HomeMy WebLinkAbout07-10-2013 Parks and Recreation CommissionAGENDA
PARKS AND RECREATION COMMISSION
5:00 p.m.
WEDNESDAY, DULY 109 2013
MEETING ROOM B
5:00 p.m. Call to order
Approval of minutes from meeting of May 8, 2013
5:03 p.m. Public discussion of any item not on the agenda
5:05 p.m. The Chauncey — John Yapp, Planning Department
5:35 p.m. Friends of Hickory Hill Park Report
5:45 p.m. DogPAC Report
5:55 p.m, Neighborhood Open Space Review
6:00 p.m. Lake Usage at TTRA
6:05 p.m. ADA Report & Discussion
6:15 p.m. Recreation Division Report
6:20 p.m. Parks Division Report
6:25 p.m. Directors Report
• Flood Update
• TTRA Update
• Ashton House
• Master Plan Update
• Fairmeadows Splash Pad
6:35 p.m. Chairs Report
• Recruiting New Commission Member
• TTRA Promotion
• Johnson County Conservation Commission Money
• White Water Course on Iowa River
6:45 p.m. Commission Time/Suggestions for Future Agenda Items
6:50 p.m. Adjournment
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
May 8, 2013
Parks & Recreation, Meeting Room B
Members Present: David Bourgeois, Clay Claussen, Maggie Elliott, Allie
Gnade, Cara Hamann, Alex Taylor, John Westefeld, Joe
Younker
Members Absent: Lucie Laurian
Staff Present: Mike Moran, Chad Dyson, Terry Robinson, John Yapp
Others Present: John Thomas, KT Labadie, Patrick Alvord, Steve Rohrbach
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by Chairman Claussen.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate
Council action):
None.
OTHER FORMAL ACTION TAKEN:
Moved by Bourgeois, seconded by Westefeld to approve the May 8, 2013
minutes as written. Motion passed 8-0 with Laurian being absent.
abstaining.
PUBLIC DISCUSSION:
KT Labadie reported on behalf of the Friends of Hickory Hill. She said there were a
number of questions by the board regarding the damage to the bridge due to flooding.
She noted that the group received a $150 donation for either repairs towards the trails
or the bridge in the park. KT said she will discuss in more detail with the commission
at a later date. Moran reported that the bridge is in a condition that it can be placed
back up on its abutments per Public Works.
KT announced that the Friends of Hickory Hill plant sale is scheduled for the next two
weekends. She will send a flier to the department for posting. She stated that the
group usually raises about $2000 during these events. This money is used towards
burns and equipment. She also noted that the group is interested in helping to promote
the Party in the Park this season scheduled for August 1 in South Hickory Hill with
Mike Haverkamp performing from 6:30 to 8 p.m.
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 2 of 8
KT would like to have more discussion with the commission regarding the trail plan
that was not funded as part of the CIP plan. Moran suggested getting more public
involvement may help promote the funding process. John Thomas suggested that this
time be used for strategizing erosion control on the trails. He noted there was no
discussion of what is causing the erosion listed in the materials given to them. He said
that perhaps a coarse bark mulch would be an appropriate material to use for control.
He thought that it would be good for the Friends group to work with Parks & Recreation
in testing various materials for erosion control. Perhaps this could allow for a scaled
back engineer approach. Thomas said it would be great if city crews could create their
own coarse bark mulch. KT agreed that this would be a good time to try different
materials as they will have students available to work with them soon. Moran noted
that as Parks does not have the equipment to create the mulch he will discuss with the
Public Works Department.
THE CHAUNCEY:
John Yapp from the Planning and Community Development Department was present
to discuss this project with the Commission. Also attending were Patrick Alvord and
Steve Rohrbach from Rohrbach and Associates Consultants. Yapp reviewed the
process to date stating that the City went through the REP process last fall and sought
public input last winter to help in selecting the project for the corner of Gilbert and
College Streets. City Council then chose The Chauncey as the preferred development
for this area. City staff and the development team are currently in negotiations. This
process has been going for several months. Yapp also mentioned that the City has
received a request to rezone the property to allow only building up to 75' in height
which would convert to approximately six stories. There will be a public hearing on
May 14 regarding this request. The City and the developers will wait for the outcome of
that meeting before substantially moving forward.
Steve Rohrbach, the project architect, then spoke to the commission about the effect
this project may have on the park and on the farmers market. He stated that the
development should not affect the market as construction will be staged at least 10'
away from the ramp. He noted as there is a hard surfaced area in the proposal, it may
allow the placement of more vendors once complete. The firm is committed to working
with the City to discuss goals and objectives for the park. Preliminary plans include
adding amenities to the park such as an amphitheater and the ability to show movies
in the park. He reiterated to keep in mind that this is just a concept at this point and
that they want to work with the commission on the design. Naturally the staging of the
construction will destroy the park as it is but the park will be restored during the
progression. There will be construction fencing around the project and they will leave
room for the market to continue in the ramp. At this time the plan is to redevelop the
park during non -market months.
Elliott asked if upon completion of The Chauncey if the farmers market would be able
to continue using the ramp. Rohrbach reported that it will as they will be including
underground parking in the construction for residents. The ramp will remain open
during construction as well.
Gnade asked how long for the project to be complete. Rohrbach stated two years for
construction of the building with a little longer to complete the inside. They hope to
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 3 of 8
begin construction in early 2014. Rohrbach reported that there may not be a need to
take the park completely out of commission.
Robinson noted that there are two memorial trees in Chauncey Swan Park. There is a
large oak tree that is in memory of WWII veterans and another in memory Linda
Severson, a longtime city employee. Rohrbach was pleased to learn of this and will
keep this in mind. There may be a need to place something else for the WWII tree as
it is quite established and large so cannot be moved. The other tree for Linda
Severson may still be new enough that it can be transplanted.
Claussen asked where the crane would be placed within the staging area. Staff
reported likely on the south or west side of the park.
Gnade said that she likes the small footprint that is being used for the new Moen
building going up in the pedestrian mall. Yapp reported that this was a special situation
and that the building footprint is smaller than what The Chauncey will be. He noted that
the smaller footprint there is for construction staging, the longer a construction project
will run. Westefeld asked if there is a trade off in cost in a smaller footprint project.
Yapp said there may be when it comes to time and labor costs; however, the inability
to store materials and having to truck them off site can be costly. Yapp noted that he
would like to continue meeting with commission once a development agreement is in
place. Rohrbach reported that the price that is listed for park renovation is based on
the current concept plan (available on-line).
Gnade noted that she noted that in one of the proposals the park was "flip flopped" and
then City Council asked for them to eliminate that concept. She noted that the photo
shows shading during the summer solstice and not what the shading will be like in the
summer time. Yapp stated they did get input from other city departments about this
idea (flip flopping the park); however, because the park is in a flood plain, staff did not
recommend building on that site because it would have meant the necessity of raising
the first floor of the building and the Washington Street sidewalk to above the flood
plain.
Elliott said that she thinks the concept is exciting and appreciates that the commission
is being involved in discussions. Westefeld asked what the next step is in the process.
Yapp reported that the hearing regarding the requested CB-5 rezoning will take place
on May 14. There may or may not be a vote during that meeting. From there City
Council will need to sign a development agreement. The City would then need to
agree to sell the property to Moen and the property would need to rezone to CB10
(downtown).
Younker asked who would be responsible for the theatre, the movies in the park, etc.,
would there be a slope, and would there be power feeds. Yapp said that these are all
good questions to address during discussions regarding the development of the park.
