HomeMy WebLinkAbout10-09-2013 Parks and Recreation CommissionAGENDA
PARKS AND RECREATION COMMISSION
4:00 p.m.
WEDNESDAY, OCTOBER 9, 2013
Meeting Room B
Robert A. Lee Community Recreation Center
4:00 p.m. Call to order
Approval of minutes from meeting of September 11, 2013
4:02 p.m. Public Discussion of any item not on the agenda.
4:05 p.m. Neighborhood Open Space Review
• Stone Bridge Estates - Part 8 & 9
• Windsor Ridge West — Part 3
• Eastbrook Summit Flats — 6`" Addition
• Country Club Estates — 51" Addition
4:10 p.m. Depart for parks tour.
MINUTES
PARKS AND RECREATION COMMISSION
SEPTEMBER 11, 2013
DRAFT
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois, Clay Claussen, Maggie Elliott, Cara
Hamann, Lucie Laurian, John Westefeld, Joe Younker
Members Absent: Allie Gnade
Staff Present: Mike Moran, Chad Dyson, Terry Robinson
Others Present: Joan Jehle, Bill Coleman, KT Labadie, Nick Ricciardi, Susan Bryant,
John Thomas, John Kardos, Anne Duggan, John Clark
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m. Claussen called for a moment of
silence in memory of the lives lost on September 11, 2001.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION TAKEN:
Bentler noted that there was a change necessary on page 2 of the August minutes. Westefeld
was noted as inquiring about The Chauncey, however, Westefeld was absent from that meeting.
PUBLIC DISCUSSION:
None
INTRODUCTION OF NEW STAFF MEMBER:
Moran introduced Scott Justason to the Commission. Scott is the City's new Facility Manager
and is replacing the vacancy left by the retirement of Steve Roberts. Scott said that he was
happy to be here. He was welcomed by the Commission.
FRIENDS OF HICKORY HILL PARK REPORT:
John Thomas with the Friends of Hickory Hill Park was present to discuss the CIP budget for
the park. He said that since last year the group has met to discuss ideas for improvements and
development strategies for Hickory Hill Park. The general consensus of the group is that they
can complete these projects for less than what the consultant's report reflected. They would like
to discuss their strategies with the Commission and City staff as well as request funding for a
more scaled back approach. Thomas handed out their master plan improvements idea list to the
Commission. He addressed item IV: Prairie Restoration. He wanted all to understand that the
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 2 of 8
Friends of Hickory Hill Park (FHHP) have organized a considerable amount of volunteer work
for remedial tasks on the trail and prairie restoration by ways of burns to keep the invasive
species down.
Items V through VII address ideas to expand the scope beyond trails and bridges. Most of the
park users come to the park to experience a natural setting that is available through the trail
system. FHHP would like to supplement the trails with way -finding signs, furnishings, and a
rustic park structure at the park interior that would include interpretive information, seating and a
shelter with a roof. They also addressed ideas for park improvements at Bloomington and the
north entrance. Their ideas include a full accessible loop path, a drinking fountain, and a water
source for plants, furnishings and additional recreational planning such as a playground near a
picnic shelter while keeping the aesthetic character of the park in mind. Lastly they address
ways in stabilizing the banks and ways to retain some of the storm water that collects at the
park such as in parking and lawn areas and hope to provide overlook points.
KT Labadie presented a spreadsheet that breaks down the potential projects and what FHHP
see as their short term and long term visions area. Their main focus is working on how to make
the park more accessible. She mentioned that some of the trails have a lot of issues and during
inclement weather; it can be difficult to use them. FHHP really wants to focus on the smaller
projects such as implementing repairs in the park. She noted that they had a group of
volunteers (45) that came out to do some trail repairs and students have been retained to do
some more work this fall. She said that these are issues that are going to keep recurring. Some
of these trails will need the City to step in with their equipment and manpower to make repairs
and adjustments to prevent these issues from recurring. Labadie stated that their main priority
for the rest of 2013 and moving into 2014 is to address some of these trail issues making it so
that there aren't as many problem areas, and looking at how to make more seating/resting
areas within the park. They want to focus on getting volunteers to do invasive species removal.
It is a very important part of the park and is important to show what a healthy prairie looks like
and what a healthy woodland forest should look like. Moran has an interest in getting some of
these things done as well. FHHP would like the commission to support them in prioritizing some
of these projects in the park and work towards making it as accessible as possible.
