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HomeMy WebLinkAboutMayors Youth Employment Program - Facility RehabilitationPublic Facility, Planning & Other Projects 1. Name of Project: Mayor's Youth Empowerment Program (MYEP) Service Center Rehab- Upstairs Renovation f� 2. Total Amount of CDBG Funds Requested: $119,424 ID IE 3. Applicant Name: Roger Lusala''` '' Applicant Address: 407 Highland Ct. Iowa City, IA 52240 DUNS Number: 011402877 Signature (please use blue ink): 4. Contact Person: Roger Lusala Phone Number: 319-341-0060 Ext.7001 Fax Number: 888-883-1235 Email Address: r.lusala@myep.us 5. Location of proposed project: 407 Highland Ct. Iowa City, IA 52240 6. Did you attend the Applicant Workshop? O NO X YES - Please indicate date attended: X12/29/11 or O 1/09/12 7. Brief summary of the proposed project (please limit response to a paragraph). This proposed project consists of renovating the upstairs of the MYEP Service Center on 407 Highland Ct. The goal of renovation is to increase available space for activities such as therapy and counseling for the population we serve. Additional office space and meeting room areas will also be created. This renovation will include framing, sheetrock, painting, floor covering, plumbing for the addition of a bathroom, necessary electrical work and the purchase and installation of an additional HVAC system. 8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015. Handicap Center and Child Care Child Care (High) and Handicap Center (Medium) Priority Need Priority Need Level (High, Medium or Low) 9. Tell us why this project is needed (include information from stud ies\resea rch or other supporting documentation) '�r• and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. 164 Public Facility, Planning & Other Projects FY13 CDBG/HOME Funding Request MYEP is the only agency in the Iowa City area operating an after -school and summer program for children with disabilities (ages K-12). MYEP is also the only agency in the Iowa City area operating a program that provides employment training and opportunities to high school age, at -risk -youth as well as youth who have { developmental disabilities. Increasing the administrative and therapy space MYEP has available will facilitate the M agency's ability to continue to grow and flourish in provision of these progressive services. It is our belief that these important services contribute to the achievement of the following CITY STEPS goals. 1. Childcare: This project supports affordable (and available) childcare for children with disabilities as stated in CITY STEPS goals (P.78). 2. Self Sufficiency: This project supports and promotes self-esteem enhancement, family and parental counseling, skills development, and communication skills as stated in CITY STEPS goal (P.79). 3. Education/Job Training/Self Sufficiency Skills: This project increases the agency's ability to support at -risk - youth, the underemployed and individuals with disabilities in a variety of job training areas. MYEP has a long-standing history of partnering with the City of Iowa City in the accomplishment of a variety of goals and initiatives that benefit community members. In 1968 MYEP began as a federal initiative to encourage cities to provide summer employment opportunities to disadvantaged youth and young adults, primarily between the ages of 14-24. From 1968 until 1996 MYEP was a quasi -department of the City of Iowa City. In 1996, MYEP filed for and became a 501© (3) private, non profit corporation. Then in 2002 MYEP became an approved service provider under the State of Iowa Medicaid Waiver Home and Community Based Service (HCBS). 4LThrough these contracts MYEP provides Residential and Hourly Supported Community Living, Individual, Group, and Camp Respite, Job Coaching and Job Placement, Prevocational Services, Adult Day -Habilitation, Adult Day Care, and Consumer Directed Attendant Care (CDAC). MYEP continues to look into expanding its services under the following Waivers: Intellectual Disability Waiver (formally known as Mental Retardation Waiver), III and Handicapped Waiver, Brain Injury Waiver, Physical Disability Waiver, Children's Mental Health Waiver, and the Residential Based Supported Community Waiver. MYEP currently serves over 230 families. In addition to the Medicaid services discussed above MYEP provides services to area at -risk youth through our Youth Leadership and FasTrac programs. The Youth Leadership program supports area at -risk youth to become socially, morally, emotionally, physically and cognitively competent members of the Iowa City community. MYEP promotes four proven areas to foster the best results when working with youth: integration of family, peers and the community; positive adult and youth interaction; work -based learning with area businesses and community services. The curriculum of the Youth Leadership program includes: money management; preventing, identifying, and reporting domestic, physical and sexual abuse; preventing bullies; on-line safety tips; community services; the importance of post -secondary education; and much more. 165 Public Facility, Planning & Other Projects FY13 CDBG/HOME Funding Request El MYEP's FasTrac program provides essential and unduplicated services and support to area at -risk youth. The FasTrac College Bound Program is designed to work with local high-school students who are interested in college but forging through the research and admissions process is overwhelming and fear inducing. The FasTrac program walks students and their families through this process by informing them of the required coursework for college admission, assisting with the application process, and introducing them to grant, loan, and scholarship opportunities. Activities are also designed to help students learn applicable skills such as producing web sites, creating simple machinery, and creating portfolio. FasTrac provides students with the opportunity to attend college level courses while still in high-school and assists students and families in accessing local colleges and universities through campus visits. Over the past three years, nearly all graduating seniors who participated in this program have applied and been accepted to college. The FasTrac-E program provides after school and summer programs for school aged children from 4th to 6th grade with the goal of providing activities and opportunities that protect these children from adverse influences. We hope to expand this program to include children in grades kindergarten through 3`d grade. The hours following school dismissal are when juvenile crime incidences occur at the highest rate. Community -based after school and summer programs such as FasTrac-E can reduce this type of crime activity. This programs helps to lessen the likelihood of engagement in risky behaviors such as drug, alcohol, and tobacco use. FasTrac-E works to improve academic performance by focusing on areas causing stress and underachievement. The program concentrates on enhancing academic and social skills as students learn to handle conflict and challenges more effectively while interacting with junior -high and high-school FasTrac participants. Expansion of our workable space will ultimately aid the agency's ability to expand the number of clients and families we provide services to. In the expansion of our service provision we will be allowed to increase the number of area businesses we partner with through our employment services. In 2011 MYEP received a nomination for the Iowa City Chamber of Commerce Non -Profit of the Year award. Our FasTrac program was the recipient of the Iowa City Chamber Diversity and Inclusion Award. This nomination and award speak volumes to the benefits that MYEP is contributing to the Iowa City community. Public Facility, Planning & Other Projects 166 FY13 CDBG/HOME Funding Request A a 10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY13 Applicant Guide. Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown (Include only those costs directly related to the project.) Expense Category (e.g. salaries, acquisition, rehab) If possible, please prioritize the budget CDBG Funds Other Funds List Source of Other Funds including whether Public or Private Type Status 'a Y � U $. a c £ 8 Please place an 'X" in the box that applies. - Upstairs Renovation $80,000 $0 X 411112 Electrical Upgrade $24,475 $0 X 411112 HVAC $13,874 $0 X 411112 Fire Systems Upgrade $1075 $0 X 411112 $0 $5000 Volunteer Work X 1011112 Total $119,424 $5,000 Amount of private\agency\other funds Amount of CDBG funds Total Project Funding Number of persons assisted Total cost per person Total CDBG Cost Per Person $ 5,000 (in volunteerism) (a) $119,424 (b) $124,424 (c) (a + b) (d) (see question 19) _237 $525 (e) (c - d) $504 (f) (b - d) Public Facility, Planning & Other Projects 167 FY13 CDBG/HOME Funding Request E9 M 61 11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor 500 hours Skilled labor ( ) hours x $10 per hour = $5,000 x $ per hour = $ Skilled labor ( ) hours x $ per hour = $ Total $s000 12. What percentage of the proposed budget will be made up of private funds? 4_% 13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been used for this project? MYEP received $10,000 which was used to fund our new Leadership Employment for Job Skill Readiness. These funds could not have been used for this current project. 14. Describe what efforts have been taken to secure private or other public funding? Due to regulations that surround and govern the agency's funding stream, public funds are unavailable to us. The agency regularly conducts fundraising efforts that concentrate on receiving private donations. However, most donors are able to provide goods and services that benefit the agency not large monetary donations that would allow the agency to move forward with a project on this scale. 