The URL can be used to link to this page

Home My WebLink About05-08-2013 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m, WEDNESDAY, MAY 8, 2013 RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of April 10, 2013 5:03 p.m. Public discussion of any item not on the agenda 5:05 p.m. The Chauncey — John Yapp, Planning Department 5:35 p.m. Hospice Memorial 5:40 p.m. DogPAC Update 5:45 p.m. Dog Park Events — David Bourgeois 5:55 p.m. Neighborhood Open Space Review 6:00 p.m. Recreation Division Report 6:10 p.m. Parks Division Report 6:15 p.m. Directors Report • TTRA Update • Ashton House • Iowa City Downtown District • City Park Rides 6:25 p.m. Chairs Report 6:30 p.m. Commission Time/Suggestions for Future Agenda Items 6:40 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION April 10, 2013 Parks & Recreation, Meeting Room B Members Present: David Bourgeois, Clay Claussen, Allie Gnade, Cara Hamann, Alex Taylor, John Westefeld, Joe Younker Members Absent: Maggie Elliott, Lucie Laurian Staff Present: Mike Moran, Chad Dyson, Terry Robinson, Matthew Eckhardt Others Present: Del Holland, Julie Johnston, Pete Kollasch, Connie Peterson CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairman Claussen. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. OTHER FORMAL ACTION TAKEN: PUBLIC DISCUSSION: Julie Johnson with Iowa City Hospice was present to discuss with the Commission some ideas for enhancements of the Hospice Memorial located at Willow Creek Park. She stated that at the Hospice office location there is no good location available to commemorate donors, therefore, would like to incorporate a wall in the Hospice garden area. These walls would consist of 4' steel pins through a base with complimentary limestone through black granite, they would be 5' tall with a 2.5' wide base. Hospice is not seeking any funding, just Commission's approval. This item will be on the May 8, 2013 Parks and Recreation Commission Agenda for a formal vote. Taylor asked if this project would need to go out to bid. Moran reported that since the City has no financial responsibility, it is not necessary to do so. DOGPAC UPDATE: Connie Peterson, Secretary for Johnson County DogPAC, was present at the meeting. She discussed a joint initiative with the City to survey people who use the dog parks. The survey was created through Survey Monkey and is available on Facebook and on their web page. The survey will address priorities or changes and improvements that the public would like to see at the parks. She noted that two items included on the survey that have been of current discussion are the placement of a small dog area at Rita's and whether or not to allow advertising banners/signs at the parks. The board will vote on these items after the surveys have been returned. Bourgeois commended PARKS AND RECREATION COMMISSION April 10, 2013 Page 2 of 6 the board on the survey and said he believes it to be very thorough. Moran noted that the agreement between the City of Iowa City and DogPAC has been reformatted into a memorandum of understanding. Copies were distributed to the Commission for their review. FRIENDS OF HICKORY HILL PARK Pete Kollash was present representing the Friends of Hickory Hill Park. He noted that the group recently discovered that there is a piece of property on the northwest end of the park that is now listed with the County Assessors' Office as belonging to the City of Iowa City. He wanted to make sure that staff was aware of this. NEIGHBORHOOD OPEN SPACE REVIEW: None RECREATION DIVISION REPORT: Chad Dyson introduced Matthew Eckhardt, Aquatics Supervisor, to the Commission. Matthew spoke to the Commission about renovation concepts for the Iowa City City Park Pool. He stated that this project is entering its initial phase which will be fairly substantial. Due to ADA guidelines, the pool has to be retrofitted to current code. Staff will be looking at making some other additions during this project as well; however, they have no intention of making any changes to the structure of the main pool. One of the items added would be a picnic area