (please limit response to a paragraph).
The Crisis Center of Johnson County intends to purchase 1105 Gilbert Court, property and former home of Johnson County
Public Health, which is located north of and immediately adjacent to our current property at 1121 Gilbert Court in Iowa City.
The Crisis Center needs to utilize just a small portion of the 7,000 square foot building for provision of our program services.
Therefore, we have secured the intentions of three local human services agencies - the Free Lunch Program (FLP), Domestic
Violence Intervention Program (DVIP), and the National Alliance on Mental Illness - Johnson County (NAMI-JC), with the
potential of a fourth agency to be recruited - to rent the remaining building space. After the purchase has been completed,
the building will require substantial interior renovations to prepare for these tenants and Community Development Block Grant
funds are requested for a portion of the interior reconstruction budgeted costs. CDBG Funding plays a critical role in the
affordability of the project, as these funds will offset the total project costs and allow The Crisis Center to provide below -
market rental rates to three important, established non-profit agencies (and potential fourth) with whom we already work
closely to serve the vulnerable population of Iowa City.
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2011-2015.
Homeless Facilities Medium
Priority Need Priority Need Level (High, Medium or Low)
*This priority was chosen because the greatest number of persons to be served are identified as homeless or
near -homeless.
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9. Tell us why this project is needed (include information from studies\research or other supporting documentation)
and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with
existing services/facilities, including whether other agencies will be housed in or will be allowed to use the
facility.
Non -housing community development needs are a priority in the CITY STEP5 plan, noting that both public facility
improvements and social service needs in the community are significant, though funds are limited. The 1105
Project does represent a significant investment of community development block grant funds. However, the
potential impact on our community is equally as substantial. The partnership represented by The Crisis Center of
Johnson County, Domestic Violence Intervention Program, the Free Lunch Program, and the National Alliance on
Mental Illness - Johnson County will serve more than 37, 000 low-income Iowa City residents on an annual basis.
The Crisis Center's motivation for purchasing 1105 Gilbert Court is to provide space for supportgroup meetings
and volunteer training. This would alleviate the need to renovate our current building. It also provides an
opportunity to accommodate space for major program growth in the future long-term.
In today's society, domestic violence is widely known to be one of the greatest physical dangers to women.
Women, men and children are murdered each year and the risk of child abuse is much greater in households
where domestic violence occurs. The Domestic Violence Intervention Program (DVIP) began in 1977,
providing direct service support to more than 28, 000 women, men and children during the past two decades.
In one year DVIP will answer approximately 18,000 crisis/phone calls and provide more than 8000 nights of
safe shelter to approximately 400 women and children. At 1105 Gilbert Court, DVIP would relocate some
administrative functions, freeing up space for additional client services at their shelter location. Outreach and
support groups services would also be provided at the building.
According to a comprehensive study done by Feeding America published August 2011" the rate of food
insecurity in Johnson County is 13.491o, or 16,890 individuals. The rate of food insecurity for children is even
higher at 16.9% or 4,090 individuals in Johnson County. Feeding America has also determined that 55910 of
those children live in households that are likely ineligible for federal nutrition programs. In 2011, the Free
Lunch Program (FLP) provided 36,950 meals to individuals. For some who visit regularly, this is their only
warm meal of the day. As the program prepares to celebrate its 30F1' year of operations, their budget remains
miniscule compared to the amount of meals served. This is because of the ongoing commitment of 900
volunteers who provide, prepare and serve food 6 days of the week, every week. Their current location in
downtown Iowa City is not handicapped -accessible and lacks necessary kitchen and storage space. The
building at 1105 Gilbert Court would remedy those issues. In addition, relocating to southeast Iowa City will
mean the program can be more conveniently accessed by the clients FLP serves.
The National Alliance on Mental Illness (NAMI) is a national network of more than 2501 000 members with
affiliate chapters in all 50 states. We work to improve the lives of persons affected by serious mental illnesses
such as bipolar disorder or manic depression, schizophrenia, obsessive -compulsive disorder, and depressive,
anxiety and panic disorders. NAMI - Johnson County services provided at 1105 Gilbert Court will include
support groups for individuals, their families and care providers, and trainings for the general public.
In addition to the collaborative opportunities that exist for these four agencies, we believe the 1105 Project
also has the potential to serve other nonprofits in the area. There will be office space for a fourth tenant,
large meeting space that could be used for trainings and community events, and a commercial kitchen that
can be rented for use by other organizations.
10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your
project. Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
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project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the
other items under Budget Considerations in the FY13 Applicant Guide.
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Other Funds
List Source of
Other Funds
including
whether
Public or
Private
Type
Status
S.
