HomeMy WebLinkAboutMECCA Services - Facility RehabilitationPublic Facility, Planning & other Projects
1. Name of Project: MECCA Residential and Transitional Housing Renovation LE
2. Total Amount of CDBG Funds Requested: $ 339,767.20 U u V
3. Applicant Name: MECCA SERVICES 201?
Applicant Address: 430 Southgate Ave., Iowa City, IA 52240
DUNS Number: 080310204
Signature (please use blue ink):
4. Contact Person: Ronald Berg
Phone Number: 319-351-4357
Fax Number: 319-248-3826
Email Address: rberg@meccaia.com
5. Location of proposed project: 430 and 436 Southgate Ave.
6. Did you attend the Applicant Workshop? 0 NO
(W X YES - Please indicate date attended: 012/29/11 or X 1/09/12
7. Brief summary of the proposed project (please limit response to a paragraph).
MECCA proposes to install new flooring, paint, lighting and ceiling tile in its main Residential /
Outpatient facility located at 430 Southgate Ave. In addition, we also propose to install new security
cameras at our Transitional Housing facility located at 436 Southgate, directly adjacent to the
Residential facility. We have made these renovations a priority because treatment clients have indicated
in recent surveys that their primary complaints are the overall physical environment for treatment and
security concerns after regular business hours. Therefore, these renovations are necessary in order for
MECCA to maintain a physical environment that is respectful of client needs and concerns and as such
are more conducive to successful treatment outcomes. Moreover, it is a part of MECCA's long term
plan to meet national standards for best practices that are in compliance with NIATx (Network for the
Improvement of Addiction Treatment) and CARF (Commission on Accreditation of Rehabilitation
Facilities) provisions for a "warm and welcoming" environment. Our residential facility has not had
anything other than small, incremental renovations since 1985 when it was first built.
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2011-2015.
Homeless and Homeless Prevention Activities High
Priority Need Priority Need Level (High, Medium or Low)
172
(W 9. Tell us why this project is needed (include information from studies\research or other supporting
documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the
project partners with existing services/facilities, including whether other agencies will be housed in or will be
allowed to use the facility.
Substance Abuse Treatment and Transitional Housing for persons at -risk of homelessness are both high
priority needs as identified in City Steps 2011-2015.
MECCA's 430 Southgate Residential facility provides sleeping, eating and washing facilities for up to
32 individuals in residential treatment and 6 individuals in detoxification, and clinical space for
outpatient substance abuse treatment. These facilities are staffed 24 hours a day / seven days a week
with professionally certified and licensed counselors and clinicians who.provide substance abuse clients
with the most up-to-date evidence -based treatment counseling in a safe and monitored environment. We
serve nearly 3,000 unduplicated outpatient, inpatient an crisis clients at this facility each year.
According the National Institute on Drug Abuse: "The appropriate duration for an individual depends
on his or her problems and needs. Research indicates that, for most patients, the threshold of significant
improvement is reached at about three months in treatment. After this threshold is reached, additional
treatment can produce further progress toward recovery. Because people often leave treatment
prematurely, programs .should include strategies to engage and keep patients in treatment. "
MECCA Residential Treatment provides drug -free residential treatment for individuals in treatment for
an average of 3 — 4 weeks or 3 months for half -way house clients in a safe and monitored environment.
(W The continuum of primary treatment services supports positive peer influence and builds upon their
strengths through a variety of delivery strategies. All residential programs operate in an atmosphere that
enhances a positive self-image that promotes recovery. Continuing Care services reinforce what they have
learned and helps to ensure successful long-term recovery after primary treatment.
MECCA's Transitional Housing Services provide temporary housing for income eligible heads of
households in treatment for substance abuse and whose prospects for stable housing are otherwise
uncertain. These individuals find themselves in need of these services for a variety of reasons, including
lack or loss of income, divorce, domestic violence, ill -health, lack of health insurance, re-entry from
incarceration — with many of these circumstances often occurring simultaneously. Transitional housing
fills a crucial gap in the housing continuum by allowing low-income households with children whose
housing is unstable or unsafe to re-establish themselves for a period of two -years in a more stable, safe and
substance free environment. As with residential treatment, Continuing Care promotes self-sufficiency and
long-term recovery.