with tables and shade structures. There will be no aquatic features such as slides etc. added to this pool. There will be opportunity for public input. This project is slated for FY14. There will be no tree removal necessary. A splash pad is a possibility but not certain at this time. The goal is to maintain the current integrity of the facility as much as possible. Claussen asked Robinson what would be involved in treating the additional turf by the pool. Robinson is not familiar with turf maintenance around pools, however, does not expect it to be a problem. Westefeld noted that he thinks these are all great ideas, especially the adding of more turf and a picnic area. Eckhardt will keep Commission updated as necessary on the project. Eckhardt went on to explain a new swim pass structure to the Commission. In the past, patrons had to purchase a summer pass between Memorial Day and Labor Day, whereas the rest of the year they had the option of buying a 30-day monthly pass. Staff has decided to eliminate the summer pass. There are several families who have kids in sports, have vacations etc., and are not able to get as much use out of a summer pass as intended. Patrons will be able to purchase as many months at a time as they like. The disadvantage may be that the department would not have the secured revenue of people having to buy summer passes. Staff will monitor this to determine if it is enough of a loss to go back to the summer pass option. A summer pass for this summer would have cost $73 for an individual or $139 per family. Dyson noted that there were a number of complaints from people that regularly purchase a monthly pass and then would have to purchase the summer pass costing them quite a bit more at the onset. The ten punch card option will remain in place. PARKS AND RECREATION COMMISSION April 10, 2013 Page 3 of 6 Dyson reported on the recreation facility access plan. The legal department has reviewed the proposed policy for requiring ID's to enter recreation buildings and found no issues. Dyson also followed up with Commission on the idea of advertising at ball fields etc. via banners and signs. He has written a proposed policy for this. He redistributed a second draft to members for input. No action required this month. This policy does not include dog parks and city parks. Moran reported that Commission will talk more about the dog park policy after the surveys are returned (mentioned above). Dyson reported that the affiliate groups are strongly pushing for this and would like an answer soon. Kickers have not expressed any interest to date. Younker asked if each sign would require a permit and will there be a clause limiting the number of signs per facility. Gnade still wishes for no advertising but if it is approved to do so, would like to see a clause that states they can only be up during a game. Westefeld noted that when walking on a trail in a park, he would not find these very pleasing but is okay having them in place at ball diamonds. Moran suggested perhaps starting out slow, maybe allowing only two per field while looking at other creative ways to advertise. Bourgeois noted that signs on ball fields are a common site. Claussen asked what the driving force is behind this. Dyson said it is for the teams to collect more revenue. Younker suggested revising the draft policy to state size, placement, number allowed per field, let affiliate groups know they are responsible for removing the signs following each game, and that all of this is subject to review in one year. Dyson spoke of a parks and recreation survey that was done with the Thomas Group which is a kickoff to a larger survey in the future. Essentially this survey covered program areas and the satisfaction of customers with existing recreation centers. He then asked if commission had any questions or comments. Westefeld asked about the safety at night comment in the survey. Dyson said staff are working on this and thinks that the new ID requirements will help. Moran noted that they may use these survey results to revise the existing master plan. Gnade asked