HomeMy WebLinkAbout12-12-2012 Parks and Recreation CommissionAGENDA
PARKS AND RECREATION COMMISSION
5:00 p.m.
WEDNESDAY, DECEMBER 12, 2012
RECREATION CENTER
MEETING ROOM B
5:00 p.m. Call to order
Approval of minutes fi•om meeting of November 14, 2012
5:03 p.m. Public discussion of any item not on the agenda
5:05 p.m. Election of Officers
5:10 p.m. After School Program — Aaron Krohmer
5:20 p.m. Budget Review
5:30 p.m. Chadek Property Discussion
5:40 p.m. Approval of Parks & Recreation Fees & Charges
5:45 p.m. Neighborhood Open Space Review
5:50 p.m. Recreation Division Report
5:55 p.m. Parks Division Report
6:00 p.m. Directors Report
• TTRA Update -Vision Iowa
• Ashton House Update6:15 p.m.
6:10 p.m. Chairs Report
6:15 p.m. Commission Time/Suggestions for Future Agenda Items
6:30 p.m. Adjournment
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
NOVEMBER 14, 2012
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade,
Cara Hamann, Lucie Laurian, John Westefeld, Joe Younker
Members Absent: Aaron Krohmer
Staff Present: Mike Moran, Chad Dyson, Terry Robinson, Beth Ann Bitner
Others Present: Becky Couch, Lorna Fesler, Jeannette Fulton, Gregg Geerdes,
Dell Holland, David Minehart, Jeff Schabilion
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Chairman Claussen.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate
Council action):
OTHER FORMAL ACTION TAKEN:
PUBLIC DISCUSSION:
Gregg Geerdes, resident at 890 Park Place in the Normandy Drive area, shared with
Commission that the City Council accepted the executive summary of the Flood
Mitigation Study Alternatives Report at their October 23 meeting. The Council will
make a decision regarding the options at their November 27 meeting. Geerdes
encouraged the Commission, as stewards of city parks and other recreational facilities,
to take a stand against the proposals and let their position be known. He noted that his
two main concerns are the aesthetics of a flood wall and its effects on City Park and
the neighboring properties.
Chairman Claussen then invited the Commission to discuss further. Laurian noted that
it is her theory that levees do not work, that they are all eventually breached. Claussen
also noted that it is his belief that if water is contained in once place, it will eventually
PARKS AND RECREATION COMMISSION
November 14, 2012
Page 2 of 6
make its way to the other. Younker asked Moran
Council of concerns that a flood wall could encro,
along Taft Speedway. Moran said that there was
input. Elliot questioned whether this project is
Claussen noted that while which option is chosen
aesthetics of the park certainly are.
if there was any discussion at City
ch on bikers, walkers, and runners
not and he was not asked for any
the purview of the Commission.
as flood mitigation may not be, the
The general consensus of the Commission was there should be no buildings in flood
zones and all levees eventually are breached.
of flood mitigation. Motion passed with 6 approved, 2 opposed, 1 absence.
CHADEK PROPERTY DISCUSSION
At the September 11, 2012 Commission meeting members made a motion to consider
a partnership with the Friends of Chadek Park and Community Gardens to purchase
the Chadek property as parkland with part of the funds coming from the City and the
remaining funds from fundraising with a price to be determined based on new
appraisal of the property. Moran noted that if Commission agrees to this arrangement,
they would have to go to City Council to ask for a $280,000 commitment. Moran,
Minehart and Jehle met with City Attorney Eleanor Dilkes who stated that there would
have to be a contractual agreement between the City and the Friends group.
Bourgeois said he would like to see the funds raised first. Haman expected there to be
another appraisal done prior to Commission making any motion. Moran stated that
getting an appraisal is an option. Claussen noted that if a price is agreed upon, an
appraisal will not be necessary. Minehart has held off on the 501(c)(3) application until
he finds out what Council's decision is. The groups' deadline to raise the funds is three
years with the option to extend six months.
Lorna Fesler noted that she thought that these two parts (funds from the City and from
the Friends group) needed to go hand in hand as they would not want to raise the
money without a commitment from Council. Moran said that if Commission decides to
move forward, that he would ask for a commitment from Council prior to a contract
being written. Gnade raised a concern that it was her understanding that there was
some conflict within the group regarding the purchase price, that some were not aware
that there was such a spread between the City's initial appraisal and the Chadek
family's appraisal. Younker asked Moran if he had any concerns of another better
project,coming up where this amount of money may be better spent. Moran stated that
the Chadek property is ideal for a park, that it fits well into the neighborhood and that
there is a need for parkland in this area. He doesn't see it as a concern. Elliott asked if
the Commission was in agreement on the purchase price, noting Krohmer's concerns
brought up at the September meeting. Moran noted that this is the price that has been
agreed upon by the Chadek family. Becky Couch noted that she too thought there was
PARKS AND RECREATION COMMISSION
November 14, 2012
Page 3 of 6
going to be an appraisal available at tonight's meeting. Claussen noted that the City
may still ask for another appraisal.
Gnade noted that she would like to see another appraisal prior to agreeing on an
asking price. Younker asked that there be an amendment to the proposal laying out
the idea that the City matches funds in the amount of $280,000 from the City and
$280,000 from the nonprofit group.
approved 2 opposed and 1 absence.
Moran noted that he will request the presence of Minehart and Jehle at the Council
Meeting when this is discussed.
DEPARTMENT REVENUES
Moran stated that the proposed revenues for the Parks and Recreation Department
will be presented to Council at their December meeting. The City Manager has noted
that he would like to see the Farmers Market become completely self-supporting.
Therefore, the vendor fees would likely need to be increased to cover the percentage
of Tammy's time and salary that is dedicated to the market. Moran noted that the
revenues from the market will likely decrease as the Grant Wood Market will be held in
March and April only and not throughout the winter as it was last year.
Moran noted that he would recommend that shelter rental fees be increased again this
season. He also noted that the City Park Rides projected revenue will be added to this
report prior to presenting to Council. He mentioned that there will be discussion at a
future meeting of staffing option for the City Park Rides. In the past, the ride
employees have been contracted through various organizations. The department will
be looking at whether it may be more cost-effective to hire their own staff to run the
rides. Dyson noted that the department is looking at increasing the self -proposed
mandate of recovering 50% percent of its costs through registration fees.
NEIGHBORHOOD OPEN SPACE:
While there were no projects to speak of this month, Moran distributed a copy
of the neighborhood open space policy along with a map of the districts. He
explained to Commission that when a new subdivision goes in, a portion of the
property has to be designated as parkland. The City then has the option of
accepting the land or fees in lieu of land. If choosing fees, this money has to be
spent within a certain time frame or it will go back to the developer.
PARKS AND RECREATION COMMISSION
November 14, 2012
Page 4 of 6
Moran also distributed to Commission a copy of a community block grant map.
The highlighted red areas are the census tract where CDBG funds could be
spent..He pointed out that the Chadek property falls within this area.
RECREATION DIVISION REPORT:
Dyson reported that the department has nearly completed its training on new
registration software. The department will begin using this new program on
December 3 in preparation for the January 9 registration.
Dyson noted that the construction is reaching near completion on the east side
of the Recreation building. The replacement of the pool deck will start in
December. The pool will be closed for approximately 10 days during this
process.
Dyson introduced Beth Ann Bitner to the Commission. She is doing a work
experience project through the VA. She started in August and will be working in
the department through the end of April. She has been working in the social
cultural area of Recreation for the most part so far. She will also be working
part-time at the Senior Center.
PARKS DIVISION REPORT:
Robinson reported that there will soon be a request for proposal completed for
the construction of shelter #6 at City Park. He also reported that the good
weather has provided time for the department to complete some landscaping
repairs such as areas around trails etc. He reported that the Napoleon softball
field renovation looks great with just the placement of a fence left. Some
discussion ensued about the sweaters on trees in the downtown area.
Robinson said he has some concern that if the sweaters become wet they may
freeze the trees. He will be evaluating them on a weekly basis.
