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HomeMy WebLinkAbout02-13-2013 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, FEBRUARY 13, 2013 RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of January 9, 2013 5:03 p.m. Public discussion of any item not on the agenda 5:05 p.m. Adopt a Park Program 5:20 p.m. Boathouse Request 5:30 p.m. Recreation Facility Access 5:40 p.m. Neighborhood Open Space Review 5:45 p.m. Recreation Division Report 5:50 p.m. Parks Division Report 5:55 p.m. Directors Report • TTRA Update • Master Plan • Affiliate Groups • Blue Zones • DogPAC • Iowa City Downtown District 6:15 p.m. Chairs Report 6:20 p.m. Commission Time/Suggestions for Future Agenda Items 6:30 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION JANUARY 9, 2013 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Lucie Laurian, Alex Taylor, John Westefeld, Joe Younker Members Absent: David Bourgeois, Lucie Laurian departed at 5:55 p.m. Staff Present: Mike Moran, Chad Dyson, Terry Robinson Others Present: Joan Jehle, Jeannette Chadek Fulton, KT Labadie, Del Holland, David Minehart CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION TAKEN: 0i;II[ON d6Yfllb*y[0LF Joan Jehle asked if Moran and/or Claussen could update her on the status of the Chadek Property. Claussen noted that he approached the Mayor and asked for some feedback with the understanding that it will have go through Council. Jehle asked about the status on another appraisal. Claussen noted that a previous appraisal done as parkland was completed by Casey Cook and did not feel it was necessary to have another done at this time. The City is not in favor of paying more for the property than the initial appraisal suggested even with'/ of that money coming from an independent source. Claussen said that Commission would like to continue working with you and appreciates their patience. This item will remain on the Commission agenda. Jehle thanked the Commission for their continued efforts. Claussen introduced new Commission member Alex Taylor. Alex shared some information about himself as did the commissioners with him. Commission members welcomed Taylor to the Commission. CIP UPDATE Moran noted that there is a big change in the annual parks improvement fund. City Manager would like to see master plans for each of the city parks as needed. The cost for such will come from this fund and will reduce the annual park improvement fund. PARKS AND RECREATION COMMISSION January9, 2013 Page 2 of 7 Frauenholtz-Miller Park: The Council is interested in moving this up to the current fiscal year (FY14 which begins on July 1, 2013) because of the activity there. The development plans are in place. Iowa Corridor Trail: This project will be reevaluated to determine if the planned path is cost prohibitive. It may be necessary to make a sidewalk connection to Foster Road and into Peninsula Park. This project is scheduled for FY15. The City has a REAP grant in the amount of $200,000 for this project. Fair Meadows Splash Pad: Moran shared some photos of what such a splash pad would look like. This splash pad will be placed as far from shelter as possible as to not interfere with those using that facility. Funds for a restroom in Kiwanis Park have been reallocated to this project as it is necessary to have a restroom available for kids and families using the splash pad. This project has gone out to bid with a return date for those of 1122/13. CDBG funds will be used for this project. FY14 budgeted money will be used for master plan and construction. Moran said staff will refer back to the previous Master Plan that was created for Parks, Recreation and Trails. The master plan lists additional facilities necessary on the west side of Iowa City. Three parks to be looked at will include Benton Hill, Hunters Run and Villa Park with Benton Hill likely to be the one to look at next. City Park Master Plan & Upgrade: With recent ADA changes the wading pools in the City have become noncompliant. Therefore, funds in FY14 will be spent to update these pools. There will likely be a small splash pad put in place of the current wading pool at City Park. City Park Pool will not, however, become a leisure pool. Once plans are available Moran will share with Commission. Further discussion will ensue regarding the wading pool at the Recreation Center. Moran expects to get some push