about the comments regarding the new ActiveNet registration system. Dyson said that he believes these to be growing pains with a new system. PARKS DIVISION REPORT: Robinson reported that a bid acceptance will be complete very soon for shelter #6 at City Park. He noted that the additional shelter for Mercer Park was delivered today and will be ready to construct as soon as the weather improves. The City has just started accepting quotes to finish the path to Rita's Ranch from the bridge. This will be a 10' wide, 6" thick path, will cost $7000-$9000 and hopes to have it in by May 5. DogPAC would like to sell bricks for fundraising. DogPAC would take care of laying the bricks at the entrance of Thornberry. PARKS AND RECREATION COMMISSION April 10, 2013 Page 4 of 6 Parks Maintenance has performed two burns in the last two weeks. More of the Sand Prairie has been complete as well as the Mormon Trek median. Robinson noted that staff is receiving a number of complaints regarding the number of rainouts of late. Staff is doing as much as possible to get players on the fields as soon as possible. DIRECTORS REPORT: TTRA Update: Moran said that the construction is going well. He is hoping that the recent rainfall will increase the level of water in the lake. Staff and Fin and Feather will be looking to see where temporary docks can be placed. DNR will be doing a fish drop in the lake this following Saturday. Fish will include 2000 trout (rainbow and brown). Moran said the project is still on track to allow for a grand opening on August 24 and 25. Staff is currently working on an RFP to hire a manager for TTRA Lodge and the Ashton House. Ashton House: Moran will be presenting plans and specs to Council at a public hearing on April 23 that will include the upgrades planned for Ashton House He hopes to have bid requests out in June. It will likely take three to four months for completion and expects to open this up for reservations in the fall. Ambassadors Program: Moran announced a new program that will include central business district staff, parking staff, a police officer and downtown staff that will be named the Ambassador Program. Each staff member will wear a gold shirt with the word ambassador on the back. The idea is to provide more assistance to the public in the downtown area while still completing the maintenance tasks. This is currently a work in progress. Moran will keep commission updated. Sound ordinance Change: Moran noted it was discovered that when a sound ordinance was put in place for the Pedestrian Mall, stating that no amplified music was allowed in public places, that the parks were not listed as an exception to this rule. Therefore, the ordinance has been rewritten allowing amplified sound in parks at the director's discretion. Engineers Without Borders: This group is interested in replacing the old telephone bridge on First Avenue. This group will be working with Shive Hattery and supervised by Engineering. Normandy Drive: Moran met with residents of Normandy Drive to discuss a secondary access into City Park. It has been determined that this will be delayed for now and perhaps discussed again once there is a definite plan in place for Dubuque Street and the Park Road Bridge. CHAIRS REPORT: PARKS AND RECREATION COMMISSION April 10, 2013 Page 5 of 6 Claussen addressed the question of what will happen to the farmers market when The Chauncey is built. Moran said that he will ask John Yapp, Planning Department, to give a presentation on this project at the May 8, 2013 Commission Meeting. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Bourgeois mentioned that people have suggested that a stop sign be placed at the bottom of the driveway as they enter Thornberry Off Leash Dog Park. Robinson thinks it is more necessary on the outgoing road. Moran said that someone from the Peninsula neighborhood would have to address this with the City. Bourgeois will be meeting with Misha Goodman, Director of Animal Services regarding events at Thornberry and whether other counties are allowed to use the facilities for this purpose. Westefeld noted that he has seen a lot more activity at R ita's Ranch this year. Bourgeois agreed and said he will be staffing it more this year than in past years. Younker has heard positive feedback from those who attended the meeting regarding the access road into City Park. Specifically he said that people from the Manville Drive area really appreciated Moran taking the time to meet with them. re11a10111:701hrilWqYfl Moved by Younker, seconded by Taylor, to adjourn the meeting at 6:35 p.m. Motion___ passed 6-0 with Elliott and Laurian being absent. PARKS AND RECREATION COMMISSION April 10, 2013 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME N N N N N N M M C TERMa EXPIRES David 1/1/15 X X X LQ X LQ X X O/E O/E X X Bourgeois Clay 1/1/14 X X X LQ X LQ X X X X X X Claussen Maggie 111/13 X X O/E LQ X LQ X X X X X O/E Elliott Allison 1/1/14 X X X LQ X --LQ--X X X X X X Gnade Cara 1/1/16 X X X LQ X LQ X X X X X X Hamann Aaron 1/1/13 O O** X LQ x LQ O O Krohmer Lucie 1/1/15 X X O/E LQ X LQ X X 0/E O/E O/E O/E Laurian Alex 1/1/16 X X X X Taylor John 1/1/14 O/E X X LQ X LQ X X X X X X Westefeld Joe 1/1/16 O/E X X LQ X LQ x X X X X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran, Director FROM: Chad Dyson, Superintendent DATE: May 3, 2013 RE: April 2013 Monthly Report S.P.I. The Special Olympics East Central Spring Games were held at Coe College and the Aquatics Competition was held at Kennedy High School in Cedar Rapids this year. The Recreation Division will have 64 athletes go on to compete in track & field, tennis, bocce, soccer and swimming at the Summer Games in Ames. (Master Plan: Enhance Program Development) Staff attended the Iowa Park and Recreation Association (IPRA) Spring Conference in Des Moines. The educational sessions were beneficial and it was a good opportunity to network with other recreation professionals from around the state. (Master Plan: Provide Staff with Education Development Opportunities) The SPI Sunny Days Ahead arts program began this month with 32 registrations. (Master Plan: Enhance Program Development) Recreation Division Special Olympics athletes participated in Challenge Day at Northwest Junior High School. The theme was `Believe and Achieve" and was designed for persons with severe mental and/or physical challenges who are not able to compete in a more rigorous sport program. Activities included wheelchair basketball, balloon volleyball, dice bowling, darts and arts activities. Special Olympics Iowa organized the event with assistance from the local planning committee. (Master Plan: Enhance Program Development and Collaborate with Community Organizations and Businesses) The Early Spring Grant Wood Market Place ended this month. A Vendor Survey was distributed at the final market. Responses will be taken into consideration for future planning. (Master Plan: Maximize the Planning Process and Enhance Program Development) PRESCHOOL/JR. /SR. HIGH ACTIVITIES - SCANLON GYM • The Spring Youth Sports season began. Held coaches meeting for Volunteer and Paid Staff for Tot Soccer, Youth Football, Skateboarding, Running Club, Youth Tennis, Taekwondo, and Start Smart Baseball. (Goal #1: Maximize the Planning Process). Able to secure 12 soccer volunteers and 5 flag football volunteers. • The ICRD hosted Family Fun Night at the Mercer Aquatic Center Scanlon Gym on April 12. Families could participate in Roller Skating, Jump on Inflatables, Shoot hoops, or play in the game room at no fee. Swimming was reduced to $1 per person. (Goal # 10: Plan for Continued Equitable Level of Service as Community Grows.) Recreation Division April 2013 Page 2 of 6 • Reached a record high, 36 party packages scheduled between the Grant Wood Gym and Scanlon Gym for the month of April. Broke previous high of 27 parties set last month. (Goal #10: Plan for Continued Equitable Level of Service as Community Grows.) • Started promotion and public awareness of ICPRD facilities pass. Sent information to local schools, local community serving organizations, special populations groups, etc. Created a facilities pass through activenet. ICPRD facilities