Loading...
HomeMy WebLinkAbout07-10-2013 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, DULY 109 2013 MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of May 8, 2013 5:03 p.m. Public discussion of any item not on the agenda 5:05 p.m. The Chauncey — John Yapp, Planning Department 5:35 p.m. Friends of Hickory Hill Park Report 5:45 p.m. DogPAC Report 5:55 p.m, Neighborhood Open Space Review 6:00 p.m. Lake Usage at TTRA 6:05 p.m. ADA Report & Discussion 6:15 p.m. Recreation Division Report 6:20 p.m. Parks Division Report 6:25 p.m. Directors Report • Flood Update • TTRA Update • Ashton House • Master Plan Update • Fairmeadows Splash Pad 6:35 p.m. Chairs Report • Recruiting New Commission Member • TTRA Promotion • Johnson County Conservation Commission Money • White Water Course on Iowa River 6:45 p.m. Commission Time/Suggestions for Future Agenda Items 6:50 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION May 8, 2013 Parks & Recreation, Meeting Room B Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Alex Taylor, John Westefeld, Joe Younker Members Absent: Lucie Laurian Staff Present: Mike Moran, Chad Dyson, Terry Robinson, John Yapp Others Present: John Thomas, KT Labadie, Patrick Alvord, Steve Rohrbach CALL TO ORDER The meeting was called to order at 5:00 p.m. by Chairman Claussen. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. OTHER FORMAL ACTION TAKEN: Moved by Bourgeois, seconded by Westefeld to approve the May 8, 2013 minutes as written. Motion passed 8-0 with Laurian being absent. abstaining. PUBLIC DISCUSSION: KT Labadie reported on behalf of the Friends of Hickory Hill. She said there were a number of questions by the board regarding the damage to the bridge due to flooding. She noted that the group received a $150 donation for either repairs towards the trails or the bridge in the park. KT said she will discuss in more detail with the commission at a later date. Moran reported that the bridge is in a condition that it can be placed back up on its abutments per Public Works. KT announced that the Friends of Hickory Hill plant sale is scheduled for the next two weekends. She will send a flier to the department for posting. She stated that the group usually raises about $2000 during these events. This money is used towards burns and equipment. She also noted that the group is interested in helping to promote the Party in the Park this season scheduled for August 1 in South Hickory Hill with Mike Haverkamp performing from 6:30 to 8 p.m. PARKS AND RECREATION COMMISSION May 8, 2013 Page 2 of 8 KT would like to have more discussion with the commission regarding the trail plan that was not funded as part of the CIP plan. Moran suggested getting more public involvement may help promote the funding process. John Thomas suggested that this time be used for strategizing erosion control on the trails. He noted there was no discussion of what is causing the erosion listed in the materials given to them. He said that perhaps a coarse bark mulch would be an appropriate material to use for control. He thought that it would be good for the Friends group to work with Parks & Recreation in testing various materials for erosion control. Perhaps this could allow for a scaled back engineer approach. Thomas said it would be great if city crews could create their own coarse bark mulch. KT agreed that this would be a good time to try different materials as they will have students available to work with them soon. Moran noted that as Parks does not have the equipment to create the mulch he will discuss with the Public Works Department. THE CHAUNCEY: John Yapp from the Planning and Community Development Department was present to discuss this project with the Commission. Also attending were Patrick Alvord and Steve Rohrbach from Rohrbach and Associates Consultants. Yapp reviewed the process to date stating that the City went through the REP process last fall and sought public input last winter to help in selecting the project for the corner of Gilbert and College Streets. City Council then chose The Chauncey as the preferred development for this area. City staff and the development team are currently in negotiations. This process has been going for several months. Yapp also mentioned that the City has received a request to rezone the property to allow only building up to 75' in height which would convert to approximately six stories. There will be a public hearing on May 14 regarding this request. The City and the developers will wait for the outcome of that meeting before substantially moving forward. Steve Rohrbach, the project architect, then spoke to the commission about the effect this project may have on the park and on the farmers market. He stated that the development should not affect the market as construction will be staged at least 10' away from the ramp. He noted as there is a hard surfaced area in the proposal, it may allow the placement of more vendors once complete. The firm is committed to working with the City to discuss goals and objectives for the park. Preliminary plans include adding amenities to the park such as an amphitheater and the ability to show movies in the park. He reiterated to keep in mind that this is just a concept at this point and that they want to work with the commission on the design. Naturally the staging of the construction will destroy the park as it is but the park will be restored during the progression. There will be construction fencing around the project and they will leave room for the market to continue in the ramp. At this time the plan is to redevelop the park during non -market months. Elliott asked if upon completion of The Chauncey if the farmers market would be able to continue using the ramp. Rohrbach reported that it will as they will be including underground parking in the construction for residents. The ramp will remain open during construction as well. Gnade asked how long for the project to be complete. Rohrbach stated two years for construction of the building with a little longer to complete the inside. They hope to PARKS AND RECREATION COMMISSION May 8, 2013 Page 3 of 8 begin construction in early 2014. Rohrbach reported that there may not be a need to take the park completely out of commission. Robinson noted that there are two memorial trees in Chauncey Swan Park. There is a large oak tree that is in memory of WWII veterans and another in memory Linda Severson, a longtime city employee. Rohrbach was pleased to learn of this and will keep this in mind. There may be a need to place something else for the WWII tree as it is quite established and large so cannot be moved. The other tree for Linda Severson may still be new enough that it can be transplanted. Claussen asked where the crane would be placed within the staging area. Staff reported likely on the south or west side of the park. Gnade said that she likes the small footprint that is being used for the new Moen building going up in the pedestrian mall. Yapp reported that this was a special situation and that the building footprint is smaller than what The Chauncey will be. He noted that the smaller footprint there is for construction staging, the longer a construction project will run. Westefeld asked if there is a trade off in cost in a smaller footprint project. Yapp said there may be when it comes to time and labor costs; however, the inability to store materials and having to truck them off site can be costly. Yapp noted that he would like to continue meeting with commission once a development agreement is in place. Rohrbach reported that the price that is listed for park renovation is based on the current concept plan (available on-line). Gnade noted that she noted that in one of the proposals the park was "flip flopped" and then City Council asked for them to eliminate that concept. She noted that the photo shows shading during the summer solstice and not what the shading will be like in the summer time. Yapp stated