HomeMy WebLinkAbout05-16-2013 Senior Center CommissionThe
Center
IOWA CITYIJONNSON COUNTY SENIOR CENTER
Agenda
Thursday, May 16, 2013
4 p.m. — 5:30 p.m.
Room 209
Time
4 — 4:05 p.m.
1.
Introductions—Honohan
4:05
—4:10 p.m.
2.
Minutes (March 21, 2013)
4:10
—4:20 p.m.
3.
Public Discussion
4:20
— 4:25 p.m.
4.
Commission Assignments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday. May 23, 30, and June 6 and 20 at 9 a.m.
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, June 4 and 18 at 7 p.m. --????
4:25
—4:35 p.m.
S.
Steering Council Report —Mitchell
4:35
—4:40 p.m.
6.
Discussion Developing Regulations for Serving Alcohol at Senior Center Events—
Honohan
4:40
— 5:15 p.m.
7.
Operational Overview—Kopping
✓ Signage
✓ NHB Update
✓ Budget Report
8.
Staff Reports
5:15
—5:30 p.m.
9.
Commission Discussion—Honohan
✓ Board of Supervisors Report —
City Council Report—Honohan
✓ Vacancy
Meeting Packets:
1. Agenda: Thursday, May 16, 2013 5. Staff Reports
2. Minutes from Thursday, March 21,
2013 meeting
3. Senior Center room rental agreement
4. Suggested changes in room rental
guidelines
Preliminary Minutes
March 2013
MINUTES
SENIOR CENTER COMMISSION
MARCH 21, 2013
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Rose Hanson, Mark Holbrook, Chuck Felling,
Kathy Mitchell
Members Absent: Michael Lensing
Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM FEBRUARY 28, 2013 MEETING:
Motion: To accept the minutes from the February 28, 2013 meeting. Motion
carried on a vote of 4/0. Felling/Holbrook.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend a Board of Supervisors meeting.
STEERING COUNCIL REPORT:
Mitchel reported that the Membership Committee is continuing to work on the
Spring Forum which will be April 16th. John Schmidt and the membership
committee will be drafting a letter to the parking department in regards to adding
additional directional signage in the Tower Place Parking ramp.
Preliminary Minutes
March 2013
The Membership and Community Outreach Committee met with the
Programming Committee to discuss the idea of the diversity pilot project. Hal
Schrott agreed to join Mary Dusterhoft, Bryson Dean and Kathy Mitchel in spear
heading this plan. This group is working on a mission statement and is contacting
various community leaders to see if what The Center has to offer may be helpful
to various community groups.
The Program Committee discussed a number of upcoming events including the
Reading Aloud group presenting at the Public Library on April 18th. The Center
will host a Blues Fest Night on April 18th from 7-9:30. Bands will include the
Johnny Kilowat Band and the Blue Midnight Trio. This event will tie into the City's
designation as a Blue Zone and will feature healthy food choices.
Mitchel also proposed a new host guide program. The Membership Committee
will be exploring this idea at a future meeting.
DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL
AT SENIOR CENTER EVENTS:
Honohan distributed a draft of an alcohol application for rentals at the Center.
Some of the proposed guidelines mirror information located in the current room
rental agreement. The Commission agreed that Alcohol guidelines could be
added to the current document and that both wine and beer should be allowed
but not liquor. Everyone was also in agreement that alcohol rentals should
include the possibility of using the kitchen and that a Senior Center staff person
should be present for the duration of the rental. Honohan will redraft the
application after reviewing the current room rental agreement.
OPERATIONAL OVERVIEW:
Kopping reported that she had sent a memo to members of the New Horizon's
Band in regards to questions presented by the NHB Steering Council. Kopping
distributed an email that she had sent to Jon Cryer, the chair of the NH band
steering council in regards to the memo. Michelle Buhman reported that she had
heard from a few band members. Some have expressed surprise that the Band
Steering Committee was continuing to explore the possibility of no longer being a
Senior Center program.
STAFF REPORTS:
Kopping reported that she has been reviewing the current budget as it is time to
submit budget amendments. The Commission discussed the revenue report.
Preliminary Minutes
March 2013
Buhman reported that she has been working with Hancher and AXIS to provide a
program called Redefining Dance & Disability on April 24th. AXIS will present an
hour-long program that includes dancers showing excerpts of current material, a
presentation about their work, and a question and answer session. AXIS Dancers
will showcase work and give information on company history as well as on
personal dance and disability history. Buhman is also working with the Visablity
Action Team on to secure Sage affiliation for the Senior Center. Buhman
reported that she is working on putting the summer programs into the new
software system, Active Net.
COMMISSION DISCUSSION:
None.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Felling/Mitchel.
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Appendix 12.6.2
Cep
IOWA CITY/JOHNSON COUNTY SENIOR CENTER •
•
General Guidelines for
Scheduling Room Use
for
Community Groups
Organizations
Individuals
April-2012
12.6.2
Who can use Senior Center Space?
• Individuals.