back from the community and will keep the current wading pool at the Recreation Center in operation as long as possible. Claussen asked how busy City Park Pool is on average. Moran stated that it naturally all depends on weather with this past hot summer supported that notion as it was the busiest it has been in 25 years. Master Plan for Willow Creek/Kiwanis Parks: Will be combining those master plans into one. Will look at trail erosion issues, may possibly look at this area for another splash pad. Willow Creek does not qualify for CDBG funds. Will get the neighborhood involved in these discussions. K. T. Labadie with Friends of Hickory Hill asked if the trail plan from Confluence will likely be funded in the next few years. Moran reported that this project is on the unfunded list. He also noted that it is likely that this will be divided into two phases. The price for this project is $1 million. He suggested that Friends of Hickory Hill may want to look at some fundraising opportunities for this project. Labadie asked if it might be possible to look at the project and identify the priorities and only do those aspects of the plan and if so what did Moran think was a reasonable funding amount. Moran PARKS AND RECREATION COMMISSION January 9, 2013 Page 3 of 7 said that $200,0004250,000 and that perhaps this project could be done in four phases. NEIGHBORHOOD OPEN SPACE REVIEW: None BENTON HILL PARK Moran reported that the City has been approached by Iowa City Cohousing LLC. They are requesting a land swap with the City in order to add an additional 3 acres to Benton Hill Park. They would like to swap 3 acres to the south of the park for some wooded land to the west of the park for use by the cohousing group for access to Benton Street. Discussions continue at this time. The next step will be for the cohousing group to make an application to the Planning and Zoning Commission. Moran asked Del Holland, member of the audience and of the cohousing group to comment. Holland stated that while the group does not own the property yet, they are very excited about the potential to expand the park and make it more useful for the neighborhood by providing a more open space. He also commented that is has been great working with the City and the various Department Heads. Laurian commented that while Benton Hill Park looks great, she agrees that it is not used much as there is no parking or much of an open space for playing etc. She thinks this land swap is a great idea and suggests that the Commission support their idea. MASTER PLAN UPDATE: Moran reminded Commission that they in the past had been reviewing an item from the master plan each month to discuss and staff was incorporating into their operational goals. Moran would now propose that since there are two or three master plan projects in place (City Park, Willow Creek Park and potential development on the west side) that he would like to put together an RFP to present to the Commission. He suggests that these projects be incorporated into one plan but would be bid out separately. Elliott asked if Moran wanted the Commission to focus on just those three plans. He stated that his plan is to develop an RFP for each one of those three parks. Westefeld suggested that we take a look at the 2008 master plan executive summary and determine where we are four years later. Moran stated that the life cycle for master plans is about five years. He feels it is necessary to update the current plan by incorporating the City's strategic plan and other new information and projects (Normandy Dr., TTRA, etc.). Younker feels it would be helpful for the Commission to go through the current plan and review before moving on to creating a new plan. Moran will communicate with Jeff Schott, Program Director of the Institute of Public Affairs with the University of Iowa PARKS AND RECREATION COMMISSION January 9,2013 Page 4 of 7 and send out options to commission members. He will readdress this at the February 13 Commission meeting. RECREATION DIVISION REPORT: Dyson reported that today was the first day of Winter/Spring registration for the Recreation Center. The department began using the new Active Net system in December preparing for the January registration. This first day went phenomenally well. He encouraged Commission members to check out the new system. He also noted that in the past registration