Loading...
HomeMy WebLinkAbout01-09-2013 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, JANUARY 9, 2013 RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of December 12, 2012 5:03 p.m. Public discussion of any item not on the agenda 5:05 p.m. CIP Review 5:20 p.m. Neighborhood Open Space Review 5:25 p.m. Benton Hill Park 5:35 p.m. Master Plan Update 5:45 p.m. Recreation Division Report 5:55 p.m. Parks Division Report 6:00 p.m. Directors Report • TTRA Update • Ashton House Update • ADA Audit 6:10 p.m. Chairs Report 6:15 p.m. Commission Time/Suggestions for Future Agenda Items 6:30 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION DECEMBER 12, 2012 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Lucie Laurian, John Westefeld, Joe Younker Members Absent: Aaron Krohmer Staff Present: Mike Moran, Chad Dyson, Terry Robinson, Beth Ann Bitner Others Present: Jeanette Fulton, KT LaBadie, Del Holland, Jeff Schabilion, Jonathan Haas, Deb Wollard CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairman Claussen. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): OTHER FORMAL ACTION TAKEN: PUBLIC DISCUSSION: KT LaBadie with the Friends of Hickory Hill group was present to update the Commission on their activities. She noted that professionals and volunteers completed their first controlled woodland burn to get rid of invasive plants (honeysuckle and garlic mustard) which will allow native plant growth. KT shared the minutes from the Hickory Hill Master Plan Sub -Committee for Commission review (attached). KT also noted that the annual calendar sales have begun. The 2013 calendars are $9 each. The proceeds benefit conservation work in Hickory Hill Park. All of the photos are taken in the park and donated by local photographers. PARKS AND RECREATION COMMISSION December 12, 2012 Page 2 of 8 Del Holland asked if there had been any movement on gaining access to the Elks Club property thereby allowing a north side trail connection to Taft Speedway. Moran stated that there had not. Holland asked if it would be appropriate for him to talk to the Elks Club about this. Moran agreed that it was okay for him to try. Moran noted that this has been a long-time goal and is a recurring item on the CIP plan. ELECTION OF OFFICERS: Election of officers for 2013 was conducted at this meeting. Bourgeois nominated Clay Claussen, current chairman, to remain in that seat for 2013. Moved by Bourgeois, seconded by Westefeld to elect Clay Claussen as the Parks and Recreation Commission Chair. Motion passed 7-0 with Krohmer being absent and Claussen abstained. Bourgeois nominated Joe Younker as the Vice -Chair of the Parks and Recreation Commission for 2013. Chair of the Parks and Recreation Commi: Krohmer being absent and Younker abstained. BUDGET REVIEW: Moran shared the list of capital improvement projects with Commission and gave an update of each item Hickory Hill Park Safe/Restroom: This project will be complete this year. Frauenholtz-Miller Park Development: This item has been moved to FY16. Cemetery Resurfacing Project: This is an annual allocation. TTRA: Will be complete in FY14. Soccer Park Improvements remain on the list but several years out. Iowa River Corridor Trail -Peninsula Park to Waterworks Prairie: Place holder for REAP funds. Napoleon Softball Field Renovation: Complete Court Hill Park Restroom: Complete Lower City Park Secondary Access Road: This project will begin in Spring of 2013. Normandy Drive Restoration Proiect: In the first phase. Second phase to begin in Spring of 2013. Sand Prairie Enhancement: This property is across from TTRA. Slated for FY 16. PARKS AND RECREATION COMMISSION December 12, 2012 Page 3 of 8 Fairmeadows Park Restroom & Splash Pad: CDBG Funds being used entirely for this project. Master Park & Plan Construction: City Manager wants a master plan for each park, year by year. Pedestrian Bridge Rocky Shore to Peninsula: Highest commission priority. Continue to apply for grants. Intra-City Bike Trails: Joint project with MPO (previously JCCOG). Butler Bridge Pedestrian Trail: Complete. Scott Park Development & Trail: Complete TTRA Rec Area Trail Connection: Complete Hwy 1 Sidewalk/Trail-Riverside Drive to Sunset: Under construction, complete this Spring. Recreation Center Improvements: Phase 1 under construction. North Market Square Park Redevelopment: Complete City Park Master Plan & Pool Upgrade: Removal of wading pool and replace with splash pad as per ADA guidelines. Willow Creek/Kiwanis Park Master Plan and Splash Pad: Will begin in Spring of 2013. Recreation Center Elevator Replacement: Complete Recreation Center Phase 2 Improvement: 2 year