Claussen said the only issue he was aware of was the fact that the initial proposal was
for the building to be 20 stories. Yapp confirmed that the building will not be 20 stories.
The graphic shown to commission on this evening shows 16 stories. Yapp further
noted that where the city ends up on the height is part of the negotiations. Bourgeois
asked Yapp if it needed to be at least 16 stores to make it valid. Yapp said he could
not answer that question but knows that seven stories will not work for the concept.
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 4 of 8
Yapp reiterated that once an agreement is in place he will come back to commission to
talk more details.
At the April commission meeting, Julie Johnson with Iowa City Hospice discussed with
the group some ideas for enhancing the Hospice Memorial located at Willow Creek
Park. After some discussion it was determined that this item needed to be placed on
the May agenda for a formal vote.
Gnade noted that she had a few questions after looking at the memorial. She noticed
that there were a lot of bricks in the ground and wondered why they were not yet
inscribed. Those bricks were placed during the 15t" year celebration commemorating
15 years of volunteers. They will likely add more in the future. Donor names will go on
the granite. Elliott noted this memorial was all donated; the City donated the labor,
Project Green donated plants, and a group of Hospice volunteers maintain the space.
Gnade asked if Hospice had considered a shorter memorial. Elliott said she doesn't
know for sure, that it may have been due to the depth of the planting.
Moved by Younker, seconded by Westefeld to approve the proposed
improvements of the Hospice Memorial located at Willow Creek Park in Iowa
City. Motion passed 7-3 with Laurian being absent and Elliott and Gnade
abstaining.
DOGPAC UPDATE:
DogPAC board members were not able to be present
Moran told the commission of the "Prairie in Progress' project proposed for Thornberry
Off -Leash Dog Park. The idea is that a prairie will provide a new area for dogs to
explore but will also provide water quality. Parks staff tilled up about 25% of the area
that was proposed; however, there has since been a petition started to prevent this
project from completion. Those opposing say it will likely create an infestation of ticks.
Moran is working with both groups to resolve. Westefeld asked Moran if he thinks this
will go to Council. Moran said based on the format of the petition he believes that it
will. Commission did not vote on this. There will be more discussion at the June
meeting.
Bourgeois noted that all special event requests for the dog parks will be turned over to
DogPAC. At this time they are planning for a couple of adoption days and perhaps a
health fair as well. Bourgeois would also like them to consider a microchip event. Elliott
commended Bourgeois for his improved relationship with DogPAC.
NEIGHBORHOOD OPEN SPACE REVIEW:
None
RECREATION DIVISION REPORT:
Dyson announced that summer class registration started on May 2 at the Recreation
Center. This process is going very smoothly. Dyson also stated that the division will be
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 5 of 8
taking over staffing of City Park Rides. These rides have been contracted out to
nonprofit groups in previous years. Dyson is in the hiring process at this time and the
rides will open on Saturday, May 25. Staff is in the process of prepping City Park Pool
for its opening which will also take place on Saturday, May 25.
PARKS DIVISION REPORT:
Robinson reported that the Fairmeadows Splash Pad is progressing nicely with the
poring of the concrete pad to happen soon. Walls will go up for the pump station soon
after.
The last bit of the underground water main is being placed at Thornberry. This system
will provide for much better irrigation of the dog park.
The contracts for shelter #6 are being reviewed by the Legal Department. The
preconstruction meeting for this project will likely take place next week.
Reno Street shelter is being constructed now.
Fields 1 through 4 at Napoleon, as well as soccer fields 6 through 9, are performing
very well. The new sand cap has allowed for very good drainage thereby requiring
very limited cancellations. Robinson said that fields 1 through 5 at the soccer park will
be next on the list.
s C_ •; [__•*[
TTRA: This project is progressing nicely, even with the rain. The light fixtures have
been put up in the parking lot. Fin and Feather are very close to moving into the
marina building. Their goal is to be there by Memorial Day. They will offer kayak,
paddle boats and other water sports rentals as well as offer concessions. Moran has
sent letters to donors requesting memorial benches etc. to further discuss. There is a
big push for limestone benches. Tony Malkusak from Abundant Playscapes is working
on a natural, all-inclusive playground plan. Moran noted that there will be a soft
opening the first part of August with an official grand opening the weekend of August
24 and a cancer walk in Terry Trueblood's honor on August 25. Donations for the
cancer walk will be split 50/50 between the park maintenance fund that was set up by
Pete & Dee Vanderhoef, Johnson County Foundation, and the American Cancer
Society.
Ashton House: The request for Ashton House construction goes to Council on May 14.
Bids will be due for the project by June 18. Moran anticipates this to be a three to four
month project.
Ambassador Program: Moran announced that the Ambassador program was launched
at the end of April. This program is a collaborative effort between city departments and
the Downtown District. This program will allow visitors and residents to ask questions
of designated city workers who will offer directions and information and will help
enforce policies within the area, while continuing their regular duties.
The Fairmeadows Neighborhood would like to hold a grand opening at the
Fairmeadows Splash Pad. They would like to have this event on Sunday, June 23 at 2
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 6 of 8
p.m. The event will include a puppet show by Eulenspiegel Puppet Theatre. The park
will be open prior to this official grand opening date.
Moran distributed to commission a document titled "Property Tax Plans Still Far Apart",
from the Des Moines Register. He pointed out the costs for government on page 3
stating that if this proposal passes as written, the city stands to lose $621,000 in
funding with parks getting a 1.5% cut.
Taylor mentioned that there is a new trails map being released. Moran noted that
there are currently copies available in the Parks and Recreation Department lobby.
CHAIRS REPORT:
Claussen mentioned that he read an article about a new farmer's market opening in
Iowa City on Tuesdays. Moran noted that this is a market that was created by Marcia
Bollinger, Neighborhood Services Coordinator in the Planning Department and her
intern. This market will run on Tuesdays from 3-6 p.m. from May through October.
These are the same days and hours as the previous Sycamore Mall market that has
been closed. Hamann asked why these hours were chosen. This, again, was the same
hours as the previous Sycamore Mall market ran. There seems to be a lot of traffic on
that side of town during those hours because of the nearby schools (parents picking up
kids and then stopping at market on their way home). There are a good number of
senior citizens that like this market because of its hours and location.
Claussen noted that he attended a presentation about a potential white water park in
downtown Iowa City. It said it was a very interesting proposal and he would like to see
it happen. He said that the concept is to make it a more friendly and inviting
environment around the river and make the river more of an attraction.
Claussen announced that there was conversation about the possibility of the
Commission returning to the boathouse for their summer meetings.
Moved by Bourgeois, seconded by Elliott, to move the summer commission
Please note that since the May meeting; the Beckwith Boathouse will not be available
for the June meeting due to flooding.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Gnade wondered if a couple of Commission members should take a stance on The
Chauncey project. Gnade is concerned about the height and the effect it may have on
the park. Robinson noted that while it will certainly affect the growth of grass, they can
still get grass to grow there. Claussen noted that it seems that the proposed changes
to the park will dramatically change the character of the space. Elliott stated that she is
pleased that the commission will be involved in the planning of the park. Younker too is
in favor of working with the architects and MPO regarding the potential uses of the
park. Commission would like to have John Yapp attend another meeting to further
discuss feelings of the commission members about the project.