4
y
u
.0 B
o
E
cg
Please place an 'X"in the
box that applies. -
Design & Bid Fees
$36,352
$42,031
Private
X
Interior Demolition
$8, 602
$9, 999
Private
x
InteriorBuildout
$186,969
$217,312
Private
x
Contractor Fees
$39,118
$45, 462
Private
x
Contingencies
$29,339
$34,096
Private
x
Total
$300,400
$348,900
Amount of private\agency\other funds
Amount of CDBG funds
Total Project Funding
Number of persons assisted
Total cost per person
Total CDBG Cost Per Person
$ 348,900 (a)
$ 300,400 (b)
$ 648,300 (c) (a + b)
38,018 (d) (see question 19)
$_17.05 (e) (c - d)
$ 7.90 (f) (b _ d)
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor
hours
x $10 per hour =
$0.00
Skilled labor ( )
hours
x $ per hour =
$0.00
Skilled labor ( )
hours
x $ per hour =
$0.00
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Tota I $0. o0
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•
12. What percentage of the proposed budget will be made up of private funds? 54%
13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been
used for this project?
The funding for Aid to Agency is used for operations, specifically of the Emergency Assistance Programs. Our
ability to allocate emergency financial assistance to 900 individuals in a year depends on the assistance of Aid
to Agency funds for the operational support.
14. Describe what efforts have been taken to secure private or other public funding?
The Crisis Center will conduct a capital campaign for corporate and provide donations to raise approximately
509,61 or $175, 000 of the remaining construction budget. We have also met with representatives of Hills Bank &
Trust, Two Rivers Bank, and First American Bank to assess our capacity to obtain a construction loan and all
three institutions were independently supportive. The Crisis Center intends to use rental income over the first
five years of building occupation to retire loan debt.
In addition to this project's proposed budget, Free Lunch Program, one of the project partners, has agreed to
raise $100, 000, to be used to complete the build -out of a commercial kitchen for their use. Free Lunch Program
will apply for a $20, 000 grant from Johnson County as part of their fundraising efforts.
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note. If funded, this schedule will be used for any project agreement for the use of CDBG
funding.
Date: Description of Activity:
July 1, 2012 Beginning of City Fiscal Year and Project Start Date
July 15, 2012 Interior Demolition - electrical work
August 1, 2012 Interior Renovation
December 1, 2012 Building Occupancy for Free Lunch Program
January 1, 2012 -
March 1, 2012 Building Occupancy for DVIP, NAMI-JC, and a potential fourth agency
16. Explain why this project needs and is worthy of the requested public subsidy.
The Crisis Center of Johnson County has begun discussions with the Johnson County Board of Supervisors to
purchase their property and building, former home of Johnson County Public Health, located at 1105 Gilbert Court in
southeast Iowa City. This property is cited north of and adjacent to The Crisis Center's current location. We plan to
enter into a purchase agreement with the county no later than February 26, 2012.
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At its current location, 1121 Gilbert Court, The Crisis Center of Johnson County is well placed to serve the
majority of its client base. Significant investment has been made in the current facility to maximize service delivery.
We are, however, utilizing every inch of the building. Expanding services or adding new crisis intervention programs,
such as support groups, would require additional space at another location. The building located next door at 1105
Gilbert Court would be ideal for future expansion, although at 7,000 square feet, /t is considerably larger than The
Crisis Center's identified need for short-term growth.
The building's size provides a unique opportunity for The Crisis Center to offer space to several other non-profit
agencies. Market cost for rental space In the Iowa City area is high and unnecessarily inflates the operational costs of
non profits. Our collaboration with the Free Lunch Program, Domestic Violence Intervention Program and the
National Alliance on Mental Illness - Johnson County (with potential space for a fourth agency) is valuable to the
community for many reasons: below -market rent means the other agencies can use more of their budgets to provide
direct client service, co -location of agencies will be beneficial to clients who utilize our services on a regular basis;
and opportunities to share equipment and other resources provide additional positive impact for each organization's
operating budget The 1105 Project will also allow our agencies to explore additional collaborations to reduce costs
and improve human services delivery to the community.
17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
The 1105 Project provides two opportunities for The Crisis Center to decrease need for further subsidies. First,
our current facility lacks appropriate meeting space for support groups and training. Last year, The Crisis Center
submitted a CDBG application for renovation costs to improve use of the current building. Because two large
meeting spaces will be available for use at 1105 Gilbert Court, there will be no foreseeable need to renovate.
If program expansion were required in the future, however, the 1105 Project provides ample space for The Crisis
Center to relocate some service delivery opportunities, as tenant leases expire and space becomes available. This
reducing all likelihood that The Crisis Center will need to purchase additional facilities to house its programs.
18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several
individual components, please prioritize them according to your needs.
Due to the financial commitment involved, this Community Development Block Grant plays a fundamental role /n
The Crisis Center's ability to move forward with the completion of the 1105 Project and collaboration with Free Lunch
Program, DVIP and NAMI JC. Without the leverage of CDBG funds, the project will not proceed.