for private swimming lessons began the Friday after all other class registrations. He has implemented a new plan by opening up registration for private swim lessons on the same day as all other classes. That also went well. Elliott commented on how efficient the staff was on alerting people of the new registration system. Dyson reviewed the phase 2 plan for the Recreation building updates. Phase 2 will include changing the floor tile in the game room, redesign of the game room counter including the possibility of offering registration at this location. There will also be some aquatic office changes and rearrangement of the fitness and game room areas. Chad will bring plans to the Commission once available (April or May). PARKS DIVISION REPORT: Robinson reported that staff is progressing with the normal winter maintenance duties including repair of picnic tables, repair of bike racks, maintaining ice skating pond etc. He pointed out that the department has gained 6985 additional feet of sidewalk and trail to clean, 1.3 more miles of trail to clear. Moran noted that the city has gained 28.75 miles of dedicated trail from completed subdivisions. Robinson noted that 4000 feet of 4 foot wide trail are cleaned with walk behind snow -blowers. Del Holland from the audience said that he had read that the trail along Highway 1 goes from Riverside to Sunset. He asked for clarification as he thought it started at Orchard. Robinson reported that that portion has not been connected yet but will go to Benton Street but not sure where it will lead from Riverside. Holland said that what he read implied it would go along Highway 1 by Joann's and Kentucky Fried Chicken. Moran does not think we have the easement to do so. Robinson noted that once it reaches Benton Street it would then become a wide sidewalk to Ned Ashton Park and then to McDonalds on Highway 1. Laurian departed the meeting at 5:55 p.m. DIRECTORS REPORT: TTRA: Moran reported that the lodge has been built to the point where construction can be done from the inside. The construction contract for the lodge ends in June. Moran is planning a grand opening in July or August. He is staying in communication with the Trueblood family. PARKS AND RECREATION COMMISSION January 9, 2013 Page 5 of 7 Ashton House: The State Historical Preservation group looked at the house and staff is waiting for final approval from them on future renovation. It appears that they have found a way to avoid placing an elevator in the home. Staff has been meeting to discuss a fee structure for rentals of TTRA Lodge and Ashton House. They will be writing an RFP for a contractor to run these facilities as the department does not have the staff to manage the reservations etc. Staff will, however, maintain ultimate control over the facilities. ADA Audit at City Park: Moran announced that the City is hiring a firm from Illinois to do an audit of the two indoor facilities and the pools. There will likely be several changes that will need to be made to meet ADA standards. The company has not worked out the contract with Legal yet, but could be starting their evaluation as soon as early February. The Chauncey: Moran noted that Council voted for "The Chauncey" to be the development that will go into the corner of Gilbert and College. Laurian had asked for a shadow report during the January Commission meeting. Moran distributed a report that includes a shadow study to members. CHAIRS REPORT: Claussen asked if there had been any discussion regarding the impact of The Chauncey on the farmers market. There hasn't been any formal discussion. Claussen attended the City Council budget session. Moran reported the list of priorities for the department to Council. Moran noted that Dr. Dobyns brought up the possibility of the Senior Center and the Recreation Department merging. Moran said that there has been discussion regarding this proposal in the past but never has been any movement on the idea. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Elliott asked if there had been any movement regarding the Chadek property. Claussen reported that he and Younker contacted Mayor Hayek regarding the idea of the City matching funds with the fundraising group. It was their understanding that the City Manager is not in favor of the proposed purchase price. Younker welcomed Alex Taylor to the Commission. Gnade asked if there had been any updates on the Blue Zones. Dyson reported that an announcement will be made on January 30. Westefeld talked about the passing of Mary Weideman who was a parks commissioner as well as the President of the Parks and Recreation Foundation for a number of years. He noted that the only place that she requested donations be sent was to the Foundation in her memory. Moran noted that she was a great supporter of Hickory Hill PARKS AND RECREATION COMMISSION January 9, 2013 Page 6 of 7 Park. Moran will meet with the family to discuss where they would like these contributed to be directed. ADJOURNMENT: Moved by Elliott, seconded by Younker, to adjourn the meeting at 6:15 p.m. Motion passed 7-0 with Bourgeois & Laurian being absent. PARKS AND RECREATION COMMISSION January9, 2013 Page 7 of 7 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2013 NAME a> o N o co N o <t < a) M `' TERM I N Cl) d N w OD � O < < < N < EXPIRES David 1/1115 O/E Bourgeois Clay 1/1114 X Claussen Maggie 1/1/17 X Elliott Allison 1/1/14 X Gnade Cara 111/16 X Hamann Lucie 1/1/15 X Laurian Alex Taylor 1/1117 X John 1/1/14 X Westefeld Joe 1/1/16 X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Mora FROM: Chad Dyso DATE: February 11, RE: January 2013 Monthly Report S.P.I. The 28'h Annual Special Olympics Winter Games were held at Sundown Ski Resort and at Albrecht Acres in Dubuque. Over 400 athletes from across the state came together for this Winter Sports event. The Recreation Division had a group of 56 athletes, coaches and support staff that attended this three day competition. They competed in Alpine & Nordic Skiing and Snowshoeing events. There were many trips to the podium to receive their medals and ribbons. Other highlights that the athletes really enjoyed were the Opening Ceremonies where the Special Olympics Torch was lit and the Special Olympics sponsored dance and pool party. Please go to Nvww.snecialoly piesiowacityrecreation.org to see photos of the trip. (Master Plan: Enhance Program Development) The Recreation Division hosted the Special Olympics Iowa Mid -Winter Tournament Planning Committee meeting and staff will again coordinate volunteers for the event this year. A Special Olympics Coaches meeting was also held for all coaches and support staff involved with the Winter Games. (Master Plan: Expand Department Volunteer Opportunities) SPI Winter Session I Programs began with the following registrations: Special Olympics (SO) Basketball — 90; SO Cheerleading- 22; Toad -Ally Adorable Frogs — 32; and a new Zumba class had 28 participants involved. (Master Plan: Enhance Program Development) Kevin Shea, a University of Iowa student, began an internship with the Recreation Division. He is a therapeutic recreation major and will be working primarily with the SPI program. (Master Plan: Collaborate with Community Organizations and Businesses and Expand Department Volunteer Opportunities) PRESCHOOL/JR./SR, HIGH ACTIVITIES - SCANLON GYM • In order to keep up with the demand of Tot Play / Sports parties, the ICRD is now offering birthday party packages at the Grant Wood Gym. Five parties were held at Grant Wood in January; currently eight parties are scheduled in February. (Goal 10: Plan for Continued Equitable Level of Service as Community Grows) • January started a new session of youth sports including Preschool — 6'h Grade Basketball, 3`d- 6°' Grade Volleyball, and Taekwondo. ( Goal 3: Enhance Program Development) Prior to the start of the season held a coach meeting for each program. (Goal 1: Maximize the Planning Process) • This season's Youth Basketball program is parent -coached. Of the 14 teams, 11 have volunteer coaches. (Goal 7: Assure Financial Sustainability) Recreation Division January 2013 Page 2 of 4 • Started offering FREE roller-skating at the Grant Wood again. Due to playground issues, moved roller-skating form Friday Nights to Sunday afternoon. (Goal 4 Pursue Comprehensive Service Delivery) Replaced 10 wall pads in the gym due to rips and graffiti. Fixed PA system in order to make service announcements to patrons utilizing the facility. Created an additional office space for future interns. Continue to promote and advertise upcoming youth programs and special events on ICRD web page, e-subscriptions, rec ware, Facebook. Monitor production and school backpack. Next month's programs include: Martial Arts, Ping Pong, and Family Fun Night. (Goal #6: Increase awareness of Program Offerings) SPORTS/WELLNESS Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about our tae-kwon-do classes, youth gymnastics classes and the Backyard Abundance program are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the Presidents' Day facility schedules and the dog park pass policies. (Goal # 6 — Increase Awareness of Program Offerings). All the equipment in the fitness room is in working order at the RAL Recreation Center. (Goal 49 — Continue to Provide Equitable LOS in Existing Parks and Facilities). 