Westefeld asked how the commission and staff can start to look at this project in relationship to
the CIP. Moran is going to attend the FHHP meeting to discuss an approach. He asked them for
a prioritization list. Moran further noted that some of the work can be completed by City staff,
while other parts will need to be contracted work. The contracted work is what will need to be
funded through the CIP. Laurian likes the idea of benches and perhaps solicit memorial
donations for some of them.
Labadie suggested that there be signage highlighting the projects that are being worked on for
restoration.
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 3 of 8
DoQPAC REPORT:
Sue Bryant with DogPAC was present to express the appreciation of the group for the support
they have received from City staff and the commission. There have been a lot of improvements
and attention given to the dog parks over the summer. She stated that the adding of access to
water at Thornberry has been a great enhancement. Also the third fenced in area at Rita's
Ranch is a great addition to the park. She noted that David Bourgeois has been a master at
accessing support from the community. Bourgeois reported that irrigation is going on now and
will run a couple of hours daily at midnight. He suggested that the dog parks be added to the
Commissions annual tour in October.
RIVERSIDE THEATRE:
Ron Clark from Riverside Theatre was present to discuss the present and future of the
Shakespeare Festival Stage. He noted that the festival this season was held in -doors due to the
flooding of City Park. He explained that there is a magic in the experience of watching these
performances at the outdoor stage. When held in -doors, the ticket sales drastically decline. This
stage is a draw to City Park by providing a venue for plays, weddings and other special events.
The fact that there has been a flood twice in five years, forcing them to move indoors and
causing a decline in ticket sales, is becoming more of a concern for Ron and Jody. They have
come up with three possible considerations to help with continued use of the stage:
1. Consider building a flood wall.
2. Raise the existing road in front of the festival stage as well as a parking lot. This summer
if the water had not gone over the road, they would have continued their season in the
park.
3. Increase the accessibility to lower City Park from upper City Park.
Ron noted that he is at tonight's commission meeting to ask for the groups support while
considering prioritization of CIP projects.
Laurian asked if they can still perform a play during a flood. Clark said that it is possible as long
as the facility and parking are secure and the patrons feel secure.
Elliott agrees that there is a huge difference when viewing a play outdoors versus indoors.
Laurian asked if the road on the west side of the park was going to be moved. Moran reported
that Park Road will remain in its current location and that there is no plan to elevate the west
side.
Commission thanked Ron Clark for coming to the meeting.
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 4 of 8
IT,M1114 a1�\1k[tila7 1=
Moran and other staff will be meeting next week to discuss the survey that will be sent to the
public again regarding the Master Plan. He hopes to have results available for commission by
the December 2013 meeting.
CIP PRIORITIZATION:
Moran distributed the CIP prioritization list to Commission from last year along with a list
updating what has been accomplished to date. He also distributed a new list. He noted that the
Recreation Center improvements have been completed and that City Park pool renovation
project is in progress. He suggested that Hickory Hill Park Improvements, totaling $250,000,
should be approached as a three phase project. Younker asked if there is a minimum amount
where it just wouldn't be feasible to request, in other words, would not be enough to do any
improvements to the park. Moran thought that $50,000 would be enough to get started;
however, John Thomas feels that $250,000 is a reasonable request. Moran said it is worthwhile
to request enough to pay a contractor to do some of the work.
Moran then addressed the Pedestrian Bridge from Rocky Shore to the Peninsula. He said the
way it was left with Commission last year is that it would stay on the list but no dollar amount
would be assigned until we secured a funding source. He stated that commission can still make
this is a priority but to keep in mind that there is no funding mechanism at this time. Elliott feels
that since this request was put out there that there have been many ways put in place since to
enter the park. She feels there may be less of a need for a bridge. Westefeld agreed with Elliott
and is willing to move this down the priority list.
Moran mentioned that the department will continue working on master plans for each park. Two
of these have been funded and include Willow Creek Park and City Park. These will be
complete this year. He will be able to give a dollar figure for these projects after the RFP
process is complete in December, 2013.
Sand Prairie Enhancement includes a parking lot across from Napoleon Park for ten or so cars.
Moran said that the Peninsula Park Trail ($200,000 REAP Grant) may be abandoned. Initial
plan was to tie it in from the park to interstate 80. In the process there were cliffs found in this
area which will make it a very difficult process. Laurian asked what will happen to the grant
money in that case. Moran said that it may be reassigned to another project.
