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Home My WebLink AboutIowa City Duathlon Permit APPLICATION FOR PARADE/PUBLIC ASSEMBLY PERMIT (Note: A permit is not required unless the group using the streets, City Plaza, or the sidewalk has more than 25 people or unless the group using a park has more than 100 people.) If a parade or public assembly will be in on the sidewalks and/or streets and/or City Plaza, return the completed application to City Manager's Office, 410 E. Washington Street. Tel: 356-5010. If a parade or public assembly solely will be in a park, return the completed application to the Parks/Forestry/CBD Division, 2275 S. Gilbert St. Tel. 356-5107. Pasha Korsakov 1. APPLICANT’S NAME: 535 S. 34th CT West Des Moines IA 50265 2. APPLICANT’S ADDRESS: STREET CITY STATE ZIP 515-771-0213 3. PHONE NUMBER: Iowa City Duathlon 4. EVENT NAME: 5. TYPE OF EVENT: (circle one) Parade Public Assembly 8 AMNoon 5-4-12 6. DATE OF EVENT: Start Time: am/pm End Time: am/pm 150 7. EXPECTED NUMBER OF ATTENDEES: 8. EVENT LOCATION: ( ) City Plaza - circle one of the following: Mini Park Fountain Multiple locations Area Area (include a map) xGilbert St/Sand Rd. ( )City Street Name of street(s) and include a map xNapoleon Park and surrounding trails ( )Park Name of park. Note: Park shelters, ball fields and other facilities must be reserved separately by contacting the Park & Recreation Dept. at 356-5110. Pasha Korsakov Contact Person: Name and contact information of person to be present at event and who will serve as the contact person(s) for the applicant at the proposed parade or public assembly. 9. List and describe all mechanical or electronic equipment to be used, including sound amplification, and state where it will be located: PA system for event announcements and post-race awards; small generator 10. State the number and type of any motor vehicles or other forms of transportation to be used including bicycles approximately 150 cyclists riding south on Sand Rd to Hills 11. State the number and type of any animals to be used We are proposing to schedule the Iowa City Duathlon on June 15, 2012 at 8 AM. The race consists of a 3 mile run leg, a 20 mile bike leg, and finishes with a second run leg that is 5 miles. Transition for the race will be located at Napoleon Park. Traffic control preparations will begin at 5 AM the morning of the race to get cones and directional markers in place. Iowa City PD and Johnson County Sheriffs will be consulted for traffic control and will be required at the entrance to the Napoleon Park parking lot where the transition area will be located. th We will also need traffic assistance at the turnaround point on the bicycle leg at 500 St. SW and Naples, just outside of Hills. We also request assistance at the intersections of Madison and Prentiss and Capitol and Prentiss in Iowa City. The race will go off as a mass start with runners going south on the trail from Napoleon Park, along Gilbert St, around Sand Lake Park, cross McCollister Blvd north back onto the trail and continue to loop back to the transition area in the Napoleon Park parking lot. Racers will then exit the Napoleon Park parking lot and ride south on Gilbert St/Sand Rd until turning th right on 520 St/County Rd F62. Bikers will stay on 520/F62, turn right onto Oak Crest Hill Rd/F62, then thth left onto 500 St/F62 until the turn around point at 500 St and Naples Ave. We will request assistance for traffic control from Johnson County Sheriff’s deputies to ensure safety of the cyclists at these turns. After the turn around, cyclists will ride back on the same course toward Napoleon Park. After transitioning from the bicycle leg to the second run leg, participants will go north on trail from Napoleon Park , toward Highway 6 and following the trail along Clinton St, turning west along Benton St, then continuing along Highway 1/S. Riverside Dr. At S. Riverside Dr and Burlington St, runners will turn right onto Burlington. Continuing on the trail then sidewalk, runners will turn right from Burlington onto Madison St, left onto Prentiss St from Madison and right onto Capitol St from Prentiss. Runners will reconnect with the trail at Capitol and Benton St and follow it south returning toward Napoleon Park and the finish line. ICPD assistance is requested at the turns from Madison St onto Prentiss and from Prentiss onto Capitol St. The finish line and general finish area will be at the east end of the Napoleon Park parking lot. Once the final participant has crossed the finish line, volunteers and race organizers will begin to tear down the duathlon setup. 