project. Laurian asked what the debate was regarding Frauenholtz-Miller Park Development. Moran reported that there was concern regarding the placement of restrooms. Some of the neighbors do not want a restroom in what they see as a neighborhood park while others, such as the church staff and congregation, would like to see a restroom placed in the park. City staff will be attending a budget meeting on Saturday be held on January 7 and the last session will be on submitted to the State after the January 28 meeting encouraged to attend the January 28 meeting if they formal presentation by the Commission as in years past. CHADEK PROPERTY DISCUSSION January 5. CIP meeting will January 28. Budget will be Commission members are would like. There will be no Moran talked with the City Manager about the proposal that was brought to the Commission by the non-profit group who is forming to raise funds to purchase the Chadek Property. The group is proposing that they raise $280,000 and that the City PARKS AND RECREATION COMMISSION December 12, 2012 Page 4 of 8 agree to match those funds making the final sale price of the property at $560,000. Younker noted that it is not likely that the City will want to hold onto $280,000 until the funds are raised. He and other members of commission believe that City Council will ask that those funds be in place prior to them discussing such an agreement. Jeannette Fulton, Chadek's daughter, noted that her parents always had a huge garden and her father wanted the property to include community gardens. She noted that this property is perfect for park use and or/gardens. Commission agreed that discussions will continue and Claussen and Younker will discuss with Council members at a future meeting. APPROVAL OF PARKS AND RECREATION FEES AND CHARGES Moran asked the members if they had any questions regarding the fees and charges that were distributed to them earlier. He noted that there was an addition since handing these out in November. In particular, it was asked for staff to determine how much of the Administrative Secretary's time is spent on Farmers Market with a plan to cover that portion of her salary with market vendor fees. It was determined that she spends approximately 30% of her time (more in summer, less in winter). After determining the cost of her salary, that was added to the vendor fees increasing them by approximately $2 per market. The goal is to have the market 100% self-sufficient. Moran said that the proposed fees and charges will go before Council on December 18. Moved by Westefeld, seconded by Elliott to approve the proposed Recreation Fees and Charges as presented. Motion passed 8-0 with Krohmer beina absent. NEIGHBORHOOD OPEN SPACE: No NOS proposals to discuss. RECREATION DIVISION REPORT: Dyson reported that a new software program for class registration and reservations has been implemented. Department staff began using the system in December. He also noted that patrons will now obtain a photo ID for aquatic passes. After their initial purchase, they will be able to renew and pay on-line. On-line reservations will also be available for park shelters and rooms and will include interactive maps. Dyson noted that the east entry construction of the Recreation building is nearing completion. The next phase includes placement of the pavers. This area has to be heated and maintained at a certain temperature before that process could begin. Phase 2 of this project will include improvements of the game room and the locker rooms. Dyson announced that the Robert A. Lee pool will be drained for repairs and upgrades to the pool deck which will include a color change. PARKS AND RECREATION COMMISSION December 12, 2012 Page 5 of 8 He also announced that the release of the Winter/Spring activity guide will be in December and he will distribute at the January 2013 Commission meeting. Elliott commended staff for the great job they have done in promoting the new software changeover. PARKS DIVISION REPORT: Robinson reported that there has been over 4000 feet of additional trails and sidewalks added to the City. This has, of course, added to the time it takes to clean. In 1997 staff spent less than two hours clearing snow from trails etc. Currently this cannot be done in less than four hours. Elliott asked if any of the trails will be left covered. Robinson reported that many are connective trails so that would not be an option. There are some trail areas in TTRA and Willow Creek Park that will be left snow covered. DIRECTORS REPORT: TTRA Update — Vision Iowa: Moran met with Vision Iowa in November who agreed to a six month extension for raising the necessary