• Political committees as defined in Iowa Code §56.2(18).
• Non-profit corporations (defined as those entities granted • A governmental subdivision, agency, or a department/
tax exempt status by the IRS under section 501(c)(3) of division/bureau of a governmental subdivision or agency.
the Internal Revenue Code). Groups requesting the use of space for non -senior
• Candidates campaign committees as defined in Iowa programming may be asked to provide a copy of their Arti-
Code §56.2(5). cles of Incorporation and bylaws.
What Space is Available? When?
Monday —Friday 8 AM to 4:30 PM
Classrooms, meeting rooms, and space to greet participants and share information may be reserved if available and
such use does not interfere with Center programming or operations.
Monday —Friday 4:30 to 11 PM, and Saturday —Sunday 7AM to 11 PM,
Rooms G13, 202, 205, 208, 209, 211, 103, and the Assembly Room are available for rent or use when available. Room
G13 is only available when the event requires a hardwood floor.
Space is not available for rent or use on any holiday observed by the City of Iowa City.
The assembly room is unavailable for use or rent daily between the hours of 10:45 AM and 1:30 PM to accommodate the
operation of the senior nutrition program.
Can Refreshments be Served?
Arrangements can be made to serve refreshments in all areas except rooms G13
and 103. Under no circumstances are refreshments allowed in rooms G13 and 103.
When refreshments are served, the room users must bring their own utensils and
supplies and leave the area in exactly the same condition in which they found it.
Twelve (12) cup carafes of decaffeinated and regular coffee may be purchased for
programs scheduled on weekdays between 8 AM and 4:30 PM for $12.00 each. This
fee includes the coffee, cups, sugar, artificial sweetener, and powdered creamer.
Are there Fees Involved?
t1S
Monday —Friday 8 AM to 4:30 PM: There is no charge for room use. A refundable security deposit and equipment train-
ing session is required if Senior Center audiovisual equipment is used.
Monday —Friday 4:30 to 11 PM and Saturday —Sunday 7 AM to 11 PM: There is a refundable deposit for the room and
nonrefundable rental fee. Deposits are higher when refreshments are served or audiovisual equipment is used.
Fees must be paid five (5) working days prior to the scheduled event. Deposits are returned within fifteen (15) working
days of room use, in part or full, depending upon the condition of the room or equipment. Refunded deposit checks are
mailed to the responsible individual identified in the room rental or room use agreement.
i
W66
•
�c
v
Security Deposits —Evening and Weekends
Rental Fees"' Evening and Weekends
Deposit
Deposit with
Location
without
refreshments
refreshments
Wor audio
equipment use
202; 205; 208; 209;
$50
$100
211 and
$150
103, G13
$100
Refreshments
Not Allowed
Assembly Room and
$200
$300
First Floor Lobby
The Responsible Individual
The person(s) who signs the rental or room use agreement
is the designated responsible individual(s). The
responsible individual(s) :
1. Is in charge of security and safety in the area of the
building being used for the duration of the scheduled
room use;
2. Takes a leadership role in any emergency occurring
while the space is being used;
Scheduling Space
Location
Fee
202; 205; 208; 209;
$20 for < each hour
211
of use
$30for< each hour
103; G13
of use
Assembly Room and
$40 for < each hour
First Floor Lobby
of use
"'If a room, such as 202, is rented for one (1) hour
and ten (10) minutes, the final rental fee will be $20.
3. Participates in required training;
4. Monitors and secures the facility at the conclusion of
the program;
5. Operates audiovisual equipment;
6. Manages the set-up and clean-up of the room;
7. Reads General Guidelines for Scheduling Room Use
8. Reports last minute program cancelations.
• All space is scheduled on a first come first served basis by the operations
assistant (319-356-5221).
• All room applications must be submitted five (5) working days in advance.
• All fees must be paid five (5) working days prior to the event.
• Reservations for events involving > one hundred (100) people may be booked
up to a year in advance. Smaller events can be scheduled up to six (6) months
in advance.
• Scheduling repeating room use is permitted in six-month intervals. After six
months a new room request is required.
• All requests to use space during evening and weekend hours or to set up informational tables or displays must be
reviewed and approved by the coordinator. All materials must be removed by the responsible individual at the con-
clusion of the rental period.
Last Minute Cancelations
After hour access is provided by a computerized door locking system that is set to automatically open and close specific
areas of the building in accordance with the needs identified in the rental request. Once programmed the doors lock
and unlock whether the people who rented the area are there or not.
If a scheduled event is canceled the responsible individual(s) must notify a Senior Center staff member of the cancella-
tion. The Senior Center staff member must be spoken to directly. Leaving a phone or e-mail message is not ac-
ceptable notification.
Failure to directly notify a Senior Center staff person when a scheduled event has been cancelled will result in the loss
of the entire security deposit.
A list of emergency contact numbers will be provided when the room rental agreement is signed and the security depos-
it and rental fee paid.