8 teams signed up for the Adult Basketball League on Sunday evenings, 8 teams for CoRec Volleyball on Sunday afternoons, 12 teams for Women's Volleyball on Tuesday evenings, and 8 teams for Senior High Intramural Basketball on Monday afternoons. (Goal #2 — Track Performance Measures). 44 participants signed up for the first session of youth gymnastics. (Goal 92 — Track Performance Measures). Program staff held a monthly staff meeting on January 20 with the RAL Recreation Center building supervisors and center leaders to go over level of service expectations and other areas of development. (Goal #4 — Pursue Comprehensive Service Delivery). 12,735 people were recorded on the hourly attendance in the month of January at the RAL Recreation Center. (December 2012- 9,807. January 2012- 12,483) (Goal #2 — Track Performance Measures). SOCIAL/CULTURAL SPRING BREAK CAMP was designed and made ready to release. Please see the included registration information for details. Recreation Division January 2013 Page 3 of 4 SUMMER CAMP is fast approaching! Themes have been chosen and promotional materials will be available in early March. Staff have been meeting frequently to discuss the issue of cost recovery. Even though camp recovers at 80% it has, in the last few years, been steadily losing ground. We are looking at creative ways to cut costs without cutting quality. Fees too are being looked at and a survey of other camps has been sent. (Master Plan: reviewing the cost recovery philosophy, and solicit community involvement and feedback/increase awareness of program offerings) The original steering committee of the Iowa City ARTS FEST (eventually to become the Sumner of the Ails) came together for its' 30'h reunion to reminisce and talk about both where we have been and where we are going. It was a celebratory evening! (Master Plan: Collaborate with Community Organizations and Businesses) The Iowa City Historic Preservation Commission approved of the cabin nomination to the National Register of Historic Places. The State will review the nomination in February in Des Moines. With their approval, the nomination moves forward for National registration in late May. (Master Plan: Assure financial sustainability by pursuing alternate funding, build partnerships) Registration opened on the 9'1'. Preschool and youth art class registrations are the best we have seen in quite some time. Dance class registrations continue to be strong but most impressive are the numbers that enrolled in our new theatre arts program led by Krista Neumann. Work has begun on the Monarch Way Stations and we hope to have all plans completed by May. If you recall, the Monarch Way Stations are being developed as the result of being awarded a $2000 grant from Rockwell Collins. (Master Plan: collaborate with Community organizations and businesses and increase the level of service offered by existing trails) Four grants were submitted this month for nature programs and cabin restoration. (Master Plan: Assure financial sustainability by pursuing alternate finding) AQUATICS This January we have been receiving quotes for sound absorption panel painting. Initially we were planning to paint both the gym panels and pool panels. After some research we determined the effectiveness of painting the gym would be negligible considering the overall condition of those panels. The excessive deterioration of the gym material has led us to look into a complete replacement; we will however be moving forward with painting the pool material. The overall cost should be just under $5000. We will be taking a close look at revamping the current Parent -Tot swim lesson class. We will be looking to split the current class into two separate offerings. The current format is a water orientation class designed to help adults learn proper