pass will begin enforcement on June 3. Scheduled to meet with JJYD on May 7"i. • Working with Grant Wood Neighborhood Association in order to provide Roller-skating at Grant Wood again as well as starting an open gym. • Continue to do on line post rental evaluations for all rentals at the Mercer Aquatic Center Scanlon Gym. (Goal #5: Solicit Community Involvement and Feedback) SPORTS/WELLNESS Summer softball registration concluded on April 12. There are 89 teams total (32 CoRec teams on Sundays, 20 Men's teams on Mondays, 9 CoRec teams on Tuesdays, 13 Men's teams on Wednesdays and 15 Men's teams on Thursdays). (Goal #2 — Track Performance Measures). Staff posted articles on the department's website and updated the website content regarding the upcoming suminer program registrations. (Goal #6 — Increase Awareness of Program Offerings). 10,518 people were recorded on the hourly attendance in the month of April at the RAL Recreation Center. (March 2013- 14,370, April 2012- 9,848) (Goal #2 —Track Performance Measures). Staff assisted in the editing and publishing of the 2013 Summer Brochure. (Goal # 6 — Increase Awareness of Program Offerings). All the equipment in the fitness room is in working order at the RAL Recreation Center. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about our amusement park rides, the Hershey Track and Field Meet, and the Farmers Market are just a few of the new ones. (Goal # 6 —Increase Awareness of Program Offerings). Winter League basketball and volleyball concluded in the last month. (Goal 42 — Track Performance Measures). The final results are listed below: Adult Division W L ND % Past Breakers 6 2 75 Macho Madness 6 2 75 Gaffey Insurance 6 2 75 Hy-Vee 5 3 63 Coldwell Banker -Tim Lehman 5 3 63 Bulldogs 4 4 50 Venom Spoils 3 5 38 Nefarious Death Monkeys 1 7 13 Recreation Division April 2013 Page 3 of 6 Basketball Players Adult Results - PLAYOFFS 4/28 Fast Breakers / 59 Senior High Division W Blue Ballers 7 Ball Stars 6 Just Hoop It 5 Sesame St. Bangerz 4 God Squad 3 Tate High 2 Gorgie Crew I BBB 0 0 8 00 Gaffey Insurance / 48 L ND % 0 100 1 86 2 71 3 57 4 43 5 29 6 14 7 00 Senior High Results - PLAYOFFS 3/25 Blue Ballers / 69 Just Hoop It / 36 CoRec Division W L ND % Maroon 6 21 3 88 Good Volley Miss Molly 20 4 83 Block Party 15 9 63 Six Pack 14 10 58 Crazy Sets 11 13 46 Safe Sets 9 15 38 Freudian Slips 7 17 29 The Real Deal 6 18 25 Angry Hitters 5 19 21 CHAMPIONSHIP CHAMPIONSHIP CoRec Results - PLAYOFFS 4/7 Good Volley Miss Molly / 24-25-15 Six Pack / 26-16-11 CHAMPIONSHIP Women's A Division W L ND % Betty & Dawn 23 1 96 Hot Sets 17 7 71 Skittles 15 9 63 Notorious D.I.G. 14 10 58 Skogman 10 14 42 Victorious Secret 10 14 42 The Red Pepper 5 19 21 DSB 2 22 08 Women's A Results — PLAYOFFS 4/2 Hot Sets / 25-15-15 Victorious Secret / 23-25-8 CHAMPIONSHIP Women's B Division W L ND % Lady Hawks 20 4 83 Spiked Punch 15 9 63 Shakespeare's 11 13 46 Recreation Division April 2013 Page 4 of 6 Matadoras 2 22 08 Women's B Results - PLAYOFFS 4/2 Spiked Punch / 25-25 Matadoras / 15-21 CHAMPIONSHIP SOCIAL/CULTURAL The Recreation Division was awarded a Rockwell Collins Green Communities grant in the amount of$1000.00 for the continued support of the Wetherby Park Community Garden and Edible Maze programs. This grant will be used to develop a maintenance curriculum for use at the youth garden activity, a part of our Summer Playgrounds Program. (Master Plan: pursue alternative funding and continue to provide a high level of service of natural areas and environmental education and enhance program development) SUMMER ACTIVITY GUIDES became available mid -month and were delivered to many locations including the distribution at all elementary schools. (Master Plan: effectively communicate department offerings to the public) As a part of BIKE TO WORK WEEK, the Recreation Division is offering a program to supply FREE HELMET'S FOR KIDS. City employees who sign up for the program and ride their bike to work at least 4 of the 5 days of Bike to Work Week will be earning a helmet for a child of a lower income home. The helmets will be