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 7 of 8
Bourgeois commended the Parks and Recreation Staff present at this meeting for all of
the work that they do. He requested that Commission write a letter to City Council
letting them know of their accomplishments. Bourgeois and Westefeld agreed to work
together on such a letter. Moran made note that they do not do it alone, stating "it
takes a village," and that is the whole of the staff that gets it all done.
Elliott said that the April Hospice Walk went very well and was very appreciative of
Parks and Recreation Staff who were so accommodating and gave lots of help for the
last minute rerouting of the event.
Elliott also mentioned her concern about cars not stopping at trail crosswalks,
specifically on Muscatine Ave. Moran will talk with Kris Ackerson about possible
options. Moran noted that they get same complaint about bikers who don't stop.
ADJOURNMENT:
Moved by Bourgeois, seconded by Younker, to adjourn the meeting at 6:45 p.m.
Motion passed 9-0 with Laurian being absent.
PARKS AND RECREATION COMMISSION
May 8, 2013
Page 8 of 8
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
N
N
N
N
N
N
4
N
M
M
M
M
4
TERM
EXPIRES
m
David
1/1/15
X
X
LQ
X
LQ
X
X
O/E
O/E
X
X
X
Bourgeois
Clay
1/1/14
X
X
LQ
X
LQ
X
X
X
X
X
X
X
Claussen
Maggie
111/13
X
O/E
LQ
X
LQ
X
X
X
X
X
O/E
X
Elliott
Allison
1/1114
X
X
LQ
X
LQ
X
X
X
X
X
X
X
Gnade
Cara
1/1116
X
X
LQ
X
LQ
X
X
X
X
X
X
X
Hamann
Aaron
1/1/13
O**
X
LQ
X
LQ
O
O
Krohmer
Lucie
1/1/15
X
O/E
LQ
X
LQ
X
X
O/E
O/E
O/E
O/E
O/E
Laurian
Alex
1/1/16
*
*
X
X
X
X
X
Taylor
John
1/1/14
X
X
LQ
X
LQ
X
X
X
X
X
X
X
Westefeld
Joe
1/1/16
X
X
LQ
X
LQ
X
X
X
X
X
X
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran, Director
FROM: Chad Dyson, Superintendent
DATE: June 5, 2013
RE: May] 2013 Monthly Report
S.P.I.
The Special Olympics State Summer Games were held in Ames on the Iowa State University campus. This
competition included over 100 of the Recreation Division's athletes as well as many coaches, parents and
support staff. The athletes competed in soccer, swimming, track and field events, bocce and tennis. In addition
to the competitions, Special Olympics Iowa hosted the Opening Ceremonies, the Celebration Dance at Hilton
Coliseum and the Olympic Festival.
(Master Plan: Enhance Program Development)
The Recreation Division's Special Olympics Unified Softball team has started their season for the year. They
play each week in a league at Ellis Park in Cedar Rapids, Special Olympics Unified Softball teams are
comprised of players with and without special needs.
(Master Plan: Enhance Program Development)
Shelby Halligan, a University of Iowa student, began an internship with the Recreation Division. She is a
therapeutic recreation major and will be working primarily with the SPI programs.
(Master Plan: Collaborate with Community Organizations and Businesses and Expand Department Volunteer
Opportunities)
Staff met with Ken Mobily, University of Iowa professor in the Leisure Studies Department, to discuss
opportunities for UI students to participate in service learning projects in the fall and spring semesters. These
students would volunteer in the SPI Special Olympics programs as part of their coursework during the semester.
Master Plan: Enhance Program Development, Expand Department Volunteer Opportunities and Collaborate
with Community Organizations and Businesses)
PRESCHOOL/JR. /SR. HIGH ACTIVITIES - SCANLON GYM
• Held a coach meeting for Volunteer and ICRD Coaches for summer Tee Ball. Received 27 volunteers and 2
team sponsorships. (Goal #1: Maximize the Planning Process) ( Goal 7: Assure Financial Sustainability)
• Held Scanlon Gym staff training for summer and facility passes. (Goal #1: Maximize the Planning Process)
• The ICRD hosted Family Fun Night at the Mercer Aquatic Center Scanlon Gym on May 10. Families could
participate in Roller Skating, Jump on Inflatables, Shoot hoops, or play in the game room at no fee.
Swimming was reduced to $1 per person. (Goal #10: Plan for Continued Equitable Level of Service as
Community Grows.)
• Moved the ICRD sponsored Local Hershey Track Meet to City High Track. 149 athletes participated in
various events. 5 local records were broken.
• Meet with youth sports director from Coralville Parks and Recreation about playing games for 3rd-6°i grade
girls volleyball and 41h-51h grade basketball/flag football.
• Continued promotion and public awareness of ICPRD facilities pass. Sent information to local schools,
local community serving organizations, special populations groups, spoke at JJYD monthly meeting, etc.
ICPRD facilities pass will begin enforcement on June 3.
Recreation Division
May 2013
Page 2 of 4
Continue to do on line post rental evaluations for all rentals at the Mercer Aquatic Center Scanlon Gym.
(Goal 45: Solicit Community Involvement and Feedback)
SPORTS/WELLNESS
Staff in conjunction with the City's Communications Department implemented a new rainout line system last
month. The public can choose how they want to get the information. They can check the rainoutline.com
website, Facebook, Twitter, a smartphone app, signup for emails/text messages or call the phone number. The
change has enabled the supervisors to easily update the system with more detailed messages than the previous
system. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities).
Staff posted articles on the department's website and updated the website content regarding the upcoming
summer program registrations. (Goal 46 — Increase Awareness of Program Offerings).
Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center.
Slides about our youth gymnastics programs, the amusement park consignment tickets program, and the Parties
in the Park are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings).
9,057 people were recorded on the hourly attendance in the month of May at the RAL Recreation Center. (May
2012- 7,980. April 2013- 10,518) (Goal #2 — Track Performance Measures).
All equipment in the fitness room is in working order. (Goal 99 — Continue to Provide Equitable LOS in
Existing Parks and Facilities).
SOCIAL/CULTURAL
The BIKE TO WORK WEEK HELMET GIVE -A -WAY was a great success! Sixteen city employees signed up
to participate by biking to work at least 4 of the 5 days that week "earning" a free helmet for youth of lower
income homes. Sixteen helmets have been distributed to Neighborhood Centers of Johnson County and School
Children's Aid at the Iowa City Community School District. This initiative, funded by the Recreation Division
and the Think Bicycles Coalition/Bike to Work Week Committee was well received. What a great way to get a
helmet on a kid! Helmets off to all who participated! (Master Plan: Pursue Comprehensive Service Delivery by
reaching out to those in need)
The OPTIMIST CLUB OF IOWA CITY has kindly donated $500.00 again this year to help fund the ART IN
THE PARK program at Farmer's Market. Over two thousand youth participate in this program which is held in
Chauncey Swan Park at both Wednesday and Saturday markets.
(Master Plan: Pursue alternate funding)
The first PARTY IN THE PARK was postponed due to inclement weather of May 30. The event will be
rescheduled for a later date.
The ANTELOPE LENDING LIBRARY will be visiting each of our 5 SUMMER PLAYGROUNDS once per
week for eight weeks bringing story times, writing experience and the opportunity for kids to check out books.
We are excited to partner with Antelope lending Library to help extend children's love of books outside their
school year. (Master Plan: Pursue Comprehensive Service Delivery by reaching out to those in need,
Collaborate with Community Organizations and Business)
Recreation Division
May 2013
Page 3 of 4
The first FAMILY DRUMMING event was held Sunday, May 19. What a great opportunity for families to
create a drum circle! 27 participants of all ages and abilities created some incredibly creative sounds that day.