techniques for teaching swimming through games, songs and individual instruction. This class currently includes children from 6 months to 3 years. We are finding this is too large of a demographic to reach effectively. We will be introducing a "bridge" type class geared toward 2 and 3 year olds. This new class will introduce a structured swim class independent of parents. Below is one example of our daily/monthly attendance tracking system. The data received from the guard staff allows us to keep records of how many are swimming and when they are swimming. We can then use this data to adjust staff schedules, adjust lap swim/ open swim times and add new programs. We are in the second year of this tracking system and are now starting to get some real numbers and usage tendencies. Recreation Division January 2013 Page 4 of 4 Rec Center January Attendance Figures Mercer January Attendance Figures Aveiage Attendance s.a 6b 7.0 6.0 2 5.0 3.6 3.0 2.0 2.4 2,6 2.3 10 0.0 QO 00 Ob .CP 00 00 00 Oa 00 00 p0 p0 00 q0 R, 0, O. fib. pIx gyp, �a. OC gyp. Time Average Attendance H 16.0 14.0 — — 13'0 12.0 12.7 10.0 9 N 60 7.2 6.0 6.7 } 4.0 4.7 C 2.0 0.0 �4O1 D (p�rgO41 OO OOQYA lil 4) 00�*pO4�kpp4�T gO4t'fpO JtY Time Iowa City Parks and Recreation Department Spring Break Ca mp 2013 March 18-22, 2013 For Youth Grades K-6 (Must have turned 5 years old by September 15, 2012) ---------- ------------- ; CAPTURE THE MOMENT —Monday, March 18 ; Smile and say "Cheese!" as we spend the day studying the art of photography! Campers will learn the tricks of the trade as special guests instruct them about the parts of the camera, how to take and edit digital photos, and what goes on in the dark room. Campers will also have the opportunity to visit Universifij Camera in Iowa City for a guided tour! LET'S MAKE A MESS!— Tuesday, March 19 Roll up your sleeves and prepare to get your hands dirty! Spend the day working with all sorts of "goop" at the Recreation Center. Campers will learn about the potter's wheel, mold their own clay creations, and even make some slime and playdough! SPRING TRAINING —Wednesday, March 20 ' Get in shape for the season with a day dedicated to spring and outdoor sports! We will take a walk to College Green Park to get some fresh air and play team games like soccer and kickball. And dor t be surprised if a couple special visitors stop by to help cheer on the teams! BEHIND THE SCENES —Thursday, March 21 To be (at camp), or not to be (at camp), that is the question! No rehearsal is needed for this day all about the theatre! We will take a trip to the Universihj of Iom's Theatre Building where we will tour its theatres and classrooms, learn some theatre vocabulary, and even practice our acting techniques with some of the theatre ; department's finest performers! GARDENING 101—Friday, March 22 Put those green thumbs to work as we dig up some adventures in the garden! With the help of Soilmates founder, Scott Koepke, the campers will learn all about planting healthy gardens as they make worm ; composting buckets, sow some seeds, read garden stories, and examine Scott's mobile demonstration garden! ! "Campers will be swimming every afternoon, so don't forget to pack a swim suit & towel!" PROGRAM HOURS: Camp activities take place WHAT TO BRING: from 9am-4pm. . Lunch Swim suit and towel FREE SUPERVISED PLAY: Children may be . Tennis shoes and socks dropped off anytime from 7:30am-9am and may be . Clothing for outdoor activities picked up anytime between 4pm-5:30pm at NO additional charge. "Morning and afternoon snacks will be provided. Registration forms available at: Robert A. Lee Recreation Center, 220 S. Gilbert Street Mercer/Scanlon Facility, 2701 Bradford Drive www.icgov.org/pr "Registration begins March 7, 2013 * * Participant's Last Name: Spring Break Camp Registration 2013 *A SEPARATE FORM MUST BE COMPLETED FOR EACH PARTICIPANT* ADULT NAME: First Address Phone (Home) (Work) Adult Birth Date E-: PARTICIPANT NAME: First City/State/Zip Birth Date Age Male_ Female_ School Grade HEALTH INFORMATION/SPECIAL ACCOMMODATIONS: Please indicate any health information that would be important for staff to know (asthma, allergies, medications, physical, mental, or emotional disabilities, etc.). Also note if child does not speak English. Should your child require special accommodations in order to participate, please contact the Iowa City