12.6.2
General Information about Room Use and Rentals
1. Current members of the Senior Center receive a 40% discount on the hourly room rental fee.
2. Sales of anything other than items which promote and benefit the mission or goals of the Senior
Center are prohibited throughout the Center.
3. All tables and chairs requested for use during a scheduled event will be made available in the as-
signed room or area.
4. The responsible individual(s) shall participate in a basic safety training review for fire, weather,
and medical emergencies, and, if necessary, training on the use of audiovisual equipment no
less than twenty-four (24) hours prior to the scheduled room use. Access to the space and
equipment will not be provided unless the responsible person(s) has received instruction.
5. Access to areas of the building not approved for use or rent is prohibited.
6. Janitorial services are not provided. The responsible individual(s) is in charge of managing room
set-up and returning the area to its original condition. Failure to return the room or area to its
original condition will result in the full or partial loss of the security deposit.
7. All activities held at the Senior Center must comply with the City of Iowa City ordinances. For ex-
ample, smoking, alcoholic beverages, open flames, and weapons are prohibited in all areas of the
Center, including classrooms, hallways, lobbies and vestibules and facility grounds.
8. The responsible individual(s) is liable for any damages to the space or equipment during their
use of the facility and for making sure the space is secure when leaving the building.
9. Publicity for all events is the responsibility of the sponsoring individual or group and must not be
intrusive to participants or disrupt Senior Center programming or operations.
10. Informational tables or displays must be confined to an area determined by the coordinator and
must not be intrusive to Senior Center participants.
11. The Senior Center staff and Commission or the City of Iowa City are not responsible for acci-
dents, injury, or loss of individual property while using space at the Senior Center.
12. The Senior Center neither approves nor disapproves the content, ideas, or subject matter pre-
sented in meetings or used by community members and nonprofit groups and organizations dur-
ing regular hours of operation or on evenings, weekends, and holidays. The Senior Center does
not accept responsibility for ensuring accuracy or that all points of view are represented.
13. The Senior Center coordinator administers space use policies. Exceptions may be granted for
programs deemed to be in the public interest or best interest of the Senior Center.
14. Noncompliance with any of the above policies is likely to result in forfeiture of the room deposit
and limit access to Senior Center space and equipment for future programs.
Questions about the room use or rental policies? Contact the
Senior Center operations assistant at 319-356-5221 to get answers
to your questions, and reservation applications and requests. All
requests are processed on a first come first served basis.
Applications for room use or rental are also available on the Cen-
ter's website at www.lCgov.org/senior.
Appendix 12.6.2
Letter of Agreement
Evening and Weekend
Use of Senior Center Space for Non -Senior Center Programming
1. Name:
(Group, Organization, Individual or
Committee Submitting the Request)
2. Address:
Street
City
3. Date(s) Needed
estate up uoae
M Tu W Th F Sat Sun
4. Total AM/PM AM/PM 5. Number of People
Hours Beginning Ending Attending:
Needed:
6. Room Requested:
7. Are Refreshments Being Served? Yes No
(please check)
8. Responsible Person(s):
9. Home Address:
10. Daytime Phone Number:
11. Evening Phone Number:
12. Cell Phone Number:
(OVER)
Revised April 2012
Appendix 12.6.2
The responsible individual(s) is the person(s) who signs the room use agreement on
behalf of the group. This person(s) is assuming responsibility for the following:
1. Reading the General Guidelines for Scheduling Room Use.
2. Managing set-up and clean-up of the room. There is no janitorial service. The
room must be left in the same condition in which it was found.
3. Participation in audiovisual equipment training at least 24 hours prior to the
scheduled room use if audiovisual equipment will be used.
4. Reporting malfunction equipment to Center staff immediately.
5. Any damages to Senior Center property resulting from negligence on the part of
any member of the group.
6. Reporting canceled programming as described in the General Guidelines for
Scheduling Room Use.
I have read and understand the above agreement and the Center's General Guidelines
for Scheduling Room Use.
Date
Date
13. Fees:
Room Rental
Room Deposit
Total Amount
Signature of Renter/Responsible Person
Signature of Coordinator
Security Deposits
Rooms
➢ $50 deposit for rooms 202, 205, 208, 209, and 211;
$100 with refreshments and/or audiovisual equipment use
➢ $100 deposit for room 103 and G13;
$150 with audiovisual equipment use;
NO REFRESHMENTS ALLOWED.
➢ $200 deposit for the assembly room and first floor lobby;
$300 deposit with refreshments and/or audiovisual
equipment use
Rental Fees
Rooms
➢ 202, 205, 208, 209; and 211: $20 for < every hour of use*
➢ G13 and 103: $30 for < every hour of use*
➢ Assembly room: $40 for < every hour of use*
*One hour and fifteen minutes results in a two-hour rental fee.
Date Received:
Equipment Needed:
Fees Paid:
AV/Safety Training
Training Provided by:
Date:
Revised April 2012
SUGGESTED CHANGED IN GUIDELINES
I would like the Commission and Staff to consider the
following recommendation to the general guidelines for room use
(12.6.2) due to the allowance of alcohol.