provided in part by the Recreation Division and in part by a grant from The Think Bicycles Coalition of Johnson County. (Master Plan: Collaborate with Community organizations and business and enhance program development) MONARCH WAYSTATION DESIGNATIONS have been applied for at Wetherby, Hunter's Run and Hickory Hill. These three sites are receiving enhancement of existing prairie flower spaces to encourage habitats for the waning Monarch population. This project has been funded in part through a Green Communities Grant from Rockwell Collins awarded in 2012. (Master Plan: pursue alternative funding, and continue to provide high level of service of natural areas and environmental education and enhance program development) Once again the Iowa City Parks and Recreation Department collected over $4,000 worth of certificates and items to donate to the Iowa Park and Recreation Association Scholarship Auction. Although all donations are quite important to this auction, a special note should be made of a donation of a bicycle for raffle by WORLD OF BIKES. (Master Plan: Collaborate with Cormnunity organizations and businesses) The final nomination papers have been sent to the National Park Service for the City Park Cabin placement onto the National Register of Historic Places. We will hope to see this completed within the next few months. (Master Plan: pursue alternative funding) As a participant in the National Parks and Recreation Association and National Wildlife Federation's 10 MILLION KIDS OUTDOORS program, staff attended the first of several webinars offered to explain the program and expand participation. Some excellent resources were discussed. (Master Plan: Collaborate with other organizations and enhance program development) Recreation Division April 2013 Page 5 of 6 Almost all Summer Camp and Playgound Leaders were confirmed this month. Plans for training week are nearly complete and program schedules are in the works. A presentation was made to one of the local Daughter's of the American Revolution groups. The purpose of the presentation was to update them on the status of the log cabins in City Park and to request their future support. (Master Plan: Pursue alternate funding) AQUATICS Goal #2: Track Performance Measures Establish service standards for all community services activities: o Programs: We currently track percentage of swim lessor capacity vs. utilized/ filled, and are working on more effective ways to keep each offering at full capacity. We are experimenting with varied times to see what is most effective. We are finding that earlier time slots are preferable. We have begun offering a small 530pm private lesson session. This was received well; however we must maintain a balance of lap swim time and lesson times. Mercer P ■ We have made a large push for increased communication between instructors and parents. This seems to be working very well, establishing a relationship with our participants allows for constant feedback at the most front line level. The evaluations distributed at the end of each session were very positive this round. o Facilities ■ We have assigned lifeguard staff to a set clean up time just before the start of evening lessons. One of our largest complaints has been locker room/ shower room cleanliness. This new assignment seems to be helping. ark Aquatic Center Avelalp Attendance 1so 0 140 147 12.0 12.7 13,1 1 - 10.5 1 100 UA 80 ro 60 6.8 y 4.0 4' 7 20 0.0 9b Qb 9U 6�� OV 94 9C' (�� bb Ob 94' OV 9U a`� Time Recreation Division April 2013 Page 6 of 6 Recreation Center Average Attendance 12.0 m � 10.0 c 8.0 6.0 v 4.0 •c 2.0 0.0 � A �� e �1 e ear e� car env ems* eta e�� e��' bo Ob Off' bb bb bb C� bb 6`b bb b� .Ob bb bb Time To: Mike Moran, Director From: Russell Buffington Date: May 02, 2013 Re: Monthly Report for April L OPERATING A. Interments (10) 1. Cremation, Res. 6 @ $200.00 2. Cremation, Res. / Sat, 1 @ $300.00 3. Cremation, Non -Res. 3 @ $300.00 TOTAL INCOME FROM INTERMENTS B. Lot Sales ( 4) 1. Resident, Adult monument space, 3 @ $700.00 2. Resident, cremation space, 1 @ $300.00 TOTAL INCOME FROM LOT