DIRECTORS REPORT:
TTRA Update: Moran met with Vision Iowa today to ask for a six month
extension on raising the necessary funds to secure the grant received from
them for the construction of TTRA. He distributed to Commission a copy of an
updated master plan for the project.
Moran and staff are meeting to create a plan for rentals at the TTRA Lodge and
the Ashton House. He hopes to have something to present to Commission in
January. At this time, Fin & Feather is planning on offering winter rentals of
winter sports items should the weather permit.
PARKS AND RECREATION COMMISSION
November 14, 2012
Page 5 of 6
Moran is hoping for a Memorial Day 2013 opening of TTRA.
NORMANDY DRIVE IMPROVEMENTS: This project contract started on
October 24 and is slated to be a 100 day project.
COURT HILL SCOTT TRAIL UPDATE: This project is very near completion.
Moran recommended a ribbon cutting be scheduled for next spring.
BUDGET UPDATE: Moran noted that budget hearings will likely take place in
January and encouraged Commission to attend if possible. There will not be
an opportunity for boards and commissions to present to Council this year as in
years past.
FAIRMEADOWS SPLASHPAD: Moran is hoping that this project will go out to
bid in December. He reminded Commission that the CDBG funds must be
spent by May 1.
CHAIRS REPORT: Claussen attended a Blue Zones meeting. He noted that
there is a proposal to designate Iowa City to be a Blue Zone city. The idea is
that the schools, businesses, individuals, etc. all pull together and commit to
live healthier lifestyles. He noted that people may go online to participate as a
citizen. He encouraged Commission members to do so.
Claussen announced that election of officers will take place at the December
meeting.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Laurian noted that she will be out of the country on a professional leave from
January through July. She will be able to attend the January Commission
meeting.
Elliott would like to see the Commission do more with the Blue Zones project.
Dyson noted that the City is involved and that he is the City liaison. The
Chamber is leading the initiative. There are 12 cities in the second round and 6
more will be named in January. Dyson noted that if Iowa City is designated,
work continues towards certification. Will continue towards certification.
Westefeld thanked staff for the park tour in October stating that he learns
something new every year. He also noted that he sees an increased use of the
Court Hill Scott Trail every day.
Bourgeois noted that the Court Hill Scott Trail has added to the attendance at
Rita's Ranch Dog Park.
ADJOURNMENT:
PARKS AND RECREATION COMMISSION
November 14, 2012
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2012
NAME
N
M
o
N
o
a
N
TERM
EXPIRES
David
1/1/15
X
X
O/E
X
X
X
X
LQ
X
LQ
X
Bourgeois
Clay
1/1/14
X
X
X
X
X
X
X
LQ
X
LQ
X
Claussen
Maggie
1/1/13
X
O/E
X
X
X
X
O/E
LQ
X
LQ
X
Elliott
Allison
1/1/14
X
X
X
O/E
X
X
X
LQ
X
LQ
X
Gnade
Cara
1/1/16
X
X
X
X
X
X
X
LQ
X
LQ
X
Hamann
Aaron
1/1/13
0
O
0
O
O
O**
X
LQ
X
LQ
O
Krohmer
Lucie
1/1/15
X
X
X
X
X
X
O/E
LQ
X
LQ
X
Laurian
John
1/1/14
X
X
X
X
O/E
X
X
LQ
X
LQ
X
Westefeld
Joe
1/1/16
X
X
X
X
O/E
X
X
LQ
X
LQ
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
**=Member was listed as absentlexcused status January through May. These
have been changed to absent status.
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: December 6, 2012
RE: November 2012 Monthly Report
S.P.I.
SPI Special Olympics Winter Sports training began with 39 athletes who have been entered to
compete and are preparing for the upcoming Winter Games in Dubuque. The SPI "Santa's
Workshop" craft program began as well with full class registration.
(Master Plan: Enhance Program Development)
New programs were developed for the next sessions, in particular, a Zomba dance program for
persons with special needs.
(Master Plan: Enhance Program Development)
Staff members were involved in the ActivieNet triaining sessions in preparation for the
upcoming Winter/Spring sessions.
(Master Plan: Enhance Program Development, Maximize the Planning Process and Provide
Staff with Education development Opportunities)
The Recreation Division had 8 Special Olympics bowlers who advanced from the area
competition to the State Special Olympics Bowling Tournament. Athletes from Iowa City were
also involved in the Global Messenger Workshop hosted by Special Olympics Iowa.
(Master Plan: Enhance Program Development)
PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM
Started offering Sports Parties along with Rollerskating Parties at the Grant Wood Gym. Moved
an inflatbable to grant wood for an extra as well. Goal 10: Plan for Continued Equitable Level
of Service as Community Grows
The second session of the Fall ICRD Youth Sports programs began. Held a coach/ supervisor
meeting to discuss program goals and expectations. Goal 3: Enhance Program Development
I
i
Held Family Fun at the Mercer Aquatic Center Scanlon, both events were free. Goal 10: Plan
for Continued Equitable Level of Service as Community Grows
Normal Monthly Including: Promotions of programs and activities through rec ware, article
manager, e-subscription, (Goal #6: Increase Awareness of Program Offerings) Conduct post
on -rental evaluations. (Goal #5: Solicit Community Involvement and Feedback)Send out
weekly updates to part time staff regarding policies and upcoming information. (Goal #1:
Maximize the Planning Process)
Recreation Division
November 2012
Page 2 of 3
SPORTS/WELLNESS
Staff is working on learning the new modules of Active Network registration / reservation
system, particularly the interactive maps. (Goal 44 — Pursue Comprehensive Service Delivery).
Staff posted upcoming program information on the three slide -show monitors in the RAL
Recreation Center. Slides about our E-newsletter, Adult Sports registration deadlines, and 2013
Dog Park Passes are just a few of the new ones. (Goal # 6—Increase Awareness of Program
Offerings).
Staff posted upcoming program information on the department's web page. Staff also posted
articles on the department's website regarding the upcoming holiday facility schedules and the
new Active Network system. (Goal # 6 — Increase Awareness of Program Offerings).
10,192 people were recorded on the hourly attendance in the month of November at the RAL
Recreation Center. (October 2012- 10,012. November 2011- 10,111) (Goal 42 — Track
Performance Measures).
The fall softball leagues ended on Sunday, November 4. Results are available upon request.
(Goal #2 — Track Performance Measures).
SOCIAL/CULTURAL
WINTER BREAK CAMP materials were released through the schools. See attached flyer for
details of this year's activities. Staff expect an estimated 60-70 children to participate each day.
WINTER/SPRING ACTIVITY GUIDE information was entered into the new ActiveNet system
and we are navigating our way through all the new programs and reports. (Master plan:
communicate offerings to the public)
Staff met with BACKYARD ABUNDANCE representatives to discuss the PLANT SALE and
ABUNDANT SAFARI programs, supported in part by the Parks and Recreation Department.
Abundant Safari information is attached and we would encourage you to sign in to peruse the
program. This is yet another great way to get kids and their parents outdoors and into our parks.
(Master plan: Collaborate with community organizations and develop programs related to new
trends)
You may or may not realize, but we placed three GEOCACHES in our parks this past summer.
This activity is much more popular than we expected as we receive notices nearly daily when
people "find" the caches. We have begun looking at ways to expand Geocache sites at no
additional cost to the department. (Master plan: Enhance program development, continue to
provide high level of environmental education, and assure programming in all sectors of the city,
and develop programs related to new trends)
The Parks and Recreation Department has signed on to the National Recreation and Parks
Association and National Wildlife Federation' s new initiative, "10 MILLION KIDS
OUTDOORS." Over the next three years we can expect information of best practices and
Recreation Division
November 2012
Page 3 of 3
chances to participate in pilot programs. We'll keep you posted but in the meantime.... take a
child outdoors this week! (Master plan: Enhance program development, assure programming in
all geographic sectors, collaborate and build new partnerships).