City Park Trail will be included in the master plan.
Frauenholtz Miller Park project is ongoing. The design work is done and the project is out for
bid. As there were some conflicts in the process, this project has been pushed back to 2015.
City Park Cabin Restoration: Staff is working on fundraising efforts and will be creating an on-
line donation site.
Hickory Hill Park Restroom project is complete
Terry Trueblood Recreation Area is complete.
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 5 of 8
Secondary Access Road into City Park: Moran noted that neighbors are not in favor of this
project. Neighbors are concerned about the increased traffic this may cause. Younker asked
how a secondary access would affect Riverside Festival Stage. Moran noted that currently, with
only one entrance, all vehicles pass by the stage twice, however, by putting in a second
access/exit, it would likely decrease the traffic flow going by the stage as well as the noise
created by the traffic.
Moran then addressed the new projects with Commission:
Recreation Facility Funding: Moran noted that there is currently a Park Improvement Fund in
place. He would like to create a similar fund for recreation facilities.
Ball Diamond Irrigation: An irrigation system in lower City Park would help with playability of the
fields.
City Park Pool Phase 2: This would continue on the project that is already planned. Staff will
survey community to find out what they would like to see at the pool such as additional storage,
family locker rooms, concessions, for example.
Moran asked Commission to look at this list and let him know if they would like to see any
changes. While he cannot guarantee that their priorities will be funded, it is nice for the CIP
Committee to see what the commission sees as important.
Laurian asked if the Commission needs to develop a plan for Chauncey Swan Park for during
and after construction of The Chauncey. Claussen explained that John Yapp with the Planning
Department has attended past meetings and that Commission will have a chance to give input
in the planning phase of the park.
Elliott wondered if the Sand Prairie Enhancement Project may become a lower priority since it
no longer affects the number of people that some of the other projects listed would.
Laurian noted that she would like to see ongoing recreation funding moved to the top of the
priority list.
Elliott asked if the master planning process for City Park would be the time to address issues
with Riverside Stage. Moran noted that Ron Clark and Jody Hovland with the theatre will have
the chance to look at the RFP's.
Laurian asked if when the RFP's for the master plan of Willow Creek are done, should staff also
look at adding a west side park to that master plan at that time as well. She also asked if the
Peninsula Park Trail project is abandoned, should Commission start discussing where to
reassign the REAP Grant. Moran said there are restrictions on where this can be reassigned.
He will look into those guidelines.
Moran noted that the CIP Meeting is a week from tonight's meeting. He asked that if
commission members had any changes to this prioritization list, to send to him as soon as
possible. He will make those changes and send out with his Friday Update.
Younker asked that if the master plans for the parks were not approved, would that also mean
that there could be no improvements to park. Moran said that in theory this is the case.
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 6 of 8
NEIGHBORHOOD OPEN SPACE REVIEW:
None
RECREATION DIVISION REPORT:
Chad Dyson noted that they have completed the public input process for City Park Pool. There
was overwhelming support of a picnic area and a zero entry to the pool, which will make the
pool ADA compliant. Heavy on the wish list were shade structures over the wading pool. A free
form concept for additional fencing was the most popular amongst those that attended the
meeting. Chad shared concept photos with the Commission. Staff hopes to be through the
design process by the end of September. He will again ask for public input. He hopes to get it
on the council agenda and then out to bid by late fall with construction completed by the end of
April.
Westefeld thought it was great that the survey was done on-line. He said he has had many
people comment to him about how great it was to have a chance to give input.
PARKS DIVISION REPORT:
Robinson reported.
Parks
Staff has started to put up poles for disc golf at Wetherby Park.
Shelter #6 will be delivered and will start construction next week.
90% of the affected area at City Park due to the flood has been re -seeded. Sand removal will
occur within the next two months.
Staff is doing concrete work on the trails, mostly behind West High School. The trails sank next
to the approaches to the bridges.
The irrigation system is complete at Thornberry Dog Park. The fountain for both dog and human
use has been completed.
Laurian asked if there would be a different type of grass planted at City Park. Robinson said
they are using a much less expensive turf. He also noted that there is no grass that will survive
under two weeks of water.
Forestry
There has been one staff person that has been assigned to watering trees 8 hours a day for the
last two months. This person had to be taken from the mowing crew to do this.