19. Please indicate the population to be served by the proposed project according to the income categories shown in
the Applicant Guide. (Please Note: If this application is funded, the information in this table will be
used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
Percent LMI
Percent Iowa City Residents
_37,484
persons
(a)
_148
persons
(b)
_118
persons
(c)
_118
persons
(d)
_150
persons
(e)
_38,018
persons
(f)
_99
% (a+b+c)=f
75
910
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Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
M
Because the project 's service population includes the work of four agencies, each agency's numbers are detailed
in the chart below.
Crisis
Center*
DVIP
FLP
NAMI-
JC*
Total
Number between 0 - 30% median income
2
450
36,950
82
37,484
Number between 31 - 50% median income
16
50
82
148
Number between 51 - 80% median income
16
20
82
118
Number between 80 - 100% median
income
16
20
82
118
Number over 100% median income
17
50
83
150
Total
68
590
36,950
411
38,018
Percent LMI
50%
88%
100%
60%
99%
Percent Iowa City Residents
67%
64%
80%
90%
75%
*Income categories have been estimated.
Methodologies: The Crisis Center used 2011 Suicide Survivor Support Group attendance sheets to determine the
service population number. Currently, no income data is collected for this group but it can and will be collected
to satisfy grant requirements in the future. The Crisis Center will also utilize space in the new building to
conduct volunteer tralnings, which will directly benefit the entire population of clients we serve.
The Domestic Violence Intervention Program used 2011 service numbers to provide projections.
Free Lunch Program used their 2011 meal count as well as data collected from client surveys.
NAMI>C used attendance numbers from speakers, educational classes and support groups In 2011. Surveys
were competed for educational classes but not for people in attendance for the speakers or support groups.
20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
We believe the 1105 Project represents exactly the type of innovation that will move human services delivery
forward in the Iowa City area. Demand for the services to be provided - shelter, meals, and mental health
services - continues to grow. Community support of and volunteerism at each of our agencies demonstrates a
clear desire for help to be extended to the vulnerable populations who are being served. The 1105 Project
represents an opportunity for our agencies to explore additional partnerships that maximize our forms of service
delivery, collaborate to reduce costs, and meet the needs of our clients at a central location.
As an example, clients of the Free Lunch Program and DVIP would have immediate access to mental services
pro vided by NAMI- 7C and The Crisis Center, plus supplemental food distributed next door at The Crisis Center's
Food Bank. Co -location reduces a client's transportation costs and time investment, and increases likelihood of
obtaining services that can lead to greater personal and financial stability.
We believe the 1105 Project is an example of the kind of innovation and consolidation that will be required for
non profits not just to survive, but thrive in the manner necessary to continue to meet demand for services. We
hope this collaboration can serve as an example to other non profits and intend to share best practices learned
in the 1105 Project with our other partner agencies in the community.
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FYI CDBG/HOME Funding Request
21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective:
Outcome:
Output Indicator:
0 Suitable living environment O Decent affordable housing O Creating economic opportunities
Z Availability/accessibility
9 Persons
O Affordability
O Households
22. On the attached map, indicate the location of the proposed project.
23. Does the proposed project pay full property taxes? []Yes ZNo
If yes, what is the estimated value of taxes generated from this Project? $
O Sustainability
O Housing units
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
[]Yes []No If yes, what is the percent of full taxes paid? % and amount paid is $
24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of
err► the project(s) undertaken. (City fiscal year July 1 to June 30)
Fiscal Year Funds Recv'd
Budgeted
Amount
Amount
Expended
(as of 12/31/11)
Date All Units
Completed
FY09 (July 2008 — June 2009)
$
$
FY10 (July 2009 - June 2010)
$
$
FY11 (July 2010 - June 2011)
$7,177.00
$7,177.00
6/30/11
FY12 (July 2011 - June 2012)*
$126,092.00
$34,490.00
6/30/12
*Six months remaining in FY12 at time of this application.
25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? 19 Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
26. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and/or experience to undertake and
complete the proposed project within the established timetable and budget.
N/A.
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27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project.
The Crisis Center is led by our executive director, Becci Reedus, with three additional full-time administrative
staff, five full-time program staff, and one part-time staff person. We have a fully seated board of directors, with
15 members, currently chaired by Joy Eyman. Both Becci and Joy will be involved in oversight responsibilities for
this project.. In addition, we will be establishing a volunteer -based 1105 Project committee to provide direction
and oversight during the construction and fundraising activities. No overhead costs have been included in the
project.
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CRISIS CENTER / NAMI
GSF
3,840
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FLOOR PLAN JANUARY 18, 2012 N
1 /16" = 1'-0"
SOCIAL SERVICES BUILDING
1105 GILBERT COURT
IOWA CITY, IOWA
136