5 12. Will extra trash receptacles be needed? x Yes___ No___ If yes, how many________ 13.Proposal to monitor the event, including the names of any person not employed by the City who will be responsible for setting up, cleaning up, or maintaining order and whether the police department Event organizers will setup and tear down will be needed to assist in maintaining order event, with help from volunteers. ICPD assistance will be needed at entrance and of Napoleon Park and Prentiss/Capitol and Prentiss/Madison Volunteers and event organizers will begin clean up as soon 14. Proposal for cleanup as event concludes x 15. Is water connection requested? Yes ____ No ____ If yes, explain x 16. Is electricity requested? Yes ____ No ____ If yes, explain Post-race food and refreshments to particpants 17. Describe any items to be sold or distributed If the applicant is not an individual, the person signing this application acknowledges that he or she has the authority to act on behalf of the group that is requesting the permit. 11-25-12 Signature of Applicant Date INDEMNIFICATION AGREEMENT If insurance is required, the applicant agrees to: pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from use of public property and the public right of way, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City any claim against the City arising out of the use of public property and the public right of way. (non-University of Iowa events only) For University of Iowa Events, the applicant agrees to the following: In consideration of the City’s grant of a permit to use City of Iowa City Streets, Public Grounds, Plaza, and/or Parks for the purposes specified in this application, The University of Iowa agrees that it will, to the extent permitted by State law, defend or provide a defense to the city, its officers, agents, and employees, against any and all claims, suits, actions, debts, damages, costs, charges, and personal injury, including death resulting directly or indirectly there from, arising from any act of negligence of The University, either active or passive, in using or supervising use of City of Iowa City Streets, Public Grounds, Plaza, and/or Parks by the applicant organization, its employees, officers, or members pursuant to the terms of, and for the purposes specified, in this application. If insurance is required, the applicant agrees to provide the certificate of insurance to the City by the last working day prior to the event. (For additional information on insurance, see “Parade and Public Assemblies Information Sheet.” ) 11-25-12 Signature of Applicant Date 2/28/2012 2 Mgr\specialusepermits\parade permit-web complete packet.doc Adam Bentley From:Bill Campbell Sent:Saturday, January 26, 2013 4:06 PM To:Adam Bentley Cc:Rick Wyss Subject:Iowa City Duathlon - Pasha Korsakov Attachments:Iowa City Duathlon.doc Adam, I spoke with Pasha Korsakov at length today about his duathlon proposal (I don’t think I’ve actually seen a Permit Application, just the attached document). I have been impressed with his awareness of the issues involved and have worked out traffic assignments for our officers. At this point, the ICPD will only need to have three (3) officers involved. The limited number of officers needed is due, in great part, to Pasha’s estimate of 100 to 150 participants and the fact that they will be using trails and sidewalks for much of the run portions of the race. Pasha has/will continue to coordinate