Initiative is currently underway to locate sponsors in order to offer this event quarterly or even monthly. (Master
Plan: Pursue Alternate Funding, Enhance Program Development)
The Division is happy to engage the talents of Intern Kaitlin Straits in the creation of some fund raising
proposals. Kaitlin, a University of Iowa student of Recreation, Sports Business and Entrepreneurial Studies will
be with us only part of the summer but we anticipate some creative and fresh new ideas.
We are still waiting to hear from the National Park Service regarding the nomination of the City Park Log
Cabins to the National Register of Historic Places. In the meantime, staff is meeting with county and city
organizations and agencies to firm up future programming plans. (Master Plan: Collaborate with Community
Organizations and Business)
AQUATICS
Facilities
We are scheduling a 30 day shut of Mercer Park Aquatic Center this August, preliminary planning for this has
begun. This is a scheduled shut down; we attempt to close each indoor pool for at least 30 days for cleaning,
painting/ tile work, and similar projects. This year we will be focusing on interior wall painting, dive stand
refurbishment, tile cleaning and pool flex -joint repair work. During this time both the Robert A. Lee Recreation
Center and City Park Pool will remain open.
City Park Pool opened on Saturday May 251h, due to the inclement and unseasonably cool weather the
attendance numbers were down significantly. Since then we have experienced very low attendance, and have
struggled to keep the doors open. It is our hope that the weather will improve and we can see higher numbers.
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Recreation Division
May 2013
Page 4 of 4
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PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: July 3, 2013
RE: June 2013 Monthly Report
S.P.I.
New staff members were hired and attended SPI Orientation sessions in preparation for the
summer programs.
(Master Plan: Enhance Program Development)
SPI Summer Session I programs began with 50 participants in Special Olympics (SO) Softball,
75 in SO Track & Field and 36 in the Adapted Aquatics programs. The new `Be Your Best"
wellness program had 31 registrations.
(Master Plan: Enhance Program Development)
The Recreation Division received a grant from the USTA Missouri Valley which gave Special
Olympics athletes the opportunity to participate in the USTA Missouri Valley's All Stars
Adapted Tennis Program in Omaha, NE.
(Master Plan: Enhance Program Development)
Information gathered from program participants, parents, part-time staff and intern students was
taken into consideration as new programs were designed for upcoming sessions to be included in
the Recreation Division's Fall Activity Guide.
(Master Plan: Enhance Program Development, Maximize the Planning Process and Solicit
Community Involvement and Feedback)
Staff attended a class picnic with students from the Iowa City Schools Transitions program and
gave a bocce demonstration to give students an introduction to the game and a chance to play.
(Master Plan: Increase Awareness of Program Offerings)
65 people attended the SPI Rockin' in the USA Dance Party for an early 41h of July get together
with dancing, crafts and games.
(Master Plan: Enhance Program Development)
PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM
• Summer youth sports began: Tee Ball, Skateboarding, Taekwondo, and Youth/Adult Tennis.
Added taekwondo for adults and family running club. (Goal 3: Enhance Program
Development and Goal 10: Plan for Continued Equitable Level of Service as Community
Grows). Through activenet, I send out weekly emails in regards to program information.
(Goal 6: Increase Awareness of Program Offerings)
Recreation Division
June 2013 Monthly Report
Page 2 of 4
• Held monthly employee meeting to discuss policies and upcoming events. Certified 20
employees in First Aid /CPR. (Goal 3: Enhance Program Development)
• The Mercer Aquatic Center Scanlon gym hosts the ARC of Johnson County Day Camp
Monday —Friday 7 am — 5 pm. The ARC camp original schedule for Grant Wood Gym
Tuesday — Thursday 12 noon — 5 pm has been moved to the Mercer Aquatic Center Scanlon
gym. The facility also hosted an all weekend basketball tournament sponsored by MAYB and
Juneteenth sponsored by Johnson County. (Goal 8: Collaborate with Community
Organizations)
• Continue to promote and advertise upcoming youth programs and special events on ICRD
web page as well post rental evaluations. (Goal #6: Increase awareness of Program Offerings
and Goal 5: Solicit Community Involvement and Feedback)
SPORTS/WELLNESS
All equipment in the fitness room is in working order. (Goal #9 — Continue to Provide Equitable
LOS in Existing Parks and Facilities).
Staff posted upcoming program information on the department's web page. Staff also posted
articles on the department's website regarding the Independence Day facility schedules/closures.
(Goal # 6 — Increase Awareness of Program Offerings).
12,612 people were recorded on the hourly attendance in the month of June at the RAL
Recreation Center. (May 2013- 9,057. June 2012- 11,660) (Goal #2 — Track Performance
Measures).
Staff posted upcoming program information on the three slide -show monitors in the RAL
Recreation Center. Slides about our Adopt -A -Park program, guitar lessons, and the Youth
Triathlon are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings).
Fall softball registration begins July 8 and ends August 9. The University of Iowa Recreational
Services is running intramurals on Thursdays this fall, so we are running leagues Sundays thru
Wednesdays. (Goal # 6 — Increase Awareness of Program Offerings).
SOCIAL/CULTURAL
ART IN THE PARK, sponsored in part by the OPTIMIST CLUB OF IOWA CITY provides a
wide variety of fun activities for all ages each Wednesday and Saturday at Farmer's Market.
Many people join in the activities from small children just learning to walk, using only basic
motor skills, coloring with side walk chalk to moms and dads teaching their children how to hula
hoop. Public engagement is the norm at this twice weekly event, sometimes asking what crafts
we have today or next week, or wondering what other programs the department has to offer.
Attendance varies week by week but typically fifty to one hundred children participate each
weekend. Catering to many age groups becomes possible by providing more than one option at
each meeting and changing activities week by week. We always provide alternatives such as a
big group mural drawing or paintings, sidewalk chalk, and a variety of movement items. The
musician always brings a crowd of people taking a break from the Farmers Market to sit down
and enjoy music. Art in the Park has become a staple of the Farmers Market. We see many of
the same faces every week and new ones too, all having a great time. (Master Plan: Pursue
comprehensive service delivery by reaching out to those with financial need)
Recreation Division
June 2013 Monthly Report
Page 3 of 4
Staff presented to the OPTIMIST CLUB OF IOWA CITY regarding their continued contribution
to the ART IN THE PARK program. (Master Plan: pursue alternate funding)
SUMMER PLAYGROUNDS for youth having completed grades K- 6 are off to a great start!
Participants have enjoyed many activities keeping both their bodies and minds active.
Watercolor painting, kickball, making friendship bracelets, nature investigations, basketball and
four -square are just a few of the more favored activities to date. In addition to these activities,
participants make great use of the play equipment at each of our sites. On Fridays, Playground
Leaders organize "Water Day" at each playground, complete with water balloons, sprinklers and
slip slides. Average daily attendance to date has been in the neighborhood of 15 and growing.
(Master Plan: Pursue comprehensive service delivery by reaching out to those with financial
need and assuring programming opportunities in all geographic sectors of the city)
We are just completing our third week of SUMMER CAMP and what a successful summer to
date! Fifty to sixty campers have been attending Theme Camps as an additional 20 attend the
all -day Art Camps. Children find our camps to be very high in activity and variety with some of
the most popular activities including swimming, painting, creating art projects, and playing many
different active and engaging games! Field trips these past few weeks included a day at Lake
MacBride, an afternoon at a Kernel's game and a morning at the Iowa Gym Nest! Special
visitors have been numerous; dancers, clowns, and athletes. Campers and staff are looking
forward to enjoying the many planned activities and field trips yet to come this summer. (Master
Plan: Fun! Fun! Fun!)