According to a 2005 report issued by the State of Iowa, each Iowan paid over $300 in taxes to deal with
the consequences of substance abuse reflected in other social programs, compared to only $9 for
prevention and treatment. In other words, 95.8 cents of every dollar the state spent on substance abuse
went to pay for the burden of this problem on other public programs like -
• the criminal justice system (corrections, courts, police),
• child welfare (DHS),
• juvenile justice,
• domestic violence,
• health systems (emergency room, mental health),
• transportation (traffic accidents), and
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FY13 CDBG/HOME Funding Request
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• education (drop out and delinquency rates).
Conversely, according to a study at Iowa State University, every dollar spent on treatment and
prevention saves about ten dollars in these same costs to the state.
We are actively involved with Criminal Justice Coordinating Committees, the Johnson County
Empowennent Board, Decategorization committees, Juvenile Crime Board, Juvenile Justice Youth
Development Policy Board, and the Iowa City Community School District to help facilitate treatment and
prevention services. MECCA also continues to partner with numerous local agencies and organizations to
leverage the capacity in the community to better serve our clients.
10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your
project. Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc, for construction/rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for
the other items under Budget Considerations in the FY13 Applicant Guide,
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
Expense Category
(e.g. salaries,
acquisition,
rehab)
If possible, please
prioritize the
budget
CDBG Funds
Other Funds
List Source of
Other Funds
including
whether
Public or
Private
Type
Status
c
4
Q
$
s G
E
E
tg
Please place an 'X' in the
box that applies. -
New flooring
$85,815.40
$
X
1 7/1/12
Paint (walls)
$361287.90
$
X
7/1/12
New lighting
$100,687.60
$
x
7/1/12
New ceiling tile
$85,357.80
$
X
7/1/12
Security cameras
$12,500
$
X
7/1/12
Design Fees
$33,918.2
$
X
7/1/12
Total project
$354,767.20
Less match
$
$15,000
MECCA, private
X
X
Total CDBG
$339,767.20
$
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FY13 CDBGIHOME Funding Request
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6;
14
Amount of private\agency\other funds
Amount of CDBG funds
Total Project Funding
Number of persons assisted
Total cost per person
Total CDBG Cost Per Person
$ 15000
(a)
$ 339,767.20
(b)
$ 354,767.20
(c) (a + b)
2,742
(d) (see question 19)
$ 129,38
(e) (c d)
$ 123,91
(f) (b _ d)
11, If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor
hours
x $10 per hour =
Is
Skilled labor ( )
hours
x $ per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Total Is
12. What percentage of the proposed budget will be made up of private funds? 4.2
13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been
used for this project?
14. Describe what efforts have been taken to secure private or other public funding?
MECCA will utilize unrestricted funding obtained through private donations to provide match,
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note; If funded, this schedule will be used for any project agreement for the use of CDBG
funding.
Date:
Description of Activity:
November 2012
Send out bids
December 2012
Open Bids
January 2013
Begin work
May 2013
Work completion
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FY13 CDBG/HOME Funding Request
16. Explain why this project needs and is worthy of the requested public subsidy.
Due to limited funding and the need to serve more individuals over the years, we have not been able to
keep up with physical wear and tear in any comprehensive manner since the buildings were built.
Moreover, because both facilities provide 24 hour living arrangements, it is necessary to accommodate for
the security of residents during all hours of the day and night. Although we have taken incremental steps to
ensure that safe and clean conditions are maintained and suitable for clients, we have only been able to do
so through smaller, periodic projects.
Recent client surveys (2009 and 2010) conducted by MECCA have indicated the overall physical
environment and security as the primary complaints among clients. The toll that residential activities have
taken on these facilities year after year has had a direct, adverse affect on the clinical environment for
residents as well as staff. One study outlines six environmental characteristics that should exist for more
effective service delivery in a recovery environment:
• comforts and conveniences,
• safety,
• attractiveness,
• size,
• privacy, and
• arrangement / location.
