HomeMy WebLinkAboutHawkeye Area Community Action Program - PlaygroundPublic Facility, Planning & Other Projects
1. Name of Project: Broadway Townhome Playground Renovation
2. Total Amount of CDBG Funds Requested: $40,000
3. Applicant Name: Hawkeye Area Community Action Program Inc.
Applicant Address: 1515 Hawkeye Drive, Hiawatha, Iowa 52233
DUNS Number: 039311399
Signature (please use blue ink):
4. Contact Person: Jane Drapeaux
Phone Number: 319-393-7811
Fax Number: 319-393-6263
Email Address: jdrapeaux@hacap.org
D [ECEOVIE
J A N 2 0 2012 D
5. Location of proposed project: Common area of 1926 Broadway A-J and 1946 Broadway A-H
6. Did you attend the Applicant Workshop? O NO
X YES - Please indicate date attended: X 12/29/11 or O 1/09/12
7. Brief summary of the proposed project (please limit response to a paragraph),
Hawkeye Area Community Action Program, Inc. would like to provider a safer playing surface for the current
playground that is used by the children of families in our Transitional Housing programs located at 1926 and 1946
Broadway. HACAP would like to upgrade the current surface to a rubber surface and also add additional
playground equipment as funds will allow. The playground offers a safe environment for children in the program
to socialize with one another and building social skills while allowing parents to monitor their children in a safe
playground environment.
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2011-2015.
Parks, Recreational Facilities
Priority Need
High
Priority Need Level (High, Medium or Low)
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FY13 CDBG/HOME Funding Request
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9. Tell us why this project is needed (include information from stud ies\resea rch or other supporting
documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the
project partners with existing services/facilities, including whether other agencies will be housed in or will be
allowed to use the facility.
The renovation and addition to the playground resources at the Broadway Townhomes would allow
homeless children served in our community an updated and safer structure to social and play in the
neighborhood. CITY STEP states that prolonging the life of facilities used by non profits and park and
recreational activities are high priorities. The updated playground surface and structure would provide both
of these outcomes. The update to the playground would occur in conjunction with other external renovations
of the townhomes as described in HACAP's FY13 request for housing rehabilitation funds.
10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your
project. Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the
other items under Budget Considerations in the FY13 Applicant Guide.
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
List Source of
Type
Status
Expense Category
Other Funds
(e.g. salaries,
includingi
acquisition, rehab)
whether
=
a.
E
If possible, please
CDBG
Public or
_
prioritize the budget
Funds
Other Funds
Private
40
u
Please place an 'X"in the
box that applies:
Update to playground
$25,000
$
surface
Additional playground
$15, 000
$
structures
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Budget Breakdown
(Include only those costs directly related to the project.)
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Other Funds
List Source of
Other Funds
including
whether
Public or
Private
Type
Status
=
�
U
$.
p B
o
•E
E
v°
Total
$
$
Amount of private\agency\other funds
Amount of CDBG funds
Total Project Funding
Number of persons assisted
Total cost per person
Total CDBG Cost Per Person
$0
(a)
$40,000
(b)
$40,000
(c) (a t b)
104
(d) (see question 19)
$385
(e) (c - d)
$385
(f) (b - d)
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
N/A
Unskilled labor
hours
x $10 per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Total
12. What percentage of the proposed budget will be made up of private funds?
0
0%
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13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been
used for this project?
ILHACAP did not receive Aid -to -Agency funding last year.
14. Describe what efforts have been taken to secure private or other public funding?
Currently HACAP does not have other resources to commit to the project other then the commitment of staff
and their time. HACAP will look into other funding resources but nothing has been applied for or committed at
this time.