funds to secure the grant received from them for the construction of TTRA. He also reported that there has been some vandalism done to a pile of lumber (set on fire) which also boiled the concrete work. There is discussion ensuing with the contractors regarding the placement of security cameras. Motorcyclists were reported to have driven on the concrete work at the lodge. Police have been notified and will increase their patrols in this area. Ashton House: The State Historical Society visited the Ashton House. Their suggestions were given to the architect. Those revised plans will be presented to the Historical Preservation Commission and then the project will go to bid. College/Gilbert Street Development: City Council will soon be reviewing five proposals for this property located on the corner of College and Gilbert. Laurian noted that one of the proposals she saw proposed moving the park to the other side of the project. Moran noted that this plan was not chosen as one of the five. Laurian asked if the Commission has any say on which proposal is selected. Moran said that the Commission has input but does not have a vote. Legislative Priorities: Moran shared a letter and a packet from Mayor Hayek and the City Manager that was sent to members of the Iowa General Assembly. The packet includes statements on the City Council's formally adopted 2013 legislative priorities. These priorities include: 1) Support of the Chicago to Council Bluffs/Omaha Passenger Rail Project; 2) Responsible Tax Reform; 3) Increased Funding for Road & Bridge Needs; and 4) Fair & Sustainable Pension Systems. Commission Applicants: Moran noted that there were four applications for the Commission, one of which was current member Maggie Elliott. Affiliate Groups: Moran noted that there are potential issues of late with two affiliate groups. One is with the Iowa City Eels Swim Club who is late on their rent. They have been struggling financially. They have agreed to submit payment by the end of PARKS AND RECREATION COMMISSION December 12, 2012 Page 6 of 8 January. They will be hosting a swim meet this weekend at Mercer Park Aquatic Center. There has been some recent concern by current and previous DogPAC Board members regarding the agreement that was signed previously stating that the City now receives all of the revenue from the purchase of dog tags and passes. DogPAC previously received 90% of the revenue. Some past members were not aware of the change and have some concerns about it. Robinson spoke again reporting that there will be some prairie burns taking place at the Sand Prairie, Ryerson's Woods, and the soccer complex. There may also be a burn taking place at Hunters Run; however, this has to occur when the wind comes from the southeast, thereby preventing any smoke over the interstate. Dyson reported that the department would again be receiving a check from the WellMark 3 Point Program at the March 5 basketball game. He has tickets to this game (against Illinois) if anyone is interested. CHAIRS REPORT: Claussen stated that he is excited about the upcoming year in the Parks and Recreation Commission. He is looking forward to the completion of TTRA and the opening of Ashton House. He reported to Commission that Council did receive the Commission's letter regarding their concerns with the possible construction of a levy in the Taft Speedway area. City Council opted for no flood mitigation in this area. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Bourgeois announced that he will be absent from the Commission in January and February. Laurian will be absent February through July. Laurian also asked if there was any news regarding the future Iowa River Burlington Dam project development. Moran noted that Council would be choosing a master plan designer at their 12/18 meeting. Elliott asked how the Commission can keep on task with the Parks, Recreation and Trails Master Plan. Moran noted that he would include in future meetings. Elliott also discussed orientation for new members of the Commission, feeling that there are enough new members that it may be warranted. Staff will follow up. Gnade asked why the Grant Wood Market would not open in January. Moran noted that there was not enough registration by vendors to make it a go. This particular market has been assigned to Cindy Coffin, Program Supervisor for Recreation. Cindy is planning on holding markets in March and April. There has been some discussion about a new location; however, the initial goal was to get the Grant Wood neighborhood involved either as vendors or patrons. PARKS AND RECREATION COMMISSION December 12, 2012 Page 7 of 8 Younker asked