SALES IL CEMETERY MAINTENANCE A. Funerals B. Ground Maintenance C. Equipment Repair & Maintenance D. Cemetery Planting E. Building Maintenance F. Mow Cemetery / Mulch Leaves G. Trim Cemetery TOTAL CEMETERY MAINTENANCE OV 10 W, Oakland,; Ce`mei tely n nou-perpetual care ceutetery established in 1843 AMOUNT $1,200.00 $300.00 $900.00 $2,400.00 $2,100.00 $300.00 $2,400.00 HOURS 42 269.5 54 0 56 42 16 479.5 Hours Alai]ingAddress: Phone (319) 356-5105 410 East Washingimi Street Fax (319) 341-1179 lows Ciky, IA 52240-1826 L vation: 1000 Brawn Street lewn Cihj, Li 52240 III. CEMETERY BUDGETED & SPECIAL PROJECTS HOURS A. Funeral01' 4 B. Monument Repair 0 C. Grave Repair 0 D. Safety Meetings/Staff 6.5 E. Lot Locating 17 F. Lot Sales 4 G. Safety Training 4 H. Computer Mapping 0 L Halloween Security 0 J. Genealogy Requests 0 TOTAL CEMETERY BUDGETED & SPECIAL PROJECTS 35.5 Hrs IV. ADMINISTRATIVE AND OFFICE DUTIES 203.5 Hrs V. OUTSIDE MAINTENANCE HOURS A. Mow Outside Cemetery B. Trim Outside Cemetery TOTAL OUTSIDE MAINTENANCE VI. TOTAL CEMETERY HOURS *total howl include the following I . Leaves with pay 2. Rest periods 3. Supervisor X I 4. PFTX2 5. Temporary Full Time X 2 6. Temporary part-time X I 2 Hours 784 Hours Mailing Address: Phone (3I9) 356-5105 Uwation: 410 East tNashmgtoa Sheet Fax (319) 341-1179 1000 Brown Skeet Iowa Ghy IA 52240-182G Iowa 01h1, IA 52240 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD MEMORANdUM Date: May 2, 2013 To: Michael Moran, Director From: Terry Robinson, Superintendent Re: Parks Monthly Report — April 2013 I. GENERAL OPERATIONS A. Equipment Maintenance Includes thne switching over to Summer attachments B. Parks Security Duties Open and Close Restrooms, Garbage R;pyle, Posting ;, Balifield crowd co)itrpl etc " r'- r L C. Mowing and, eed eatipg D. Flash Aoodmg Rd t>airs Checkon d t g on 0 Repairing wa hputs 34, Putting bo barricade IC, OpeAW �rar�s 9 Packrrig up, debr*41, Cie nuig A4gPnrk gntcgnce 12, Cleariii}g Shelter, and It@jnst$llhrg:Purk ameiiitres 5 t, E. Ground Renairs F. Erecting Rend:Street #'ark She]ter G. Plumbthg aiid Electrical Repairs Includes turning water on in the p H. Garbage/ Litter Pick Up and Putt 1. Cleaning Restrooms and Shelters J. Cleaning Shops K. Signs — Making and Placement L. Prairie Burns M. Misc. Construction Projects summer Hours 400 390 312 268 226 201 191 165 128 73 70 58 47 N. Meetings O. Dog Park Collecting Money 6, Water Tanks 15 Prep for Prairie at Thornberry 4 P. Facility Repairs Q. Buying and Placing Parking Bumpers R. Misc. Tasks S. Receiving and Storage of New Shelter for Mercer Park T. Fire Extinguisher Yearly Inspection U. Placing and Removing Barricades for High Water V, Removal of Winter Sand from Trails 31 25 23 23 16 15 11 9 5 April Week 1 lWeek 2 Week 3 Week 4 lWeek 5 Total Ground Litter CBD plaza 34 38.5 57 56 29.5 215 CBD StScp 47.5 47 55.5 52 12.5 214.5 Parks 0 Hazardous Clean Up CBD 1 2 3 6 Parks 0 Designed Flower Bed Maintenance CBD 4 4 Parks 0 Planting CBD 1 1 Parks 0 Watering CBD 3 3 Parks 11 11 Fertilizing CBD 1 7 8 Parks 0 Mulching CBD 43 30 73 Parks 91 24 33 Pruning CBD 59 18 12 89 Parks 25 9 34 Weeding CBD 4 12 18 34 Parks 22 22 Mow/Cord Trim CBD 12 25 37 Parks 0 Equip Repair& Maintenance CBD 18 15 41 16.51 5.5 96 Parks 0 Event Prep/Cleanup CBD 4.5 4.5 Parks 0 Graffiti Removal CBD 5.5 1 4 10.5 Parks 0 Vandalism Repair CBD 2 1 3 Parks 0 Play Equipment/Surface Maintenance CBD 10.5 10.5 Parks 0 Plaza Fountain Maintenance CBD 0 Parks 0 Construction CBD 11 2 13 Parks 0 Art Sculptures/Literary Plaques CBD 0 Parks 0 Ash Urns CBD 2 2 Parks 0 Benches CBD 0 Parks 0 Bike Racks/Bikes CBD 2 4 6 Parks 0 Drinking Fountains CBD 4 4 Parks 0 Light Poles/Outlets CBD 0 Parks 1 0 Posting Pillars/Kiosks CBD 281 56 16 1000 Parks Recycle Units CBD 2 2 Parks 0 Trash Receptacles CBD 1 1 2 Parks 0 Tree Grates CBD 6 9 46 61 Parks 0 Water Hydrants/Hose Bibs CBD 101 8 18 Parks 0 Landfill CBD 5.5 17 15 2 39.5 Parks 0 Cleaning/organizing CBD 8 5 14 27 Parks 0 Snow Removal CBD 15 15 Parks 0 Holiday Decor CBD 1 1 Parks 0 Administrative CBD 48 44.75 54.5 40 18 205.25 Parks 0 Misc CBD 