they did get input from other city departments about this idea (flip flopping the park); however, because the park is in a flood plain, staff did not recommend building on that site because it would have meant the necessity of raising the first floor of the building and the Washington Street sidewalk to above the flood plain. Elliott said that she thinks the concept is exciting and appreciates that the commission is being involved in discussions. Westefeld asked what the next step is in the process. Yapp reported that the hearing regarding the requested CB-5 rezoning will take place on May 14. There may or may not be a vote during that meeting. From there City Council will need to sign a development agreement. The City would then need to agree to sell the property to Moen and the property would need to rezone to CB10 (downtown). Younker asked who would be responsible for the theatre, the movies in the park, etc., would there be a slope, and would there be power feeds. Yapp said that these are all good questions to address during discussions regarding the development of the park. Claussen said the only issue he was aware of was the fact that the initial proposal was for the building to be 20 stories. Yapp confirmed that the building will not be 20 stories. The graphic shown to commission on this evening shows 16 stories. Yapp further noted that where the city ends up on the height is part of the negotiations. Bourgeois asked Yapp if it needed to be at least 16 stores to make it valid. Yapp said he could not answer that question but knows that seven stories will not work for the concept. PARKS AND RECREATION COMMISSION May 8, 2013 Page 4 of 8 Yapp reiterated that once an agreement is in place he will come back to commission to talk more details. At the April commission meeting, Julie Johnson with Iowa City Hospice discussed with the group some ideas for enhancing the Hospice Memorial located at Willow Creek Park. After some discussion it was determined that this item needed to be placed on the May agenda for a formal vote. Gnade noted that she had a few questions after looking at the memorial. She noticed that there were a lot of bricks in the ground and wondered why they were not yet inscribed. Those bricks were placed during the 15t" year celebration commemorating 15 years of volunteers. They will likely add more in the future. Donor names will go on the granite. Elliott noted this memorial was all donated; the City donated the labor, Project Green donated plants, and a group of Hospice volunteers maintain the space. Gnade asked if Hospice had considered a shorter memorial. Elliott said she doesn't know for sure, that it may have been due to the depth of the planting. Moved by Younker, seconded by Westefeld to approve the proposed improvements of the Hospice Memorial located at Willow Creek Park in Iowa City. Motion passed 7-3 with Laurian being absent and Elliott and Gnade abstaining. DOGPAC UPDATE: DogPAC board members were not able to be present Moran told the commission of the "Prairie in Progress' project proposed for Thornberry Off -Leash Dog Park. The idea is that a prairie will provide a new area for dogs to explore but will also provide water quality. Parks staff tilled up about 25% of the area that was proposed; however, there has since been a petition started to prevent this project from completion. Those opposing say it will likely create an infestation of ticks. Moran is working with both groups to resolve. Westefeld asked Moran if he thinks this will go to Council. Moran said based on the format of the petition he believes that it will. Commission did not vote on this. There will be more discussion at the June meeting. Bourgeois noted that all special event requests for the dog parks will be turned over to DogPAC. At this time they are planning for a couple of adoption days and perhaps a health fair as well. Bourgeois would also like them to consider a microchip event. Elliott commended Bourgeois for his improved relationship with DogPAC. NEIGHBORHOOD OPEN SPACE REVIEW: None RECREATION DIVISION REPORT: Dyson announced that summer class registration started on May 2 at the Recreation Center. This process is going very smoothly. Dyson also stated that the division will be PARKS AND RECREATION COMMISSION May 8, 2013 Page 5 of 8 taking over staffing of City Park Rides. These rides have been contracted out to nonprofit groups in previous years. Dyson is in the hiring process at this time and the rides will open on Saturday, May 25. Staff is in the process of prepping City Park Pool for its opening which will also take place on Saturday, May 25. PARKS DIVISION REPORT: Robinson reported that the Fairmeadows Splash Pad is progressing nicely with the poring of the concrete pad to happen soon. Walls will go up for the pump station soon after. The last bit of the underground water main is being placed at Thornberry. This system will provide for much better irrigation of the dog park. The contracts for shelter #6 are being reviewed by the Legal Department. The preconstruction meeting for this project will likely take place next week. Reno Street shelter is being constructed now. Fields 1 through 4 at Napoleon, as well as soccer fields 6 through 9, are performing very well. The new sand cap has allowed for very good drainage thereby requiring very limited cancellations. Robinson said that fields 1 through 5 at the soccer park will be next on the list. s C_ •; [__•*[ TTRA: This project is progressing nicely, even with the rain. The light fixtures have been put up in the parking lot. Fin and Feather are very close to moving into the marina building. Their goal is to be there by Memorial Day. They will offer kayak, paddle boats and other water sports rentals as well as offer concessions. Moran has sent letters to donors requesting memorial benches etc. to further discuss. There is a big push for limestone benches. Tony Malkusak from Abundant Playscapes is working on a natural, all-inclusive playground plan. Moran noted that there will be a soft opening the first part of August with an official grand opening the weekend of August 24 and a cancer walk in Terry Trueblood's honor on August 25. Donations for the cancer walk will be split 50/50 between the park maintenance fund that was set up by Pete & Dee Vanderhoef, Johnson County Foundation, and the American Cancer Society. Ashton House: The request for Ashton House construction goes to Council on May 14. Bids will be due for the project by June 18. Moran anticipates this to be a three to four month project. Ambassador Program: Moran announced that the Ambassador program was launched at the end of April. This program is a collaborative effort between city departments and the Downtown District. This program will allow visitors and residents to ask questions of designated city workers who will offer directions and information and will help enforce policies within the area, while continuing their regular duties. The Fairmeadows Neighborhood would like to hold a grand opening at the Fairmeadows Splash Pad. They would like to have this event on Sunday, June 23 at 2 PARKS AND RECREATION COMMISSION May 8, 2013 Page 6 of 8 p.m. The event will include a puppet show by Eulenspiegel Puppet Theatre. The park will be open prior to this official grand opening date. Moran distributed to commission a document titled "Property Tax Plans Still Far Apart", from the Des Moines Register. He pointed out the costs for government on page 3 stating that if this proposal passes as written, the city stands to lose $621,000 in funding with parks getting a 1.5% cut. Taylor mentioned that there is a new trails map being released. Moran noted that there are currently copies available in the Parks and Recreation Department lobby. CHAIRS REPORT: Claussen mentioned that he read an article about a new farmer's market opening in Iowa City on Tuesdays. Moran noted that this is a market that was created by Marcia Bollinger, Neighborhood