The study concludes that, "Results support the importance of these six setting characteristics in influencing
clients' treatment goals." The proposed renovations will satisfy the first three of the six environmental
characteristics in comfort and convenience, safety and attractiveness. The last three will require more
considerable funding to change and are not considered barriers to services at present.
Therefore, we strongly feel that the time has come for more comprehensive renovations that will meet
national standards for best -practices in addition to providing a clinical environment that is more respectful
to the dignity of individual clients. Further, MECCA has made compliance with provisions set forth by
CARF (Commission on Accreditation of Rehabilitation Facilities) a high priority in the standard of
service substance abuse clients should receive. Prominent in this view is a mandate for a "warm and
welcoming" environment as essential to a positive treatment experience which, in turn, promotes more
successful long-term recovery.
17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
Unfortunately, the nature of the work we do and the clientele we serve means that steady use and, at times,
misuse of the facilities will occur. Although these facilities are monitored by staff, we have to prioritize
what we can and cannot successfully supervise. Nevertheless, we propose to install carpet "squares"
allowing us to replace sections of damaged carpet as opposed to entire rooms. In addition, new cameras in
Transitional Housing doorways and hall entrances will improve overall safety. These cameras will be
monitored 24 / 7 with the intent of reducing loitering and other potentially unsafe activities that may result
in damage to the facility.
"Perceptions of the importance of physical setting in substance abuse treatment" Judith K. Grosenick PhD, and
Claudia M. Hatmaker Ph.D.B. Universities of Oregon and Oregon State. 1999
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176 FY13 CDBG/HOME Funding Request
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18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several
individual components, please prioritize them according to your needs.
We will complete the following items in the following order based on amount of award.
1. New flooring
2. New paint (for walls)
3. New lighting
4. New ceiling the
5. New security cameras and monitors (Transitional housing)
19. Please indicate the population to be served by the proposed project according to the income categories shown
in the Applicant Guide. (Please Note. If this application is funded, the information in this table will be
used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
Number between 31 - 50% median income
Number between 51 - 80% median income
Number between 80 - 100% median income
Number over 100% median income
Total
Percent L.MI
Percent Iowa City Residents
922
persons
(a)
107
persons
(b)
17
persons
(c)
7
persons
(d)
15
persons
(e)
1921 * persons
(fi)
54
% (a+b+c)=f
44
* Actual total served is 2,742 because 821 clients served in FYI I did not have an income on file. 97% of
clients with known incomes were at or below 80% of the AMI for Iowa City.
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
1. MECCA uses a number of client and service tracking mechanisms. Each system is specific to the
program or service and must conform to individual funding requirements. All treatment clients are tracked
through the ProFiler database for electronic health records (EHR). This database is a certified client data
collection system and satisfies the Health Care Reform requirement for all health care providers to have an
EHR system by 2014.
List of services delivered at or emanating from MECCA's Iowa City facilities include the following:
2,742 persons received treatment services (including outpatient, detoxification, residential, and half -way
house services).
281 persons received services through the Employee Assistance Program (behavioral health services for
the workforce)
627 persons received Crisis Call services
984 persons received substance abuse evaluations / assessments (w/o treatment)
231 persons received HIV / AIDS supportive services including 148 direct interventions
250 persons received HIV /AIDS prevention presentations
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2. MECCA Prevention Services utilizes Minimum Data Set (MDS) and Database Builder web based
systems to collect, report and evaluate prevention and education data. The Iowa Department of Public
Health oversees this database.
Approximately 20,000 persons received prevention services in Johnson County (including site -based
counseling services at Iowa City, Iowa City West, Clear -Creek Amana and Solon High schools, Early
Intervention Services, OWI classes and coalition coordination)
20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
Renovations are not particularly innovative but they are overdue. Security cameras will not only allow
MECCA to monitor and document activities, while also providing a sense of security that did not exist
before.
21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective: X Suitable living environment O Decent affordable housing O Creating economic opportunities
Outcome: X Availability/accessibility
Output Indicator: X Persons
O Affordability
O Households
22. On the attached map, indicate the location of the proposed project.
23. Does the proposed project pay full property taxes? OYes x No
If yes, what is the estimated value of taxes generated from this Project?