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 7 of 8
+ • : �t�1�]31
Moran thanked everyone for attending the Terry Trueblood Recreation Area Grand Opening
Celebration in August. He noted that the renting of The Park Lodge has picked up considerably
The department has contracted with an Events Services Coordinator to assist with running
special events at the facility. The Ashton House reconstruction has begun and looks to be done
in January of 2014.
Normandy Drive public hearing to approve plans and specs is set for next Tuesday. This will
include the addition of a playground, landscaping, and trail work through next spring.
Commission Terms: Allie Gnade, John Westefeld and Clay Claussen terms will all expire in
January. If interested in renewing, they need to have their applications in by Wednesday,
November 6. Westefeld noted that he will not be applying.
Moran reminded Commission of their annual park tour in October. There will be a brief meeting
at 4 p.m. and then they will depart for the tour. If there are any particular areas that members
would like to visit, they were asked to let Moran know.
CHAIR'S REPORT:
Claussen reported that he received a phone call from Josh O'Leary regarding the possibility of a
beach being added to City Park. Claussen asked what the proper response is from a
Commission member when they are contacted by the media. It was commission consensus that
these requests should be forwarded to Mike Moran.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
ADJOURNMENT:
Westefeld noted that the grand opening event at TTRA was great and thanked all the staff for
their hard work.
Elliott praised staff for their excellent fund raising for the project.
Bourgeois also complemented staff on a job well done for the TTRA Grand Opening.
Laurian stated that she was happy to be back.
Hamann noted that she went paddle -boarding on TTRA Lake and really enjoyed it. She also
enjoyed the dog paddle at City Park.
Moved by Bourgeois, seconded by Elliott, to adjourn the meeting at 6:55 p.m. Motion
passed 8-0 with Gnade being absent.
PARKS AND RECREATION COMMISSION
September 11, 2013
Page 8 of 8
PARKS AND RECREATION COMMISSION
NAME
N
N
N
M
M
M
M
M
M
M
h
TERM
.N-
EXPIRES
Suzanne
1/1/17
*
*
"
"
*
"
"
"
"
"
X
X
Bentler
David
1/1/15
X
LQ
X
X
O/E
O/E
X
X
X
LQ
X
X
X
Bourgeois
Clay
1/1/14
X
LQ
X
X
X
X
X
X
X
LQ
X
X
X
Claussen
Maggie
1/1/13
X
LQ
X
X
X
X
X
O/E
X
LQ
X
X
X
Elliott
Allison
1/1/14
X
LQ
X
X
X
X
X
X
X
LQ
X
O/E
O/E
Gnade
Cara
1/1/16
X
LQ
X
X
X
X
X
X
X
LQ
X
X
X
Hamann
Aaron
1/1/13
X
LQ
O
O
Krohmer
Lucie
1/1/15
X
LQ
X
X
O/E
O/E
O/E
O/E
O/E
LQ
O/E
O/E
X
Laurian
Alex
1/1/16
X
X
X
X
X
X
Taylor
John
1/1/14
X
LQ
X
X
X
X
X
X
X
LQ
X
I
X
Westefeld
Joe
1/1/16
X
LQ
X
X
X
X
X
X
X
LQ
X
X
X
Younker
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
= Not a member at this time
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO:
Michael Moran
FROM:
Chad Dyson
DATE:
October 4, 2013
RE:
September 2013 Monthly Report
S.P.I.
New staff members were hired and attended SPI orientation sessions in preparation for the fall programs.
(Master Plan: Enhance Program Development and Maximize the Planning Process)
SPI Fall Session I programs began with 55 participants in Special Olympics (SO) Track $ Field, 43 in SO Bocce and 41
in SO Soccer. Special Olympics Flag Football was offered for the first time with 29 registrations.
The "End Zone Edibles" cooking class had 19 participants,
(Master Plan: Enhance Program Development and Track Performance Measures)
Recreation Division Special Olympics athletes competed in the SO State Equestrian competition at Jester Park.
(Master Plan: Enhance Program Development)
To provide leadership, network with other professionals, and to learn about new trends in parks and recreation, staff
attended the IPRA Fall Workshop in Bettendorf.