Services Coordinator in the Planning Department and her intern. This market will run on Tuesdays from 3-6 p.m. from May through October. These are the same days and hours as the previous Sycamore Mall market that has been closed. Hamann asked why these hours were chosen. This, again, was the same hours as the previous Sycamore Mall market ran. There seems to be a lot of traffic on that side of town during those hours because of the nearby schools (parents picking up kids and then stopping at market on their way home). There are a good number of senior citizens that like this market because of its hours and location. Claussen noted that he attended a presentation about a potential white water park in downtown Iowa City. It said it was a very interesting proposal and he would like to see it happen. He said that the concept is to make it a more friendly and inviting environment around the river and make the river more of an attraction. Claussen announced that there was conversation about the possibility of the Commission returning to the boathouse for their summer meetings. Moved by Bourgeois, seconded by Elliott, to move the summer commission Please note that since the May meeting; the Beckwith Boathouse will not be available for the June meeting due to flooding. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Gnade wondered if a couple of Commission members should take a stance on The Chauncey project. Gnade is concerned about the height and the effect it may have on the park. Robinson noted that while it will certainly affect the growth of grass, they can still get grass to grow there. Claussen noted that it seems that the proposed changes to the park will dramatically change the character of the space. Elliott stated that she is pleased that the commission will be involved in the planning of the park. Younker too is in favor of working with the architects and MPO regarding the potential uses of the park. Commission would like to have John Yapp attend another meeting to further discuss feelings of the commission members about the project. PARKS AND RECREATION COMMISSION May 8, 2013 Page 7 of 8 Bourgeois commended the Parks and Recreation Staff present at this meeting for all of the work that they do. He requested that Commission write a letter to City Council letting them know of their accomplishments. Bourgeois and Westefeld agreed to work together on such a letter. Moran made note that they do not do it alone, stating "it takes a village," and that is the whole of the staff that gets it all done. Elliott said that the April Hospice Walk went very well and was very appreciative of Parks and Recreation Staff who were so accommodating and gave lots of help for the last minute rerouting of the event. Elliott also mentioned her concern about cars not stopping at trail crosswalks, specifically on Muscatine Ave. Moran will talk with Kris Ackerson about possible options. Moran noted that they get same complaint about bikers who don't stop. ADJOURNMENT: Moved by Bourgeois, seconded by Younker, to adjourn the meeting at 6:45 p.m. Motion passed 9-0 with Laurian being absent. PARKS AND RECREATION COMMISSION May 8, 2013 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME N N N N N N 4 N M M M M 4 TERM EXPIRES m David 1/1/15 X X LQ X LQ X X O/E O/E X X X Bourgeois Clay 1/1/14 X X LQ X LQ X X X X X X X Claussen Maggie 111/13 X O/E LQ X LQ X X X X X O/E X Elliott Allison 1/1114 X X LQ X LQ X X X X X X X Gnade Cara 1/1116 X X LQ X LQ X X X X X X X Hamann Aaron 1/1/13 O** X LQ X LQ O O Krohmer Lucie 1/1/15 X O/E LQ X LQ X X O/E O/E O/E O/E O/E Laurian Alex 1/1/16 * * X X X X X Taylor John 1/1/14 X X LQ X LQ X X X X X X X Westefeld Joe 1/1/16 X X LQ X LQ X X X X X X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran, Director FROM: Chad Dyson, Superintendent DATE: June 5, 2013 RE: May] 2013 Monthly Report S.P.I. The Special Olympics State Summer Games were held in Ames on the Iowa State University campus. This competition included over 100 of the Recreation Division's athletes as well as many coaches, parents and support staff. The athletes competed in soccer, swimming, track and field events, bocce and tennis. In addition to the competitions, Special Olympics Iowa hosted the Opening Ceremonies, the Celebration Dance at Hilton Coliseum and the Olympic Festival. (Master Plan: Enhance Program Development) The Recreation Division's Special Olympics Unified Softball team has started their season for the year. They play each week in a league at Ellis Park in Cedar Rapids, Special Olympics Unified Softball teams are comprised of players with and without special needs. (Master Plan: Enhance Program Development) Shelby Halligan, a University of Iowa student, began an internship with the Recreation Division. She is a therapeutic recreation major and will be working primarily with the SPI programs. (Master Plan: Collaborate with Community Organizations and Businesses and Expand Department Volunteer Opportunities) Staff met with Ken Mobily, University of Iowa professor in the Leisure Studies Department, to discuss opportunities for UI students to participate in service learning projects in the fall and spring semesters. These students would volunteer in the SPI Special Olympics programs as part of their coursework during the semester. Master Plan: Enhance Program Development, Expand Department Volunteer Opportunities and Collaborate with Community Organizations and Businesses) PRESCHOOL/JR. /SR. HIGH ACTIVITIES - SCANLON GYM • Held a coach meeting for Volunteer and ICRD Coaches for summer Tee Ball. Received 27 volunteers and 2 team sponsorships. (Goal #1: Maximize the Planning Process) ( Goal 7: Assure Financial Sustainability) • Held Scanlon Gym staff training for summer and facility passes. (Goal #1: Maximize the Planning Process) • The ICRD hosted Family Fun Night at the Mercer Aquatic Center Scanlon Gym on May 10. Families could participate in Roller Skating, Jump on Inflatables, Shoot hoops, or play in the game room at no fee. Swimming was reduced to $1 per person. (Goal #10: Plan for Continued Equitable Level of Service as Community Grows.) • Moved the ICRD sponsored Local Hershey Track Meet to City High Track. 149 athletes participated in various events. 5 local records were broken. • Meet with youth sports director from Coralville Parks and Recreation about playing games for 3rd-6°i grade girls volleyball and 41h-51h grade basketball/flag football. • Continued promotion and public awareness of ICPRD facilities pass. Sent information to local schools, local community serving organizations, special populations groups, spoke at JJYD monthly meeting, etc. ICPRD facilities pass will begin enforcement on June 3. Recreation Division May 2013 Page 2 of 4 Continue to do on line post rental evaluations for all rentals at the Mercer Aquatic Center Scanlon Gym. (Goal 45: Solicit Community Involvement and Feedback) SPORTS/WELLNESS Staff in conjunction with the City's Communications Department implemented a new rainout line system last month. The public can choose how they want to get the information. They can check the rainoutline.com website, Facebook, Twitter, a smartphone app, signup for emails/text messages or call the phone number. The change has enabled the supervisors to easily update the system with more detailed messages than the previous system. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted articles on the department's website and updated the website content regarding the upcoming summer program registrations. (Goal 46 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about our youth gymnastics programs, the amusement park consignment tickets program, and the Parties in the Park are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). 