15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding, Date: Description of Activity: July 1, 2012 Beginning of City Fiscal Year and Project Start Date July 1, 2012- August 1, 2012 Solicit Necessary Construction Bids August 15, 2012- Select Contractors September 1, 2012- Begin Renovation January 1, 2013- Project Completion 16. Explain why this project needs and is worthy of the requested public subsidy. The agency's proven history of providing services to our clients in a capacity that benefits the community is undeniable. Since 1968 MYEP has served an immeasurable number of youth, persons with disabilities and their families. This work has directly benefited the community in that it has helped to create more qualified, skilled workers which has ultimately made a positive impact on the local unemployment rate. We have continually expanded relationships and partnerships that have had a positive impact on local employers' willingness to hire adults with disabilities, at -risk youth and the underemployed. Public Facility, Planning & Other Projects 168 FY13 CDBG/HOME Funding Request LM «f` 17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? We strongly believe that our proven history of running programs in a sustainable and profitable manner serve as evidence of our ability to maintain a larger program without the need for additional subsidies. Over the past 3- years an immense amount of work has been devoted to strengthening the agency's infrastructure and organizational strength. This evidenced by purchase of our new service center on Highland Ct., the additional of essential administrative positions, and the reworking of our organizational structure. 18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. Partial funding for this project would be accepted. The order we would proceed with is framing, sheetrock, electrical work, HVAC, and finally flooring. 19. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note; If this application is funded, the information in this table will be used as income targeting for the CDBG Agreement). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income Total Percent LMI Percent Iowa City Residents _117 persons (a) 37 persons (b) _47 persons (c) 36 persons (d) _0 persons (e) 237 persons (f) 84.8 % (a+b+c)=f 92.5 % Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.)The methodology we used is to look at billing records to determine the number of clients we have served. 20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. As mentioned earlier in the description of our services and the related benefits to the community, MYEP provides many locally unduplicated services for children with disabilities and at -risk youth. Our innovation in doing so will continue on a larger scale if given the opportunity and resources to expand the number of local families we work with. 21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Public Facility, Planning & Other Projects 169 FY13 CDBG/HOME Funding Request Objective: O Suitable living environment O Decent affordable housing XO Creating economic opportunities Outcome: XO Availability/accessibility O Affordability O Sustainability Output Indicator: XO Persons O Households O Housing units 22. On the attached map, indicate the location of the proposed project. 23. Does the proposed project pay full property taxes? OYes X ONo We are property tax exempt. If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes X ONo If yes, what is the percent of full taxes paid? % and amount paid is $ 24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 12/31/11) Completed FY09 (July 2008 — June 2009) $ $ FY10 (July 2009 - June 2010) $90,000 $90,000 Completed FY11 (July 2010 - June 2011) $27,365.00-CDBG $0 In Progress $99,800-HOME $49,800 1 of 2 lots purchased $ FY12 (July 2011 - June 2012)* $ *Six months remaining in FY12 at time of this application. 25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? X0 Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 26. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. NA 170 Public Facility, Planning & Other Projects FY13 CDBG/HOME Funding Request A 27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. MYEP is structured in a manner that promotes our ability to expand and grow in a healthy and steady fashion. The Executive Director oversees the entire operation and directly supervises two Program Directors, the Business Manager, and the Human Resources, Fleet and Facility Director. The Program Directors are responsible for their specific departments and they supervise Service Coordinators. The Service Coordinators directly supervise our Lead (front line supervisory) Staff who then supervise our Direct Care workers. Caseloads are currently manageable sizes and positioned to grow and expand. In October 2011, two new Senior Leadership positions were added to the agency with the intent of setting the groundwork for sustainable growth. Throughout the proposed project our services and structure will be unaffected. The area where construction will occur is separate from our current programming and administrative work areas. Once the project is complete it will allow the agency to move forward with its already planned growth and expansion of services provided to the community. Public Facility, Planning & Other Projects 171 FY13 CDBG/HOME Funding Request