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HomeMy WebLinkAboutNeighborhood Services of Johnson County - Facility RehabilitationPublic Facility, Planning & Other Projects 1. Name of Project: Broadway and Pheasant Ridge Building and Grounds Improvement 2. Total Amount of CDBG Funds Requested: $111,500 3. Applicant Name: Neighborhood Centers of Johnson County Applicant Address: P.O. Box 2491, Iowa City, IA 52244 DUNS Number: 18-029-9117 Signature (please use blue ink): t 4. Contact Person: Brian Loring Phone Number: 319-358-0438 Fax Number: 319-358-0484 [E 1QD:`LE0VIE 20 _', i� Email Address: brian-loringg-ncic.org 5. Location of proposed project: 2105 Broadway Street and 2651 Roberts Road 6. Did you attend the Applicant Workshop? ✓ YES - Please indicate date attended: ✓ 1/09/12 7. Brief summary of the proposed project (please limit response to a paragraph). In 2011, we were awarded CDBG funds to purchase a property at 1060 Cross Park Avenue in Iowa City. Unfortunately, late this fall the seller reneged on their offer to sell us the space. Our demand for additional space has not diminished since our original application. In fact, we used the new space as leverage to secure two new programming grants. We have explored other possible options for expanding program space and we have not located a viable and affordable option. Consequently, we are requesting CDBG support to improve and repair space in our current facilities. 8. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015. Neighborhood/Youth Facilities/Child Care Priority Need High Priority Need Level (High, Medium or Low) 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. Iowa City: Supporting Youth and Families in Low -Income Neighborhoods For the past decade, Iowa City has been experiencing a demographic shift partially expressed by an increase in low-income families. Many of these families have settled in the Broadway and Pheasant Ridge neighborhoods of Iowa City. The purpose of this application is to expand NCJC's capacity to reach and serve this low-income population and create a space to foster innovative partnerships and programs. Public Facility, Planning & Other Projects 181 FY13 CDBG/HOME Funding Request A Neighborhood schools are reflecting this demographic shift with increased free and reduced lunch eligibility. The area that has experienced one of the largest increases has been Grant Wood Elementary School, located in southeast Iowa City and served by NCJC. From 1997 to 2011, the Grant Wood School free/reduced lunch enrollment went from 29% to 63%. With an enrollment of around 525 children that means almost 330 children at Grant Wood are eligible for the free/reduced lunch program. During that same period, the minority population at that school jumped from 20% to 70%. Furthermore, 20% of students at Grant Wood come from families for whom Spanish is the first language. Research has clearly established a strong correlation between family income and a child's health and school success. The most vulnerable in this equation are low-income, minority children who face the greatest risk for school failure. Need for Additional Multi -Purpose Space Since the mid-1990s our programming for youth and adults, along with our capacity to leverage new resources in southeast Iowa City, has been limited due to a lack of space. Our primary space in southeast Iowa City is the Broadway Neighborhood Center located at 2105 Broadway Street, a 6500 square foot building we opened in 1990. For the first few years we inhabited the Broadway Center, the bulk of our programming was for school -age children and adults. However, by the mid-1990s, both state and federal welfare reform initiatives focused on moving recipients of public assistance into full-time employment. Consequently, with parents working full-time, the demand for childcare, particularly for preschool -age children (birth to 4 years), exploded. In response, we added infant and toddler classrooms and committed more of the Broadway Center multi -purpose space for use by early childhood programs. In response to the repurposing of the Broadway Center, our board of directors reviewed space needs for NCJC and partner programs in the southeast quadrant of Iowa City. We determined that there was a need for more multipurpose space to allow for more youth and adult programming and community events. In response, we negotiated a deal with Southgate Development to purchase a portion (approximately 5000 sq. ft.) of Pepperwood Plaza. The project was fully funded but ultimately, the property owner, Southgate Development, decided against selling. Expanding Opportunities — Creating Success Facilities are key to the success of our programming. Though the Pepperwood purchase will not happen, we are submitting this application to meet our programmatic need for space. Therefore, the key component of this proposal is a reconceptualizing the lower level of the Broadway Center. By removing walls and opening up two closed rooms, redesigning the kitchen space and incorporating an existing hallway into a large multiuse room, we can repurpose existing space and make it more appropriate for youth and adult programming. Program environments are second only to the quality of staff and teachers in shaping successful outcomes for children. In addition to creating and maintaining needed space for existing programs and activities, we also see our buildings as laboratories for new ideas and new projects. Likewise, our competitiveness in leveraging financial support for programming is greatly