9,057 people were recorded on the hourly attendance in the month of May at the RAL Recreation Center. (May 2012- 7,980. April 2013- 10,518) (Goal #2 — Track Performance Measures). All equipment in the fitness room is in working order. (Goal 99 — Continue to Provide Equitable LOS in Existing Parks and Facilities). SOCIAL/CULTURAL The BIKE TO WORK WEEK HELMET GIVE -A -WAY was a great success! Sixteen city employees signed up to participate by biking to work at least 4 of the 5 days that week "earning" a free helmet for youth of lower income homes. Sixteen helmets have been distributed to Neighborhood Centers of Johnson County and School Children's Aid at the Iowa City Community School District. This initiative, funded by the Recreation Division and the Think Bicycles Coalition/Bike to Work Week Committee was well received. What a great way to get a helmet on a kid! Helmets off to all who participated! (Master Plan: Pursue Comprehensive Service Delivery by reaching out to those in need) The OPTIMIST CLUB OF IOWA CITY has kindly donated $500.00 again this year to help fund the ART IN THE PARK program at Farmer's Market. Over two thousand youth participate in this program which is held in Chauncey Swan Park at both Wednesday and Saturday markets. (Master Plan: Pursue alternate funding) The first PARTY IN THE PARK was postponed due to inclement weather of May 30. The event will be rescheduled for a later date. The ANTELOPE LENDING LIBRARY will be visiting each of our 5 SUMMER PLAYGROUNDS once per week for eight weeks bringing story times, writing experience and the opportunity for kids to check out books. We are excited to partner with Antelope lending Library to help extend children's love of books outside their school year. (Master Plan: Pursue Comprehensive Service Delivery by reaching out to those in need, Collaborate with Community Organizations and Business) Recreation Division May 2013 Page 3 of 4 The first FAMILY DRUMMING event was held Sunday, May 19. What a great opportunity for families to create a drum circle! 27 participants of all ages and abilities created some incredibly creative sounds that day. Initiative is currently underway to locate sponsors in order to offer this event quarterly or even monthly. (Master Plan: Pursue Alternate Funding, Enhance Program Development) The Division is happy to engage the talents of Intern Kaitlin Straits in the creation of some fund raising proposals. Kaitlin, a University of Iowa student of Recreation, Sports Business and Entrepreneurial Studies will be with us only part of the summer but we anticipate some creative and fresh new ideas. We are still waiting to hear from the National Park Service regarding the nomination of the City Park Log Cabins to the National Register of Historic Places. In the meantime, staff is meeting with county and city organizations and agencies to firm up future programming plans. (Master Plan: Collaborate with Community Organizations and Business) AQUATICS Facilities We are scheduling a 30 day shut of Mercer Park Aquatic Center this August, preliminary planning for this has begun. This is a scheduled shut down; we attempt to close each indoor pool for at least 30 days for cleaning, painting/ tile work, and similar projects. This year we will be focusing on interior wall painting, dive stand refurbishment, tile cleaning and pool flex -joint repair work. During this time both the Robert A. Lee Recreation Center and City Park Pool will remain open. City Park Pool opened on Saturday May 251h, due to the inclement and unseasonably cool weather the attendance numbers were down significantly. Since then we have experienced very low attendance, and have struggled to keep the doors open. It is our hope that the weather will improve and we can see higher numbers. MPAC Average Attendance 1n 6 RALCRC h FS* e e. tad e QUA Qt'' e 'IS' 1Plsp "ZP Time Recreation Division May 2013 Page 4 of 4 Average Attendance u p 3 � mu }}, 4:, $9 ,47 �3 a 7, Vtl xr Time city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: July 3, 2013 RE: June 2013 Monthly Report S.P.I. New staff members were hired and attended SPI Orientation sessions in preparation for the summer programs. (Master Plan: Enhance Program Development) SPI Summer Session I programs began with 50 participants in Special Olympics (SO) Softball, 75 in SO Track & Field and 36 in the Adapted Aquatics programs. The new `Be Your Best" wellness program had 31 registrations. (Master Plan: Enhance Program Development) The Recreation Division received a grant from the USTA Missouri Valley which gave Special Olympics athletes the opportunity to participate in the USTA Missouri Valley's All Stars Adapted Tennis Program in Omaha, NE. (Master Plan: Enhance Program Development) Information gathered from program participants, parents, part-time staff and intern students was taken into consideration as new programs were designed for upcoming sessions to be included in the Recreation Division's Fall Activity Guide. (Master Plan: Enhance Program Development, Maximize the Planning Process and Solicit Community Involvement and Feedback) Staff attended a class picnic with students from the Iowa City Schools Transitions program and gave a bocce demonstration to give students an introduction to the game and a chance to play. (Master Plan: Increase Awareness of Program Offerings) 65 people attended the SPI Rockin' in the USA Dance Party for an early 41h of July get together with dancing, crafts and games. (Master Plan: Enhance Program Development) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM • Summer youth sports began: Tee Ball, Skateboarding, Taekwondo, and Youth/Adult Tennis. Added taekwondo for adults and family running club. (Goal 3: Enhance Program Development and Goal 10: Plan for Continued Equitable Level of Service as Community Grows). Through activenet, I send out weekly emails in regards to program information. (Goal 6: Increase Awareness of Program Offerings) Recreation Division June 2013 Monthly Report Page 2 of 4 • Held monthly employee meeting to discuss policies and upcoming events. Certified 20 employees in First Aid /CPR. (Goal 3: Enhance Program Development) • The Mercer Aquatic Center Scanlon gym hosts the ARC of Johnson County Day Camp Monday —Friday 7 am — 5 pm. The ARC camp original schedule for Grant Wood Gym Tuesday — Thursday 12 noon — 5 pm has been moved to the Mercer Aquatic Center Scanlon gym. The facility also hosted an all weekend basketball tournament sponsored by MAYB and Juneteenth sponsored by Johnson County. (Goal 8: Collaborate with Community Organizations) • Continue to promote and advertise upcoming youth programs and special events on ICRD web page as well post rental evaluations. (Goal #6: Increase awareness of Program Offerings and Goal 5: Solicit Community Involvement and Feedback) SPORTS/WELLNESS All equipment in the fitness room is in working order. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the Independence Day facility schedules/closures. (Goal # 6 — Increase Awareness of Program Offerings). 12,612 people were recorded on the hourly attendance in the month of June at the RAL Recreation Center. (May 2013- 9,057. June 2012- 11,660) (Goal #2 — Track Performance Measures). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about our Adopt -A -Park program, guitar lessons, and the Youth Triathlon are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Fall softball registration begins July 8 and ends August 9. The University of Iowa Recreational Services is running intramurals on Thursdays this fall, so we are running leagues Sundays thru Wednesdays. (Goal # 6 — Increase Awareness of Program Offerings). SOCIAL/CULTURAL ART IN THE PARK, sponsored in part by the OPTIMIST CLUB OF IOWA CITY provides a wide variety of fun activities for all ages each Wednesday and Saturday at Farmer's Market. Many people join in the activities from small children just learning to walk, using only basic motor skills, coloring with side walk chalk to moms and dads teaching their children how to hula hoop. Public engagement is the norm at this twice weekly event, sometimes asking what crafts we have today or next week, or wondering what other programs the department has to offer. Attendance varies week by week but typically fifty to one hundred children participate each weekend. Catering to many age groups becomes possible by providing more than one option at each meeting and changing activities week by week. We always provide alternatives such as a big group mural drawing or paintings, sidewalk chalk, and a variety of movement items. The musician always brings a crowd of people taking a break from the Farmers Market to sit down and enjoy music. Art in the Park has become a staple of the Farmers Market. We see many of the same faces every week and new ones too, all having a great time. (Master Plan: Pursue comprehensive service delivery by reaching out to those with financial need) Recreation Division June 2013 Monthly Report Page 3 of 4 Staff presented to the OPTIMIST CLUB OF IOWA CITY regarding their continued contribution to the ART IN THE PARK program. (Master Plan: pursue alternate funding) SUMMER PLAYGROUNDS for youth having completed grades K- 6 are off to a great start! Participants have enjoyed many activities keeping both their bodies and minds active. Watercolor painting, kickball, making friendship bracelets, nature investigations, basketball and four -square are just a few of the more favored activities to date. In addition to these activities, participants make great use of the play equipment at each of our sites. On Fridays, Playground Leaders organize "Water Day" at each playground, complete with water balloons, sprinklers and slip slides. Average daily attendance to date has been in the neighborhood of 15 and growing. (Master Plan: Pursue comprehensive service delivery by reaching out to those with financial need and assuring programming opportunities in all geographic sectors of the city) We are just completing our third week of SUMMER CAMP and what a successful summer to date! Fifty to sixty campers have been attending Theme Camps as an additional 20 attend the all -day Art Camps. Children find our camps to be very high in activity and variety with some of the most popular activities including swimming, painting, creating art projects, and playing many different active and engaging games! Field trips these past few weeks included a day at Lake MacBride, an afternoon at a Kernel's game and a morning at the Iowa Gym Nest! Special visitors have been numerous; dancers, clowns, and athletes. Campers and staff are looking forward to enjoying the many planned activities and field trips yet to come this summer. (Master Plan: Fun! Fun! Fun!) The DISCOVERY GARDEN experienced a transformation this month as staff and volunteers cleared weeds, sheet mulched the entire garden, and thinned overgrowth of plants. Children have returned to the garden in classes, workshops and camps. Dayeares, daycare homes and home schooled families have been using the garden as a destination for outdoor education on an increasing level this year. Staff will be looking at new ways to encourage the same at the Wetherby Park Edible Forest Maze. (Master Plan: enhance program development and increase awareness of department offerings) All three MONARCH WAYSTATIONS have been planted and soon the signage will be placed. This project, funded in part by ROCKWELL COLLINS will act as an educational tool as well as a haven for the monarch. (Master Plan: pursue alternate funding and enhance program development) AQUATICS Programs We currently are entering our second session of swim lessons at Mercer Park and The Robert A. Lee Recreation Center and the first session at City Park Pool. Of the 1,285 total spots available we have 821 filled. This number is a little misleading as it includes all of our swim lessons both past and present. The number of filled spots should rise as we get closer to session 3 and 4. This summer we introduced our Tots at Play Class. This class is designed to bridge the gap between our Parent Tot classes and the Pre -School I class. We found that we were missing the age ranges of 2-3 years. Mature 2 year olds were not fitting well into the Parent Tot class, and they weren't quite ready for the Pre School I class. Parents are encouraged to participate at the beginning of the class and slowly start to pull away, by the end of the class it is our hope that the children will be ready to participate in the Pre School 1 class without any fear. Recreation Division June 2013 Monthly Report Page 4 of 4 Facilities We are gearing up for the August shut down of Mercer Park Pool. Our plan is to do some minor tank maintenance to include; flex joint repair, re -caulking, and tile repair. We are also looking to paint the walls inside the pool area. The painting will be the largest project we take on but the other minor projects are necessary. MPAC RALCRC Average Attendance P4 Pr PSr Pth QYh Q`'� eIp Vic£§'° �bc1' fig°tib°°°`§� �bo°bct' d'cA A`i' Time Average Attendance ear �a` 4xr r e Qti" 4 ' Q`' 61 e Q 41 e QP Ip Ip e ' . o °. ° ti. ti. s. ,. <, b ti. Time To: Mike Moran, Director From: Russell Buffington Date: June 5, 2013 Re: Monthly Report for May I. OPERATING A. Interments(6) 1. Cremation, Resident 1 @ $200.00 2. Cremation, Resident, W/ Tent I @ $280.00 3. Cremation, Resident, Weekend, W/ Tent 2 @ $460.00 4. Cremation, Non -Resident 2 @ $300.00 TOTAL INCOME FROM INTERMENTS B. Lot Sales (3 ) 1. Resident, Adult monument space i @ $700.00 2. Resident, Columbarium Niche 2 @ $700.00 TOTAL INCOME FROM LOT SALES II. CEMETERY MAINTENANCE A. Funerals B. Ground Maintenance C. Equipment Repair & Maintenance D. Cemetery Planting E. Building Maintenance F. Mow Cemetery / Picking up sticks G. Trim Cemetery TOTAL CEMETERY MAINTENANCE of iow� Oakland k`' UImotery J a non -perpetual care cemetetry establishers in 1843 $200.00 $280.00 $920.00 $600.00 $2,000.00 $700.00 $1,400.00 $2,100.00 U811) Mi 29 135.5 47 76.5 18 231 256.5 793.5 Hours Mailing Address: Plane (319) 356-5103 410 East Washington Streit Fax (319) 341-4179 foaar Cih1. L9 52240-1826 Liantion: 1000 Blown Street Iowa City, IA 52240 III. CEMETERY BUDGETED & SPECIAL PROJECTS A. Funeral OT B. Monument Repair C. Grave Repair D. Safety Meetings/Staff E. Lot Locating F. Lot Sales G. Safety Training H. Genealogy Requests TOTAL CEMETERY BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE AND OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Mow Outside Cemetery B. Trim Outside Cemetery TOTAL OUTSIDE MAINTENANCE VI. TOTAL CEMETERY HOURS *Total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor X 1 4. PFT X 2 5. Temporary Full-time X 3 6. Temporary Part-time X 1 HOURS 13 5 15 4.5 6 4 15 1 63.5 Hours 182.5 Hours HOURS 4 5 9 Hours 1,178 Hours Alading Add?ess: Phone (319) 356-5105 Lc ahon: 110 East Wiashington Strut Fax (319) 341-4179 1000 Broeon Sfrect Iowa Gty; IA 52240-1826 Iowa Cih/, Li 52140 To: Mike Moran, Director From: Russell Buffington O; Date: July 2, 2013 Re: Monthly Report for June I. OPERATING A. Interments ( 4 ) 1. Cremation, Resident, Weekend 1 @ $300.00 2. Cremation, Resident, Weekend w/ Tent 1 @ $460.00 3. Cremation, Non -Resident 1 @ $300.00 4. Cremation, Non -Resident w/ Tent 1 @ $380.00 TOTAL INCOME FROM INTERMENTS B. Lot Sales (3 ) 1. Resident, Adult Monument Space 3 @ $700.00 TOTAL INCOME FROM LOT SALES I1. CEMETERY MAINTENANCE A. Funerals B. Ground Maintenance C. Equipment Repair & Maintenance D. Cemetery Planting E. Building Maintenance F. Mow Cemetery / Picking up sticks G. Trim Cemetery TOTAL CEMETERY MAINTENANCE ov 1owv„ a non -perpetual care cemetery established in 1843 ►tRTCif)`►lill $ 300.00 $ 460.00 $ 300.00 $ 380.00 $ 1,440.00 $ 2,100.00 $ 2,100.00 HOURS 12 119 47 52 20 210 161 621 HOURS 'll Mailing Address: Phone (319) 356-5105 410 East Washington Street Fax (319) 341-4179 Iowa Cfht,1A 52240-1626 Location: 1000 Blown Street Iowa Clhl, IA 52240 III. CEMETERY BUDGETED & SPECIAL PROJECTS A. FuneralOT B. Grave Repair C. Safety Meeting / Staff D. Lot Locating E. Lot Sales F. Safety Training TOTAL CEMETERY BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE AND OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Mow Outside Cemetery B. Trim Outside Cemetery TOTAL OUTSIDE MAINTENANCE VI. TOTAL CEMETERY HOURS *total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor X 1 4. PFT X 2 5. Temporary Full-time X 3 6. Temporary Part-time X 1 HOURS 9 3 7 11 4 15.5 49.5 162.5 HOURS 2 1 3 Hours 1,024 Hours Nfniffi gAddrrss: Phase (319) 356-5105 410 East Washington Street Fax (319) 3414179 Iowa City, IA 52240-1826 Location: 1000ByOwn Street Iowa Ctty, 1A 52240 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD MEMORANdUM Date: June 3, 2013 To : Michael Moran, Director From: Terry Robinson, Superintendent RE : Forestry Monflily Reporf — May 2013 I FIELD OPERATION / SERVICE REQUESTS A. SERVICE REQUESTS: 18;- Trees ;Piuued 5 ,"TV B, STORM DA C. PA kS & ; Q SiclqS140P B. I Stonn,daniagc 52'Jirs, Road Detail EAtIache,d C. TRANSPLANTING:/HAND Working with Contractors N; 5-memorial trees planted. Li, D. NURSERY Bare root stock- tilling, planting and watering Removed = 7 4 4.Treeseinoved - 0" Jr'S Gilbert St, E. TREES REMOVED Size Dishibution CLASS I = 4 CLASS 1I = 5 IH, MAINTENANCE OPERATIONS A. CHAIN SANNI/ HAND TOOL MAINT Saws & chains 13,5 hrs Hand tools 13.5 hrs trees attached. CLASS III = 2 HOURS 58 79 45 3 25 62 107 55 27 B, EQUIPMENT TRANSFER/ EQUIP MAINT. 34 Transfers 16 hrs Maintenance 18 hrs C. SIiOP TIME 10 Cleaning 7 hrs Misc. Errands 3 hrs D. DUMP CHIPS/ FUEL TRUCKS E. LOG PAD & MULCH BIN MAIN. IV, ADMINSTRATION A. Meetings B. New Smice requests C. Planting Prep D. Other - Office Work - 6 hrs Logs- 9 hrs Therapy - 2 hrs New employee 3 hrs CDL Training- 8 his FORE,STY WORK COMPLETED IN VARIOUS PARKS, RIGHT OF WAYS & GREENSPACES 4 4 10 71 15 28 Location Trims Removal Class Work Hours Chipping Ouly Other City Park 1/I 2,and15 Hickory Hill Park 5 and , 2 X lle e Gree Con Park - - _.._ 1/1 2 - - Willow CreekPark 3 Wetherb y Park 3.5 Glendale Park 6 Oak Grove Park 1 4.5 Court Hill Park ---- - 3.5 Scott Park _ 4.5 Terrill Mill Park 5.5 Crandic Park 7.5 — --- Creekside Park 2 -- Villa Park i NaPoleon Shop _ 2 Haul Pile TOTALS 1 2/1 621irs. Total, 52 Storm lU Routine MONTH: MAY 2013 PLANTING 2218 H Street: Super Form Norway Maple (replacement) 2402 Aster Ave (Lakeside Dr. side); Hot Wings Amur Maple (replacement) 1519 Center Ave: Ivory Silk Lilac (hand planted) 1530 Sheridan Ave: 2 Ivory Silk Lilacs (hand planted) 3500 Lower West Branch Road (Scott Blvd. side) 3 Triumph Elms (Bickford Cottage) 41 N. Scott Blvd.: Super Form Norway Maple 43 N. Scott Blvd. ; Super Form Norway Maple 45 N. Scott Blvd.: Super Form Norway Maple 405 Thornbury Ave: 2 Red Buds (hand planted) 1010 Scott Park Dr.: Heritage River Birch (Arbor Day Tree, hand planted) (Regency Heights) 909 Maplewood Ln.: 1 Flame American Hornbeam (hand planted) 1 Green Mt, Sugar Maple (hand planted) 1135 Howell St.: I Ivory Silk Lilac (hand planted) 1 Emerald Ave Hornbeam (hand planted) 1607 Morningside Dr: Green Mt. Sugar Maple 502 Davenport St. (Van Buren Side): Amur Flame Maple (hand planted) 403 N. Lum St. (Davenport side): 2 Crimson Spire Oaks (hand planted) 313 N. Linn St.: Fronz Fontaine Hornbeam (hand planted) 831 E. Market St.: Swamp White Oak 827 E. Market St.: Super Form Norway Maple 619 Templin Rd.: Adirondak Crab Apple (replacement) 903 Iowa Ave (Gov. side): Street Keeper Locust (hand planted) DEPARTMENT Of PARKS & RECREATION DivisiON Of PARks, FORESTRY ANd CBD Date: June 3, 2013 To: Michael Moran, Director From: Terry Robinson, Superintendent Re: Parks Monthly Report— May 2013 I, GENERAL OPERATIONS A. Mowing, Mulching Leaves and Weed eating B. Parks Security C. Preparing City park for. Flooding IX t E D. Building T'airmeado%V$ $Ilia'qtl I'yc r hetf 2 E. Cleaning Slrelters and RestrOglr }' { s F. Bulldog RegcYSliaell'flF>s rSltelit .� G, ) gnlpment ijepatn&IYlaiutenhnge. ;. H. Carnival Rides EiBcttizg and 5far pp ` ,'; �' ;lf-' 1. Meeting and Safety Classes ` ' I Weedeating l K. _Qq$ Park Mowing' lrinviiing i8 Panels and Gates Placement 8 Collect Money L. Cleannrg Shops M. Garbage and Trash Pick Up N. Ground Repairs O. Dropping off or Picking Up Materials P. Facility Repairs Q. Playground Maintenance MEMORANdUM Hours 1131 680 335 201 196 168 134 123 68 48 36 30 30 29 28 22 22 R. Plumbing & Electrical Repairs S. Sign Making & Placement lircludes time putting up posting board at Creekside Park T. Misc. Tasks U. Spraying for Weed Control V. Crandie Garden Plots W, Physical Therapy & Doctor Appointments 21 18 13 0 C� 14 ti C; C5 N a H 6 6 r4 cd 4 5a M� vj gy E I _Km A o I ri ME B !S E- qjed splat3 OP141V j o = Vl ppOpp O Ul O ryO� LL w u LL w u 0 0 0 0 0 0 4p p h co o .-i C N IU m _a W F O C O J� N O m L LL m ow U- a a U yUI 4 �e =o NN �^ U DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD Date: July 3, 2013 To: Michael Moran, Director From: Terry Robinson, Superintendent Re:. Parks Monthly Report — June 2013 I. GENERAL OPERATIONS A. Mowing B. Parks Security Duties ;:,, C. Construction Projects 1. Fairmeadows Spla�h'att lk r/ pis> 2, TT.R.A.`DockPlaceinem Ja rs _ _. D, Flopd ReJated Af&ities E. Cleaning Sheftexs alld �2estr�oms r F, Equtpmg4tl260rr & IvI[�1tel�ance G. Ground Repairs H. Weed TAImap18 I, Facility Maintenance, J. Garbage,` Pickups K. Playground Maintenance L, Picking Up and Dropping materials & Equipment M. Cleaning Shops N. Dog Parks Collecting Money — 3 Ins Daily Check on Mutt Mitts & Water Tanks —14 hrs Water Tank Repair and Fill - 8 has O. Plumbing & Electrical Repairs P. Parking Bumpers — Ordering & Placement MEMORANdUM Hours 927 520 364 328 211 191 103 91 64 60 56 36 33 25 17 17 Q. Doctor Appointments & Therapy R. Misc. Tasks S. Meetings T, TTRA Picnic Table Assembly U. Office Hours V. Spraying Weeds W. Tree Work 15 13 11 11 11 10 DUNE 2013 REPORT ATHLETIC FIELDS I. We had 739 total events for June 2013 compared to 737 from June 2012. 2. We had 132 Soccer events in June 2013 from making up rain dates this spring compared to 54 Soccer events in June 2012. 3. We had 562 total games in June 2013 compared to 501 games in June 2012. 4. We had 160 practices in June 2013 compared to 236 practices in June 2012 5. We had 25 Tournament days in June 2013 compared to 36 Tournament days in June 2012 6. Event numbers would be more for June 2013 than June 2012 but because of rain dates and City Park being closed for most of June from the floodthe total numbers are close to being the same. 7. Man hours for June 2013 are 2062.5 compared to 2513.5 in June 2012, again rain dates is the reason, 8. Prep hours for June 2013 are 1103 total prep hours compared to 1260 total prep horns for June 2012. 9. Soccer prep hours are 161.5 total for June 2013 compared to 491oal prep hours for June 2012. 10. Baseball total prep hours are 409 in June 2013 compared to 639 total prep hours in June 2012, 11. City High total prep hours are 206 for June 2013 compared to 209 total prep hours for June 2012. 12. Softball total prep hours are 326.5 for June 2013 compared to 363 total prep hours for June 2012. _ in O O U1 O m U W O O✓ H� N N =� N N O W F W W J m M U 0 0 o o �n o 0 0 0 0 0 0 0 0 0 0 o in o 0 0 o vl o 0 0 � o 0 0 a t': o L = O O H C N W u } 231 v ° tq _ _K iia. I INS Y S la I 3 ;710, �• -yC � Lci -� � Ns "a'x � W +NSF =['j � _ N M .} zy G�S� 00 Y x $? s .'wryer 12 rl 7 f 4 y x �M g W SSol � a 40afoad v E. �o NNg te1 Fa t v V to L C N 01 C a a E n E G E m n c E c m 22 l9 a F li UOpe3o j maos pepse0 I1e93fos I1e9i �H! )n o 0000e 0 0 0 0 0 o00000 0 0 0 0 0 )n oconri o vl o o ai En n.