PAGE 1 (12.6.2)
1. Who can use the Senior Center Space. I suggest a
phrase as follows be added to the current language:
Groups or individuals requesting the use of space for
events which include the serving of wine or beer may be required
to provide proof of financial responsibility.
2. Can Refreshments be Served. I suggest the following
be
added:
For events involving the serving of alcohol, the group
or individual shall provide adequate supplies to serve the wine
or beer in order that the area shall be maintained in a clean
and satisfactory condition.
3. Are there Fees Involved? I suggest the following be
added:
For events involving the serving of alcohol, the group
or individual shall pay the fee as established for the event in
the application approved by the Center Coordinator.
PAGE 2 (12.6.2)
4. Security Deposits -Evening and Weekends
Rental Fees***Evenings and Weekends
The question here is do we want to have the same fees when
it is an alcohol event. I believe after some thought that the
deposit should be $500 for the assembly room for an alcohol
event. I am okay with the hourly rate of $40 and hour.
5. Responsible Individual. I suggest the following be
added:
For events involving the serving of alcohol the
responsible party shall be required to follow the rules for said
1
event as spelled out in the application and the approval by the
Center Coordinator.
6. Scheduling Space. I suggest the following addition:
All room applications except events involving the
serving of alcohol must be submitted five (5) working days in
advance.
All fees except events involving the serving of
alcohol must be submitted five (5) working days in advance.
Applications for reservations of space at the Iowa
City Senior Center for the use of an event involving the serving
of alcohol must be submitted at least ninety (90) days prior to
the event on the prescribed form and be accompanied by the
deposit and hourly fee as set out in the application.
Application forms are available at the Coordinator's or
Secretaries offices.
Applications shall be reviewed by the Center
Coordinator and the City Manager and approved or disapproved
within thirty (30) days of submission. In the event of
disapproval the fee and damage deposit shall be returned.
Approval time may be extended by agreement between the
Coordinator and the applicant.
PAGE 3 (12.6.2)
I would make the following changes to the general
information about room use:
7. (1) Current members of the Senior Center receive a 40%
discount on the hourly room rental fee except for events
involving the serving of alcohol.
8. (7) All activities held at the Senior Center must
comply with the City of Iowa City ordinances. For example,
smoking, a___h=___ bever-ages open flames, and weapons are
prohibited in all areas of the Center, including classrooms,
hallways, lobbies, vestibules, and facility grounds.
2
Theois
.h.,Center
IOWA CRY/JOHNSON COIINfY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Craig Buhman, Maintenance Worker III
Re: Facility Report
Date: 15 May 2013
The Senior Center has hired Dan Swenson to take on the duties of the Maintenance
Worker I position. Dan had worker at the University of Iowa and was initially hired as a
temporary worker here at the Center. Once the Center's permanent position became open Dan
applied, was interviewed and hired.
The Center's chiller has undergone the seasonal inspection and preparatory work. The
components are in working order and we can now enjoy all that this facility has to offer, in
comfort. Unfortunately, the decision to distribute hand-held fans with the Senior Center logo
displayed on both sides is now temporarily on hold. And for those of you who remember;
during our HVAC renovation in 2008 Senior Center staff received several "suggestions" that we
include a scarf in our membership packets. Take nothing for granted.
The Senior Center elevator is once again operational. An electrical short to the hydraulic
motor, and all that comes with a shorted electrical component, resulted in a brief facility
evacuation. Once the smoke had cleared a replacement motor was ordered, shipped and
installed within 36 hours.
The Center has contracted V-J Engineering for our envelope survey. We hope to focus
the survey on finding the cause and a solution to the plaster problems we are experiencing in
the Grand Stairwell. The roof membrane is new and intact. The flashing and tuck pointing are
sound. The roof drain has been video inspected and found to be free from flaws. The surveys'
findings and recommendations should be available by mid to late June.
CRAIG BUHMAN, MAINTENANCE WORKER III
31 9-356-5227 • CRAIG-BUHMAN910WA-CITY.ORG
28 SOUTH LINN STREET, IOWA CITY, IOWA 52240
The
Center
lawn CR`OJEHN$QN COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Michelle Buhman, Program Specialist
Re: Program Report
Date: May 14, 2013
Program Update:
The Program Guide for summer is out and registration will begin on May 20, 2013. This summer boasts
69 unique classes and events, eight (8) free professional services, 21 ongoing groups and clubs,
weekly movies series on Monday evenings and Friday afternoons, 7 performance groups and
numerous other volunteer opportunities. (Emily Light organizes professional services, groups and
clubs, the movies and performance groups). See the Summer Program Guide for a complete schedule
of activities.
The classes I facilitated this spring, Active Living Every Day and Healthy Living Every Day have
concluded. These sessions proved to be very beneficial for the participants. Participant satisfaction
surveys will be mailed this week. Two participants reported notable lifestyle changes going from a very
low level of daily activity to walking 40 minutes a day five days per week in addition to eating more fruits
and vegetables on a daily basis. Participants have requested that I create a cooking class based on
The Everyday Gourmet: Making Healthy Good Taste Great, a Great Courses video series.