(Master Plan: Provide Staff with Education Development Opportunities)
PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM
• First session of Youth Sports started:, K-61i grade flag football, Preschool soccer, Youth Tennis, Taekwondo, and 3rd-
6`" grade volleyball. (Skateboarding and Running Club did not meet the minimum number of required participants)
An ICRD Staff and volunteer coach meeting was conducted prior to each program. (Goal 1: Maximize the Planning
Process). This fall 12 teams are coached by volunteers and 1 team has sponsorship. (Goal 7: Assure Financial
Sustainability)
• This fall the ICRD is offering biweekly game room tournaments after school at the MPACSG for Junior High
Students, iT is also offering family fun nights on the 2"s Friday of each month. The MPASCG is also offering indoor
pickle ball on Monday and Thursday afternoons.
• With the start of the school year, program restarted; Grant Wood Skate night (Goal 4 Pursue Comprehensive Service
Delivery), Pickle ball on Mondays and Thursdays at the MPAC/SG (Goal 8: Collaborate with Community
Organizations), and Friday Family Fun Night (Goal 10: Plan for Continued Equitable Level of Service as Community
Grows)
• Met with Joe Williams, former Hawk wrestler/ NCAA Champ, to offer an Intro to Youth Wrestling Program that will
kick off in October.
• Normal Monthly Including: Promotions of programs and activities through active net, article manager, press release
and ICCSD backpack. (Goal #6: Increase Awareness of Program Offerings) Conduct post on -rental evaluations. (Goal
#5: Solicit Community Involvement and Feedback)Send out weekly updates to part time staff regarding policies and
upcoming information. (Goal #1: Maximize the Planning Process)
Recreation Division
September 2013 Monthly Report
Page 2 of 3
SPORTS/WELLNESS
Staff posted upcoming program information on the department's web page. Staff also posted an article on the
department's website regarding the facilities howl during the Labor Day holiday. (Goal # 6 — Increase Awareness of
Program Offerings).
6,911 people were recorded on the howdy attendance in the month of August at the RAL Recreation Center. (August
2013- 9,447. September 2012- 7,264) (Goal #2 —Track Performance Measures).
Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about
the Halloween Parade and Carnival, the Fall Festival, and the 5K Zombie Run are just a few of the new ones. (Goal # 6 —
Increase Awareness of program Offerings).
Fall volleyball registration ended September 20. There are 10 teams on Sunday and 15 on Tuesday. 2012 total: 8 on
Sunday and 15 on Tuesday. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track Performance
Measures).
Fall softball runs through the end of October (weather permitting). (Goal # 6 — Increase Awareness of Program Offerings
and Goal #2 — Track Performance Measures).
SOCIAL CULTURAL:
Parks and Recreation and Communications Departments staff have developed an ONLINE FUNDRAISING site for the
Foundation. The current project is for the preservation and restoration of the City Park Cabins. We encourage you to
access this site at http:/hvww.razoo,coin/story/lowa-Cii),-Parks-And-Recreation-Foundation and then spread the word by
any online means you may choose; address book, Facebook, etc. Ask friends and relatives to do the same. One interesting
side note is that our first "fan" was from the Czech Republic our second from Iowa City. Thanks for your help. (Master
Plan: Pursue alternative funding and increase awareness of program offerings)
The city's new finance system MUNIS is now in place; up and running. Staff attended training sessions in August and
September.
Fall ARTS AND ENVIRONMENT CLASSES AND WORKSHOPS began mid -month. Registrations are particularly
strong in dance and theatre classes. Registrations in classes for adults are also better than expected.
KID'S DAY at Farmer's Market was a grand success once again thanks to the hard work of Tammy Neumann. Several
hundred children and their parents participated in activities offered by many local agencies and the Recreation Division as
well. (Master Plan: Fun for the kiddos; increase awareness of program offerings)
Little Angels Day Care brought a group of dozen children to play in the DISCOVERY GARDEN. New promotions
went out this month to encourage day cares and preschools to use the space for field trips.
We will be sending reminders monthly through November and then pick them up again in February when the garden
begins to "come alive." Special attention is being spent to promote to groups in need of no cost activities. (Master Plan:
Increase awareness of program offerings and reach out to those in financial need)
HALLOWEEN PARADE AND CARNIVAL preparations are now full steam ahead. Although much will remain the
same in this vintage program, we are arranging for several surprise special visitors to attend and entertain. This program
is free of charge. See the flier included in this packet. (Master Plan: Expand volunteer opportunities and reach out to
those in financial need)
Recreation Division
September 2013 Monthly Report
Page 3 of 3
DON'T MISS THE TWO OCTOBER FUNDRAISERS TO RESTORE THE LOG CABINS: BOTH ON OCTOBER 19;
FALL PIONEER FESTIVAL, 1-3PM WITH YOUTH FOCUS AND ZOMBIE RUN BEGINNING AT 5PM WITH
ADULT FOCUS.