-i in o vi o .io m o , - in o v; o iri m v o c0000l o m in o o o�n ul o ov' M�: � N Y:v O O O O O O O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 (Of M" n. kL ...., :.. m m E`t` a IN lfi" 5 N TSKt')j QS Yl dilb N (p`''fi� YI N V1 l T i(1 m e rf +':c`3,��,'zz no c�k"kPQ aei52 i"irF-'`dam% qLVC }+y"3 m O N V G � O SY V O N V O c UO N G J b0 N rl fL N W 0 H E Y m 00 pp K pG N N A N ��� V_ OIU O tT stied sPlaij oPltl1V ao i2 f' ri l0 fi m O O �O O N tO N M O Ol M O N m N N o N O O O O O O —^ of ,i oo .Jo m N N n N n f N w qN Y � _ 12 0 _ W G Vl M �} VI LL d Q m � — N S tp miS t%i u. m ® o 0 I �1 h F m m u N Qi�mNoo m o m�ry000 N p W O TIT, N N et N N LM "no...... m u SjUaA3 a 0 ns7��G� , W rmoHo 000"g ufm{vpl0p vioom o vI 000mvlN o 0 SjUaA3 o o o pSg�'000 0 0 m sinoH O O O O N N O rt� O O 'q .1 N O O b O� O O O n m toO O ® N N ( i N N SjUaA3 `8, yNj O O O O O O N N O O O O b O p p N mN b O O O O O ^m a V/ sinoH o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p 0 0 0 0 0 0 0 0 5 SJUaA30000000o pO0000 oo 0 0 p00000 o O sinoH o 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 o O o ® 57UaA3oo00000000 o o O o o o 0 0 000000 0 0 o z smoH o 0 0 o q�3 ry n o 70 0 Nny` s�uan3��oo000o Hm O00000 0 0 o a0000 v� o 6 woHO 0001gi mm oor�0oo o 00 omo 0 N N SJUan3�000000o NH000000 o Ob�0000 ry o a m N SsnoHO000��v�m oo.1 .1N000 o � 000��o o N .y .a .y t; S)UUAj ry H N O O O O O m m 0101010010 N p N N 01010 O vl O Q smop O O n (� O 00 m Wm m Nm N O O N O V O O O vj N O O o lollN N s)UaA3 3 ��afoad , kk 6IE Uopezoj Jams Ilegasee Ileg11oS Ilegi m fir'; (V � s o P r �noo.+wm pov�oow h .rin ul ulF vl�NNv�vl�o�p ILI TIe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m vl O O O O w O O O O O O ul O� N N VI Vj w r1 VI VI rl h vNl w w O O vl VI N O N O ri ImY O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O o O O O O O O O O O O O O O O O 1010 O O O O O O O 0101010 O O m Pfi O O O O O O O o N O O O O p N O O 1uQ n O m O b O a q gi M m 0 0 0 0 0 0 0 ,y O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 6 O O m w0 O O O O O O O O O O O O 101. O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 0101010 O O O O O O O O O O O O O O O O O O O O O O O 0 0 1 VO IOV (0 O O .10 O O O O O O O O O O O O O O O O OV O O O O O O O O O O O O O O O O O 00 N O . O O O fa (/1 w W VOr N N NO MMO O O O O O o O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 ..000. N 0 o 0 0 0 O 0,0 OO O O O o O O 000.0 O O O O O O O o .0000 O O O N w O O O 'i O O N O N O O m V O m N �-I h H uj p V N V1 O O O O N O- O -- rV/.I O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q 0 0 0 0 0 0 0 .00000 0 0 0 0 0 0 0 0 o P o 0 0 0 0 0 0 0 0 0 0 0 0ry a E3 - 5 t % aC.r "•.2 s-z i-^ � �} ` 1, x':t V ' $ d L i� 2 f3"3 '� ' �. Y' v{+ V �S •"': c o ros 'r t �t' r ? � g a � S� t4 t 'O kt r5 aia C��yy�70 b n C u t n "Jed sPlald Illamv [& J Y, O V q i4 n N VI N N N tNt��11 VI O NM O W O ~ 8 ~~ O > O i@ 3 a r " A v u a 0 0 0 0 0 N O CO [D V ounr Aev4 lady gaeW nON iogo)op N LL' O � o v g o• o 0 x c _T U } a 5 0 o m g ✓� � T a gev w w ry w m a 000 vl of vlooUl o n 000�Ut 'R o v IT o�m r mm 000�o e � o W � r� 000 � o vH 17 IT I0000 1D v m 'ti sinoH o o N o 0 0 o q�j N o 0 ® sjUaA3 C �n a ](® vnoH o 0 0 `^ o o vi w m m � L s1Uan3 0 0 i ® 51no 0000n mpg ooUlm�ooN o H 000 rz�ngw o 0 .� ssUan3 N 'i O O O O O O N O O O O N O rl O m m. r1 0 0 0 O O n , g w® sinoH o 0 0 0 Uary o 0 0 0 0 0 0 o m o 0 0 /� m -� siUan30 00 0 0 000 0 00 0 oo0 0 0 0 000000 0 0 N� sinoH o 0 0 o m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Os,",20 01010 0 0 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 0 0 0 Nz sinoH0 000�N 00 �0000 0 0000 o o ® m a s)uan3 `B N o o 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 m o smoH0 o 0 omm0 N oo Vm1 min 000 o m i 000�n om mm o co ~ „ry siUan3 s'a000000 allo 000Oo 0 0 omrv000 0 n smoH0000_rymha oo g�N 000 o � 000Ulm.i o a v .+ s]Uan3mmrvv0000 omv000 000 0 00�0000 o a' sinoHo 000v moo ooUl UlHo oe o 000 0 o n� m o ti v s)Uan3r0 o o o 000 o m o 00 omo o o. 0 000 o o R� +. ice" v { s tol I IN a 13 -jj 'c .E+ E a c E a g 3. V � S ? A`d =0 A AiL U014ez)ol Jams llegasee llegl}oS Ilegi p� b L� N ry _0 b ;c O O N O H O N aO}Ll ulN 111///N��� tpO N p N Ory 1/ry� n 01 N VI OI V� tp N {� T. `ptl O O O O O O O O O O O O O O O O O O P O O O O O O O O O O O O O O O O O "AAA m 0 0 0 0 0 0 0 0 TOO 0 0 0 0 0 0 0 0 0 0 00000000000000 0onF,o0000w�n�my �vyy�y 0y nyri 0 �n o w00� N O O O O P O Q O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 O O O O P O O O O O O O O O O O O O O O O d O 0.0 O O O O O O O O O O O wV n O O O O O O H O a V1 w O O M O� 0 0 t0 m N h O VN I IT T a "IT 0 0 0 0 0 0 0 0 0 0 0 o d o 0 0.0 la 0 0 0 0 0 0 0 0.0 0 0 0 0 0 0 0 0030011 o o �n w o 0 0 0 0 0 0 0 0 0 .m. M w H a o Mo V m N a H O O O O O O 01010 O O O O 00 O O O O O P O O O 00 O O O O O O o O O O O N O N O O1 a YP m^ V VN a o 00 0 0 o o o O N w H nyi e m m y ai o o Mmw �o, 0 0 o e N o o n o m O o 0 0 0 0.0 0.010 0 0 0 0 0 0 0 0 0 0 0 0 05 0 0 0 0 0 0 0 0 0 0 0 0 H fN� Rl O O. O O O m O m IVVt �O ��iii fNYI N M O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O t(a H ER Al MOM IT se O W s> m Wed sPiali >Pal41tl of � T t0 W } to aunt /,ew c O/ w Iudv T yoaepq noN f ( jagoloo adag asn6ny AInf 0 0 0 0 0 0 0 0 0 0 0 0 0 N O N (O V N Fb12 �N OI U y LLi � o • o n C 8 C a 3 F� m m v yN F JO W O a a } a o � _ a< � O B O q• O O S c _T A V } '9 0 0 0 0 0 0 0 M N N �- DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD Date: July 3, 2013 To : Michael Moran, Director From: Terry Robinson, Superintendent RE :Forestry Monthly Report — June 2013 I. FIELD OPERATION / SERVICE REQUESTS A. SERVICE REQUESTS: 32 ` Trees Prurred = 3 hours for oostinh "No 'Parkinst"'.cler6q" —,„ r MEM.ORANdUM HOURS es Removed = 14 193 B. PARKS/ SPECIAL 100 Trees Pruned Ttgs�2etnov'ed a4 , 1 C.t STORiYX'Dt1N1AGE tr Norihsile,00ctown, Ansl `Cr�eksrd�; N9hborlioods 46 Rohett`fZd, ivec; West 13xa h Rtl Scott Ivd, all and . < Hwy 644 lnostly Cnip 'i up cib�vged iinrbs D. I. C. A I)ed 0 - 3 II FIELD OPERATIb1V5/ GENERAL A. ROUTINE STREET MAINT Tte@s;Pruned = 20 Trees Removed = 0 64 Wuterittg`Street Trees =103 hours'` NorTliside Neighborhood, Longfell xx Neighborhood, Sycamore St by Mall, „ E B. ROUTINE PARK MAINT: TYcps RFuned = 5 Trees Removed = 7 62 See Attached Detail Includes 18 hours that is Storer related damage C. TRAIL MAINTENANCE: 39 Creekside Trail, 29, South Sycamore Green Way 3, Napoleon 7 D. TREES REMOVED Size Distribution CLASS I =14 CLASS II = 17 CLASS ITT = 9 III. MAINTENANCE OPERATIONS A, CHAIN SAW/ HAND TOOL MAINT Saws & chains 12 Ins Hand tools 9 hrs 21 B. EQUIPMENT TRANSFER/ EQUIP MAINT. 28 Transfers 4 hrs Maintenance 24 hrs C. SHOP TIME 15 Cleaning 14 hrs Errands 1 hrs. D. DUMP CHIPS/ FUEL TRUCKS 1.5 IV. ADMINSTRATION A. New Service requests 43 B. Contract Prep (Stump) 14 C. Other 33 Office work - 2.5 ins, Logs- 5.51u. Doctors Appointments 8Ins FORESTRY WORK COMPLETED IN VARIOUS PARKS, RIGHT OF WAYS & GREENSPACES LOCATION Trims Removal Class Work Hours Chipping Only Other TTRA 3 2/I 2- 2- Hickory Hickory Hill Park 1 1/I, 1/II1 22 Pheasant Hill Park 4 2/II 7.S Rita's Ranch Dog Park 1.5 X Crandie Park 3 Storm Damage Sand Prairie 2 Napoleon Brush Pile 4 Hauling City Park 1/III 13.5 8.5 Storm Damage Creekside Park 2 Storm Damage Ashton House 4.5 Storm Damage TOTALS 5 7 62 May Week 1 Week 2 Week 3 Week 4 Week 5 Total Ground Litter CBD plaza 40 49 51 62 30 232 CBD StScp 42 48.5 57 45 50 242.5 Parks 0 Hazardous Clean Up CBD 1.5 2.5 2 6 12 Parks 1.5 0.5 2 Designed Flower Bed Maintenance CBD 120.5 161 136.5 Parks 26 52.5 78.5 Planting CBD 6 26.5 4 20 17 73.5 Parks 0 Watering CBD 1 10.5 7 18.5 Parks 0 Fertilizing CBD 61 4 5 15 Parks 0 Mulching CBD 43 46 8 24.5 121.5 Parks 11.5 11 4 26.5 Pruning CBD 8 4 4 2 4 22 parks 0 Weeding CBD 16 58 19 26.5 7 126.5 Parks 38 3.5 8 49.5 Mow/Cord Trim CBD 21 18 34 27 14.5 114.5 Parks 0 Equip Repair & Maintenance CBD 24.5 9 21 10.5 17.5 82.5 Parks 0 Event Prep/Cleanup CBD 41 3 4 11 Parks 0 Graffiti Removal CBD 2 2 4 Parks 0 Vandalism Repair CBD 0 Parks 0 Play Equipment/Surface Maintenance CBD 0 Parks 0 Plaza Fountain Maintenance CBD 4 1 4 9 Parks 0 Construction CBD 1 9 10 Parks 0 Art Sculptures/Literary Plaques CBD 0 Parks 0 Ash Urns CBD 0 Parks 0 CBD BD 4 4 Parks 0 Bike Racks/Bikes CBD 2 2 Parks 0 Drinking Fountains CBD 0 Parks 0 Light Poles/Outlets CBD 0 Parks 0 Posting Pillars/Kiosks CBD 29 19 16.5 64.5 