Did you know IOWA ARTS FEST TURNS 30 this year?! Thirty years ago this Department, the
Downtown Association, and Iowa State Bank along with many forward thinking business people
and artists formed a coalition to produce an arts festival to take place in downtown Iowa City.
Now, thirty years later, Iowa Arts Fest is stronger than ever, merged under the Summer of the
Arts umbrella with Jazz Fest, the Friday Night Concert Series, Saturday Night Music and Movies
and more. Keep your eyes open as this event celebrates this landmark birthday! (Master Plan:
Collaborate with community organizations and businesses)
AQUATICS
This November the aquatics department decided to make a switch in how we coordinate our
swim lesson programs. Traditionally we utilized separate coordinators for each facility; one for
Mercer, one for the Robert A. Lee Recreation Center and one for City Park Pool. With the recent
changes in the union contract we decided to take an objective look at this coordination process. It
has always been my desire to have one individual take on all three of these roles in a permanent,
full time capacity. Given the current circumstances this is just not feasible. Our next best option
is to assign Mercer and the Rec Center to one individual and City Park to another. This coming
January we will enact this change. The advantages of this change are higher efficiency, increased
accountability, and an overall improvement in our program.
Higher efficiency: a single individual is more capable of knowing exactly what the needs of our
instructors are and the facilities.
Increased Accountability: this individual can better separate themselves from the friendship
nature with instructors and hold them to a very high standard.
Improved Program: higher efficiency and more accountability will translate to a better product
that we are offering
1 am looking forward in seeing how this development will play out in the corning months.
Grades I<-6
PROGRAM HOURS
Activities take placefront 9 am - 4 pm
Bring your own lunch.
Morning & afternoon snacks will be provided.
FREE SUPERVISED PLAY
Children may check in anytime from 7:30 - 9:00 AM for indoor games
and roller skating. Children remaining after 4 pro will be treated to a
movie, crafts and games in the Social Hall. Children may be checked
out from 4 - 5:30 PM. There is no additional fee for Supervised Play.
WHAT TO BRING EVERYDAY
"'Lunch
✓Swunsuit & towel when noted
✓Tennis shoes & socks
✓Appropriate clothing for each day
(hat, gloves, boots, etc. for outdoor activities)
CULINARY CREATIONS
Thursday, December 20th, 9am to 4prn:
Bring your appetite and get ready to make some
yummy creations! Everything from decorating
cookies to building banana snowmen. Kids will
learn a variety of techniques for preparing fun and
healthy snacks. Fruit painting will wrap up the
morning, and then we will enjoy an afternoon swim
at the Mercer Park Aquatics Center.
Please send swimsuits & towels.
GET IN THE GAME!
Friday, December 21st, 9am to 4prn:
This day is all about indoor sport fun! In the
morning we will be spending our time in the gym
playing a variety of games including scooter races,
obstacle courses, kickball, volleyball, and more! In
the afternoon we will have some fun playing
mire -golf and bowling at Cotowiat LAwes!
Be sure to bring socks for bowling!
SHIVER ME TIMBERS
Thursday, December 2 7th, 9am to 4prn:
Get out your eye patch and parrot, because we're
going to have a "Parrrrty." Activities will include a
treasure hunt around the recreation center, a game
of Capture the Flag, and the opportunity to create
your own pirate accessories! In the afternoon, all
hands will be on deck at the recreation center pool!
Please send swimsuits & towels.
Sponsored by:
Iowa City Parks £d Recreation Department
(319) 356-5100
FEES
Residents of lorva City: $40 eacli festival day
Non-residents: $45 each festival day
Registration forms are available at
Robert A. Lee Recreation Center
220 S. Gilbert Street
AND
Mercer/Scanlon Gym
2701 Bradford Drive.
Registration begins December 3, 2012.
Sorry - no online registration for this program, but
please go to www.icgov.org/pr for a printable
registration form
SOUNDS OF THE SEASON
Friday, December 28th, 9am to 4prn:
Join us for a day full of music! We will be heading
to the public library in the morning for their
"Funky Blues Music" show, as well as having some
special guest musicians visit to teach campers about
an array of instruments. We will wrap up the day
by swimming at either the Mercer facility or the
recreation center pool.
Please send swimsuits & towels!
IT'S A SNOWDAY!
Wednesday January 2nd, 9am to 4prn:
Let it snow, let it snow, let it snow! Today is all
about celebrating winter weather. We will be
starting the day off with some snow themed crafts
including scarves and snow globes, as well as
having a snowball fight! After lunch we will cool
down with some homemade ice cream. Then it's off
to the Coral Ridge Matt to ice skate!
Be sure to briny socks for ice skating!
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PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Mike Moran, Acting Director
FROM: Kurt Schultz, Cemetery
DATE: December 6, 2012
RE: Monthly Report (November)
AMOUNT
I. OPERATING
A. Interments (7 )
1. Adult Residents $2400.00
2. Cremation, Res. $200.00
1 @$200.00
3. Cremation, Non-resident $300.00
1 & $300
4. Adult, Resident Weekend Rate $800.00
1 @ $800
INCOME FROM INTERMENTS $3700.00
B. Lot sales (10)
1. Resident, adult monument space,
7 @ $700.00
$4900.00
2. Resident, adult flat stone space,
$1200.00
2 @ $600
3. Non-resident, adult flat stone space
1 @ 900
$900.00
INCOME FROM LOT SALES
$7000.00
TOTAL CEMETERY INCOME
$10,700.00
II. CEMETERY MAINTENANCE
HOURS
A.
Funerals
75.5
B.
Grounds maintenance
108.5
C.
Equipment repair & maintenance
65.5
D.
Cemetery Plantings
2
E.
Building Maintenance
17
Page 2 of 2
Cemetery November 2012 Report
F.
Mow Cemetery/Mulch
76.5
G.
Funeral O.T.
9.5
H.
Monument Repair
2
I.
Safety Meeting
3.5
J.
Lot Locations
4
K.
Lot Sales
8
L.
Office hours
100
M.
Leaves with pay
146
N.