❑ Sustainability
O Housing units
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
X Yes ONo If yes, what is the percent of full taxes paid? 66 % and amount paid is $ 2
MECCA pays $25,000 / year in property taxes for our 12 transitional housing units located at 438 Southgate. We
do not pay taxes for the first floor of the building, which consists of offices, nor does MECCA pay property taxes
on our properties at 430 Southgate or Stevens Drive.
24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of
the project(s) undertaken. (City fiscal year July 1 to June 30)
Amount
Budgeted
Expended
Date All Units
Fiscal Year Funds Recv'd
Amount
(as of 12/31/11)
Completed
FY09 (July 2008 - June 2009)
$11,400
$11,400
End of FY09
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FY13 CDBGIHOME Funding Request
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7
Fiscal Year Funds Recv'd
Budgeted
Amount
Amount
Expended
(as of 12/31/11)
Date All Units
Completed
FY10 (July 2009 - June 2010)
$32,399
$32,399
End of FY10
FY11 (July 2010 - June 2011)
$11,000
$11,000
End of FY11
FY12 Jul 2011 - June 2012 *
16,293
$16,293
* Six months remaining in FY12 at time of this application.
25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? X Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
26, If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and/or experience to undertake and
complete the proposed project within the established timetable and budget.
27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this
project.
MECCA CEO, Ronald Berg, will oversee the fiscal and facility maintenance personnel who will be
responsible for the administration and installation of all components of the project. Any costs incurred
for their time will be absorbed by MECCA.
Public Facility, Planning & Other Projects 179 FY13 CDBG/HOME Funding Request
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Public Facility, Planning & Other Projects
1. Name of Project: Broadway and Pheasant Ridge Building and Grounds Improvement
2. Total Amount of CDBG Funds Requested: $111,500
3. Applicant Name: Neighborhood Centers of Johnson County
Applicant Address: P.O. Box 2491, Iowa City, IA 52244
DUNS Number: 18-029-9117
Signature (please use blue ink): t
4. Contact Person: Brian Loring
Phone Number: 319-358-0438
Fax Number: 319-358-0484
[E 1QD:`LE0VIE
20 _',
i�
Email Address: brian-loringg-ncic.org
5. Location of proposed project: 2105 Broadway Street and 2651 Roberts Road
6. Did you attend the Applicant Workshop? ✓ YES - Please indicate date attended: ✓ 1/09/12
7. Brief summary of the proposed project (please limit response to a paragraph).
In 2011, we were awarded CDBG funds to purchase a property at 1060 Cross Park Avenue in Iowa City.
Unfortunately, late this fall the seller reneged on their offer to sell us the space. Our demand for additional space
has not diminished since our original application. In fact, we used the new space as leverage to secure two new
programming grants. We have explored other possible options for expanding program space and we have not
located a viable and affordable option. Consequently, we are requesting CDBG support to improve and repair
space in our current facilities.
8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS
2011-2015.
Neighborhood/Youth Facilities/Child Care
Priority Need
High
Priority Need Level (High, Medium or Low)
9. Tell us why this project is needed (include information from studies\research or other supporting
documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the
project partners with existing services/facilities, including whether other agencies will be housed in or will be
allowed to use the facility.
Iowa City: Supporting Youth and Families in Low -Income Neighborhoods
For the past decade, Iowa City has been experiencing a demographic shift partially expressed by an increase
in low-income families. Many of these families have settled in the Broadway and Pheasant Ridge
neighborhoods of Iowa City. The purpose of this application is to expand NCJC's capacity to reach and serve
this low-income population and create a space to foster innovative partnerships and programs.
Public Facility, Planning & Other Projects
181 FY13 CDBG/HOME Funding Request
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Neighborhood schools are reflecting this demographic shift with increased free and reduced lunch eligibility.
The area that has experienced one of the largest increases has been Grant Wood Elementary School, located
in southeast Iowa City and served by NCJC. From 1997 to 2011, the Grant Wood School free/reduced lunch
enrollment went from 29% to 63%. With an enrollment of around 525 children that means almost 330
children at Grant Wood are eligible for the free/reduced lunch program. During that same period, the
minority population at that school jumped from 20% to 70%. Furthermore, 20% of students at Grant Wood
come from families for whom Spanish is the first language. Research has clearly established a strong
correlation between family income and a child's health and school success. The most vulnerable in this
equation are low-income, minority children who face the greatest risk for school failure.