Parks 0 Recycle Units CBD 4 3 1.5 8.5 Parks 0 Trash Receptacles CBD 4 4 Parks 0 Tree Grates CBD 8 4 12 Parks 0 Water Hydrants/Hose Bibs CBD 1 0.5 0.5 Parks 0 Landfill CBD 2 2 2 10 2 18 Parks 0 Cleaning/Organizing CBD 17 12 1.5 30.5 Parks 0 Snow Removal CBD 0 Parks 0 Holiday Decor CBD 0 Parks 0 Administrative CBD 38.5 37.5 16 49.5 23.5 165 Parks 0 Misc CBD 6 6.5 13.5 60.5 86.5 Parks 1 4.51 1 1 1 4.5 Monthly Total CBD 1 301.51 3461 367.51 3291 282.5 1626.5 Parks 1 17.51 49.51 29.51 52.51 12 161 Grand Total Monthly Total Parks 9% Grand Total CBD i i Grand Total Parks Grand Total CBD 91% June Week 1 Week 2 Week 3 Week 4 Week 5 Total Ground Litter CBD plaza 6 51 53 49 29 188 CBD StScp 2 56.5 57 52 35.5 203 Parks 0 Hazardous Clean Up CBD 1 1 1 3 Parks 0 Designed Flower Bed Maintenance CBD 311 8.5 61 45.5 Parks 12 4 15.5 4.5 36 Planting CBD 20 30 23 1 58.5 Parks 0 Watering CBD 10 30 64.5 10.5 115 Parks 2.5 2.5 Fertilizing CBD 4 1 7 4 16 Parks 0 Mulching CBD 5.5 6 11.5 Parks 2 2 4 Pruning CBD 39 11 50 Parks 4 4 Weeding CBD 21 40 35 30 126 Parks 15 20 22 4.5 61.5 Mow/Cord Trim CBD 381 28 191 16 101 Parks 8 8 Equip Repair & Maintenance CBD 10.5 11.5 10.75 3.5 36.25 Parks 0 Event Prep/Cleanup CBD 3 30 20 53 Parks 0 Graffiti Removal CBD 3 3 Parks 0 Vandalism Repair CBD 0 Parks 0 Play Equipment/Surface Maintenance CBD 0 Parks 0 Plaza Fountain Maintenance CBD 5.5 2 1 3 11.5 Parks 0 Construction CBD 5 1.5 3 9.5 Parks 0 Art Sculptures/Literary Plaques CBD 0 Parks 0 Ash Urns CBD 0 Parks 0 Benches CBD 1 23 24 Parks 0 Bike Racks/Bikes CBD 1 2 3 Parks 0 Drinking Fountains CBD 0 Parks 0 Light Poles/Outlets CBD 0 Parks 0 Posting Pillars/Kiosks CBD 1 91 21 20 31 Parks I I I i i 0 Recycle Units CBD 2 1.75 1 4.75 Parks 0 Trash Receptacles CBD 7 8 15 Parks 0 Tree Grates CBD 13 26 39 Parks 0 Water Hydrants/Hose Bibs CBD 0 Parks 0 Landfill CBD 10 4 6 1 21 Parks 0 Cleaning/Organizing CBD 3 1 4 Parks 0 Snow Removal CBD 0 Parks 0 Holiday Decor CBD 0 Parks 0 Administrative CBD 2 39.5 30 39 35.5 146 Parks 0 Misc CBD 3 1 4 4.5 5.5 18 Parks I 0 Monthly Total CBD 26 397.5 366 336 226.5 1352 Parks I Ol 271 381 421 91 116 Grand Total Park 8% Monthly Total i i Grand Total CBD ■ Grand Total Parks CITY Of IOWA CITY PARKS AND RECREATION DEPARTMENT 220 SOUTH GIL 3ERT STREET IOWA CITY IOWA 52240-1632 PHONE (319) 356-5100 RAX (319) 356-5487 c M.icgov.org/pr Memorandum of Understanding between the City of Iowa City Parks and Recreation Department (hereinafter "City") and //' C a non -athletic Affiliate Group to the Iowa City Parks and Recreation Department(hereinafter "Affiliate Group"). WHEREAS, the City and P A C' wish to utilize this memorandum of understanding to memorialize their relative rights hod responsibilities to one another for the use of Parks and Recreation facilities, programming, communications and reimbursement of costs. Now, therefore, the City and TC2)2� hp hereby agree as follows: A. City/Parks and Recreation Responsibilities: The parties understand that the City intends to provide the following: 1. Provide usage of the following facilities: '70fit r E 11,L 4 '1k5 ",, A-) /Ja leg Said usage shall be subject to schedule approval as outlined in B(4) below. 0 2. In the sole discretion of the City, and as determined to be available, provide space for promotion of the Affiliate Group in the activity brochure and through a link in the City website at icgov.org. 3. If requested, provide City of Iowa City sponsored information service, i.e. text services for daily announcements (weather) and cancellation announcements. 4. Schedule annual meeting with the Parks and Recreation Commission., 5. The City will collect fees to maintain dog park facilities, provide necessary repairs, ensure the cleanliness of land and water, and allow for user access throughout the year; except during critical weather events. 6. The City will hire and train dog park attendants in cooperation with JCDogPAC. 7. The City and JCDogPAC will coordinate and communicate activities, changes, and issues which might impact the use of the dog parks. B. Affiliate Responsibilities: The parties understand that the Affiliate Group intends to be responsible for the following: 1. Provide the City with annual financial reports summarizing hours of facility use, year-end revenues and expenses for the Affiliate Group. 2. Provide the City with annual list of board of directors, with email and phone contacts. 3. Provide City with, as determined by City, acceptable insurance coverage certification, listing City as additional insured. 4. Provide meeting dates/use schedules for City review by , 20 All schedules will not be considered "final' until they receive approval from City Staff. 5. Provide Affiliate Group board meeting schedule for City liaison attendance. 6. Provide all registration services for their program(s). 7. JCDogPAC will reserve dog park facilities and hold or help to host educational, dog -friendly events in the dog parks. 8. JCDogPAC will maintain social media outlets, such as website and/or Facebook, to promote the safe use of the dog parks. 9. JCDogPAC will continue to conduct fund-raising, such as brick sales and events, and solicit donations to provide funds for programs and enhancements to existing dog parks and/or development of new facilities. 10. JCDogPAC will work with partner organizations and experts to recommend policies, and procedures,, including appropriate signage, to support the best and safest use of dog park facilities. tgepartment Head / Date Affiliate Representative-/6 60/3 Date JCDogPAC RESOLUTION 2013-01 Support of Recognition with Limitations on Advertising WHEREAS, Iowa City dog parks are an important component of the City's parks and recreation system; and WHEREAS, parks are designated areas to provide enjoyment and escape from the stresses of everyday life, including from commercialization; and WHEREAS, respondents to a survey conducted by JCDogPAC during 2013 indicated some support of advertising banners in the dog parks, but with limitations; and WHEREAS, recognition of sponsorship of amenities such as shelters, benches, trees, brick pavers, etc., is important to encourage public and private support of the dog parks and would not be considered advertising for purposes of this Resolution; THEREFORE, JCDogPAC supports recognition of sponsorships but requests limitations on advertising being posted in the dog parks, as follows: • Recognition of specific amenities is strongly encouraged with recognition signs, plaques, stones, bricks or other items to be compatible with a park environment and require minimal to no maintenance. Any advertising banners would be limited to one per dog park, such banner to incorporate logos/names for park supporters and be no larger than 2'x6' (a common banner size). The banner for each park would be updated annually. Exceptions to this resolution should be coordinated with JCDogPAC and the City of Iowa City Parks and Recreation Commission to ensure compatibility with a dog -friendly, park environment. Passed May 21, 2013 JCDogPAC RESOLUTION 2013-02 Dog Park Set -aside Area for Rita's Ranch WHEREAS, there is currently no area at Rita's Ranch Dog Park for small or special needs dogs; and WHEREAS, respondents to a survey conducted by JCDogPAC during 2013 indicated general support for a set -aside area in Rita's Ranch; and WHEREAS, dogs who -- due to size or health issues -- need an area protected from larger and more active dogs; THEREFORE, JCDogPAC endorses the establishment of a designated, fenced, set -aside area at Rita's Ranch Dog Park on Scott Boulevard that would be an enhancement to the current dog park acreage; JCDogPAC requests that the Iowa City Parks and Recreation Commission support the request to establish and develop such an area; and JCDogPAC requests that the City work with the users of Rita's Ranch and JCDogPAC to define and develop this area for the enhanced safety and enjoyment of the people and dogs who visit the park. Passed May 21, 2013