The DISCOVERY GARDEN experienced a transformation this month as staff and volunteers
cleared weeds, sheet mulched the entire garden, and thinned overgrowth of plants. Children have
returned to the garden in classes, workshops and camps. Dayeares, daycare homes and home
schooled families have been using the garden as a destination for outdoor education on an
increasing level this year. Staff will be looking at new ways to encourage the same at the
Wetherby Park Edible Forest Maze. (Master Plan: enhance program development and increase
awareness of department offerings)
All three MONARCH WAYSTATIONS have been planted and soon the signage will be placed.
This project, funded in part by ROCKWELL COLLINS will act as an educational tool as well as
a haven for the monarch. (Master Plan: pursue alternate funding and enhance program
development)
AQUATICS
Programs
We currently are entering our second session of swim lessons at Mercer Park and The Robert A.
Lee Recreation Center and the first session at City Park Pool. Of the 1,285 total spots available
we have 821 filled. This number is a little misleading as it includes all of our swim lessons both
past and present. The number of filled spots should rise as we get closer to session 3 and 4. This
summer we introduced our Tots at Play Class. This class is designed to bridge the gap between
our Parent Tot classes and the Pre -School I class. We found that we were missing the age ranges
of 2-3 years. Mature 2 year olds were not fitting well into the Parent Tot class, and they weren't
quite ready for the Pre School I class. Parents are encouraged to participate at the beginning of
the class and slowly start to pull away, by the end of the class it is our hope that the children will
be ready to participate in the Pre School 1 class without any fear.
Recreation Division
June 2013 Monthly Report
Page 4 of 4
Facilities
We are gearing up for the August shut down of Mercer Park Pool. Our plan is to do some minor
tank maintenance to include; flex joint repair, re -caulking, and tile repair. We are also looking to
paint the walls inside the pool area. The painting will be the largest project we take on but the
other minor projects are necessary.
MPAC
RALCRC
Average Attendance
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Time
To: Mike Moran, Director
From: Russell Buffington
Date: June 5, 2013
Re: Monthly Report for May
I. OPERATING
A. Interments(6)
1. Cremation, Resident
1 @ $200.00
2. Cremation, Resident, W/ Tent
I @ $280.00
3. Cremation, Resident, Weekend, W/ Tent
2 @ $460.00
4. Cremation, Non -Resident
2 @ $300.00
TOTAL INCOME FROM INTERMENTS
B. Lot Sales (3 )
1. Resident, Adult monument space
i @ $700.00
2. Resident, Columbarium Niche
2 @ $700.00
TOTAL INCOME FROM LOT SALES
II. CEMETERY MAINTENANCE
A.
Funerals
B.
Ground Maintenance
C.
Equipment Repair & Maintenance
D.
Cemetery Planting
E.
Building Maintenance
F.
Mow Cemetery / Picking up sticks
G.
Trim Cemetery
TOTAL CEMETERY MAINTENANCE
of iow�
Oakland k`' UImotery
J
a non -perpetual care cemetetry
establishers in 1843
$200.00
$280.00
$920.00
$600.00
$2,000.00
$700.00
$1,400.00
$2,100.00
U811) Mi
29
135.5
47
76.5
18
231
256.5
793.5 Hours
Mailing Address: Plane (319) 356-5103
410 East Washington Streit Fax (319) 341-4179
foaar Cih1. L9 52240-1826
Liantion:
1000 Blown Street
Iowa City, IA 52240
III. CEMETERY BUDGETED & SPECIAL PROJECTS
A. Funeral OT
B. Monument Repair
C. Grave Repair
D. Safety Meetings/Staff
E. Lot Locating
F. Lot Sales
G. Safety Training
H. Genealogy Requests
TOTAL CEMETERY BUDGETED &
SPECIAL PROJECTS
IV. ADMINISTRATIVE AND OFFICE DUTIES
V. OUTSIDE MAINTENANCE
A. Mow Outside Cemetery
B. Trim Outside Cemetery
TOTAL OUTSIDE MAINTENANCE
VI. TOTAL CEMETERY HOURS
*Total hours include the following
1.
Leaves with pay
2.
Rest periods
3.
Supervisor X 1
4.
PFT X 2
5.
Temporary Full-time X 3
6.
Temporary Part-time X 1
HOURS
13
5
15
4.5
6
4
15
1
63.5 Hours
182.5 Hours
HOURS
4
5
9 Hours
1,178 Hours
Alading Add?ess: Phone (319) 356-5105 Lc ahon:
110 East Wiashington Strut Fax (319) 341-4179 1000 Broeon Sfrect
Iowa Gty; IA 52240-1826 Iowa Cih/, Li 52140
To: Mike Moran, Director
From: Russell Buffington
O;
Date: July 2, 2013
Re: Monthly Report for June
I. OPERATING
A. Interments ( 4 )
1. Cremation, Resident, Weekend
1 @ $300.00
2. Cremation, Resident, Weekend w/ Tent
1 @ $460.00
3. Cremation, Non -Resident
1 @ $300.00
4. Cremation, Non -Resident w/ Tent
1 @ $380.00
TOTAL INCOME FROM INTERMENTS
B. Lot Sales (3 )
1. Resident, Adult Monument Space
3 @ $700.00
TOTAL INCOME FROM LOT SALES
I1. CEMETERY MAINTENANCE
A. Funerals
B. Ground Maintenance
C. Equipment Repair & Maintenance
D. Cemetery Planting
E. Building Maintenance
F. Mow Cemetery / Picking up sticks
G. Trim Cemetery
TOTAL CEMETERY MAINTENANCE
ov 1owv„
a non -perpetual care cemetery
established in 1843
►tRTCif)`►lill
$ 300.00
$ 460.00
$ 300.00
$ 380.00
$ 1,440.00
$ 2,100.00
$ 2,100.00
HOURS
12
119
47
52
20
210
161
621 HOURS
'll
Mailing Address: Phone (319) 356-5105
410 East Washington Street Fax (319) 341-4179
Iowa Cfht,1A 52240-1626
Location:
1000 Blown Street
Iowa Clhl, IA 52240
III. CEMETERY BUDGETED & SPECIAL PROJECTS
A. FuneralOT
B. Grave Repair
C. Safety Meeting / Staff
D. Lot Locating
E. Lot Sales
F. Safety Training
TOTAL CEMETERY BUDGETED &
SPECIAL PROJECTS
IV. ADMINISTRATIVE AND OFFICE DUTIES
V. OUTSIDE MAINTENANCE
A. Mow Outside Cemetery
B. Trim Outside Cemetery
TOTAL OUTSIDE MAINTENANCE
VI. TOTAL CEMETERY HOURS
*total hours include the following
1. Leaves with pay
2. Rest periods
3. Supervisor X 1
4. PFT X 2
5. Temporary Full-time X 3
6. Temporary Part-time X 1
HOURS
9
3
7
11
4
15.5
49.5
162.5
HOURS
2
1
3 Hours
1,024 Hours
Nfniffi gAddrrss: Phase (319) 356-5105
410 East Washington Street Fax (319) 3414179
Iowa City, IA 52240-1826
Location:
1000ByOwn Street
Iowa Ctty, 1A 52240
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARks, FORESTRY ANd CBD
MEMORANdUM
Date: June 3, 2013
To : Michael Moran, Director
From: Terry Robinson, Superintendent
RE : Forestry Monflily Reporf — May 2013
I FIELD OPERATION / SERVICE REQUESTS
A. SERVICE REQUESTS: 18;- Trees ;Piuued 5 ,"TV
B, STORM DA
C. PA kS & ;
Q SiclqS140P
B. I
Stonn,daniagc 52'Jirs, Road
Detail EAtIache,d
C. TRANSPLANTING:/HAND
Working with Contractors N;
5-memorial trees planted. Li,
D. NURSERY
Bare root stock- tilling, planting and watering
Removed = 7 4
4.Treeseinoved - 0"
Jr'S Gilbert St,
E. TREES REMOVED
Size Dishibution CLASS I = 4 CLASS 1I = 5
IH, MAINTENANCE OPERATIONS
A. CHAIN SANNI/ HAND TOOL MAINT
Saws & chains 13,5 hrs
Hand tools 13.5 hrs
trees attached.