Rest Periods
32
TOTAL CEMETERY MAINTENANCE 650
November
Week 1
Week 2
Week 3
Week 4
lWeek 5
Total
Ground Litter
CBD plaza
18
67
34
281
30
177
CBD StScp
23
76
24.5
30.251
20
173.75
Parks
0
Hazardous Clean Up
CBD
2
0.5
23
25.5
Parks
0
Designed Flower Bed
Maintenance
CBD
6
2
8
Parks
0
Planting
CBD
2.5
13
6
21.5
Parks
0
Watering
CBD
4
2
5
11
Parks
0
Fertilizing
CBD
2
3
5
Parks
0
Mulching
CBD
0
Parks
8
33
20
22
83
Pruning
CBD
1
6
3
10
Parks
40
40
Weeding
CBD
1
8
7
1
17
Parks
22
65
60
21
149
Mow/Cord Trim
CBD
4
4
Parks
0
Equip Repair &
Maintenance
CBD
4
21
2
11
38
Parks
0
Event Prep/Cleanup
CBD
0
Parks
0
Graffiti Removal
CBD
0
Parks
0
Vandalism Repair
CBD
0
Parks
0
Play Equipment/Surface
Maintenance
CBD
0
Parks
0
Plaza Fountain
Maintenance
CBD
0
Parks
0
Construction
CBD
4
6
6
10
26
Parks
0
Art Sculptures/Literary
Plaques
CBD
0
Parks
0
Ash Urns
CBD
1
1
Parks
0
Benches
CBD
21
6
6
14
Parks
1
0
Bike Racks/Bikes
CBD
41
6
6
16
Parks
0
Drinking Fountains
CBD
00
Parks
Light Poles/Outlets
CBD
0
Parks
0
Posting Pillars/Kiosks I
CBD
6
18
181
13
4
59
Parks
I
1
0
Recycle Units
CBD
4
4
Parks
0
Trash Receptacles
CBD
6
7
13
Parks
0
Tree Grates
CBD
0
Parks
0
Water Hydrants/Hose
Bibs
CBD
0
Parks
0
Landfill
CBD
17
12
7
2
38
Parks
0
Cleaning/organizing
CBD
6
15
21
Parks
0
Snow Removal
CBD
p
Parks
0
Holiday Decor
CBD
12
12
Parks
0
Administrative
CBD
16
46
28.25
5
32
127.25
Parks
0
Misc
CBD
41
1
1
3
8
Parks
0
Monthly Total
CBD
119.51
302
163.25
88.25
1571
830
Parks
701
98
801
241
0
272
Monthly Total
Grand Total
Parks
25%
Grand Total CBD
Grand Total Grand Total Parks
CBD
75%
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARI(S, FORESTRY, ANd CBD
Date : December 4, 2012
To : Michael Moran, Director
From: Terry Robinson, Superintendent
RE : Forestry Monthly Report — November 2p12
I FIELD OPERATION / SERVICE REQUESTS HOURS
A. SERVICE REQUESTS: 13 Trees Primed = 12 Trees L2emoved = 2 81
B, PARKS & SPECIAL REQUESTS: 11 Trees Pruned = 16 Removals= 2 41
C, ICPD REQUESTS: 1 Trees Pruned = 4 Trees Removed = 0 6
Denbigh
D. STREETS DIVISION: 1 Trees Pruned = 1 Trees Removed = 0 4
E, ENGINEERING DIVISION: 1 Trees Pruned = 0 Trees Removed= 0 3
R H.I.S.: i Trees Pruned= 2 Trees Removed = 0 2
Russell Drive
II FIELD OPERATIONS/ GENERAL
A. ROUTINE STREET MAINT; Trees Pruned = 24 Trees Removed = 0 19
Small Tree Pruning: Templin, Oakridge, Manor, Eastmoor, Normandy
Other Pruning; Grant, Sheridan, Muscatine, Church and S Lucas
B, ROUTINE PARK MAINT: Trees Pruned = 55 Trees Removed = 0 50
See Attached List
C. TRAIL MAINTENANCE: 68
See Attached List
D. SPECIAL PROJECTS 57
Hanging Holiday Decorations and Crow Balls in Central Business District
E. NURSERY
Pruning, Staking, Clean out Shed and Inventory
29
F. SNOW REMOVAL 6
Review snow routes with new employee.
G. TREES REMOVED
Size Distribution CLASS I = 2 CLASS 11= I CLASS III = 4
III. MAINTENANCE OPERATIONS
A. CHAIN SAW/ HAND TOOL MA1NT 38
Saws & chains 21 firs.
Hand tools 17 firs.
B. EQUIPMENT TRANSFER/ EQUIP MAINT, 54
Transfers 1 firs.
Maintenance 53 firs.
C. SHOP TIME 18
Cleaning 14 firs.
Misc. Errands 4 firs.
D. DUMP CHIPS/ FUEL TRUCKS 5
IV. ADMINSTRATION
A. Meetings 19
B. Contract Prep & Checking 8
C. New Service requests 35
D. Planting Prep 3
F. Private Trim Notices 10
G. Sidewalk Inspections 2
H.Other - 27
Office Work new Employee Paperwork 16
Logs 11
FORESTY WORK COMPLETED IN VARIOUS
PARKS, RIGHT OF WAYS AND GREENSPACES
Month: November 2012
Location
_
Trims
Removal Class
Work
Hours
Chipping
Only
Other
Na oleon Ball Fields
2
X
Huntington Drive Park
2/1
3
Hunters Run Park
1 / III
12
Reno Street Park
4
Tree ID
City Park
2
Log Measure
Sand Prairie
27
Burn
TOTAL
2 / 1 & 1 / 111
50
TRAIL MAINP) NAN E>
Na roleon Trail
4.5
Creekside Trail
38.5
Hickor Hill Trail
3
Scott Park Trail
13
Windsor Rid a Trail
3
Lindermann Trail
4
Willow Creek trail
2
TOTALS
(g
DEPARTMENT Of PARks & RECREATION
DIVISION Of PARks, FORESTRY, ANd CBD
Date: December 4, 2012
To: Michael Moran, Director
from: Terry Robinson, Superintendent
Re: Parks Monthly Report — November 2012
1. GENERAL OPERATIONS
A. Equipment Repair and Maintenance
Includes time installing snow equipment on trucks
B. Mowing and Mulching
C. Parks Security Duties
D.Playground Maintenance
Replacement of Sand for Playmate Safety Fiber
E. Facility Repairs
F. Burn Off Prairie — Sand Hill Park
G. Ground Repairs
H. Clemflpg Restroom & Shelters
I. Cleaning Shops and Sheds
J. Construction
K. Pick Up and Drop Off Materials and Equipment
L, Dog Park
Pick Up Money 6
Stir, Pump and Winterize Tanks 37
M. Clean Out Chip Bin at Equipment Lot
N. Sign — Construction
0.Seeding
P. Electrical & Plumbing Repairs
Q. Physical Therapy and Doctor Appointments
R. Tree Pruning
Hours
372
330
317
314
165
151
137
130
78
74
44
42
36
32
26
22
21
19
Parks Monthly Report (Cont,)
S. Assist in Office
T. Miscellaneous Tasks
15
it
U. Prepare Trails and Walkways for Snow Routes to
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Hickory Hill Park Master Plan Sub -Committee
Meeting Minutes Summary for 10/23/12 and 10/30/12
Attendees: Ryan Maas, John Kai -dos, John Thomas, Pete Kollasch (10/30/12 only)
Prepared by: John Thomas, 11/19/12
1. Review of Hickory Hill Park, Trail and Bridge Study (Fall 2011)
This is the closest thing we have ever had to a comprehensive management plan for the
park.
Any proposed infrastructure improvements will require a "memorandum of understanding"
clearly defining the maintenance responsibilities of the City of Iowa City and Friends of
Hickory Hill Park
See also Board email comments from February 2012.
a. Trail network
General Comment: Most of the trail alignments are acceptable in their current location. Exceptions
to consider would be where trails are prone to frequent flooding or erosion.
Comments:
• Consider access from Hickory Heights
• Consider closing some of the unofficial trails
• Provide access to/within Dickens property
• Stepping stone crossings at low -flow streams is a good idea, especially when in locations of
low accessibility
• Consider relocating the trail along the creek in the park's west side
b. Trail profile concept
The proposed concept includes crowning the trail surface, and concentrating storm water runoff in
swales. The swales direct the runoff to 12"-diameter concrete culverts, which convey it down slope.
Limestone boulders are placed at the culvert outlet for erosion protection (see pages 26-27 of the
report).
Comments:
• The proposal is an expensive system to install (trail reconstruction is estimated at
$458,000).
• The swales will require maintenance to function properly.
• The concept does not acknowledge that the quarry fines currently used to pave the trails
are prone to erosion and does not provide a firm and stable surface, especially on sloped
trail sections.
• Since the scope of trail reconstruction covers almost three miles, we need to be sure the
design will work well and not require high maintenance
• Existing water bars were installed as a short-term solution until a long-term remedy to trail
erosion was identified
C. Forest management
General comment: Recommendations addressing woodland health, which include selective thinning
and fire management (see page 25 of the report), are an excellent idea.
2. Park Management Plan: Additional Work Scope
General Continent:
The emphasis of the current plan is on 1) trail and bridge improvements, and 2) forest
management. Additional park improvements should also be considered.
Comments:
• Site furnishings: Park entry signs; trail/interpretive signage; benches at rest stops and vista
points (benches at the park interior should have a rustic character, in contrast to the
benches at the park entrances)
• North entrance and Bloomington entrance, which are more park -like in character, could be
further developed. The FHHP Board has already endorsed a plan for the Bloomington
entrance.
• Structures: Consider building a structure out of natural materials in the park interior.
Structure could include interpretive information, seating, sheltering roof.
• Creek/stream improvements (Pete noted that flood mitigation is primarily achieved by the
existing flood control structure). Storm water runoff from parking lot and lawn areas at
Bloomington entrance could be detained.