Need for Additional Multi -Purpose Space
Since the mid-1990s our programming for youth and adults, along with our capacity to leverage new
resources in southeast Iowa City, has been limited due to a lack of space. Our primary space in southeast
Iowa City is the Broadway Neighborhood Center located at 2105 Broadway Street, a 6500 square foot
building we opened in 1990. For the first few years we inhabited the Broadway Center, the bulk of our
programming was for school -age children and adults. However, by the mid-1990s, both state and federal
welfare reform initiatives focused on moving recipients of public assistance into full-time employment.
Consequently, with parents working full-time, the demand for childcare, particularly for preschool -age
children (birth to 4 years), exploded. In response, we added infant and toddler classrooms and committed
more of the Broadway Center multi -purpose space for use by early childhood programs.
In response to the repurposing of the Broadway Center, our board of directors reviewed space needs for
NCJC and partner programs in the southeast quadrant of Iowa City. We determined that there was a need
for more multipurpose space to allow for more youth and adult programming and community events. In
response, we negotiated a deal with Southgate Development to purchase a portion (approximately 5000 sq.
ft.) of Pepperwood Plaza. The project was fully funded but ultimately, the property owner, Southgate
Development, decided against selling.
Expanding Opportunities — Creating Success
Facilities are key to the success of our programming. Though the Pepperwood purchase will not happen, we
are submitting this application to meet our programmatic need for space. Therefore, the key component of
this proposal is a reconceptualizing the lower level of the Broadway Center. By removing walls and opening
up two closed rooms, redesigning the kitchen space and incorporating an existing hallway into a large
multiuse room, we can repurpose existing space and make it more appropriate for youth and adult
programming.
Program environments are second only to the quality of staff and teachers in shaping successful outcomes
for children. In addition to creating and maintaining needed space for existing programs and activities, we
also see our buildings as laboratories for new ideas and new projects. Likewise, our competitiveness in
leveraging financial support for programming is greatly enhanced by well -maintained and modern facilities.
Neighborhood Centers has a number of existing partnerships with institutions, organizations and groups. We
see the partnerships as adding value to our methods and mission by bringing resources and expertise into an
under-resourced area of Iowa City. Below we have listed several existing partnerships that will make use of
the Broadway Learning Center, along with program expansion opportunities that will be created by the
additional space.
Partner
Partners and Collaborative Descriptions
Expansion Opportunities
Iowa City Community
Provide school space for family, youth and
Expansion of ASP tutoring program to
School District (ICCSD)
childcare programs.
erve more youth.
Assist with identifying and referring youth to
Expansion of ASP enrichment
NCJC ASP and tutoring programs.
rogramming to serve more youth.
Enrichment partners in the 21't Century
ddition of teen employment
programming.
rogramming.
Iowa Workforce
The Broadway Center is an official IowaWORKS
ob training and placement activities on
Development
Access point
ite at the Broadway Center
Public Facility, Planning & Other Projects
182 FY13 CDBG/HOME Funding Request
Kirkwood Community
Provide classes on -site at NCJC and KCC for both
xpansion of neighborhood -based GED
College
GED and ELL completion. 3nd
ELL programming.
(KCC)
Assist with tutor training in GED and ELL Expansion
of tutoring opportunities for
programming. area
adults.
Sixth Judicial District
Provide office space for probation/parole officer.
rovide Restorative Justice Committee
of Iowa
meeting space.
Community
Provide office and program space for Children of
Provide expansion of available program
Corrections
Promise. space
and office space for COP.
Improvement
Association
Assist with identifying youth and children for
placement.
Mobile Health Clinic:
Provide space for medical assessment and
Expand the Mobile Health Clinic to
University of Iowa
services for children and parents at Pheasant
serve Broadway families.
Hospitals and Clinics
Ridge.
Assist families in identifying a primary health
home for on -going medical care.
Iowa City Public
Provide a resource library in two targeted
xpand or relocate the ICPL Broadway
Library
Centers that are available to families.
ranch to new, larger location.