enhanced by well -maintained and modern facilities. Neighborhood Centers has a number of existing partnerships with institutions, organizations and groups. We see the partnerships as adding value to our methods and mission by bringing resources and expertise into an under-resourced area of Iowa City. Below we have listed several existing partnerships that will make use of the Broadway Learning Center, along with program expansion opportunities that will be created by the additional space. Partner Partners and Collaborative Descriptions Expansion Opportunities Iowa City Community Provide school space for family, youth and Expansion of ASP tutoring program to School District (ICCSD) childcare programs. erve more youth. Assist with identifying and referring youth to Expansion of ASP enrichment NCJC ASP and tutoring programs. rogramming to serve more youth. Enrichment partners in the 21't Century ddition of teen employment programming. rogramming. Iowa Workforce The Broadway Center is an official IowaWORKS ob training and placement activities on Development Access point ite at the Broadway Center Public Facility, Planning & Other Projects 182 FY13 CDBG/HOME Funding Request Kirkwood Community Provide classes on -site at NCJC and KCC for both xpansion of neighborhood -based GED College GED and ELL completion. 3nd ELL programming. (KCC) Assist with tutor training in GED and ELL Expansion of tutoring opportunities for programming. area adults. Sixth Judicial District Provide office space for probation/parole officer. rovide Restorative Justice Committee of Iowa meeting space. Community Provide office and program space for Children of Provide expansion of available program Corrections Promise. space and office space for COP. Improvement Association Assist with identifying youth and children for placement. Mobile Health Clinic: Provide space for medical assessment and Expand the Mobile Health Clinic to University of Iowa services for children and parents at Pheasant serve Broadway families. Hospitals and Clinics Ridge. Assist families in identifying a primary health home for on -going medical care. Iowa City Public Provide a resource library in two targeted xpand or relocate the ICPL Broadway Library Centers that are available to families. ranch to new, larger location. During summer, provides bus service from Broader outreach services for families Broadway, Pheasant Ridge, and Forest View 3vailable. neighborhoods to the library. Conduct story time outreach at new Provide on -site children's programs in targeted location. neighborhoods. Wendell -Johnson Provide early literacy screenings and language xpand Wendell -Johnson Services to Speech and Hearing services at Pheasant Ridge with each four-year serve families and children living on the Clinic: old child in program. SE side. University of Iowa Johnson County Assist with identification of children for Space for Family Team Meetings. Department of programs. Provides information regarding Human Services childcare funding for parents and program staff. pace for Community Liaison Events and parent groups. Provide training on Family Team Meetings. Provide funding and guidance to Parent Partner Space for Parent Partner outreach program and the Community Liaison program in events. place at the Centers. elocate space for DHS and/or Co-chair the Breakthrough Series Collaborative ommunity Liaison to expand outreach (BSC). ervices to families. Job Training Provide referrals to the program. xpansion of job training activities and Partnership Act (JTPA) rograms available on -site to area Provide job training for adults ready to enter the dults. workforce. Assist in identifying childcare funding. Johnson County Provide science and math programming for =xpansion of summer camp Extension Service eligible youth in summer camps at Pheasant arogramming to serve more youth and Ridge, Broadway, Forest View, and Breckenridge :)Ider youth. neighborhoods. City of Iowa City Numerous partnerships in place to serve area lelocate space available for City to youth and families axpand outreach services to families. eeting and event space available. Johnson County Numerous partnerships in place to serve area lelocate space available for City to Social Services youth and families axpand outreach services to families. eeting and event space available. Public Facility, Planning & Other Projects 183 FY13 CDBG/HOME Funding Request N mob. 10. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY13 Applicant Guide. Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown (Include only those costs directly related to the project.) List Source of Type Status Y M v r c E Expense Category (e.g. salaries, acquisition, rehab) If possible, please prioritize the budget CDBG Funds Other Funds Other Funds including whether Public or Private Please place an 'X' in the box that applies: Replace roof on $23,500 $2,500 NC7C X X Pheasant Ridge building Remodel of the $72,000 $3,500 NCIC X X Broadway Center basement to create additional multipurpose space for youth and adult programming Repair concrete parking $11, 000 $ at Broadway Repair parking at $5000 $ Pheasant Ridge $ $ $ $ Total $111,500 $6,000 NC7C a. Amount of private\agency\other funds $6000 (a) Public Facility, Planning & Other Projects 184 FY13 CDBG/HOME Funding Request Amount of CDBG funds $111,500 (b) Total Project Funding $117,500 (c) (a f b) Number of persons assisted 1880 (d) (see question 19) Total cost per person $62.50 (e) (c = d) Total CDBG Cost Per Person $59.30 (f) (b = d) 11. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. We will be using some volunteer labor from Hope House residential facility for the Sixth Judicial District to paint, clean and general preparation of the facility Unskilled labor 350 hours x $10 per hour = $3500 Skilled labor ( ) hours x $ per hour = $ Skilled labor ( ) hours x $ per hour = $ Total 1$3500 12. What percentage of the proposed budget will be made up of private funds? 5% 13. If your agency received Aid -to -Agency from the City last year explain whether that funding could have been used for this project? That funding is used to cover operating expenses and as leverage for program grants. The Aid -to -Agency funding is an integral part of our annual operating budget and is therefore mostly unavailable for one-time discretionary use. It is also insufficient to cover larger capital improvements. 14. Describe what efforts have been taken to secure private or other public funding? We will be using some of our reserve and private funding to cover the cost of this project. 15. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: September 1, 2012 Send out bid packets to contractors for Broadway basement remodel, Pheasant Ridge roof replacement and parking lot repairs October 1, 2012 Begin preconstruction meetings with contractors October 15, 2012 Work can begin on all projects December 15, 2012 Work on all projects completed Public Facility, Planning & Other Projects 185 FY13 CDBG/HOME Funding Request 16. Explain why this project needs and is worthy of the requested public subsidy. Neighborhood Centers provides childcare for low-income working families from several neighborhoods around Iowa City, including Broadway, Pheasant Ridge, Grant Wood and the Forest View mobile home neighborhood. We currently provide licensed care to 175 children every day. If you include other programming for youth, we reach 200 or more infants, toddlers, preschoolers* and youth every day in one of our facilities. Our programming helps children prepare for a successful educational career, while helping working poor families toward self-sufficiency by providing much needed daycare. *Our early childhood programs are accredited by the National Association for the Education of Young Children (NAEYC) 17. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? Like a school or other public facility, our buildings and playgrounds get a lot of hard use. The depreciation and degradation of our buildings and grounds will continue. However, by making repairs to siding, windows and the roof, we can eliminate future, more costly, damage to the buildings and thereby decrease the likelihood of future subsidies. 18. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. We will proceed with the components that receive funding. 19. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (please Note; If this application is funded, the information in this table will be used as income targeting for the CDBG Agreement). Number between 0 - 30% median income 1490 persons (a) Number between 31 - 50% median income 190 persons (b) Number between 51 - 80% median income 90 persons (c) Number between 80 - 100% median income 110 persons (d) Number over 100% median income 0 persons (e) Total 1880 persons (i) Percent LMI 94% (a + b + c) = f Percent Iowa City Residents 94% 07 Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) Direct counts from last 2011 end of year report. 20. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. Me Public Facility, Planning & Other Projects 186 FY13 CDBG/HOME Funding Request N 7 21. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: O Suitable living environment O Decent affordable housing ✓ Creating economic opportunities I Outcome: ✓Availability/accessibility O Affordability ✓Sustainability IOutput Indicator: ✓Persons O Households O Housing units 22. On the attached map, indicate the location of the proposed project. Iowa catty 76 n 14e�y4uc Ave '. Unrrerstly k4elrnre An i. C,a..at St Pllwsna Ridge NelghboiMM Ckg*w FFei�his ; .. co 4" n � Bmy<,rr St tf trflle Sark .7 ^— YJ 8 '�ta1e Jl 9 L) m n bVt [lereon it '•.R 0 Kirkwood Ave ra C, Rohret Rd •: Roosevelt l`_J i?t) wakov, Giark Paik ihq,V d Rd slw j1!; Park G :78j m. Aher Aw (t) Ferry � o� � 9orud }a' --a.. •.Rvu'l� kywa Curl '' t�l MuniGoai ,. AIIPOrt ram, r b zte v x wetM,$by k{ormrm Ttek 81rd Park i 1 23. Does the proposed project pay full property taxes? OYes ✓No If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? ✓Yes ONo If yes, what is the percent of full taxes paid? % and amount paid is $ 24. Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Public Facility, Planning & Other Projects 187 FY13 CDBG/HOME Funding Request 7 Fiscal Year Funds Recv'd Budgeted Amount Amount Expended (as of 12/31/11) Date All Units Completed FY09 (July 2008 — June 2009) $14,600 $14,600 9-30-09 FY10 (July 2009 - June 2010) $28,965 $28,965 8-30-10 FY11 (July 2010 - June 2011) $0 $0 NA FY12 (July 2011 - June 2012)* $452,500 $0 NA * Six months remaining in FY12 at time of this application. 25. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? ✓ Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 26. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. 27. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. Neighborhood Centers is a private nonprofit 501c3 human service agency. We have a volunteer board of directors and a staff of around 50. The overhead cost for this project will be minimal and are not included in this request. Public Facility, Planning & Other Projects 188 FY13 CDBG/HOME Funding Request