about lights along the trail in lower City Park. Moran noted that the flood renovations prevented any installation at this time but will be revisited during the master planning process. Westefeld expressed his desire to keep discussions going regarding a major opening celebration for TTRA. Moran stated that at this point the park is scheduled to open the end of June. He will be in contact with the Trueblood family to discuss a plan. ADJOURNMENT: PARKS AND RECREATION COMMISSION December 12, 2012 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2012 NAME TERM EXPIRES David 1/1/15 X X O/E X X X X LQ X LQ X X Bourgeois Clay 1/1/14 X X X X X X X LQ X LQ X X Claussen Maggie 1/1/13 X O/E X X X X O/E LQ X LQ X X Elliott Allison 1/1/14 X X X O/E X X X LQ X LQ X X Gnade Cara 1/1/16 X X X X X X X LQ X LQ X X Hamann Aaron 1/1/13 O O O O O O** X LQ X LQ O O Krohmer Lucie 1/1/15 X X X X X X O/E LQ X LQ X X Laurian John 1/1/14 X X X X O/E X X LQ X LQ X X Westefeld Joe 1/1/16 X X X X O/E X X LQ X LQ X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum = Not a member at this time **=Member was listed as absent/excused status January through May. These have been changed to absent status. city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: January 4, 2013 RE: December 2012 Monthly Report S.P.I. Staff members have been busy making plans for the Special Olympics Winter Games in Dubuque. Forty-one athletes from the Recreation Division program are registered to compete in downhill and cross-country skiing and snowshoe events. Special Olympics Iowa will host the competitions at Sundown Ski Resort and the nearby Albrecht Acres. In addition, they will sponsor other special events for the athletes at the Grand Harbor Resort and Waterpark. (Master Plan: Enhance Program Development) SPI "Cool Candy Canes" was a popular holiday program with 63 registrations. (Master Plan: Enhance Program Development) The SPI Goodtimers Club "Karaoke with the Elves" was well attended and was a fun afternoon for participants. (Master Plan: Enhance Program Development) Two Recreation Division Special Olympics basketball teams competed in the Annual Holiday Classic "tournament in Muscatine. The teams played well and it was a great opportunity to get some game experience before they play in the upcoming regional competition. (Master Plan: Enhance Program Development) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM • This month the Scanlon Gym was extremely busy. The facility hosted 2 swim meets, a basketball tournament, Family Fun Night, Tot Holiday Bash, and the Arthritis Foundation 5k. It also hosted 100 hours of gym rentals, 4 sports parties, 9 tot play parties, and 4 meetings. The grant Wood Gym was used for overflow. Grant Wood hosted a basketball tournament, taekwondo clinic, 4 sports parties, 1 rollerskate party, and 12 hours of gym rental. ( Plan for Continued Equitable Level of Service as Community Grows) • The Tot Holiday Bash for toddlers on Friday, December 21 was at no cost to the participants. (Goal 3: Enhance Program Development) This year's event included Crafts, Carnival Games, Inflatables, and More. Participation dropped to the snow storm(Goal 8: Collaborate with Community Organizations) • Family Fun Night was held Friday, December 14, 6-8 pm. This program is at no cost to families. The program continues to increase in participation. (Goal 3: Enhance Program Development) SPORTS/WELLNESS Staff is working on learning the new modules of Active Network registration / reservation system, particularly the interactive maps. (Goal #4 — Pursue Comprehensive Service Delivery). Recreation Division December 2012 Page 2 of 4 Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about our no smoking policy, the Adopt -A -Park Program and the senior high basketball league are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the Martin L. King Jr. facility schedules and the dog park pass policies. (Goal # 6 — Increase Awareness of Program Offerings). 