Partnerships
The Center and Iowa City Landfill have partnered on several event over the past few years. In April
2013 The Center worked with the Iowa City Landfill and Recycling Center and Iowa City Police
Department to offer a pharmaceutical and sharps collection in conjunction with the Drug Enforcements
Agency's bi-annual Take -Bake event. While this program was not listed in the Program Guide it was
promoted locally and considered a success by serving 17 people in one hour. This program will be
expanded in future years. Partnering with the Landfill on programs like these has resulted in a higher
awareness of other Center activities including the push to increase recycling efforts. As a result, Jen
Jordan, Recycling Coordinator for the City of Iowa City recently nominated The Center for the 2013
Award for Excellence in Recycling. (see attachment)
The Center and the University of Iowa Museum of Art partnered for the first time in February 2013 to
offer members an opportunity to learn more about specific artists and works of art through UIMA
Docent -facilitated discussions and hands-on activities. As a result of this collaboration the Museum
invited me to be a member of the Senior Living Communities (SLC) Planning Committee. Committee
members include UIMA Curator of Education, Project Director and Humanities Scholar, Dale Fisher,
SLC Program Advisor, Christopher Merkle, Oaknoll Recreation Director, David Anson, and UIMA
Docents Gail Zlatnik, Madgetta Dungy and Kathrine Nixon. The Center is one of several community
partners listed in the UIMA's Humanities Iowa (HI) Grant Application for funding programs during the
Promoting Optimal Aging for Johnson County
28 South Linn Street, Iowa City, Iowa 52240 • 319-356-5220• www.icgov.org/senior
2013-14 Academic year. The goals of the grant include funding for materials, transportation and an
honorarium for the Humanities Evaluator. The Center will continue to host UIMA programs on the 2"'
Monday of each month this summer, next fall and next spring. There is a slight possibility the group will
need to secure funding from other sources if the HI grant is not awarded.
The Center partnered with Hancher and the University of Iowa to bring AXIS Dance Company to the
Senior Center in April. AXIS performed a lecture/demonstration called Redefining Dance & Disability,
an hour long program that included performance excerpts with explanations about the company's
approach to art as well as a question answer session. Participants included seniors and UI Dance
majors. The program was well received by all those who attended. The Center plans to continue its
partnership with Hancher in the near future. I recently wrote a letter to support Hancher's Grant
application to the Iowa Arts Council. Hancher is working on an exciting project with the band Sones de
Mexico. They will be in Iowa City April 7-11, 2014 for a residency and concert as a part of Hancher's
season. As with the AXIS Dance Company, Sones de Mexico will also visit the Senior Center. Further,
I have had several meetings with Erin Donohue and Jacob Yarrow, the program team at Hancher, they
are open to partner with us on other events.
The Center is expanding its partnership with The Englert Theater. Over the past several years the
Englert has offered Senior Center members a 20% discount on select performances. In addition to
these discounts the Englert has applied for a Grant from Arts Midwest Touring Fund to bring Jazz artist
Jonathan Batiste to Iowa City for a public performance at the Englert and a workshop at the Senior
Center. This grant application has passed the first round of reviewers and we will be notified if it is
awarded in June.
Visibility Action Team
I am the chair of the Visibility Action Team for the Johnson County Livable Communities. Our Team is
in the process of attaining Sage Affiliation for The Center. We recently created a mission statement,
set-up a program for National Aids and Aging Awareness Day and continue work compile results from
surveys and focus groups. The Team will not meet during the months of June and July; however I will
continue to participant in the required SAGE conference calls and create the Work Plan for the team.
2013 Awards for Excellence in Recycling
Nomination Form
c�ng Asso��
Award Category Recycling Project/Facilityofthe Year
Program. Organization, or Individual Nominated
Name of Program, Organization or Individual Iowa City/Johnson County Senior Center
Contact Person/Title Michelle Buhman, Program Specialist
Address 28 S. Linn Street
City Iowa City State IA Zip 52240
Telephone (319) 356-5222 Email michelle-buhman@iowa-city.org
Website/url www.icgov.org/senior
Nominating Organization Individual
Contact Person/Title Jen Jordan, Recycling Coordinator for the City of Iowa City
Address 3900 Hebl Avenue SW
City Iowa City State IA Zip 52246
Telephone 319-887-6160 Email iennifer-iordan@iowa-city.org
Each entry must include:
1. Completed Nomination Form
2. Summary of the project/program not to exceed two (2)
pages. The summary should emphasize significant
accomplishments, unique or innovative aspects, impact
(fiscal/economic, tons recycled, population served,
audience reached, product sales, etc.), evidence of
continuity and/or sustainability, and benefits to the
recycling community. The summary should also include a
history of the project and project goals. The nomination
should be no more than two pages, single-spaced, and with
font size no smaller than 12pt.
3. Supporting materials not to exceed five (5) pages (press
clippings, brochures, photographs, etc).