3. Action Plan
General: the Board needs to advocate for implementation of the plan.
Comments:
a. Long-term Improvement Plan
• The project may need to be broken down into phases, whether due to funding or to cause
less park disruption.
• Project phasing could be as follows:
Phase I (Calendar years to be determined)
1. Capital improvements: Select consultant; Develop project scope with City of Iowa
City and consultant; Prepare construction documents
2. Forest Management: Prepare Forest Management Plan
Phase II:
1. Capital Improvements: Trail/Bridge construction; signage and site furnishings
2. Implement forest management plan
Phase III:
1. Capital improvements: North entry and Bloomington entry; structure in park
interior
2. On -going implementation of forest management plan
Phase IV:
1. Creek/stream restoration
2. On -going implementation of forest management plan
b. Short -tern Improvement Plan
• Install rustic benches in park interior
• Install impervious paving at Bloomington entrance and north entrance
• Test alternative methods/materials for trail improvements: considerations include trail
profile; paving material; and erosion characteristics on longitudinal trail sections
(traversing and perpendicular to slope) and switchbacks.
CITY OF IOWA CITY, IOWA
CAPITAL IMPROVEMENT PROJECTS
Project Summary by Name
Activity
Prior Years
2013
2014 2015 2016 2017 Total
Expense Total
540,000
540,000
4130 - Parks Annual
Improvements /t4aint.
Annual appropriation for maintenance and
improvments
in parks.
FYO8 includes
$700,000 for potential trails allocation
by City Council.
334900
Other State Grants
13,936
13,936
362100
Contrib & Donations
19,127
19,127
369100
Reimb of Expenses
41635
4,635
393410
From FY12 GO Bonds
200,000
200,000
393411
From FY13 GO Bonds
194,590
200,000
394,59D
393412
From 2015 GO Bonds
140,882
80,000
220,882
393413
From FY14 GO Bonds
80,000
80,000
393114
From 05 GO Bonds
400,000
400,000
393416
From 07 GO Bonds
200,000
200,000
393417
From 08 GO Bonds
200,000
200,000
393410
From 09 GO Bonds
61,954
61,954
393419
From 10 GO Bonds
73,701
73,701
393420
From 11 GO Bonds
7,511
96,467
103,978
393426
From FY16 GO bonds
80,000
80,000
393427
From 2017 G 0 Bond
80,000 80,000
Receipts Total
1,316,336
496,467
80,000
80,000 80,000
80,000 2,132,803
441820
Parks Operations & Maintenance
34,669
34,669
441070
Parks Capital Acquisition/CIP
1,281,057
496,467
80,000
80,000 801000
80,000 2,097i524
Expense Total
1,315,726
496,467
80,000
80,000 80,000
80,000 2,132,193
4136
- Hickory Hill Park Safe/Restroom
Construct a saferoom/rest room and replace
oldest pedestrian bridge in Hickory
Hill Park, approximately 50'. A federal
hazard mitigation grant
of $172,000,
state
grant of $23,000 and our share of. this
project
will be $34,000.
334810
State'Disaster Assistance
195,000
195,000
334900
Other State Grants
810
810
393413
From FY14 GO Bonds
34,000
34,000
393414
From 05 GO Bonds
10,810
10,810
393420
From 11 GO Bonds
3,792
145,398
149,190
Receipts Total
15,422
145,398
229,000
389,810
441870
Parks Capital Acquisition/CIP
15,412
145,398
229,000
389,810
Expense Total
15,412
145,398
229,000
369,610
4137
- Frauenholtz-Miller Park Development
Develop newly acquired parkland on Lower Wear Branch Rd adjacent to St
Patrick's church site.
369100
Reimb of Expenses
16,650
16,650
393426
From FY16 GO bonds
223,ODO
2.23,000
Receipts Total
16,650
223,000
239,650
441870
Parks Capital Acquisition/CIP
16,650
223,000
239,650
Expense Total
16,650
223,000
239,650
4145
- Cemetery Resurfacing
Resurface specified roadways within Oakland Cemetery as part of the city-wide
biennial asphalt resurfacing program.
393410 From FY12 GO Bonds 50,000 50,000
393413 From FY14 GO Bonds 50,000 50,000
CITY OF IOWA CITY, IOWA
CAPITAL IMPROVEMENT PROJECTS
Project Summary by Name
Activity Prior Years 2013 2014 2015
2016
2017 Total
393419 From 30 GO Bonds 46,398 3,602
393426 From PY16 GO bonds
50,000
Receipts Total 46,390 53,602 50,000
50,000
50,000
50,000
200,000
441870 Parks Capital Acquisition/CIP 96,500 53,602 50,000
50,000
Expense Total 961800 53,602 50,000
50,000
250,102
250,102
4152 - Terry Trueblood Recreation Area
This project provides for the phased development,in accordance with the concept
plan, of the newly acquired Sand Lake Recreation Area (forner S & G Materials
site). The area will include both recreation and conservation components. An
Iowa Community Attraction and Tourism grant application will be submitted.
334900 Other State Grants 459,027 1,740,973
362100 Contrib & Donations 550,000
2,200,000
393140 General Fund CIP Funding 591,833
550,000
393410 From PY12 GO Bonds 500,000
591,833
393411 From FY13 GO Bonds 2, 000,000
00,000
5500,000
393416 From 07 GO Bonds 500,000 208,409
2,
393417 From 08 GO Bonds 499,999
708708 ,40 9
393419 From 10 GO Bonds 6061388
499999
393420 Prom 11 GO Bonds 250,000
606,,40,388
Receipts Total 3,407,247 4,499,302
000
7,906,629
441100 Parks & Pee Admin 1,051
991870 Parks Capital Acquisition/CIP 3,758,996 4,455,365
1, 051
Expense Total 3,759,997 4,455,365
8,214,311
8,215,362
4153 - Soccer Park Improvements
This project provides for the continued development and improvement to the Iowa
City Kickers Soccer Park. Planned improvements include a system of trails to
enhance accessibility, and to create a more park -like .atmosphere in the open
space areas,of the facility.
393416 From 07 GO Bonds 13,914
393126 From FY16 GO bonds
13,914
Receipts Total 13,914
250,000
250,000
250,000
263,914
441870 Parks Capital Acquisition/CIP 84,809
Expense Total 84,809 -
250,000
334,809
250,000
334, 009
4160 - Iowa River Corridor Trail -Peninsula Park to ;1aterworks Prair
This project is a meandering trail along riparian corridor of the Iowa River
extending from Peninsula Park(and Thornberry Bog Park) towards waterworks
Prairie Park. The trail will access to trail users, including persons with
disabilities. This project also includes interpretive signage and benches. The
2,950 linear foot trail project will be part one of a two part project in
linking these two park systems, A Resource Enhancement and Protection (REAP)
grant was applied for and granted for $200,000.
334900 Other State Grants
200,000
Receipts Total
200,000
200,000
200,000
441870 Parks.Capital Acquisition/CIP 200,000
Expense Total
200,000
200,000
200,000
4163 - Napoleon Softball Field Renovation
Regrade and relocate fields 3 and 4 to provide better drainage and more
spectator space batween these fields and fields 1 and 2,
CITY OF IOWA CITY, IOWA
CAPITAL IMPROVEMENT PROJECTS
Project Summary by Name
Activity Prior Years 2013 2014 2015 2016 2017 Total
393410
From 09 GO Bonds
3,818
176,183
180,001
Receipts Total
3,810
176,103
180,OOi
441870
Parks Capital Acquisition/CIP
3,818
176,183
180,001
Expense Total
3,818
176,183
180,001
4170
- Court Hill Park Restroom
Construct a restroom in Court Hill Park.
393420
From 11 GO Bonds
44,999
50,001
95,000
Receipts Total
44,999
50,001
-
95,000
441870
Parks Capital Acquisition/CIP
44,999
50,001
95,000
Expense Total
44,999
50,001
95,000
4177
- Lower City Park Secondary Access Road
Extend
the Lower City Park Access Road along
ball diamonds and
into Normandy
Drive
to create a secondary access road for
better traffic
flow
and emergency
access.