9,807 people were recorded on the hourly attendance in the month of December at the RAL Recreation Center. (November 2012- 10,192. December 2011- 12,260) (Goal #2 — Track Performance Measures). SOCIAL/CULTURAL The WINTER/SPRING ACTIVITY GUIDE was released and registration is to open January 9"i. Guides' will be delivered to all elementary schools to be sent home with grades K-6. The guide will be referenced on the School District's Virtual Backpack online and available at many locations both in hard copy and online. (Master Plan: communicate offerings to the public) WINTER BREAK CAMP REGISTRATION was disturbing. Only about 1/3 of the expected number of children enrolled. Staff received four inquiries from "regulars" who informed us that the fees were prohibitive and that they would have to make other arrangements this year. This is particularly disturbing since these fees have not increased since last year. Parent comments of participating children included that they really had to really pick and choose this year because money was tight. Staff will once again conduct a survey of similar programs in the area to compare fees and numbers participating and to see if those programs are experiencing a decline in enrollment as well. (Master Plan: solicit community involvement and feedback) Planning for Sumner Camp has begun. Themes will be selected by early January and information available to the public the week of March 4`h. Plans are being made to integrate more outdoor environmental education activities. (Master Plan: Enhance program development, continue to provide a high level of environmental education and communicate offerings to the public) 2013 marks the 30°i anniversary of THE CELEBRATION OF THE ARTS IN DOWNTOWN IOWA CITY! Thirty years ago Kristin Summerwill of Iowa State Bank and Joyce Carroll of Parks and Recreation called upon the Downtown Association, the Iowa City/Johnson County Arts Council, Old Capitol Center Merchants Association, the College Street Merchants Association, the City of Iowa City, the University of Iowa, and the Iowa City Public Library (among others) to design an Arts Festival to be launched through the joint effort of business and the arts. ARTS FEST '83 was held June 27-July 2 and from that date on, the Arts are celebrated in Downtown Iowa City each summer with a spectacular festival! Ten years after its birth and with a name change to IOWA ARTS FESTIVAL, the party continued under new leadership. Today the "beast" has grown to include several arts festivals and programs under the umbrella of SUMMER OF THE ARTS. Keep your eyes open for several special events leading to this summer's birthday party. Help celebrate 30 years of Art Downtown. Anyone with memories to share should contact Joyce at Parks and Recreation. (Master Plan: Collaborate with community organizations and businesses, enhance program development) Recreation Division December 2012 Page 3 of 4 AQUATICS This December we shut down the Robert A. Lee Recreation Center pool for two weeks. During this time we finished several projects, the largest of which was the complete restoration of the pool deck. The improvement both in the look and serviceability are dramatic. Combined with the new wading pool barrier fence, new lifeguard chairs and climbing wall the Ree Center pool is a very nice place to swim. We are now turning our attention to some renovation projects at Mercer Park and eventually City Park Pool as well. Below is one example of our daily/monthly attendance tracking system. The data received from the guard staff allows us to keep records of how many are swimming and when they are swimming. We can then use this data to adjust staff schedules, adjust lap swim/ open swim times and add new programs. We are in the second year of this tracking system and are now starting to get some real numbers and usage tendencies. MPAC December AveiaUe Attendance H 14.0 10.0 - ------ "0 A d 6.0 a a o 1.0 a 2.0 00 'I e� A " qfr " Qr" c" Qtr Qer 4k Qtr qb0 Otp tip AS, ptp pb0 ODD Sp O� p6d pdp tibp p� p� Time RALCRC December Recreation Division December 2012 Page 4 of 4 ■\ t f �Z 4 f Hickory Hill Park Master Plan Sub -Committee Meeting Minutes Summary for 10/23/12 and 10/30/12 Attendees: Ryan Maas, John Kardos, John Thomas, Pete Kollasch (10/30/12 only) Prepared by: John Thomas, 11/19/12 1. Review of Hickory Hill Park, Trail and Bridge Study (Fall 2011) This is the closest thing we have ever had to a comprehensive management plan for the park. Any proposed infrastructure improvements will require a "memorandum of understanding" clearly defining the maintenance responsibilities of the City of Iowa City and Friends of Hickory Hill Park See also Board email comments from February 2012. a. Trail network General Continent: Most of the trail alignments are acceptable in their current location. Exceptions to consider would be where trails are prone to frequent flooding or erosion. Comments: • Consider access from Hickory Heights Consider closing some of the unofficial trails Provide access to/within Dickens property Stepping store crossings at low -flow streams is a good idea, especially when in locations of low accessibility Consider relocating the trail along the creek in the park's west side b. Trail profile concept The proposed concept includes crowning the trail surface, and