CLASS III = 2
HOURS
58
79
45
3
25
62
107
55
27
B, EQUIPMENT TRANSFER/ EQUIP MAINT. 34
Transfers 16 hrs
Maintenance 18 hrs
C. SIiOP TIME 10
Cleaning 7 hrs
Misc. Errands 3 hrs
D. DUMP CHIPS/ FUEL TRUCKS
E. LOG PAD & MULCH BIN MAIN.
IV, ADMINSTRATION
A. Meetings
B. New Smice requests
C. Planting Prep
D. Other -
Office Work -
6
hrs
Logs-
9
hrs
Therapy -
2
hrs
New employee
3
hrs
CDL Training-
8
his
FORE,STY WORK COMPLETED IN VARIOUS
PARKS, RIGHT OF WAYS & GREENSPACES
4
4
10
71
15
28
Location
Trims
Removal
Class
Work
Hours
Chipping
Ouly
Other
City Park
1/I
2,and15
Hickory Hill Park
5 and , 2
X
lle e Gree Con Park
- - _.._
1/1
2
- -
Willow CreekPark
3
Wetherb y Park
3.5
Glendale Park
6
Oak Grove Park
1
4.5
Court Hill Park
---- -
3.5
Scott Park
_
4.5
Terrill Mill Park
5.5
Crandic Park
7.5
— ---
Creekside Park
2
--
Villa Park
i
NaPoleon Shop _
2
Haul Pile
TOTALS
1
2/1
621irs. Total,
52 Storm
lU Routine
MONTH: MAY 2013 PLANTING
2218 H Street: Super Form Norway Maple (replacement)
2402 Aster Ave (Lakeside Dr. side); Hot Wings Amur Maple (replacement)
1519 Center Ave: Ivory Silk Lilac (hand planted)
1530 Sheridan Ave: 2 Ivory Silk Lilacs (hand planted)
3500 Lower West Branch Road (Scott Blvd. side) 3 Triumph Elms
(Bickford Cottage)
41 N. Scott Blvd.: Super Form Norway Maple
43 N. Scott Blvd. ; Super Form Norway Maple
45 N. Scott Blvd.: Super Form Norway Maple
405 Thornbury Ave: 2 Red Buds (hand planted)
1010 Scott Park Dr.: Heritage River Birch (Arbor Day Tree, hand planted)
(Regency Heights)
909 Maplewood Ln.: 1 Flame American Hornbeam (hand planted)
1 Green Mt, Sugar Maple (hand planted)
1135 Howell St.: I Ivory Silk Lilac (hand planted)
1 Emerald Ave Hornbeam (hand planted)
1607 Morningside Dr: Green Mt. Sugar Maple
502 Davenport St. (Van Buren Side): Amur Flame Maple (hand planted)
403 N. Lum St. (Davenport side): 2 Crimson Spire Oaks (hand planted)
313 N. Linn St.: Fronz Fontaine Hornbeam (hand planted)
831 E. Market St.: Swamp White Oak
827 E. Market St.: Super Form Norway Maple
619 Templin Rd.: Adirondak Crab Apple (replacement)
903 Iowa Ave (Gov. side): Street Keeper Locust (hand planted)
DEPARTMENT Of PARKS & RECREATION
DivisiON Of PARks, FORESTRY ANd CBD
Date: June 3, 2013
To: Michael Moran, Director
From: Terry Robinson, Superintendent
Re: Parks Monthly Report— May 2013
I, GENERAL OPERATIONS
A. Mowing, Mulching Leaves and Weed eating
B. Parks Security
C. Preparing City park for. Flooding IX
t
E
D. Building T'airmeado%V$ $Ilia'qtl I'yc r hetf
2
E. Cleaning Slrelters and RestrOglr }'
{ s
F. Bulldog RegcYSliaell'flF>s rSltelit .�
G, ) gnlpment ijepatn&IYlaiutenhnge. ;.
H. Carnival Rides EiBcttizg and 5far pp ` ,'; �' ;lf-'
1. Meeting and Safety Classes ` '
I Weedeating
l
K. _Qq$ Park
Mowing' lrinviiing i8
Panels and Gates Placement 8
Collect Money
L. Cleannrg Shops
M. Garbage and Trash Pick Up
N. Ground Repairs
O. Dropping off or Picking Up Materials
P. Facility Repairs
Q. Playground Maintenance
MEMORANdUM
Hours
1131
680
335
201
196
168
134
123
68
48
36
30
30
29
28
22
22
R. Plumbing & Electrical Repairs
S. Sign Making & Placement
lircludes time putting up posting board at Creekside Park
T. Misc. Tasks
U. Spraying for Weed Control
V. Crandie Garden Plots
W, Physical Therapy & Doctor Appointments
21
18
13
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DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARks, FORESTRY ANd CBD
Date: July 3, 2013
To: Michael Moran, Director
From: Terry Robinson, Superintendent
Re:. Parks Monthly Report — June 2013
I. GENERAL OPERATIONS
A. Mowing
B. Parks Security Duties ;:,,
C. Construction Projects
1. Fairmeadows Spla�h'att lk r/ pis>
2, TT.R.A.`DockPlaceinem Ja rs _
_.
D, Flopd ReJated Af&ities
E. Cleaning Sheftexs alld �2estr�oms r
F, Equtpmg4tl260rr & IvI[�1tel�ance
G. Ground Repairs
H. Weed TAImap18
I, Facility Maintenance,
J. Garbage,` Pickups
K. Playground Maintenance
L, Picking Up and Dropping materials & Equipment
M. Cleaning Shops
N. Dog Parks
Collecting Money — 3 Ins
Daily Check on Mutt Mitts & Water Tanks —14 hrs
Water Tank Repair and Fill - 8 has
O. Plumbing & Electrical Repairs
P. Parking Bumpers — Ordering & Placement
MEMORANdUM
Hours
927
520
364
328
211
191
103
91
64
60
56
36
33
25
17
17
Q. Doctor Appointments & Therapy
R. Misc. Tasks
S. Meetings
T, TTRA Picnic Table Assembly
U. Office Hours
V. Spraying Weeds
W. Tree Work
15
13
11
11
11
10
DUNE 2013 REPORT ATHLETIC FIELDS
I. We had 739 total events for June 2013 compared to 737 from June 2012.
2. We had 132 Soccer events in June 2013 from making up rain dates this spring
compared to 54 Soccer events in June 2012.