393413
From PY14 GO Bonds
270,000
270,000
393420
From 11 GO Bonds
128
128
Receipts Total
128
270,000
270,128
441870
Parks Capital Acquisition/CIP
128
270,000
2.70,128
Expense Total
228
270,000
270,120
4178
- Normandy Drive Restoration
Project
Design and development of parkland in the Normandy Drive areas where housing he
been removed due to flooding. This project is a two year phased project and
will also include the repurposing of the toed Ashton House.
393411
From PY13 GO Bonds
4", 050
409,050
393413
From FY14 GO Bonds
409,051
409, 051
39342.0
From 11 GO Bonds
12,454
12,454
Receipt. Total
12,464
409,050
409,051
830,555
441870
Parks Capital Acquisition/CIP
12,454
409,051
409,050
830,555
Expense Total
12,454
409,051
409,050
830,555
4179
- Sand Prairie Enhancement
"
393426
From PY16 GO bonds
273,000
273, 000
Receipt. Total
273,000
273,000
441970
Parks Capital Acquisition/CIP
273, 000
273,000
Expense Total
273,000
273,000
4180
- Fairmeadows Park Restroom
and Splash
Pad
This project consist. of a restroom that will be build adjacent to the new
splash pad. The splash pad will be funded by a $330,0000 Community Development
Block Grant.
331100 Federal Grants 330,000 330,000
393413 From FY14 GO Bonds 95,000 95,000
Receipts Total 425,000 425,000
CITY OF IOWA CITY, IOWA
CAPITAL IMPROVEMENT PROJECTS
Project Summary by Name
Activity Prior Years 2013 2014 2015 2016 2017 Total
441.870 Parks Capital Acquisition/CIP
425,000
425, 000
Expense Total
425,000
425,000
4181 - Master Park Plan and Construction
Develop a master plan for parks and construct facilities at an
older park.
393413 From FY14 GO Bonds
250,000
250,000
Receipts Total
250,000
250,000
411870 Parks Capital Acquisition/CIP
250,000
2.50,000
Expense Total
250,000
250,000
4203 - Pedestrian Bridge Rocky Shore to Peninsula
Construct pedestrian bridge over the Iowa River to connect the
Iowa River Trail
to the Peninsula parkland trails, and to provide better access
to the dog park
and disc golf course. This project is contingent on outside funding.
331100 Federal Grants
1,240,000
1,240,000
393426 From FY16 GO bonds
260,000
260,000
Receipts Total
1,500,000
11500,000
441680 Trail Construction -
11500,000
11500,000
Expense Total
1,50D,000
1,500,000
4206 - Intra-City Bike Trails
Annual appropriation for the construction or repair of bike trails.
393150 Road Use Tax 68,110
68,110
393411 From PY13 GO Bonds 50,000
50,000
393412 From 2015 GO Bonds
50,000
50,000
393413 From PY14 GO Bonds
50,000
50,000
393426 From FY16 GO bonds
50,000
- 50,000
393427 From 2017 G 0 Bond
50,000 501000
Receipts Total 60,110 50,000
$0,000 50,000
50,000
50,000 318,110
441870 Parks Capital Acquisition/CIP 2,362
2,362
441880 Trail Construction 65,748 50,000
50,000 50,000
50,000
50,000 315,748
Expense Total 60,110 $0,000
5D,000 50,00D
50,000
50,000 318,110
4217 - Butler Bridge Pedestrian Trail
Construction of a separate pedestrian bridge on widened piers on the Butler
Bridge, allowing for separated pedestrian and bicycle travel. This
project will
be utilizing Federal SIP grant funds.
334900 Other State Grants 440,000
440,000
336110 Johnson County 70,000
70,000
393419 From 10 GO Bonds 82,500
02,500
393420 From 11 GO Bonds 367,500
367,500
Receipts Total 460,000 510,000
960,000
441880 Trail Construction 905,590 54,000
959,590
Expense Total 905,590 54,000
959,590
4219 - Scott Park Development & Trail (incl court
Hill Trail Ph 3)
Development of Scott Park into a neighborhood/regional park, some excavation to
the detention basin, and the construction of a new trail to connect with other
trails in east Iowa City. Restroon included.
CITY OF IOWA CITY, IOWA
CAPITAL IMPROVEMENT PROJECTS
Project Summary by Name
Activity Prior Years 2013 2014 2015 2016 2017 Total
331100 Federal Grants
416,159
393290 From Stormwater
108,779
916416 ,15 9
393411 From FY13 GO Bonds
363,841
108,157799
Receipts Total
108,779
780,000
, 841
808,779
441880 Trail Construction
108,779
780,000
Bxpenee Total
108,779
700,000
888,779
808,779
4221 - Terry Trueblood Rec
Area Trail Connection
Construct an extension of the Iowa River Corridor Trail
from Napoleon park to
Terry Trueblood Recreation Area.
334900 Other State Grants
180,000
363150 Copies/Computer Queries
525
180,000
393420 From 11 GO Bonds
94,000
525
525
Receipts Total
94,525
180,000
99, 000
274,525
441880 Trail Construction
241,053
Expense Total
241,053
241,053
291,053
4222 - Highway 1 Sidewalk/Trail-Riverside
Arive to Sunset
Construct a 10 foot wide sidewalk
along IA Hwy 3 between Riverside Drive (Old
218) and sunset.
393410 From PY12 GO Bonds
170,279
829,721
393416 From 07 GO Bonds
120,000
11000,000
Receipts Total
170,279
949,721
120,000
11120,000
441880 Trail Construction
170,279
949,721
Expense Total
170,279
949,721
1,1201000
1,120,000
4316 - Recreation Center Improvements
Rebuild east entrance to Robert A.
Lee Center including
accessible ramp,
railing, fencing, steps, and lighting.
Also, enclose the
pool balcony so it can
be used and enjoyed by center patrons.
393420 From 11 GO Bonds
46,195
160,000
Receipts Total
46,195
160,000
206,195
206,195
445100 Culture & Recreation Capital
Acqui 46,195
160,000
Expense Total
46,195
160,000
206,195
206,195
4320 - North Market Square
Park Redevelopment
Work with the Northside Neighborhood Association and Horace Mann School to
redevelop the park.
363150
Copies/Computer Queries
475
369200
Reimbursement of Damages
18,178
475
393418
From 09 GO Bonds
84,763
18,178
393420
From 11 GO Bonds
306,097
51000
84,763
Receipt& Total
409,513
51000
, 11097
J1,097
513
134710
Roads
161
441870
Parks Capital Acquisition/CIP
409,352
51000
161
Expense Total
409,513
51000
414,352
414,513
CITY OF IOWA CITY, IOWA
CAPITAL IMPROVEMENT PROJECTS
Project Summary by Name
Activity Prior Years 2013 2014 2015 2016 2017 Total
4321 - City Park blaster Plan & Pool Upgrade
This project will bring City Park Pool into compliance with the Americans with
Disablilities Act by the removal of the wading pool and construction of a splash
pad. The project also includes an expansion of the lawn area surrounding the
pool to allow for more seating and picnic areas. In addition, we will conduct a
Park Easter Plan to ensure the long term stability of this park area and
amenities. The pool improvements are estimated at $575,000 and the park master
plan is estimated to cost $75,000.
393413 From FY14 GO Bonds
650,000
650,000
Receipts Total
650,000
650,000
445100 Culture & Recreation Capital Acqui
650,000
650,000
Expense Total
650,000
650,000
4322 - Willow Creek/Kiwania Park
Master Plan and Splash Pad
This project will have the Parks & Recreation
Department develop
a master plan
for these two parks and include the construction
fo a Splash Pad
for the
residents on the west side of Iowa City,
393412 From 2015 GO Bonds
350,000
350,000
Receipts Total
350,000
350,000
441870 Parks Capital ACquisition/CIP
350,000
350,000
Expense Total
350,000
350,000
4323 - Recreation Center Elevator
Replacement
Replace the elevator car, hydraulics, and
controls on the elevator at the
Recreation Center.