concentrating storm water runoff in swales. The swales direct the runoff to 12"-diameter concrete culverts, which convey it down slope. Limestone boulders are placed at the culvert outlet for erosion protection (see pages 26-27 of the report). Comments: The proposal is an expensive system to install (trail reconstruction is estimated at $458,000). The swales will require maintenance to function properly. The concept does not acknowledge that the quarry fines currently used to pave the trails are prone to erosion and does not provide a firm and stable surface, especially or sloped trail sections. • Since the scope of trail reconstruction covers almost three miles, we need to be sure the design will work well and not require high maintenance Existing water bars were installed as a short-term solution until a long-term remedy to trail erosion was identified C. Forest management General comment: Recommendations addressing woodland health, which include selective thinning and fire management (see page 25 of the report), are an excellent idea. 2. Park Management Plan: Additional Work Scope General Comment: The emphasis of the current plan is on 1) trail and bridge improvements, and 2) forest management. Additional park improvements should also be considered. Comments: • Site furnishings: Park entry signs; trail/interpretive signage; benches at rest stops and vista points (benches at the park interior should have a rustic character, in contrast to the benches at the park entrances) • North enhance and Bloomington entrance, which are more park -like in character, could be further developed. The FHHP Board has already endorsed a plan for the Bloomington entrance. • Structures: Consider building a structure out of natural materials in the park interior. Structure could include interpretive information, seating, sheltering roof. • Creek/stream improvements (Pete noted that flood mitigation is primarily achieved by the existing flood control structure). Storm water runoff from parking lot and lawn areas at Bloomington entrance could he detained. Action Plan General: the Board needs to advocate for implementation of the plan. Comments: a. Long-term Improvement Plan • The project may need to be broken down into phases, whether due to funding or to cause less park disruption. • Project phasing could be as follows: Phase 1 (Calendar years to be determined) 1. Capital improvements: Select consultant; Develop project scope with City of Iowa City and consultant; Prepare construction documents 2. Forest Management: Prepare Forest Management Plan Phase 11: 1. Capital Improvements: Trail/Bridge construction; signage and site furnishings 2. Implement forest management plan Phase III: 1. Capital improvements: North entry and Bloomington entry; structure in park interior 2. On -going implementation of forest management plan Phase IV: 1. Creek/stream restoration 2. On -going implementation of forest management plan b. Short-term Improvement Plan Install rustic benches in park interior Install impervious paving at Bloomington entrance and north entrance • Test alternative methods/materials for trail improvements: considerations include trail profile; paving material; and erosion characteristics on longitudinal trail sections (traversing and perpendicular to slope) and switchbacks. city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Mike Moran, Director FROM: Kurt Schultz, Oakland Cemetery DATE: January 4, 2013 RE: December 2012 Monthly Report AMOUNT I. OPERATING A. Interments (4) 1. Adult residents 4 @ $200 $800.00 INCOME FROM INTERMENTS $800.00 B. Lot sales (1) 1. Resident, adult monument space $1,400.00 INCOME FROM LOT SALES $1,400.00 TOTAL CEMETERY INCOME $2,200.00 IL CEMETERY MAINTENANCE HOURS A. Funerals 19 B. Grounds maintenance 64.5 C. Equipment repair & maintenance 93.5 D. Building maintenance & repair 8 E. Inside snow 34.5 F. FuneralOT 4 G. Grave repair 2 H. Lot locations 2 I. 1435 outside snow 16 J 1435 outside snow OT 1 TOTAL CEMETERY MAINTENANCE 244.5 III. ADMINISTRATIVE AND OFFICE DUTIES 107.5 NOTE: Total Cemetery hours, including leave with pay and rest periods = 419 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD Date : January 2, 2013 To : Michael Moran, Director I+roni: Terry Robinson, Superintendent RE : Forestry Monthly Report — December 2012 I FIELD OPERATION1 SERVICE REQUESTS HOURS A. SERVICE REQUESTS: 2 Trees Pruned 0; Trees Removed = 1 13 B. PARKS & SPECIALREG IF TS 3 1`� 'rees-Pruried I1, Removals= 1 44 C. STREETS DIVISION ,1 Tree`s PTUned 10 Trees Removed = 0 9 H `Ii D Ol?ERATIONb/ tYENRAL — -- A. ROUTINE $TREETIvIt�If�Tt', urges Pruned )49 Tiee 'Roinoyed = 0 75 foster 'dtpsjtu urea 40 S Ius :,']>IO Pruned "Ail'O[heis Gooe=fo�vrz, Crceksidg Neighborhood, S Gilberf;Streel akcr`east; Westgate, Teg Dr . 