3. We had 562 total games in June 2013 compared to 501 games in June 2012.
4. We had 160 practices in June 2013 compared to 236 practices in June 2012
5. We had 25 Tournament days in June 2013 compared to 36 Tournament days in
June 2012
6. Event numbers would be more for June 2013 than June 2012 but because of rain
dates and City Park being closed for most of June from the floodthe total numbers
are close to being the same.
7. Man hours for June 2013 are 2062.5 compared to 2513.5 in June 2012, again rain
dates is the reason,
8. Prep hours for June 2013 are 1103 total prep hours compared to 1260 total prep
horns for June 2012.
9. Soccer prep hours are 161.5 total for June 2013 compared to 491oal prep hours
for June 2012.
10. Baseball total prep hours are 409 in June 2013 compared to 639 total prep hours
in June 2012,
11. City High total prep hours are 206 for June 2013 compared to 209 total prep hours
for June 2012.
12. Softball total prep hours are 326.5 for June 2013 compared to 363 total prep hours
for June 2012.
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M N N �-
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARks, FORESTRY ANd CBD
Date: July 3, 2013
To : Michael Moran, Director
From: Terry Robinson, Superintendent
RE :Forestry Monthly Report — June 2013
I. FIELD OPERATION / SERVICE REQUESTS
A. SERVICE REQUESTS: 32 ` Trees Prurred =
3 hours for oostinh "No 'Parkinst"'.cler6q" —,„ r
MEM.ORANdUM
HOURS
es Removed = 14 193
B. PARKS/ SPECIAL
100
Trees Pruned Ttgs�2etnov'ed a4 ,
1
C.t STORiYX'Dt1N1AGE tr
Norihsile,00ctown, Ansl `Cr�eksrd�; N9hborlioods
46
Rohett`fZd, ivec; West 13xa h Rtl Scott Ivd, all and
. < Hwy 644 lnostly Cnip 'i up cib�vged iinrbs
D. I. C. A I)ed 0 -
3
II FIELD OPERATIb1V5/ GENERAL
A. ROUTINE STREET MAINT Tte@s;Pruned = 20 Trees Removed = 0
64
Wuterittg`Street Trees =103 hours'`
NorTliside Neighborhood, Longfell xx Neighborhood, Sycamore St by Mall,
„ E
B. ROUTINE PARK MAINT: TYcps RFuned = 5 Trees Removed = 7
62
See Attached Detail
Includes 18 hours that is Storer related damage
C. TRAIL MAINTENANCE: 39
Creekside Trail, 29, South Sycamore Green Way 3, Napoleon 7
D. TREES REMOVED
Size Distribution CLASS I =14 CLASS II = 17 CLASS ITT = 9
III. MAINTENANCE OPERATIONS
A, CHAIN SAW/ HAND TOOL MAINT
Saws & chains 12 Ins
Hand tools 9 hrs
21
B. EQUIPMENT TRANSFER/ EQUIP MAINT. 28
Transfers 4 hrs
Maintenance 24 hrs
C. SHOP TIME 15
Cleaning 14 hrs
Errands 1 hrs.
D. DUMP CHIPS/ FUEL TRUCKS 1.5
IV. ADMINSTRATION
A. New Service requests 43
B. Contract Prep (Stump) 14
C. Other 33
Office work - 2.5 ins, Logs- 5.51u.
Doctors Appointments 8Ins
FORESTRY WORK COMPLETED IN VARIOUS
PARKS, RIGHT OF WAYS & GREENSPACES
LOCATION
Trims
Removal
Class
Work
Hours
Chipping
Only
Other
TTRA
3
2/I
2-
2-
Hickory
Hickory Hill Park
1
1/I, 1/II1
22
Pheasant Hill Park
4
2/II
7.S
Rita's Ranch Dog Park
1.5
X
Crandie Park
3
Storm Damage
Sand Prairie
2
Napoleon Brush Pile
4
Hauling
City Park
1/III
13.5
8.5 Storm Damage
Creekside Park
2
Storm Damage
Ashton House
4.5
Storm Damage
TOTALS
5
7
62
May
Week 1
Week 2
Week 3
Week 4
Week 5
Total
Ground Litter
CBD plaza
40
49
51
62
30
232
CBD StScp
42
48.5
57
45
50
242.5
Parks
0
Hazardous Clean Up
CBD
1.5
2.5
2
6
12
Parks
1.5
0.5
2
Designed Flower Bed
Maintenance
CBD
120.5
161
136.5
Parks
26
52.5
78.5
Planting
CBD
6
26.5
4
20
17
73.5
Parks
0
Watering
CBD
1
10.5
7
18.5
Parks
0
Fertilizing
CBD
61
4
5
15
Parks
0
Mulching
CBD
43
46
8
24.5
121.5
Parks
11.5
11
4
26.5
Pruning
CBD
8
4
4
2
4
22
parks
0
Weeding
CBD
16
58
19
26.5
7
126.5
Parks
38
3.5
8
49.5
Mow/Cord Trim
CBD
21
18
34
27
14.5
114.5
Parks
0
Equip Repair &
Maintenance
CBD
24.5
9
21
10.5
17.5
82.5
Parks
0
Event Prep/Cleanup
CBD
41
3
4
11
Parks
0
Graffiti Removal
CBD
2
2
4
Parks
0
Vandalism Repair
CBD
0
Parks
0
Play Equipment/Surface
Maintenance
CBD
0
Parks
0
Plaza Fountain
Maintenance
CBD
4
1
4
9
Parks
0
Construction
CBD
1
9
10
Parks
0
Art Sculptures/Literary
Plaques
CBD
0
Parks
0
Ash Urns
CBD
0
Parks
0
CBD BD
4
4
Parks
0
Bike Racks/Bikes
CBD
2
2
Parks
0
Drinking Fountains
CBD
0
Parks
0
Light Poles/Outlets
CBD
0
Parks
0
Posting Pillars/Kiosks
CBD
29
19
16.5
64.5
Parks
0
Recycle Units
CBD
4
3
1.5
8.5
Parks
0
Trash Receptacles
CBD
4
4
Parks
0
Tree Grates
CBD
8
4
12
Parks
0
Water Hydrants/Hose
Bibs
CBD
1
0.5
0.5
Parks
0
Landfill
CBD
2
2
2
10
2
18
Parks
0
Cleaning/Organizing
CBD
17
12
1.5
30.5
Parks
0
Snow Removal
CBD
0
Parks
0
Holiday Decor
CBD
0
Parks
0
Administrative
CBD
38.5
37.5
16
49.5
23.5
165
Parks
0
Misc
CBD
6
6.5
13.5
60.5
86.5
Parks 1
4.51
1
1
1
4.5
Monthly Total
CBD 1
301.51
3461
367.51
3291
282.5
1626.5
Parks 1
17.51
49.51
29.51
52.51
12
161
Grand Total Monthly Total
Parks
9%
Grand Total CBD
i i Grand Total Parks
Grand Total
CBD
91%
June
Week 1
Week 2
Week 3
Week 4
Week 5
Total
Ground Litter
CBD plaza
6
51
53
49
29
188
CBD StScp
2
56.5
57
52
35.5
203
Parks
0
Hazardous Clean Up
CBD
1
1
1
3
Parks
0
Designed Flower Bed
Maintenance
CBD
311
8.5
61
45.5
Parks
12
4
15.5
4.5
36
Planting
CBD
20
30
23
1
58.5
Parks
0
Watering
CBD
10
30
64.5
10.5
115
Parks
2.5
2.5
Fertilizing
CBD
4
1
7
4
16
Parks
0
Mulching
CBD
5.5
6
11.5
Parks
2
2
4
Pruning
CBD
39
11
50
Parks
4
4
Weeding
CBD
21
40
35
30
126
Parks
15
20
22
4.5
61.5
Mow/Cord Trim
CBD
381
28
191
16
101
Parks
8
8
Equip Repair &
Maintenance
CBD
10.5
11.5
10.75
3.5
36.25
Parks
0
Event Prep/Cleanup
CBD
3
30
20
53
Parks
0
Graffiti Removal
CBD
3
3
Parks
0
Vandalism Repair
CBD
0
Parks
0
Play Equipment/Surface
Maintenance
CBD
0
Parks
0
Plaza Fountain
Maintenance
CBD
5.5
2
1
3
11.5
Parks
0
Construction
CBD
5
1.5
3
9.5
Parks
0
Art Sculptures/Literary
Plaques
CBD
0
Parks
0
Ash Urns
CBD
0
Parks
0
Benches
CBD
1
23
24
Parks
0
Bike Racks/Bikes
CBD
1
2
3
Parks
0
Drinking Fountains
CBD
0
Parks
0
Light Poles/Outlets
CBD
0
Parks
0
Posting Pillars/Kiosks
CBD 1
91
21
20
31
Parks I
I
I
i
i
0
Recycle Units
CBD
2
1.75
1
4.75
Parks
0
Trash Receptacles
CBD
7
8
15
Parks
0
Tree Grates
CBD
13
26
39
Parks
0
Water Hydrants/Hose
Bibs
CBD
0
Parks
0
Landfill
CBD
10
4
6
1
21
Parks
0
Cleaning/Organizing
CBD
3
1
4
Parks
0
Snow Removal
CBD
0
Parks
0