DEADLINE
May 1, 2013
5:00PM
EMAII, nominations to:
tkurtz@iowarecycles.org
Emails must be received by 5:00
PM May 1, 2013. For questions
regarding the awards program,
please contact IRA at
tkurtz( owarecycles.org,
515-265-1596.
The Iowa City/Johnson County Senior Center is located in a beautifully restored historic post office in
downtown Iowa City. The Center has been serving adults age 50 since 1981, when it was founded to
promote optimal aging among older adults by offering programs and services that promote wellness,
social interaction, community engagement, and intellectual growth. The Center serves the public
through intergenerational programming and community outreach. The Center's many groups and
clubs offer opportunities to get involved with music, dance, and theatre performance; video
production; fitness; leisure activities; and social activities. Free professional services are available,
including legal counseling, health insurance counseling, and income tax preparation. The Center also
houses the Elder Services Nutrition Program; the kitchen serves around 300 lunches Monday through
Friday and around 200 lunches on Saturdays and Sundays.
Classes are taught by knowledgeable instructors and independent contractors in a wide range of
areas including art, current events, dance, environment, fitness, literature, languages, history,
philosophy, religion, photography, science, technology, wellness, and more. The Center offers almost
100 classes, programs and opportunities for involvement on a weekly basis.
In addition to its comprehensive programming for seniors in the area, Center staff has been working
to significantly improve and expand recycling and composting initiatives for building users over the
past few years. The staff is dedicated to providing opportunities for their patrons to recycle and is
always looking for ways to improve their services. Prior to system -wide recycling improvements in
2012, staff took some recycling to the local City Carton Recycling drop-off site on their own time ... via
bicycle.
In 2012, the Center made significant strides to improve their recycling programs. A private recycling
service was hired and the Center now has two recycling dumpsters and one trash dumpster instead of
two trash dumpsters. The recycling dumpsters include one for cardboard and one for single stream
items —the separate cardboard bin is useful because the Elder Services Nutrition Program produces a
lot of cardboard. Recycling bins were placed on each floor to encourage building users to recycle.
Staff transports the individual bins to the communal dumpsters in the alley, where it is picked up
weekly by the private hauler and recycled.
Recycling efforts are advertised and encouraged through the
Center's on -site signage and the quarterly Program Guide.
Prior to adding the recycling dumpsters, the two two -cubic yard
trash dumpsters were each dumped daily. After adding
recycling and removing one trash dumpster, the remaining two -
cubic yard trash dumpster is dumped Monday through Friday —
a reduction of between half and 60% of the total trash.
Besides the "normal" recycling that the Center provides for
patrons, multiple other efforts are in place. Each fall the Center holds a macaroni and cheese
fundraiser dinner in conjunction with the University of Iowa Homecoming Parade. The vast majority
of the meals are taken out of the building so durable serving ware was not an option —instead,
Styrofoam was used. In 2011, Center staff make a decision to stop using Styrofoam and move to
2
compostable serving ware. Staff works with the Iowa City Landfill and Recycling Center to have bins
for collecting the compostable serving ware for users remaining in the vicinity, but the effort was
viewed as much as an educational opportunity for the community as a waste reduction opportunity.
Other recycling and environmental efforts include:
• Ink jet and toner cartridge recycling
• Cellular phone recycling program has been expanded to include laptops and other small
electronics. This program initially started as a partnership with multiple local retailers —it was
one of the first cellular phone recycling programs in the area. Currently, based on volunteer
availability, the main focus is the recycling program at the Center.
• Lions Club collection box for recycling eyeglasses
• Redeemable cans and bottles are taken to the local redemption center by staff; the funding is
contributed to the Center's operational budget.
• 2008 bathroom remodel project included replacing paper towels with high -efficiency hand
dryers and installing low flush toilets
• Energy upgrades have included a 2010 HVAC upgrade which has significantly reduced energy
demand and an energy audit by the City of Iowa City's environmental coordinator; upgrades
are made as funding is possible. Current efforts include improving lighting efficiency.
• Each Friday, the Center receives day old bread from a local food rescue organization called
Table to Table. The bread is shared with the building users since the Elder Services Nutrition
Program serves fewer meals on the weekends.
• Partnership with Iowa City Public Library to offer outdated library materials and other
donated materials for patron use through an honor system. This includes books, puzzles,
audio books and DVDs. Once the items are past the point of interest for patrons, they are
donated to Crowed Closet, a local second hand shop, for further reuse.
• Environmental-themed educational programming, including
o Easter Basket Making Party (March 2013)
Recycle your old newspapers into an inexpensive Easter basket, and save your money
to fill them with assorted treats. There are only 5 basic steps using 3 double sheets or
6 single sheets of your newspaper. Then you can take them home to decorate with
spray paint, stencil, and ribbons, etc. to create your own one -of -a -kind design. Easy
instructions and extra newspapers will be provided.
o Environmental film series with community partner "100 Grannies" (June 2013)
o Environmental lecture series with through partnership with U of I (June 2013)
• In April 2013, the Center worked with the Iowa City Landfill and Recycling Center and the Iowa
City Police Department to offer a pharmaceutical and sharps collection in conjunction with the
Drug Enforcement Agency's bi-annual Take -Back Event. The event served 17 people in one
hour and was considered a success; it will be expanded in future years.