393418 From 09 GO Bonds
45,131
45,131
393419 From 30 GO Bonds
77,303
77,303
393420 From 11 GO Bonds
1,092 10,000
11,092
Receipts Total
123,526 10,000
133,526
445100 Culture & Recreation Capital Acqui
123,526 10,000
133,526
Expense Total
123,526 10,000
133,526
4328 - Library Public Space Remodelling
Implementation of consultants' recommendations
to improve public
use areas of
the library, including improved efficiency
of public service desks, additional
self-service options, and a new teen space.
362100 Centric & Donations
100,000
100,000
200,000
393140 General Fund CIP Funding
21886
21686
393411 From FY13 GO Bonds
100,000
100,000
393413 From FY14 GO Bonds
100,000
100,000
Receipts Total
2,086 200,000
200,000
402,886
442700 Library Capital Acquisition/CIP
2,086 200,000
200,000
402,886
Expense Total
2,886 200,000
200,000
402,866
4329 - Recreation Center Phase 2
Improvements
393426 From FY16 GO bonds 225,000 225,000
Receipts Total 225,000 225,000
� r
December 7, 2012
CITY OF IOWA CITY
Honorable Members of the Iowa General Assembly:
On behalf of the City Council, we wish to express our sincere appreciation for your
continued efforts on our commurrity's behalf. Iowa City and our neighboring jurisdictions
are fortunate to have an experienced group of advocates that are actively working on our
behalf to expand economic opportunities and improve the quality of life or Eastern Iowa
and throughout the state.
Included in this packet are statements on the City Council's formally adopted 2013
legislative priorities. These statements aim to provide you with the City's position on key
issues, as well as inform you of relevant facts and statistics about our community that will
help provide local context to these important topics. As always, we are committed to
providing you additional information upon request or as these and other issues are
discussed during the session.
Outside of the City's legislative priorities, we are committed to improving our
communication with you. The City Council has approved for a second year the hiring of the
Davis Brown Law Firm for contracted lobbying services. Mr. Tom Stanberry and Ms. Kate
Carlucci will be working on our behalf throughout the legislative session. Please do not
hesitate to engage Tom or Kate at any time.
Of course, you may also contact us or the assistants in the City Manager's Office directly at
any time. Included in this packet is contact information for our contracted representatives
as well as the staff in the City Manager's Office. As needed, the City Manager's Office can
connect you with other staff members that may have expertise on a particular issue. On our
end, we will endeavor to reach out to you frequently either through direct contacts or
through our contracted lobbyists.
Again, thank you for your contoured representation of the Iowa City community. We look
forward to strengthening our relationship and working with you on the key issues in the
upcoming session.
Sincerely,
Matt Hayek Tom Mzrkr s
Mayor City Manager
City of Iowa City
Legislative Contact Directory
City Staff
Tom Markus, City Manager
Email: tom-markus@iowa-city.org
Office: (319) 356-5012
Cell: (319) 400-4018
Geoff Fruin, Assistant to the City Manager
Email: geoff-fruin@iowa-city.org
Office: (319) 356-5013
Cell: (319) 333-4823
Adam Bentley, Administrative Assistant to the City Manager
Email: adam-bentley@iowa-city org
Office: (319) 356-5010
Cell: (319) 321-8053
City Council Representative
Matt Hayek, Mayor
Email: Matt-Hayek@iowa-city.org
Cell: (319) 321-6598
Davis Brown Law Firm Representatives
Tom Stanberry
Email: ThomasStanberry@davisbrownlaw.com
Office: (515) 246-7897
Cell: (515) 720-3614
Kate Carlucci
Email: katecarlucci@davisbrownlaw.com
Office: (515) 246-7847
Cell: (515) 802-6908
City of Iowa City, Iowa -�ti
- - -- -
The State of Iowa must elect whether to accept a 2010 federal grant in the amount of $87 million, part of a $230 million grant
with the State of Illinois, that would establish regional passenger rail service connecting to Chicago. A robust passenger rail
network is rapidly growing in the Midwest and it is imperative to Iowa's economic future that it be included in this initiative.
Establishing service to Iowa City is the first step in a long-term strategy to connect the major population centers in Iowa.
Without this first step, Iowa will be placed at a significant economic disadvantage as the surrounding states will continue to
leverage this major transportation network advantage. Over the last decade, Amtrak has experienced record ridership and
greatly improved on -time performance. Expanding this transportation alternative will provide a significant economic boost
both locally in Eastern Iowa and throughout the entire State.
A Critical Statewide Economic Investment
The map on the right illustrates the
expansive passenger rail network
that is being developed in Illinois,
Missouri, Michigan, Indiana, Ohio,
Wisconsin and Minnesota. If Iowa does
not accept this federal grant, we will
find ourselves at a significant regional
economic disadvantage for decades
to come. Leveraging today's available
federal funds is the only feasible way to
initiate this important project that can
be expanded in the future to connect
Grinnell, Des Moines, Atlantic and
Council Bluffs. As the route develops,
bus feeder service can be initiated to
serve Cedar Rapids, Cedar Falls, Ames,
Fort Dodge and Sioux City.
Illinois has begun work to extend the
line from Chicago to Moline using
their portion of the federal grant. If
Iowa rejects the federal funds, those
dollars will be redirected to other
states and exacerbate Iowa's economic
disadvantage.
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Y Hb Cr
5.9:a
AM1:rvm fry jRLI 'n ••
Benefits to Eastern Iowa
• Expansion and diversification of the regional transportation
network (including the quad Cities and Cedar Rapids areas)
• Enhanced tourism opportunities for the region
• Aid in the recruitment and retention efforts of the University
of Iowa, the region's largest economic driver
• Provide safe, reliable and affordable business and personal
travel options
• Infill transit oriented economic development catalyst in Iowa
City's Riverfront Crossings Area
A rapidly growing affordable, transportation option for Iowans
Amtrak Ridership Growth
• 49%increase In ridership FY2000-FY2012
• New annual ridership record set in 9 of the last
32,000,°a0
10
31,000.000
years
°c,°ao,000 _
._...._ ___.. ...._ _
• All-time record of more than 31, 2 million
zo,o°°.o°°
passengers in FY2012
r
z•'°°°°°°
-- -- - - ---- -- - — -----
• 25 of 44 routes set ridershiprecords in FY2012:
zz,000.°°o i
.... ..... __.
o Chicago to St. Louis
$
_ --�--- ---_ --- -
-
o Chicago to Milwaukee
24.000,000
o Chicago to Port Huron
2310001°w -
__ . _ .. _ _. _._ _._-.
o St. Louis to Kansas City
22,000,°00
31'0
- - ___..._._.. __.
V
Amtrak's on -time performance is83%,which
.Wo -
�� - - - - - ---
is the highest level in 12 years and rivals the
zo,°ooaoo
air industry. On -time performanceon regional
13-^ le
routes such as the Chicago to Council Bluffs/
Final Year
o souaa
Y g Omaha line is often considerably hi her.
Regional routes have fewer delays than cross-
country routes
Passenger Rail Success in other
Midwestern University Communities:
Carbondale, IL
Southern Illinois Univ.
114,000 riders
310 miles to Chicago
6 Trains Daily
Average Fare: $42
Normal, IL
Illinois State Univ.
209,000 riders
124 miles to Chicago
10 Trains Daily
Average Fare:$21
Ann Arbor, MI
University of Michigan
138,000 riders
243 miles to Chicago
6 Trains Daily
Average Fare:$36
Note: the distance from Iowa City to Chicago is approximately 220 miles
Champaign, IL
University of Illinois
140,000 riders
129 miles to Chicago
6 Trains Daily
Average Fare: $27
East Lansing, MI
Michigan State Univ.