During summer, provides bus service from
Broader outreach services for families
Broadway, Pheasant Ridge, and Forest View
3vailable.
neighborhoods to the library.
Conduct story time outreach at new
Provide on -site children's programs in targeted
location.
neighborhoods.
Wendell -Johnson
Provide early literacy screenings and language
xpand Wendell -Johnson Services to
Speech and Hearing
services at Pheasant Ridge with each four-year
serve families and children living on the
Clinic:
old child in program.
SE side.
University of Iowa
Johnson County
Assist with identification of children for
Space for Family Team Meetings.
Department of
programs. Provides information regarding
Human Services
childcare funding for parents and program staff.
pace for Community Liaison Events
and parent groups.
Provide training on Family Team Meetings.
Provide funding and guidance to Parent Partner
Space for Parent Partner outreach
program and the Community Liaison program in
events.
place at the Centers.
elocate space for DHS and/or
Co-chair the Breakthrough Series Collaborative
ommunity Liaison to expand outreach
(BSC).
ervices to families.
Job Training
Provide referrals to the program.
xpansion of job training activities and
Partnership Act (JTPA)
rograms available on -site to area
Provide job training for adults ready to enter the
dults.
workforce.
Assist in identifying childcare funding.
Johnson County
Provide science and math programming for
=xpansion of summer camp
Extension Service
eligible youth in summer camps at Pheasant
arogramming to serve more youth and
Ridge, Broadway, Forest View, and Breckenridge
:)Ider youth.
neighborhoods.
City of Iowa City
Numerous partnerships in place to serve area
lelocate space available for City to
youth and families
axpand outreach services to families.
eeting and event space available.
Johnson County
Numerous partnerships in place to serve area
lelocate space available for City to
Social Services
youth and families
axpand outreach services to families.
eeting and event space available.
Public Facility, Planning & Other Projects
183 FY13 CDBG/HOME Funding Request
N
mob.
10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your
project. Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only
include those costs directly related to the project. If a construction project, provide the total estimated
costs of the project, but do not include operational expenses or expenses not directly related to the construction
project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If
anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit
for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the
other items under Budget Considerations in the FY13 Applicant Guide.
Document Costs Whenever Possible. A construction estimate is strongly encouraged for all
rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community
Development Commission may request a copy of your overall agency budget.
Budget Breakdown
(Include only those costs directly related to the project.)
List Source of
Type
Status
Y
M
v
r
c
E
Expense Category
(e.g. salaries,
acquisition, rehab)
If possible, please
prioritize the budget
CDBG
Funds
Other Funds
Other Funds
including
whether
Public or
Private
Please place an 'X' in the
box that applies:
Replace roof on
$23,500
$2,500
NC7C
X
X
Pheasant Ridge building
Remodel of the
$72,000
$3,500
NCIC
X
X
Broadway Center
basement to create
additional multipurpose
space for youth and
adult programming
Repair concrete parking
$11, 000
$
at Broadway
Repair parking at
$5000
$
Pheasant Ridge
$
$
$
$
Total
$111,500
$6,000
NC7C
a. Amount of private\agency\other funds $6000 (a)
Public Facility, Planning & Other Projects 184 FY13 CDBG/HOME Funding Request
Amount of CDBG funds $111,500 (b)
Total Project Funding $117,500 (c) (a f b)
Number of persons assisted 1880 (d) (see question 19)
Total cost per person $62.50 (e) (c = d)
Total CDBG Cost Per Person $59.30 (f) (b = d)
11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
We will be using some volunteer labor from Hope House residential facility for the Sixth Judicial District to paint,
clean and general preparation of the facility
Unskilled labor
350 hours
x $10 per hour =
$3500
Skilled labor ( )
hours
x $ per hour =
$
Skilled labor ( )
hours
x $ per hour =
$
Total 1$3500
12. What percentage of the proposed budget will be made up of private funds? 5%
13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been
used for this project?
That funding is used to cover operating expenses and as leverage for program grants. The Aid -to -Agency
funding is an integral part of our annual operating budget and is therefore mostly unavailable for one-time
discretionary use. It is also insufficient to cover larger capital improvements.