Recreation Division (319-356-5100) as soon as possible. Insufficient notice may result in a delay of your child's participation. I give permission for my child, , to participate in the Iowa City Recreation Program for which I have registered him/lier. I give permission for my child to leave the Robert A. Lee Community Recreation Center, area parks and/or the Mercer/Scanlon Facility, on a daily basis for trips by bus, car, public transportation or foot to parks and other program destinations. I understand some of these field trips may occur outside the city limits of Iowa City. The Parks and Recreation Department will notify parents before each trip outside city limits via hand-out and/or posted message. Signature of Parent/Guardian: INFORMATION ABOUT OUR SUMMER CAMP PROGRAMS WILL BE RELEASED THE WEEK OF MARCH 4TH AND REGISTRATION WILL BEGIN MARCH 25TH. AND BE SURE TO CHECK OUT OUR SUMMER ACTIVITY GUIDE DUE OUT THE WEEK OF APRIL 15THAT WWW.ICGOV.ORG/PR REGISTRATION Participant's Full Name: v v v O O*NON FILL IN RESIDENT RESIDENT AMOUNT HERE MONDAY, MARCH 18th (9AM-4PM) $40 $45 (541) - capture the Movt& t TUESDAY, MARCH 19th (9AM-4PM) $40 $45 (542) - Let's Malee a Mess! WEDNESDAY, MARCH 2Oth (9AM-4PM) $40 $45 (543) - spriv -rratwtwg THURSDAY, MARCH 21st (9AM-4PM) $40 $45 (544) - geht d the scev es FRIDAY, MARCH 22nd (9AM-4PM) $40 $45 (545) - caro(mt" soi R# Clerk's Initials *NON-RESIDENT: PERSON WHO DOES NOT RESIDE WITHIN CORPORATE LIMITS OF IOWA CITY TOTAL AMOUNT DUE S Mail In Fax In Walk In Simply mail in the completed 319-356-5487 Register in person at the Iowa City Registration with payment to: Be sure to include your Visa, Recreation Division or use our drop Iowa City Recreation Division MasterCard, or Discover number, box available at the upper level of 220 S. Gilbert St. expiration date & signature. Robert A. Lee Community Iowa City, Iowa 52240 Available 24 hours! Recreation Center, 220 S. Gilbert St. Should you require a returned receipt or confirmation, please include a self-addressed, stamped envelope. REFUNDS are only available with 3 business days notice. We cannot be responsible for inclement weather. Should this be the case, alternative programs will be held at the Robert A. Lee Community Recreation Center. NO REFUNDS DUE TO WEATHER! J Method of Payment: Check/Money Visa MC Disc Credit Card Number: ❑❑❑❑❑❑❑❑❑❑❑❑❑❑❑� Expiration Date: Authorized Signature: MAKE CHECKS PAYABLE TO: RECREATION DIVISION city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Mike Moran, Director FROM: Kurt Schultz, Cemeter3, DATE: February 6, 2013 RE: Monthly Report (January) AMOUNT I. OPERATING A. Interments (5 ) 1. Adult Residents $1200.00 2 @ $600 2. Adult, Resident Weekend Rate $800.00 1 @ $800 3. Adult Nonresident I @ $900 $900.00 4. Child, resident $200.00 1 @ $200 INCOME FROM INTERMENTS $3100.00 B. Lot sales (4) 1. Resident, adult monument space, 7 @ $700.00 $4900.00 INCOME FROM LOT SALES $4900.00 TOTAL CEMETERY INCOME $8000.00 II. CEMETERY MAINTENANCE HOURS A. Funerals 43.0 B. Grounds maintenance 35.0 C. Equipment repair & maintenance 61.5 D. Building Maintenance 19.5 E. Funeral OT 14.0 F. Inside Snow 15.0 G. Inside Snow OT 1.5 H. Lot Locations 12.0 I. Lot Sales 4.0 J. 1435 Outside Snow 8.0 K. 1435 OT 2.0 L. Office Duties 84.0 Total cemetery hours including leaves with pay and rest periods 385.5 January Week 1 Week 2 Week 3 Week 4 Week 5 Total Ground Litter CBD plaza 12 18 18 34 6 88 CBD StScp 16 43 47 52 10 168 Parks 0 Hazardous Clean Up CBD 0 Parks 0 Designed Flower Bed Maintenance CBD 0 Parks 0 Planting CBD 0 Parks 0 Watering CBD 0 Parks 0 Fertilizing CBD 0Parks 0 Mulching CBD 0 Parks 0 Pruning CBD 0 Parks 0 Weeding CBD 0 Parks 0 Mow/Cord Trim CBD 0 Parks 0 Equip Repair & Maintenance CBD 30 42 28 2 102 Parks 0 Event Prep/Cleanup CBD 4 4 8 Parks 0 Graffiti Removal CBD 0 Parks 0 Vandalism Repair CBD 0 Parks 0 Play Equipment/Surface Maintenance CBD 0 Parks 0 Plaza Fountain Maintenance CBD 0 Parks 0 Construction CBD 0 Parks 0 Art Sculptures/Literary Plaques CBD 0 Parks 0 Ash Urns CBD 0 Parks 0 Benches CBD 0 Parks 0 Bike Racks/Bikes CBD 3 3 Parks 0 Drinking Fountains CBD 0 Parks 0 Light Poles/Outlets CBD 0 Parks 0 Posting Pillars/Kiosks CBD 3 3 Parks 0 Recycle Units CBD 3 3 Parks 0 Trash Receptacles CBD 3 3 3 9 Parks 0 Tree Grates CBD 0 Parks 0 Water Hydrants/Hose Bibs CBD 0 Parks 0 Landfill CBD 0 Parks 0 Cleaning/organizing