other parts of the course with other jurisdictions. Pasha and I will reassess the particulars of ICPD staffing in later May when he has a better idea of how many participants will be in the race. The ICPD approves the route, as proposed. Lt. Bill Campbell 1 Adam Bentley From:Rick Fosse Sent:Friday, December 21, 2012 3:58 PM To:Adam Bentley Cc:Mike Moran Subject:RE: Iowa City Duathlon proposal/permit This looks good for Public Works, but I am not sure what the status of the Terry Trueblood Recreational Area construction will be. Be sure to check with Mike on that. Thanks, Rick From: Adam Bentley Sent: Wednesday, December 12, 2012 2:17 PM To: Rick Wyss; Rick Fosse; Roger Jensen; John Yapp; John Sobaski; Chris O'Brien; Tammy Neumann; Sheri Thomas; Terry Robinson; Melissa Miller; Rick Fosse; Mike Kaeser Subject: FW: Iowa City Duathlon proposal/permit Please review and comment on attached- Thank you, Adam From: Pasha Korsakov [mailto:pasha.korsakov@gmail.com] Sent: Sunday, November 25, 2012 11:55 PM To: Adam Bentley Subject: Iowa City Duathlon proposal/permit Hi Adam, I'm writing to hopefully set up a time to discuss trying to hold the Iowa City Duathlon in the spring of 2013. I've attached a revised plan based on some of the concerns the police officers had when we spoke last. I'm hoping now that we have a bit more time to plan, we can make a great event happen. I've attached the permit and a general plan with maps included, but of course we can discuss in more detail when we have time to meet. I'm pretty flexible most days so it would be great to meet as soon as all parties and departments involved have time. Thanks in advance. Pasha Korsakov 1 Adam Bentley From:Mike Kaeser Sent:Thursday, December 13, 2012 11:44 AM To:Adam Bentley Subject:FW: Iowa City Duathlon proposal/permit Adam with a ball tournament scheduled for Napoleon there will NOT be any parking for this event..They may want to consider starting at TTRA but they will have to redo their routes. Mike Kaeser From: Jeff Sears Sent: Thursday, December 13, 2012 8:30 AM To: Mike Kaeser Subject: RE: Iowa City Duathlon proposal/permit Yes. Every weekend in May has a tournament. From: Mike Kaeser Sent: Thursday, December 13, 2012 8:15 AM To: Adam Bentley Cc: Jeff Sears Subject: RE: Iowa City Duathlon proposal/permit th Jeff are there any ballfield reservations at Napoleon for May 4 yet? Mike Kaeser From: Adam Bentley Sent: Wednesday, December 12, 2012 2:17 PM To: Rick Wyss; Rick Fosse; Roger Jensen; John Yapp; John Sobaski; Chris O'Brien; Tammy Neumann; Sheri Thomas; Terry Robinson; Melissa Miller; Rick Fosse; Mike Kaeser Subject: FW: Iowa City Duathlon proposal/permit Please review and comment on attached- Thank you, Adam From: Pasha Korsakov [mailto:pasha.korsakov@gmail.com] Sent: Sunday, November 25, 2012 11:55 PM To: Adam Bentley Subject: Iowa City Duathlon proposal/permit Hi Adam, I'm writing to hopefully set up a time to discuss trying to hold the Iowa City Duathlon in the spring of 2013. I've attached a revised plan based on some of the concerns the police officers had when we spoke last. I'm hoping now that we have a bit more time to plan, we can make a great event happen. 1 I've attached the permit and a general plan with maps included, but of course we can discuss in more detail when we have time to meet. I'm pretty flexible most days so it would be great to meet as soon as all parties and departments involved have time. Thanks in advance. Pasha Korsakov 2 Adam Bentley From:Kent Ralston Sent:Thursday, December 13, 2012 8:57 AM To:Rick Wyss; Rick Fosse; Roger Jensen; John Yapp; John Sobaski; Chris O'Brien; Tammy Neumann; Sheri Thomas; Terry Robinson; Melissa Miller; Rick Fosse; Mike Kaeser; Adam Bentley Subject:FW: Iowa City Duathlon proposal/permit Attachments:Iowa City Duathlon general plan.doc; paradeassemblypermit.pdf st Adam – both the 1 run and the bike route seem fairly straight-forward. With respect run #2, Police may be necessary at both the bridge crossings (Burlington & Benton) unless the plan is to stay