35 hrA,:; 39 B. ROUTNNt PARK`IyIAINT: Trees Priale d 27,Trees Reiuoved, = 01 30 See Attachedefai(eii List ' C. TRtIL`vIAINTENANCE: 18 See;tVtadbe, d I ist D. SPECIAL PROJECTS 25 CBD Crow Balloons, Repair & Install ;9.5 hrs. GPS Training: 8 firs, Fork truck and Baekhoe certification: 7.5hrs. E. SNOW REMOVAL 95 F. TREES REMOVED Size Distribution CLASS I = 0 CLASS IT = 2 CLASS HI = 0 III. MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT qG Saws & chains 221rrs. Hand tools 22 hrs. B, EQUIPMENT TRANSFER/ EQUIP MAINT. 44 Transfers 5 hrs, Maintenance 39 hrs. C. SHOP TIME 22 Cleaning 18.5 hrs. Misc. Errands 3.5 lrrs, D. DUMP CHIPS/ FUEL TRUCKS E. ASSIST PARKS DIVISION IV. ADMINSTRATION A. Meetings B. Contract Prep & Checking C. New Service requests D. Planting Prep E. Private Trim Notices F.Other - Office Work 12 Logs 11 Park Tour 3 FORESTRY WORK COMPLETED IN VARIOUS PARKS, RIGHT Or WAYS AND GREENSPACES Month: December 2012 2 24 8 3 29 8 6 26 Location Trims Removal Class Work Hours Chipping Only Other Harlock Park 6 4 Willow Creek Park 16 15 Cuttin Slums Villa park 5 2 Ned Ashton House 9 Ve .Removal TOTAL - 30 TRAIL MAINTENANCE Na roleon Trail 2 So. Sycamore trailTrail -4-- Hickory Hill Trail 6 Terrill Mill Trail 6 TOTAL 18 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD Date: January 2, 2013 To: Michael Moran, Director From: Terry Robinson, Superintendent Re: Parks Monthly Report — December 2012 I, GENERAL OPERATIONS A. Tree Pruning and Removal B. Snow Route Prep & Snow/Ice Removal C. Equipment Repair and Maimhaneez Includes time instalhng`sPoy e Ui 1ii�nt on t D. Cleamug'� Hours 361 261 207 74 67 65 ;:. 55 38 30 pnient 29 23 17 17 15 O. Prairie Burns P. Office Work Q. Doctor Appointments & Therapy R. Make Recreation Shelves S. Graffiti Removal T. Electrical and Plumbing Repairs U. Misc. Tasks V. Mowing & Mulching 14 13 12 10 10 8 6 5 zw en n¢ n i¢ I\ p p W a¢ o 0 z 0 a U J m a N U at}o¢¢ Q W U 1. . a.�_-�L-.�:...r�o..•�•� O o m �t U 0 9-6 6 i 1 , ' v a o- a m Ln N CL Y i f9 a N 3 0 a ry v i Y LL � = �$3 0 �•� � gg F ��j '� � ��� � �< oa5 LL� 3,Q � � � � n � M k r l� �:�3 �a � � r � � n i� ,-, RE'9}yrS z a 3a;S E5"� � oa UNN 8 Parks and Open Space The City of Iowa City manages more than 1,600 acres of parkland/open space. This includes 42 developed parks with 45 park shelters, 31 playgrounds, 43 athletic fields, and over six miles of nature trails. Park amenities reflect the diversity of Iowa City's population and its varied interests and recreational pursuits, including community garden plots; tennis, basketball, and bocce courts; off -leash dog parks, neighborhood splash pads, an outdoor swimming pool, vintage carnival rides, a Shakespearean theatre, a skateboard park, a boat launch, and an 18-hole disk golf course. Iowa City's Neighborhood Open Space Plan (adopted in 1993) is intended to ensure that all neighborhoods have access to parkland for active recreation, relaxation, and as a focal point for neighborhood activity and social interaction. The Open Space Plan divides the community into twenty-five open space districts within major watershed areas to facilitate open space connections along waterways. Each district plan considers the appropriate future locations of roadways, development, and open space. Then, as subdivisions are proposed, developers are required to dedicate land or fees to contribute to the development of parks within the district. Participants in the Comprehensive and District Planning processes indicate strong support for continuation of the Neighborhood Open Space Plan. Regional or city-wide parks and the development of the Iowa River Corridor Trail System are also priorities for the community. Many of our community parks are located in flood -prone areas. Peninsula Park, Waterworks Park, and the Terry Trueblood Recreation Area at Sand Lake are three good examples of floodplains that are preserved as public parks. Scott Park and a large portion of Hickory Hill Park are areas set aside for flood control along Ralston Creek. Others, such as Ryerson's Woods and Sand Prairie Park, encompass unique environmental features in order to preserve our natural heritage. Again, District Planning allows a unique opportunity to identify areas with unique qualities of environmental features that could be preserved as parkland. The Riverfront Crossings Plan calls for property in the floodplain along the Iowa River to be set aside as a community park and to enhance opportunities for adjacent private development. While the City has achieved