AQUATICS
Will distribute at the meeting.
IOWA CITY PARKS AND RECREATION DEPARTMENT PRESENTS:
WEEP
Friday, October 25, 2013
6:00 pm: Meet in costume by the
Weatherdance Fountain in the Ped Mall, at the
intersection of Dubuque and College Streets
6:15 pm: Join the parade to the Robert A. Lee
Community Recreation Center
6:30 to 8:00 pm: Enjoy treats, tricks, prizes,
crafts, cookie decorating, the Haunted Hallway,
a Fortune Teller, and MORE at the carnival at
the Recreation Center!
In case of inclement weather, the parade will
be cancelled — but the carnival at the
Recreation Center will be held rain or shine!
This event is accessible to people with
disabilities.
a�c�oa'faEe'Is
GEt � D IVIV, oI OJOS!
DON'T �N ��I�MEai►E
i
1
�eCr�'l �TOIl
NO FEE!
NO PRE -REGISTRATION
NECESSARY!
ALL AGES WELCOME!
All children must be
accompanied by an adult
Iowa City's designated hours for trick or treating:
October 31 from dusk to 8 pm.
For more information:
40 319/356-5100 www.icgov.org/pr U
To: Mike Moran, Director
From: Russell Buffington
Date: October 3, 2013
Re: Monthly Report for September 2013
I. OPERATING
A.
Interments ( 9 )
1.
Cremation, Non-resident, weekend
2 @ $450.00
2.
Cremation, Non-resident
3 @ $300.00
3.
Cremation, Resident
1 @ $200,00
4.
Cremation, Resident, weekend
I @ $300.00
5.
Resident, Infant
I @ $100.00
6.
Adult fill burial, Non-resident
I @ $900.00
INCOME FROM INTERMENTS
B. Lot Sales
1. Resident, Columbarium Niche
2 @ $700.00
2. Resident, flush cremation space
4 @ $300.00
3. Resident, Adult Monument Space
7 @ $700.00
INCOME FROM LOT SALES
ov low,
L/L
ery
a ant-parpetnel care cemetery
established in 1843
TOTAL FROM INTERMENTS & LOT SALES
AMOUNT
$900.00
$900.00
$200.00
$300.00
$100.00
900.00
$3,300.00
$1,400.00
$1,200.00
$4,900.00
$7,500.00
$10,800.00
Mwling Address: Phone (319) 356r5105 La owir:
410 EasttVashinglo); Strnct Aic (319) 341-4179 1000&aunt 5twet
Iowa C7h/, IA 52240-1826 toTva Cttu, IA 52240
II. CEMETERY MAINTENANCE
HOURS
A.
Funerals
51
B.
Ground Maintenance
157.5
C.
Equipment Repair & Maintenance
48
D.
Cemetery Planting
59
E.
Building Maintenance
22
F.
Mow Cemetery
67.5
G.
Trim Cemetery
48
TOTAL CEMETERY MAINTENANCE
453 HOURS
III. CEMETERY BUDGETED & SPECIAL PROJECTS HOURS
A.
Funeral OT
4
B.
Meetings
1.5
C.
Lot Locating
16
D.
Lot Sales
5
E.