CBD 21 21 Parks 0 Snow Removal CBD 3 40 43 Parks 0 Holiday Decor CBD 0 Parks 0 Administrative CBD 22.5 41 42 24 42 171.5 Parks 0 Misc CBD 7.51 4.5 3 15 Parks 0 MonthlyTotal CBD 881 158.5 1601 1181 110 634.5 Parks 01 0 01 01 01 p DEPARTMENT Of PARKS & RECREATION DIVISION OF PARKS, FORESTRY ANd CBD Date February 5, 2013 To : Michael Moran, Director From : Terry Robinson, Superintendent RE : Forestry Monthly Report —January 2013 I FIELD OPERATION / SERVICE REQUESTS IiOURS A. SERVICE REQUESTS: 6 Trees Pruned = 2-Trees Removed = 2 28 B. PARKS/ SPECIAL R)tQt)fi$TS,,OzTrges I'.rifned'-127rces Removed = 2 55 C. STREETS DIVISION ;3 Trees Pruned =11 Trees Removes = 0 15 17, Conununity,DeVelopmen(:,l Trees Pruned = 2 ''rees'$emoved —1 - 25 II s ?' FIELI A. ROUT) B. ROUTINE PARK MAIN 7 Sand Prairie 43 6rs., Flood Hunter's Run Park 3.5hrs., C. SPECIAL PROJECTS Assist Parks Sept with Sand Prairie D. SNOW REMOVAL. Running and clearing routes Pruned --90 Trees Removed 0 67 ied . rdrea, Shannon nes = 98 Trees Removed = 1 48 is noor)15 Ius,, Ashton House 4 hrs. 'nberry Dog Park 2 li s. E. TREES REMOVED Size Distribution CLASS I = 0 CLASS 1I = 2 CLASS III = 5 41 IV, MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT Saws & chains 28 hrs. Hand tools 23 hrs, B. EQUIPMENT TRANSFER/ EQUIP MAINT, Transfers 11 Ins Maintenance 47 lus C. SHOP TIME Cleaning 21 hrs Misc. Errands 8 Ins D. DUMP CHIPS/ FUEL TRUCKS ADMINSTRATION A. Meetings B. New Service requests/ Private Trim Notice Inspections C. Planting Prep D. Other - Office Work 6 Ins. Logs 7 hrs. GPS Training/ Entry 19 hrs, 51 58 29 7 12 50 4 32 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY, ANd CBD MEMORANdum Date: February 4, 2013 To: Michael Moran — Director of Parks & Recreation From: Terry Robinson — Superintendent of Parks, Forestry & CBD Re: Parks Monthly Report —January 2013 I. GENERAL OPERATIONS Hours A. Snow and Ice Removal 234 B. Equipment Repairs and Maintenance 167 C. Construction 165 Includes time spent making Storage Shed for Softball Complex D, Tree Pruning & Brush Removal 126 City Park, Sand Prairie and Trails E. Picnic Table, Garbage Can Holder and Garden Stake Fabrication 104 F. Meetings, Classes and Conferences 100 G. Garbage 92 H. Cleaning Shops 90 I. Cleaning Up Log Pad at Equipment 86 J. ; Painting at Napoleon Park Shop 70 K, Skating Pond Prep 61 L. Remove Court Hill Shelter 44 M. Office Work 38 Includes time spent on Gov- Deals selling used equipment N. Ground Work 36 O. Dropping Off and Picking up Materials and Equipment 30 P. Facility Repairs 29 Q. Checking on Facilities and Buildings 21 R. Bollard Repair and Maintenance 20 S. Misc. Tasks T. Checking Fire Extinguishers U. Dog Park Picking Up Money Snow Removal Away From Gates V. Play Ground Equipment Mahrtenance W. Physical Therapy and Doctor Appointments X, Vandalism Repairs Paint over Graffiti at Happy Hallow Shelter 13 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD ffaffIT"lk 4 ADOPT -A -PARK ANNUAL REPORT FOR 2012 By Michaeleen (Mike) Kaeser — Coordinator The Adopt -A -Park program was implemented in Iowa City in 1992 making 2012 its 20" year in existence. The Adopt -A -Park program was designed to give the general public an opportunity to get involved by assisting the Parks Maintenance crews with keeping up with the needs of the City's parks. These groups assist in litter control, painting, trail maintenance, and tend to the plants and the trees. At the beginning of t Throughout the 2012 15. These Darks(aie, a of ON During the summer I'tobiz:the "d these groups by, atlen'ding#1�e 1'; Recreation Center orby visiting I introduced the }i diAduals;and Adopt A -Path jSiq'gram I then I park with a'certi 16ate of thanks The representative in each case Parks Department in keeping th o2r adopted parks. opted bringing the total to pSjf crvac and church the 'ea9 n a total e groups (Since our urs�er;tthese.hours add T'to nreetwit lepxeEjeiitatives from ,)?A progratrl ligsted.by the (ed park or another parkin the area. the panty attendees about the the representative;from the adopted Parks and Recreation Department. iat it is a pleasure to assist the an and a pleasant place to visit. As we move forward into the 2013 season, I would request that the groups and/or individuals be better recognized for their efforts. It is my hope that we can get more groups to participate in our Adopt -A -Park program.