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG
funding,
Date: Description of Activity:
ILJuly 1, 2012 Beginning of City Fiscal Year and Project Start Date
Early August 2012 Using prior indentified contractors start playground surface updates
September 2012 Start work on updating playground structure
Late November 2012 End of project
1
16. Explain why this project needs and is worthy of the requested public subsidy.
An updated playground structure and surface will allow homeless children who occupy the 18 Broadway
Townhomes have a safe and fun place to exercise, socialize, and play. The update playground will allow children to
improve social skills, learn the importance of exercise, sharing well with others, and other skills. This project would
also be part of the larger Broadway Townhome renovation if approved for funding. Please see HACAP's FY13 Housing
Application for further details on the need of the renovations in the area.
17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
HACAP will establish a maintenance protocol for the improved playground structure in order to prolong the life of the
project. Staff will also engage families and the children who utilize the playground safety rules for the structure and
appropriate playground activities.
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18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several
individual components, please prioritize them according to your needs.
The update to the playground project would proceed if partial funding is awarded. The first priority of the project
would be updating the playground surface. This update will allow the children to continue to have a safe
environment to play in the area. The second priority of the project would be to update the playground structure
\r to allow for more opportunities for children to be outside, interact with one another, and exercise.
4%W
19. Please indicate the population to be served by the proposed project according to the income categories shown in
the Applicant Guide. (Please Note: If this application is funded, the information in this tab/e will be
used as income targeting for the CDBG Agreement),
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
Percent LMI
Percent Iowa City Residents
90 persons (a)
14 persons (b)
persons (c)
persons (d)
persons (e)
14 persons (f)
100 % (a+b+c)=f
�%
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
The number of clients served is the estimate of the total number of individuals served in the program in a given
year. Average household size and length of stay in the program was used to help estimate number of individuals.
HACAP anticipates that actually number of individuals using the playground will be higher due to relatives or
friends of children in the Transitional Housing programs utilizing the updated playground facilities as well.
20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
Children who experience homelessness may have difficulty maintaining relationships and lag behind on
necessary social skills to fully participate in school activities or other large social activities due to frequent
moving. The playground will provide the opportunity for all children in the Broadway Townhomes a place to have
fun and express themselves. HACAP would like to especially focus on the children in our units who may have
difficulty playing with others. The update playground project will give them an opportunity to work on these skills
outside of a school setting and along all children more access to healthy activities on a daily basis.
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21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be
r► rehabilitated, number of households assisted, number of units constructed, etc.)
14
The number of individuals to be served is not known due to the nature of the program where it is encouraged
for people to exit as soon as they feel ready they have met enough goals or their 2 year time frame has
ended. HACAP estimates that at least 104 individuals will be served every year in the by the newly renovated
playground facility.
Objective:
X Suitable living environment
O Decent affordable housing
O Creating economic opportunities
Outcome:
O Availability/accessibility
O Affordability
X Sustainability
Output Indicator:
X Persons
O Households
O Housing units
22. On the attached map, indicate the location of the proposed project.
23. Does the proposed project pay full property taxes? OYes XNo
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
OYes XNo If yes, what is the percent of full taxes paid? % and amount paid is $
24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Amount
Budgeted Expended
Date All Units
Fiscal Year Funds Recv'd
Amount (as of 12/31/11)
Completed
FY09 (July 2008 — June 2009)
$115,000
$115,000
06/30/2008
FY10 (July 2009 - June 2010)
$80,000 $80,000
08/31/2009
FY11 (July 2010 - June 2011)
$ $
FY12 (July 2011 - June 2012)*
$ $
*Six months remaining in FYI2 at time of this application.
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25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? X Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
26. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and/or experience to undertake and
complete the proposed project within the established timetable and budget.
HACAP has received HOME/CDBG funds in the past three years.
27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project.
HACAP oversees programs for low-income individuals and families in 6 counties. The organization is based out of
Hiawatha, IA where corporate operations are overseen. This includes the CEO, Deputy Director, CFO, and
Regional Housing Director. Front line staff is located in the counties they serve. HACAP's Housing Facilities
Coordinator will help oversee the project and follow all procurement procedures in acquiring necessary
contractors to complete the work. All funding received will be used towards site improvements on the
townhomes and payment of necessary contractors involved.
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