62,000 riders
208 miles to Chicago
6 Trains Daily
Average Fare: $30
Iowa City is an advocate for property tax
relief that does not impact the ability of local
governments to provide necessary services and
infrastructure or that necessitates a tax shift
to residential taxpayers. Iowa City is strongly
opposed to the reclassification of multiple family
residential units from commercial to residential.
This change will have a disproportionate impact
to Iowa City and other university communities
and will not yield significant savings to renters
in those areas, where vacancy rates are
consistently low.
If tax reform is pursued in a manner that impacts
local governments, then consideration should be given to alternative revenue sources that would give
cities flexibility to protect against service cuts or tax shifts.
Additional local taxing authority has been granted to home rule cities in other states with success.
Such authority may include increased flexibility in hotel/motel taxes and sales taxes, or it could include
new sources such as food and beverage or liquor taxes. Local taxing decisions can reduce property tax
burdens, while allowing for a greater portion of taxes to be captured from out-of-state visitors.
Iowa City General Fund by the Numbers:
Property taxes make up over 60% of the General
Fund revenue
• Approximately 75% of the General Fund expenses
are personnel -related costs
Service cuts prompted by property tax revenue loss
will negatively impact personnel levels within the
City or cause costly tax shifts to residential property
owners.
Financial Impact of Property Tax Reform
■ Rollback of Commercial Rates
A multi -year phased rollback approach that reduces the commercial rates 3% per year equates to an
annual loss of property tax revenue totaling approximately $620,000.
Note: Any phased rollback approach would lead to a compounding of these numbers, exacerbating the need for dramatic service
cuts or tax shifts.
$620,000 equates to the equivalent of approximately 8.5 newly hired police officers.
TT'1'1 �TTT I�
Without service cuts, the City tax rate would have to increase approximately $.20 per year of the
rollback to compensate for the revenue loss. The owner of a house assessed at $200,000 would pay
approximately $21 more in City taxes each year. After five years, the homeowner would be paying over
$105 in additional taxes each subsequent year (assuming FY2013 tax rates and rollback figures).
■ Reclassifying Multiple Family Buildings
Reclassifying multiple family buildings from commercial to residential will have a devastating effect
on Iowa City and necessitate deep service cuts and tax shifts without providing any real benefit to
renters. A fully implemented reclassification would result in property tax loss of $2.6 million to the
City of Iowa City and approximately $6 million to the community when considering other local taxing
jurisdictions (e.g. school district and county).
$2.6 million equates to nearly one third of the
Iowa City Fire Department budget.
In FY2013, the Iowa City City Council reduced the property tax levy by $.57, which was
the largest reduction among the ten most populated cities in the state. It is estimated that
the FY2014 budget will include another reduction in the levy. Combined, these rates will
produce a significant savings for commercial property owners without any mandated tax
reform. The Iowa City City Council is committed to property tax relief through well -planned
local decision -making.
City of Iowa City; Iowa
3"';S.
Cities depend on road use tax funding to support a healthy road and
bridge infrastructure that serves the local taxpayers and businesses.
Due to increased fuel economy, lower vehicle ownership rates and
the expansion of alternative travel options, growth in road use tax
revenues have not kept pace with the rising costs of labor, materials
and construction costs. As a result, cities are deferring more
maintenance projects and are shifting the financial burden to property
taxes. Without an increase in the road use tax there will be continued
deterioration of our road and bridge network and increasing pressures
on property tax paying residents and businesses. This issue directly
impacts Iowa's ability to maintain and expand our local and statewide
economies.
The increases in road use tax revenue have not sufficiently kept up with the costs of labor and construction. As a result,
an increasing number of projects are deferred or funded with property taxes through general obligation bonds. While
it is not fiscally prudent to sell general obligation bonds to perform maintenance work, the alternative —deferred
maintenance — is by no means in the tax payer's interest. Deferred maintenance significantly shortens pavement life and
ultimately increases lifecycle cost.
Iowa City Pavement Condition Trend
Pavement Condition
2005
% of System
2009
% of System
% Increase
or Decrease
Excellent
2%
4%
+2%
Good
32%
23%
-9%
Fair
34%
33%
-1%
Poor
22116
25%
+3%
Very Poor
Iowa City's pavement management data (collected by the [DOT) shows that conditions are trending from the "fair &
good" categories to the "poor & very poor' categories, confirming the impact of deferred maintenance. This results in
more reconstruction and major maintenance projects, financed by general obligation bonds. This shifts the cost of road
maintenance and finance costs to the property tax payer and not necessarily the users of the roadways.
Distribution of Road Use Tax Revenue
Iowa City advocates that additional revenues generated by
an increase be distributed by the means that are already
in place. Considerable study has gone Into evaluating the
distribution of Iowa's road use tax revenues. Time and again
It has been shown that how the pie Is cut is not the problem.
The pie simply has not grown as fast as inflation. Altering the
distribution method will create winners and losers, making
legislative passage more difficult.
An increase in the fuel tax will leverage funds from out-of-
state travelers and reduce local property tax pressures on
Iowans and the business community. Without an increase in
this funding source, the deferred maintenance on our trans-
portation network will continue to grow and create a tremen-
dous financial and economic burden for the State. Iowa City urges the legislature to explore mechanisms to increase
funding for critical road and bridge infrastructure projects.
City Of Iowa City, Iowa
Cities that are required to participate in the State's Municipal
Fire & Police Retirement System of Iowa (MFPRSI) pension
program are experiencing rapidly growing costs. Since
FY2011, Iowa City's contribution into the pension system
has grown by 62%, or approximately $1,000,000. These
rapidly increasing costs are inflating local property tax rates.
The State should carefully examine the long-term financial
feasibility of this system and consider reforms that protect
taxpayers and ensure that our public safety employees have
fair benefits that can be sustained and counted on in their
retirement years. Without sustainable reform, it is unlikely
that communities will be able to continue to meet their obligations to our public safety personnel without
significant service cuts or tax increases.
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Yu�S2for�`�l
Current Pension Contribution Rates: IPERS vs. MFPRSI*
FY2014 Projection
IPERS
I MFPRSI
Employee Rate
5.78%
9.4%
Employer Rate
8.67% 130.12%
'Unlike IPERS, all increased costs in the pension system are the responsibility of cities
and not shared with employees.
Active members in MFPRSI are less than 50%of all the system participants, with a decreasing trend. With
the baby boomer generation retiring, it is likely that trend will continue, forcing even greater financial
contributions from cities to support the pension burden. The continued underperformance of the investment
portfolio, relative to actuarial assumptions, will also drive municipal contributions higher in future years. Last
year, the MFPRSI rate of return was 1.08%, far below the assumptions that are generally used.
t7 �Af llsl� l ,1,. h',��Y���� i�r �����i i',e ���P�) ��i I/.�. � t ,��if.tt �,Y� ���!�� �'i ,d y�� •�
$4,000,000
City Of 1OWca City $3,500,000
M F P RS I $3,000,000
Contributions $2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
FY 2011 FY 2012 FY 2013" FY 2014' FY 2015` FY 2016`
■ City of Iowa City MFPRSI
Contributions $1,653,589 $2,277,292 $2,462,514 $2,677,851 $3,140,553 $3,404,373
■ Percent Increase 38% 8%° 9% 17%
* - estimate based on State of Iowa projections.
• Over the six year period from FY2011 to FY2016, the overall increase in Iowa City's MFPRSI contribution is
expected to total $1.75 million, an increase of 106%.
• The estimated one-year increase in the FY2014 MFPRSI contribution for Iowa City is $215,000, which
accounts for approximately $.07 on the City tax levy. Over the six year period from FY2011 to FY2016, the
estimated increase equates to a $.56 increase in the City tax levy. A $.56 increase in the tax rate equates to
approximately $58 dollars in additional Iowa City property taxes for a homeowner with property assessed
at $200,000 (assuming 2013 tax rates and rollbacks).
While Iowa City supports the MFPRSI Board's recommendation to have the State contribute to
the pension system, we believe structural reform is necessary to ensure the sustainability of the
program and to provide an equitable environment among Iowa cities.