many of its goals in setting aside open space and developing parks, areas within the Central Planning District and Downtown do not have adequate Ensure that future parks have visibility and access from the street: discourage parks that are surrounded by private property; encourage development of parks with single loaded street access. Provide sidewalk access to all parks and ensure that amenities within the park are served by sidewalks and trails. Provide bicycle parking at all parks and recreation facilities. Identify and plan for the development of trail connections as part of all new development. Provide sufficient parking spaces to serve people with disabilities at all parks. Make handicap accessibility a priority for playgrounds and other park amenities, including bathrooms, water fountains, trails, etc. Build public awareness of Iowa City's park and trail system. Prioritize the design and implementation of a wayfinding system, providing signage and maps to guide people to parks. Implement an on-line map system to help users locate parks and park amenities. Work to create a system of bike and pedestrian connections to all parks via trails or other rights -of -way. Continue to promote parks with public events such as social events, history or tree walks, movie nights, etc. Build partnerships within community organizations, including the university and community schools, to take advantage of existing facilities, share new facilities, and to expand programs and services to the community. Partner with the school district in developing school playgrounds that also serve the surrounding neighborhood as parkland. Expand access to and awareness of community garden plots in neighborhoods. Work with developers and homeowners associations to raise awareness of shared private open space within new developments to ensure that all neighbors have access and also to encourage the best use and maintenance of this shared property. Promote volunteer activities and community support to maintain parks and trails and raise awareness of recreational opportunities and public and private open space. Identify alternative funding sources to support ongoing maintenance of our parks system. Improve awareness of and access to Iowa City's creeks and the Iowa River. Make the Iowa River a focal point for Iowa City. Recognize Iowa City's creeks and the Iowa River as valuable green assets and vital natural systems. Encourage restoration of Iowa City's creeks and the Iowa River on both public and private land to create a more natural and attractive stream corridor. Identify opportunities to acquire land or access rights to the creeks and river. Create access points for visual and physical access to the creeks and river. s0. Wtjro pqj O .0 o 3 U b U bf O El n h M N �o Vl O h vi M Ln 4 4 00 N M M M Q\ 01 M M M Cl)M M M V' �y W � aJ xUxUx� G P. �3 xis � � �'"r�Ur3 x p CD d' F N Cl 0 V' N o <t N to kn V o p d' o �"' V' n U N Cl 7 A � U � D .�.; SAW) n kn vN in� v� vN s� kn vN a m� a1Ua000 Cd U „U UC7U nUQoU 3� o 3N 3M 3� o m 3 c 3 � 3 m � O� O � O� � Occ O� O a � U ,, \ ( \ 4 \ \ \ \ 4 ! ` ¥ \ 2 :- � \ 91 00 \ / A ee®tn f) m \ $ /�/{\/\6\ j/ \/®4 »uy\ @Oxdes,eou \}\}\ e • m \%/� %5%±J OD0 \•®66\§k© \[/§Z_tl gu®/ uGA/2G/*/$\\/)\ December Week 1 Week 2 Week 3 lWeek 4 Week 5 Total Ground Litter CBD plaza 25 27.5 13.51 13.5 3 82.5 CBD StScp 20.5 31.5 14 13.5 3 82.5 Parks 0 Hazardous Clean Up CBD 14 14 Parks 0 Designed Flower Bed Maintenance CBD D Parks 0 Planting CBD 0 Parks 0 Watering CBD 0 Parks 0 Fertilizing CBD 0 Parks 0 Mulching CBD 0 Parks 0 Pruning CBD 0 Parks 0 Weeding CBD 0 Parks 0 Mow/Cord Trim CBD 0 Parks 0 Equip Repair & Maintenance CBD 4 38 151 9.5 10 76.5 Parks 0 Event Prep/Cleanup CBD 0 Parks 0 Graffiti Removal CBD 0 Parks 0 Vandalism Repair CBD 8 8 Parks 0 Play Equipment/Surface Maintenance CBD 0 Parks 0 Plaza Fountain Maintenance CBD 0 Parks 0 Construction CBD 0 Parks 0 Art Sculptures/Literary Plaques CBD 0 Parks 0 Ash Urns CBD 3 3 Parks 0 Benches CBD 0 Parks 0 Bike Racks/Bikes CBD 24 24 Parks 0 Drinking Fountains CBD 00 Parks Light Poles/Outlets CBD 0 Parks 0 Posting Pillars/Kiosks CBD 0 Parks 0 Recycle Units CBD 3 3 Parks 0 Trash Receptacles CBD 4 6 10 Parks 0 Tree Grates CBD 0 Parks 0 Water Hydrants/Hose Bibs CBD 8 8 Parks 0 Landfill CBD 3 3 Parks 0 Cleaning/Organizing CBD 2 7 9 Parks 0 Snow Removal CBD 6 51 25 1 82 Parks 0 Holiday Decor CBD 0 Parks 0 Administrative CBD 40 34 40.25 18 10 142.25 Parks 0 Misc CBD 51 4.51 1 9.5 Parks I 1 0 Monthly Total CBD 149.5 1471 149.251 85.51 26 557.25 Parks 0 Ol Ol 01 0 0 Grand Total Monthly Total Parks 0% Grand Total CBD Grand Total Parks Grand Total CBD 100`Y