on the sidewalks (which may not be feasible). Participants should be reminded to be courteous of other non-participants using the sidewalk/trail system as they will not be closed to the public. The county should also be notified of these plans. Kent Ralston, AICP Assistant Transportation Planner Metropolitan Planning Organization of Johnson County 410 E. Washington St., Iowa City, IA 52240 319.356.5253 www.mpojc.org From: John Yapp Sent: Wednesday, December 12, 2012 2:41 PM To: Kent Ralston Subject: FW: Iowa City Duathlon proposal/permit Please review. This one may need discussion with other departments. John From: Adam Bentley Sent: Wednesday, December 12, 2012 2:17 PM To: Rick Wyss; Rick Fosse; Roger Jensen; John Yapp; John Sobaski; Chris O'Brien; Tammy Neumann; Sheri Thomas; Terry Robinson; Melissa Miller; Rick Fosse; Mike Kaeser Subject: FW: Iowa City Duathlon proposal/permit Please review and comment on attached- Thank you, Adam From: Pasha Korsakov [mailto:pasha.korsakov@gmail.com] Sent: Sunday, November 25, 2012 11:55 PM To: Adam Bentley Subject: Iowa City Duathlon proposal/permit 1 Hi Adam, I'm writing to hopefully set up a time to discuss trying to hold the Iowa City Duathlon in the spring of 2013. I've attached a revised plan based on some of the concerns the police officers had when we spoke last. I'm hoping now that we have a bit more time to plan, we can make a great event happen. I've attached the permit and a general plan with maps included, but of course we can discuss in more detail when we have time to meet. I'm pretty flexible most days so it would be great to meet as soon as all parties and departments involved have time. Thanks in advance. Pasha Korsakov 2 Adam Bentley From:Bill Campbell Sent:Sunday, February 03, 2013 11:16 AM To:Adam Bentley Cc:Rick Wyss Subject:FW: Iowa City Duathlon - Pasha Korsakov Adam, Last year the Pride Parade started at 12:00 PM. If that is the same time line they will follow this year, the race will not interfere with the parade. In the past, we have not had any staffing at the Pride Festival. Bill -----Original Message----- From: Bill Campbell Sent: Thursday, January 31, 2013 6:16 PM To: Adam Bentley Cc: Rick Wyss Subject: RE: Iowa City Duathlon - Pasha Korsakov Adam, Let me look into this. I think the Pride Parade is later in the day (after 11:00 AM). If so, it will work fine to have both events. Bill ________________________________________ From: Adam Bentley Sent: Thursday, January 31, 2013 2:02 PM To: Bill Campbell Cc: Rick Wyss Subject: RE: Iowa City Duathlon - Pasha Korsakov Bill: This event will take place the same day as the Pride Festival and Parade downtown. I note that none of the events would physically run up against one another however, I don’t know how many officer you need to cover both? From: Bill Campbell Sent: Saturday, January 26, 2013 5:16 PM To: Adam Bentley Cc: Rick Wyss Subject: Iowa City Duathlon - Pasha Korsakov Adam, 1 Correction on this. I have a Permit Application, but the date has changed to June 15, 2013. Bill From: Bill Campbell Sent: Saturday, January 26, 2013 4:06 PM To: Adam Bentley Cc: Rick Wyss Subject: Iowa City Duathlon - Pasha Korsakov Adam, I spoke with Pasha Korsakov at length today about his duathlon proposal (I don’t think I’ve actually seen a Permit Application, just the attached document). I have been impressed with his awareness of the issues involved and have worked out traffic assignments for our officers. At this point, the ICPD will only need to have three (3) officers involved. The limited number of officers needed is due, in great part, to Pasha’s estimate of 100 to 150 participants and the fact that they will be using trails and sidewalks for much of the run portions of the race. Pasha has/will continue to coordinate other parts of the course with other jurisdictions. Pasha and I will reassess the particulars of ICPD staffing in later May when he has a better idea of how many participants will be in the race. The ICPD approves the route, as proposed. Lt. Bill Campbell 2