Genealogy Requests
4
TOTAL CEMETERY BUDGETED &
SPECIAL PROJECTS 30.5 HOURS
IV. ADMINISTRATIVE & OFFICE DUTIES 174 HOURS
V. OUTSIDE MAINTENANCE HOURS
A. Mow Outside Cemetery I
B. Trim Outside Cemetery 0
TOTAL OUTSIDE MAINTENANCE 1 HOUR
VI. TOTAL CEMETERY HOURS 791 HOURS
`total hours include the following
1. Leaves with pay
2. Rest Periods
3. Supervisor x 1
4. PFT x 2
5. Temporary Full-time x 2
Mait(ng Address; Plione (319) 356-5101 Locahow
410 East Washington Sheet Fax (319) 341-1179 1000 Biozoa Stmet
lowa Citti 1A 52240-1826 Iowa City, lA 52240
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARk s, FORESTRY ANd CBD
Date: October 2, 2013
To: Michael Moran, Director
from: Terry Robinson, Superintendent
Re: Parks Monthly Report —September 2013
I. GENERAL OPERATIONS
A. Parks Security Duties
B. Construction
Install'ITRA Bike Racks 8
Install Soccer Playground 200
Install New Shelterat-Mi"Ficeii 275+
C. Trait Repairs
D. Mgivm
E.Clean ingSheltors`&P4rk`Are�s -
F. F19oti reparra`(FBIv{�)
Y
G. Pruning and;Watemig'Trees (Assisting Fore
H. Dog Parks
Install Fountaru 0
Checking Wafer 1 eygls, 16
Clean & Fill'Nater.Tank' 8
Collecting Money - 5
Instalftibrary (Mail) Box 10
I. Ground Repairs
J. Garbage Pick Up
K. Install Frisbee Golf Stations at Wetherby Park
L. Facility Repairs
M. Plumbing & Electrical Repairs
N. Cleaning Shops
O. Equipment Repair & Maintenance
P. Install & Repair Benches
MEMORANdUM
Hours
552
483
482
344
274
192
105
84
78
64
50
44
41
41
37
37
Q, Dropping Off and Picking Up Materials/ Equipment
R. Picnic Table Repairs & Moving
S. Meetings
T. Weed eating
U. Carnival Ride Maintenance
V. Cleaning Sand Off Trails
W. Doctor Appointments (Workmen Comp.)
X, Misc. Tasks
34
25
11
9
7
6
6
4.5
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARks, FORESTRY ANd CBD
Date: October• 2, 2012
To : Michael Moran, Director
From: Terry Robinson, Superintendent
RE : Forestry Monthly Report— September 2013
I FIELD OPERATION / SERVICE REQUESTS
A. SERVICE REQUESTS: 43,..Trees Pruligd 3,7 ,
9 hours for pot199 "No Far'kmg`S srg s 1 k;
B. STORM.DAMAQts
J�ffersotti, Sherii��i
C. PAR'XS`B SP'8CW
ra
Scott Set
B. RQUTINE PARK MAINT:
See Attached for Details
C, TRAIL MAINTENANCE:
Included on Detail
HOURS
= 16 220
YeeS moved = NA 10
D. TRANSPLANTING / HAND PLANTING
Forestry Crew Hand Plant;
Forest Glen (Cul-de-sac) : Native Am Flame Hornbeam
149 Shrader Rd: 2 Urban Pinnacle Oaks
404 S Governor: 2 ruby Slippers Amur Maples
419 S Governor: Ivory Silk Lilac
E. NURSERY
Watering & Pruning
21
32
26
F. TREES REMOVED
Size Distribution CLASS I = 17 CLASS II = 10 CLASS III = 4
III. MAINTENANCE OPERATIONS
A, CHAIN SAW/ HAND TOOL MAINT 29
Saws & chains 17 hrs
Hand tools 12 firs
B. EQUIPMENT TRANSFER/ EQUIP MAINT. 23
Transfers 5 firs
Maintenance 17 firs
C. SHOP TIME 18
Cleaning 18 firs
D, DUMP CHIPS/ FUEL TRUCKS 4
IV. ADMINSTRATION
A. New Service Requests 53
B. Private Trim Notices 13
C. Planting Prep 17
D. Sidewalk Inspection 1
E.Other - 18
Office Work - 8 firs, Logs- 10 firs
Work completed at Various Parks, Green Spaces
Right of Ways and Trails
Month- September 2013
Loeatimr
Trim
Removal
Class
Work
Hours
-. -
Other
Wetherb . Park
8
Mulch & Cut Slum s
Beaton Hilt Park
S
Ve elation Removal
Mercer Park
6
25
—
Thornberry Dog Park
31
3,4
14
Hunter's Run Park
6
10
Vegetation Removal
Court Hill Park
1/11I
15
Glendale Park
4
14
Vegetation Removal
Cre_ekside Park
Napoleon Shop
6
4
Wood Pick Up
Brush Pile
Totals
47
3/1 & 1/11I
101
Trails Maintenance-
TTRA Trail
2.5
Vegetation Removal
Willow Creek Trail
11
Vegetation Removal
Scott Park Trail
7.5
Vegetation Removal
Total
21
AGENDA
PARKS AND RECREATION COMMISSION
4:00 p.m.