12 0.5 12.5 Parks p Monthly Total CBD 1 210.51 273.75 3681 344.5 120.51 1317.25 Parks I Ol 25 _91 311 351 100 Grand Total Parks 7% Monthly Total ■ Grand Total CBD ■ Grand Total Parks Grand Total CBD 93% DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD Date: May 2, 2013 To : Michael Moran, Director From: Terry Robinson, Superintendent RE : Forestry Monthly Report —April 2013 I FIELD OPERATION / SERVICE REQUESTS A. SERVICE REQUESTS: 15 ,Trees Prgned =42` B. PARKS & SPECIAL. REQUEST : g Tres Prgf C. I C P O;:.1 TrceS Pr04Jet5 " d',Tree§Itetnbve�( ` ] Ciiippingalong HWY # 6,$ VA' �I i 4al x mrqi. F6Gr D. ';STI�BETg DI�7ISIt)N .2 T,ree9'Prhneri =l R t rr College St, S Dubuqug St; Prei l N Van Buren, I'll lis'Removing B. R6U' TINE PART M,, MIT, 'Tye MEMORANdUM HOURS Removed = 1 53 $ Removals= 3 40 3 See AQ46i ed , ' w' ,' tt . C. TRALI MAINTENANCE: Ryeison's Woods Trail Vegetatioq Reriroval D. SPECIAL PROJECTS: Per] Mall Predator Eye Removal E. Transplanting/Planting Arbor Day Tree Progean, a 1010 Scott Park Drive - Heritage Birch F.NURSERY Tree Wrap and Bare Root Stock Plantuig F. TREES REMOVED Size Distribution CLASS I = 2 CLASS 11 = 2 CLASS III = 1 11 16 54 E 5 14 19 III, MAINTENANCE OPERATIONS A, CHAIN SAW/ HAND TOOL MAINT 42 Saws & chains 18 hrs. Hand tools 24 firs. B. EQUIPMENT TRANSFER/ EQUIP MA1NT. 55 Transfers 19 firs. Maintenance 36 firs. C. SHOP TIME 23 Cleaning 22 firs. Misc. Errands 1 firs. D. DUMP CHIPS/ FUEL TRUCKS 2 IV. ADMINSTRATION A. Meetings I B. New Service Requests & PTNs, 78 C. Planting Prep 40 D. Sidewalk Inspections ,5 E.Other - 114 Office Work - 9 hrs. , Logs- 9 hrs, New Employee Training 28 hrs. Flagger Training 5 hrs. New Radios —5 hrs., CDL training 58 hrs. FORE STY WORK COMPLETED IN VARIOUS PARKS, RIGHT OF WAYS & GREEN SPACES Month April 2013 Location Trims Removal Class Wor•lc Hours Chipping Only Other Lower City Park 3 Fill Mulch Bins North Market Square Park _ 3 Stakes South Hickory Hill Park Thornberry Dog Park 2 1/III _ 28 6 Plus Transplant Sand Prairie 12 Stumps Old Animal Shelter Area 2 Beaver TOTALS 2 1/IH 54 April Summary I. We had a total of 686 total events in the month of April compared to 746 in 2012, the drop was due to weather, 2. Labor hour are 863 compared to 1434.5 a year ago. This was due to weather m well, 3. We had 68 hours in irrigation this month a had zero a year ago, again weather related. 4. The first week of the month of April we had no complex's open compared to having all complex open in late march, 5. We had a total of 123 hours of mowing last year in April compared to 25 hours this past month. Weather related again. 6. The last week of April this year we finally had some normal temperatures compared to early in the month. 7. We had two softball Tournaments this past April, 8. The 4 softball fields at Napoleon that was under construction was opened on the 15th of April for event use. c n n 4 o 0 0 o � m m u [U S c0 V o O b 6� O h 0 O 0 O 0 0 n 0 o l0 O o ((!!��-1 (`{ f�i OO OO rl OO OO .G O t i r N V1 V1 N N WH r C N W u Y �} - 3 w 0 0 CL e w •. Ln tl' N N c Q H 3 N y.. _ y v N N = N IU e - } Y i C Z� 2. W 2 1: ! 37 i s O 3 # 4 4 W h . n 43afOad aCi O N V 3 y� L v E> E n c a a# E G 7 n g c9 a a E? E E A n c E e W a 6 i5 2 O 12 ti <i. a 3 v�i t7 n` n .- . UO(ae3ol _ Janos Ilegase9 IlegUoS Ilegi INIFo 15 -6 q q q q C� C� q q q o q q q q q q li q q q q q q p o 6 C3,6 0 "[T 0 Q o 0 o 0 4 o lo w Aq "tty -21z, 5, ga �4 31 1z, b o 'cc S. , G 0 2� lb n Q L 0 74j u u I SI)ed 0 ,R a F y �n0000 w w 0 0 0 0 0 0 O N M N lD F C W N 9 _ Q O N F li. O N f0 V vl � 6 Q � S ❑ ® c ❑ ❑ C N w eQ on N Z ;Q 4i 2 �n UN NcZzk O O 2 L o c m 6 tZ 4 6 o M C; o LM I tl ' 0 U - -4 J N-i I'd 1 0 SAI., IN .. IDOfOld 2 E E t5 E .2 uoileaol moos Ilegasep 11eqljos lleqj o to 000 C� q C� 'I R -i q q q q q q q q C� 6 66 6 'i d 4 6 6 C3 C� C; -1 m 0 6 a 0 0 01. 0 0 0 0 0 I,A fl ryNry ei RI, fi If -21 fl IN c 0 a Of E :.2 c vo w E 016 3LO '(3 s Lo- J-c F i-3. seed SPINA 010141V � 0 s 0 H N r1 N e1 O �D O h O O O H w w 0 0 0 0 0 0 F C W N ✓ U U (Y 1y a d O 0 f0 O1 - w V F�- m iq a L Q N U 0 �o h va r� y A (op O_1 = Q U