Holiday Decor
CBD
0
Parks
0
Administrative
CBD
2
39.5
30
39
35.5
146
Parks
0
Misc
CBD
3
1
4
4.5
5.5
18
Parks
I
0
Monthly Total
CBD
26
397.5
366
336
226.5
1352
Parks I
Ol
271
381
421
91
116
Grand Total
Park
8%
Monthly Total
i i Grand Total CBD
■ Grand Total Parks
CITY Of IOWA CITY
PARKS AND RECREATION DEPARTMENT
220 SOUTH GIL 3ERT STREET
IOWA CITY IOWA 52240-1632
PHONE (319) 356-5100
RAX (319) 356-5487
c M.icgov.org/pr
Memorandum of Understanding between the City of Iowa City Parks and Recreation Department
(hereinafter "City") and //' C a non -athletic Affiliate Group to the Iowa City
Parks and Recreation Department(hereinafter "Affiliate Group").
WHEREAS, the City and P
A C' wish to utilize this memorandum of understanding
to memorialize their relative rights hod responsibilities to one another for the use of Parks and Recreation
facilities, programming, communications and reimbursement of costs.
Now, therefore, the City and TC2)2� hp hereby agree as follows:
A. City/Parks and Recreation Responsibilities:
The parties understand that the City intends to provide the following:
1. Provide usage of the following facilities: '70fit r E 11,L 4 '1k5 ",, A-) /Ja leg Said
usage shall be subject to schedule approval as outlined in B(4) below. 0
2. In the sole discretion of the City, and as determined to be available, provide space for
promotion of the Affiliate Group in the activity brochure and through a link in the City
website at icgov.org.
3. If requested, provide City of Iowa City sponsored information service, i.e. text services for daily
announcements (weather) and cancellation announcements.
4. Schedule annual meeting with the Parks and Recreation Commission.,
5. The City will collect fees to maintain dog park facilities, provide necessary repairs, ensure the
cleanliness of land and water, and allow for user access throughout the year; except during critical
weather events.
6. The City will hire and train dog park attendants in cooperation with JCDogPAC.
7. The City and JCDogPAC will coordinate and communicate activities, changes, and issues which
might impact the use of the dog parks.
B. Affiliate Responsibilities:
The parties understand that the Affiliate Group intends to be responsible for the following:
1. Provide the City with annual financial reports summarizing hours of facility use, year-end
revenues and expenses for the Affiliate Group.
2. Provide the City with annual list of board of directors, with email and phone contacts.
3. Provide City with, as determined by City, acceptable insurance coverage certification, listing City
as additional insured.
4. Provide meeting dates/use schedules for City review by , 20 All schedules
will not be considered "final' until they receive approval from City Staff.
5. Provide Affiliate Group board meeting schedule for City liaison attendance.
6. Provide all registration services for their program(s).
7. JCDogPAC will reserve dog park facilities and hold or help to host educational, dog -friendly
events in the dog parks.
8. JCDogPAC will maintain social media outlets, such as website and/or Facebook, to promote the
safe use of the dog parks.
9. JCDogPAC will continue to conduct fund-raising, such as brick sales and events, and solicit
donations to provide funds for programs and enhancements to existing dog parks and/or
development of new facilities.
10. JCDogPAC will work with partner organizations and experts to recommend policies, and
procedures,, including appropriate signage, to support the best and safest use of dog park facilities.
tgepartment Head / Date
Affiliate Representative-/6 60/3 Date
JCDogPAC RESOLUTION
2013-01
Support of Recognition with Limitations on Advertising
WHEREAS, Iowa City dog parks are an important component of the City's parks and recreation
system; and
WHEREAS, parks are designated areas to provide enjoyment and escape from the stresses of
everyday life, including from commercialization; and
WHEREAS, respondents to a survey conducted by JCDogPAC during 2013 indicated some
support of advertising banners in the dog parks, but with limitations; and
WHEREAS, recognition of sponsorship of amenities such as shelters, benches, trees, brick
pavers, etc., is important to encourage public and private support of the dog parks and would
not be considered advertising for purposes of this Resolution;
THEREFORE, JCDogPAC supports recognition of sponsorships but requests limitations on
advertising being posted in the dog parks, as follows:
• Recognition of specific amenities is strongly encouraged with recognition signs, plaques,
stones, bricks or other items to be compatible with a park environment and require
minimal to no maintenance.
Any advertising banners would be limited to one per dog park, such banner to
incorporate logos/names for park supporters and be no larger than 2'x6' (a common
banner size). The banner for each park would be updated annually.
Exceptions to this resolution should be coordinated with JCDogPAC and the City of Iowa
City Parks and Recreation Commission to ensure compatibility with a dog -friendly, park
environment.
Passed May 21, 2013
JCDogPAC RESOLUTION
2013-02
Dog Park Set -aside Area for Rita's Ranch
WHEREAS, there is currently no area at Rita's Ranch Dog Park for small or special needs dogs;
and
WHEREAS, respondents to a survey conducted by JCDogPAC during 2013 indicated general
support for a set -aside area in Rita's Ranch; and
WHEREAS, dogs who -- due to size or health issues -- need an area protected from larger and
more active dogs;
THEREFORE,
JCDogPAC endorses the establishment of a designated, fenced, set -aside area at Rita's Ranch
Dog Park on Scott Boulevard that would be an enhancement to the current dog park acreage;
JCDogPAC requests that the Iowa City Parks and Recreation Commission support the request
to establish and develop such an area; and
JCDogPAC requests that the City work with the users of Rita's Ranch and JCDogPAC to define
and develop this area for the enhanced safety and enjoyment of the people and dogs who visit
the park.
Passed May 21, 2013