WEDNESDAY, OCTOBER 9, 2013
Meeting Room B
Robert A. Lee Community Recreation Center
4:00 p.m. Call to order
Approval of minutes from meeting of September 11, 2013
4:02 p.m. Public Discussion of any item not on the agenda.
4:05 p.m. Neighborhood Open Space Review
• Stone Bridge Estates - Part 8 & 9
• Windsor Ridge West — Part 3
• Eastbrook Summit Flats — 6°i Addition
• Country Club Estates — 51h Addition
4:10 p.m. Depart for parks tour.
SEPTEMBER SUMMARY 2013
I.Events are up from a year ago, 695 in September 2013 compared to 657 in September
2012.
2. Baseball events are the reason for the increase , we had 96 in September 2013
compared to 57 in September 2012,
3.Soccer events remained steady from last year, Nye had 363 in September 2013 compared
to 368 in September 2012.
4.Footbali events are up compared to last year, we had 61 in September 2013 compared
to 20 in /September 2012
5.1-abor hours are down li om a last year, we had 1,722 in September 2012 compared to
1,5075 in September 2013.
6. Labor hours in Parks are up from last year, we had I it) September 2012 compared to
173 in September 2013, we installed irrigation at Thornberry Dog Park this fall and that
is the reason for the increase.
7.Conshvction hours are down from a year ago, we had 702 in September 2012 compared
to 18 in September 2013, this decrease is from the Napoleon renovation project on fields
#1, #2, #3 & #4 that was done last fall.
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September
Week 1
Week 2
Week 3
Week 4
Week 5
Total
Ground Litter
CBD plaza
45
50
53.5
61.5
18
228
CBD StScp
28
56
49
61
10
204
Parks
0
Hazardous Clean Up
CBD
1
5.5
2
7
15.5
Parks
0
Designed Flower Bed
Maintenance
CBD
3
11
6
10
Parks
0
Planting
CBD
0
Parks
0
Watering
CBD
27.5
42.5
3
73
Parks
22
9
7.5
38.5
Fertilizing
CBD
1.5
5
&5
Parks
0
Mulching
CBD
14.5
10.5
25
Parks
0
Pruning
CBD
1
14
27.5
42.5
Parks
0
Weeding
CBD
21
39
24.5
33.5
4
122
Parks
10
51
14.5
29.5
Mow/Cord Trim
CBD
16
6
15
37
Parks
0
Equip Repair &
Maintenance
CBD
3.5
18
18.5
7
3
50
Parks
0
Event Prep/Cleanup
CBD
3
17
5
3
4
32
Parks
0
Graffiti Removal
CBD
7
7
3
17
Parks
0
Vandalism Repair
CBD
0
parks
0
Play Equipment/Surface
Maintenance
CBD
0
Parks
0
Plaza Fountain
Maintenance
CBD
0
Parks
0
Construction
CBD
3.5
3.5
7
Parks
0
Art Sculptures/Literary
Plaques
CBD
0
Parks
0
Ash Urns
CBD
1.5
1.5
Parks
0
Benches
CBD
1
2
3
Parks
0
Bike Racks/Bikes
CBD
2
1
7
10
Parks
0
Drinking Fountains
CBD
0
Parks
0
Light Poles/Outlets
CBD
2
1.5
1.5
5
Parks
1
1
0
Posting Pillars/Kiosks
CBD
1
6
8
4
18
Parks
I
I0
Recycle Units
CBD
2
1
2
5
Parks
0
Trash Receptacles
CBD
35
40
2
77
Parks
0
Tree Grates
CBD
2.5
24
26.5
Parks
0
Water Hydrants/Hose
Bibs
CBD
2
1
3
Parks
0
Landfill
CBD
2
2
2
13.5
0.5
20
Parks
0
Cleaning/Organizing
CBD
2
1
it
2.5
1
17.5
Parks
0
Snow Removal
CBD
0
Parks
0
Holiday Decor
CBD
0
Parks
0
Administrative
CBD
18.5
48.5
47.5
37
7
158.5
Parks
0
Misc
CBD
5
6.5
7
3
2
23.5
Parks
I
I
I
1
0
Monthly Total
CBD 1
1781
309.51
312.51
3791
59
1238
Parks 1
321
141
14.51
7.51
01
68
Grand Tntal
Pai
5!
Monthly Total
Grand Total CBD
ra Grand Total Parks