The Iowa City Landfill is pleased to nominate the Iowa City/Johnson County Senior Center for the
improvements they have made in their waste reduction efforts and recycling processes as well as for
the example they set for others in the community. They are working to incorporate general
environmental sustainability into everything they do, ranging from programming to operations. Even
as Landfill staff prepared this nomination, we were pleased and excited to learn more about
partnerships opportunities and share the accomplishments of the Center with a wider audience.
3
SUPPORTING MATERIALS:
Please note
The Senior Center has made impressive strides in the past year but has received little recognition of
their efforts. As partnerships continue to grow and the word gets out to more than just building
users, appreciation for the Senior Center will continue to grow locally, as will press coverage.
.......................................................................................
The Center Program Guide
Volume 32, Number 3
Fall 2012
Recycling Efforts at the Center a Big Success!
The Center has been recycling paper, cardboard, metal, plastic, and beverage containers for a year.
We have succeeded to recycle 60% of the trash we generate in the building. This is a great
achievement. It saves the community money and it helps the environment in which we live.
Recycle bins are located throughout the building:
• Mezzanine: on the north end of the floor
• 1st and 2°d floors: near the drinking fountains
• Ground floor: beverage container only near the vending machine
We are currently working on way to recycled during large events that would be time efficient and
managed by volunteers.
If you have any questions about the location of recycling bins or suggestions for The Center's new
recycling program, please contact a Center staff member. Thank you again for recycling at the
Center!
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Page 1 of 2
Page: 1
IOWA CITY
Budget to Actuals Revenues Summary
FY 2013 Revenue Reporting
For the period 7.1.12 to 5.31.13
Estimated YTD
Account Revenue Revenue
1000 General
999100 Senior Center Operations
INTERGOVERNMENTAL REVENUE
336110 Johnson County
Total INTERGOVERNMENTAL REVENUE
GOVERNMENTAL CHARGES FOR SERVICES
346400 Lessons
346500 Entry Fees
346600 Membership Fees
346700 Special Events
348900 Charges for Services
Total GOVERNMENTAL CHARGES FOR SERVICES
MISCELLANEOUS REV
362100 Centric & Donations
363910 Misc Sale of Merchandise
369100 Reimb of Expenses
369200 Reimbursement of Damages
Total MISCELLANEOUS REV
USE OF MONEY & PROPERTY
382200 Building/Room Rental
382400 Locker Rentals
383320 Permit Parking
384200 Vending Machine Comm
384900 Other Commissions
Total USE OF MONEY & PROPERTY
OTHER FINANCING SOURCES
393910 Misc Transfers In
Total OTHER FINANCING SOURCES
Total Senior Center Operations
Total General
Period
Revenue Remainder %
70000.00 70000.00 70000.00 .00 100.00
70000.00 70000.00 70000.00 .00 100.00
6801.00
3808.00
3808.00
2993.00
55.99
2500.00
2090.00
2090.00
410.00
83.60
50570.00
43325.00
43325.00
7245.00
85.67
1683.00
979.00
979.00
704.00
58.17
13853.00
12143.81
12143.81
1709.19
87.66
F&E, R1I1=9XLtm-.1�9XLR74ii611DInCi•:Y.l[:f:.
43586.00 37092.87 37092.87 6493.13 85.10
11614.00 7112.45 7112.45 4501.55 61.24
10300.00 5993.00 5993.00 4857.00 52.84
.00 875.77 875.77-875.77 .00
65500.00 50524.09 50524.09 14975.91 77.14
1062.00
400.00
400.00
662.00
37.66
1063.00
1100.25
1100.25
-37.25
103.50
20520.00
16704.75
16704.75
3815.25
81.41
299.00
262.81
262.81
-18.81
107.71
60.00
.00
.00
60.00
.00
22949.00 18467.81 18467.81 9981.19 80.47
7905.00 .00 .00 7905.00 .00
7905.00
.00
.00
7905.00
.00
241761.00
201337.71
201337.71
40423.29
83.28
241761.00
201337.71
201337.71
40423.29
83.28
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Page 2 of 2
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IOWA CITY
Budget to Actuals Revenues Summary
FY 2013 Revenue Reporting
For the period 7.1.12 to 5.31.13
Estimated
YTD
Period
Account
Revenue
Revenue
Revenue
1000 General (CONTINDED)
999100 Senior Center Operations (CONTINOED)
t** GRAND TOTAL ***
241761.00
201337.71
201337.71
Page: 2
Remainder %
40423.29 83.28
http://omega.civic.iowa-city.org/egi-bin/rundfreports.egi?d_fwhichreporl=revsum&d fkeyyeai—... 5/15/2013
Handed out at 5/16 mtg
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Emily Light, Community Outreach Specialist
Date: May 16, 2013
The Family Folk Machine (Intergenerational Choir)
The Senior Center welcomed a new performance group this spring, the Family Folk Machine.