14. Describe what efforts have been taken to secure private or other public funding?
We will be using some of our reserve and private funding to cover the cost of this project.
15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested
(include other project factors such as rezoning, construction schedule, or application(s) for other funding).
Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG
funding.
Date: Description of Activity:
September 1, 2012 Send out bid packets to contractors for Broadway basement remodel, Pheasant Ridge roof
replacement and parking lot repairs
October 1, 2012 Begin preconstruction meetings with contractors
October 15, 2012 Work can begin on all projects
December 15, 2012 Work on all projects completed
Public Facility, Planning & Other Projects 185 FY13 CDBG/HOME Funding Request
16. Explain why this project needs and is worthy of the requested public subsidy.
Neighborhood Centers provides childcare for low-income working families from several neighborhoods around
Iowa City, including Broadway, Pheasant Ridge, Grant Wood and the Forest View mobile home neighborhood.
We currently provide licensed care to 175 children every day. If you include other programming for youth, we
reach 200 or more infants, toddlers, preschoolers* and youth every day in one of our facilities. Our
programming helps children prepare for a successful educational career, while helping working poor families
toward self-sufficiency by providing much needed daycare.
*Our early childhood programs are accredited by the National Association for the Education of Young Children (NAEYC)
17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further
subsidy in the future?
Like a school or other public facility, our buildings and playgrounds get a lot of hard use. The depreciation and
degradation of our buildings and grounds will continue. However, by making repairs to siding, windows and the
roof, we can eliminate future, more costly, damage to the buildings and thereby decrease the likelihood of
future subsidies.
18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several
individual components, please prioritize them according to your needs.
We will proceed with the components that receive funding.
19. Please indicate the population to be served by the proposed project according to the income categories shown in
the Applicant Guide. (please Note; If this application is funded, the information in this table will be
used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income
1490 persons (a)
Number between 31 - 50% median income
190 persons (b)
Number between 51 - 80% median income
90 persons (c)
Number between 80 - 100% median income
110 persons (d)
Number over 100% median income
0 persons (e)
Total
1880 persons (i)
Percent LMI
94% (a + b + c) = f
Percent Iowa City Residents
94%
07
Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey,
last year's reports, etc.)
Direct counts from last 2011 end of year report.
20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so,
please explain.
Me
Public Facility, Planning & Other Projects
186 FY13 CDBG/HOME Funding Request
N
7
21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant
guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated,
number of households assisted, number of units constructed, etc.)
Objective: O Suitable living environment O Decent affordable housing ✓ Creating economic opportunities I
Outcome: ✓Availability/accessibility O Affordability ✓Sustainability
IOutput Indicator: ✓Persons O Households O Housing units
22. On the attached map, indicate the location of the proposed project.
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23. Does the proposed project pay full property taxes? OYes ✓No
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate?
✓Yes ONo If yes, what is the percent of full taxes paid? % and amount paid is $
24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status
of the project(s) undertaken. (City fiscal year July 1 to June 30)
Public Facility, Planning & Other Projects
187 FY13 CDBG/HOME Funding Request
7
Fiscal Year Funds Recv'd
Budgeted
Amount
Amount
Expended
(as of 12/31/11)
Date All Units
Completed
FY09 (July 2008 — June 2009)
$14,600
$14,600
9-30-09
FY10 (July 2009 - June 2010)
$28,965
$28,965
8-30-10
FY11 (July 2010 - June 2011)
$0
$0
NA
FY12 (July 2011 - June 2012)*
$452,500
$0
NA
* Six months remaining in FY12 at time of this application.
25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations, including any CDBG and/or HOME funded projects? ✓ Yes 0 No
If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case.
26. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your
organization's administrative capacity, financial skills, commitment and/or experience to undertake and
complete the proposed project within the established timetable and budget.
27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this
project.
Neighborhood Centers is a private nonprofit 501c3 human service agency. We have a volunteer board of
directors and a staff of around 50. The overhead cost for this project will be minimal and are not included in
this request.
Public Facility, Planning & Other Projects
188 FY13 CDBG/HOME Funding Request