The FFM is an intergenerational choir that seeks to build a strong community by singing and
playing music with our neighbors, exploring American history and culture through song, and
pursuing excellence as an ensemble. The group has been rehearsing on Sunday afternoons at
The Center since January 2013. Their first season culminated on May 5 in a well -attended
concert. Forty choir members (including 16 kids age 3-12 and 4 Senior Center members)
entertained the audience of more than 120 people with songs such as "This Land Is Your Land,"
"Yellow Submarine," and "Take Me Home, Country Roads." A great time was had by all! The
Family Folk Machine will take the summer off and resume rehearsals at The Center this fall.
Computer and Technology Services at The Center
The Center's Ground Floor Computing program has been up and running for nearly a year,
providing one-on-one computer lessons to interested seniors at The Center. During fall of 2012,
31 Senior Center members were paired with 19 volunteer computer mentors; in spring of 2013,
27 members paired up with 17 volunteers to learn computer skills. Program creator Dolores
Ratcliff will work to review, update, and expand the program this summer.
Derek Andes, a Senior Center Television staff member, has recently transformed the Pocket
Gadget Workshop and Facebook Workshop programs into The Center's Tech Help Drop -in
Hours. Instead of waiting for the next monthly workshop to roll around, participants can drop in
to the SCTV studio every Friday between 10:30 AM and 12 PM to get help with their gadgets
and other technology -related questions. Anyone age 50+ seeking help with their smart phone,
e-reader, tablet, digital camera, the internet, Facebook, or Twitter need look no further.
New Holistic Health Services at The Center
A few new holistic health services are being offered at The Center. Members may schedule an
appointment by stopping by or calling the front desk at 319-356-5220.
- Ear Acupuncture: For the last year, Dr. Kai-Yun Cheng has offered free ear acupuncture
sessions one Saturday morning a month; the service has been extremely popular.
EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST
319-356-5224 • EMILY-LIGHTPIOWA-CITY.ORG
28 SOUTH LINN STREET, IOWA CITY, IOWA 52240
Kolaimni: In March Leslie Hollis began offering Kolaimni treatments for free on Thursday
mornings. Kolaimni (pronounced Ko-laym-nee) is a gentle treatment of Native American
origin in which the practitioner "massages" the etheric field of the client to rejuvenate
the body's own restorative powers. Though this is a non -touch treatment, clients often
say afterward that they feel as if they just had a very deep relaxing massage.
Acupressure Massage: This new service will be offered by Dr. Jia Mei Chen one Friday
morning a month beginning in June. Used for thousands of years in China, acupressure
applies the same principles as acupuncture to aid relaxation and wellness, and to treat
disease. Acupuncture uses needles, while acupressure uses the firm pressure of hands.
Reiki: Kate Raley will offer Reiki clinics one Saturday morning a month beginning in June.
Reiki (pronounced Ray-kee) is a Japanese healing technique that promotes relaxation
and stress -reduction. Clients remain fully clothed, either sitting or lying down, while the
practitioner places her hands lightly on the client's head, hands, and feet.
Community Outreach Committee
The committee last met on May 1, 2013. At this meeting members discussed potential venues
for outreach engagements, including return visits to Regency Heights and Legacy Senior Living
Community. The committee discussed having a Senior Center table at the Iowa City Pride
Festival on June 15, but additional Center representatives are needed to help staff the booth.
Any Commission members interested in staffing the booth for an hour may contact Emily Light.
Members of the Community Outreach Committee have been working collaboratively with
members from the Program and Membership Committees on a "Diversity Pilot Project." The
purpose of the project is to develop a repeatable method to establish lines of communication
between The Center and representatives from diverse communities within the Iowa City area.
Our hope is that through discussion and collaborative programming, The Center will be seen as
a resource for all community members and attract diverse participants. The ultimate goal is to
have a Senior Center membership that reflects all of the diverse groups within our community.
The Center members involved in the Diversity Pilot Project determined that they would reach
out to the Latino community first. Two Latino community members, contacted through the
Mennonite Church, visited The Center on April 3 to take a tour of the building and visit with
Center members. The group had a conversation about what The Center has to offer, and what
might attract Latino community members to make use of the available resources. Ideas for a
few programs were discussed, including an English conversation group for the 50+ population,
wellness programs focused on diabetes, informational programs on resources for immigrants,
and a Senior Center newcomers' orientation and tour designed for Latino community members.
This was an educational first step, but there is much more work to be done. Given the sizable
task at hand, members working on the Diversity Pilot Project have recommended that a
dedicated Diversity Committee be formed. Increased participant diversity is an area that will
continue to be woven into the goals of all of the working committees.
EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST
319-356-5224 • EMILY-LIGHTPIOWA-CITY.ORG
28 SOUTH LINN STREET, IOWA CITY, IOWA 52240