HomeMy WebLinkAbout10-24-2013 Senior Center Commission<N ) �
The
Center
IOWA CITY/JONNSON COUNTY SENIOR CENTER
Agenda
Thursday October 24, 2013
4 p.m. — 5:30 p.m.
Room 209
Time
4 — 4:05 p.m.
1.
Introductions—Honohan
4:05
—4:10 p.m.
2.
Minutes (September 19, 2013)
4:10
—4:20 p.m.
3.
Public Discussion
4:20
— 4:25 p.m.
4.
Commission Assignments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday October 31, and November 7, and 21 at 9 a.m.
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, November 12 at 7 p.m. --????
4:25
—4:35 p.m.
S.
Steering Council Report —Mitchell
4:35
—4:50 p.m.
6.
Discussion Developing Regulations for Serving Alcohol at Senior Center Events—
Honohan
7.
Discussion of Summer 2013 Survey Results—Kopping
4:50-5:15
p.m.
8.
Operational Overview—Kopping
✓ FYIS Budget Request
✓ Staff Reports
5:15
—5:30 p.m.
9.
Commission Discussion—Honohan
✓ Board of Supervisors Report —
City Council Report—Honohan
Meeting Packets:
1. Agenda: Thursday, October 24, 2013
2. Minutes from Thursday, September 19,
2013 meeting
3. Minutes from October 12, 2013 Steering
Council meeting
4. Staff Reports
Preliminary Minutes
September 2013
MINUTES
SENIOR CENTER COMMISSION
SEPTEMBER 19, 2013
ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: •Jay Honohan, Chuck Felling, Kathy Mitchell, Mark Holbrook,
Margaret Reese
Members Absent: Rose Hanson
Staff Present: Michelle Buhman, Kristin Kromray
Others Present: None
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM JULY 18, 2013 MEETING:
Motion: To accept the minutes from the July 18, 2013 meeting. Motion
carried on a vote of 5/0. Mitchell/Holbrook.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
Honohan will attend an October City Council meeting.
STEERING COUNCIL REPORT:
Mitchell reported that the newcomer's breakfast put on by the membership
committee was well received with 52 newcomers in attendance. The group of the
Preliminary Minutes
September 2013
month for August was the Taoist Tai Chi class. September will highlight the
volunteer quilters in anticipation of the quilt raffle which will be held
September 24- October 7. The community outreach group will be working with
SHIIP to spread information about the Senior Center and SHIIP services. The
programming committee reviewed question 8 of the survey and looked at what
types of classes people are interested in. The bus trip with Loren Horton to
Buchannan County was very successful.
Mitchell reported that at the last steering council meeting a fourth working
committee of the steering council was formed to focus on diversity within the
Senior Center. This group will be chaired by Dianne Day with Linda Kopping
being the staff liaison. Honohan expressed concern over adding another
committee and that we may be over tapping volunteers within the Senior Center.
Buhman explained that at the time that the steering council was created three
areas of focus were identified; membership, community outreach and
programming. The by-laws of the steering council were left flexible to
accommodate additional working committees if needed. Over the past year there
has been an interest in working on diversity within the Senior Center and the
steering council felt this would be a good way to address this issue. Mitchell and
Buhman both expressed that members of the working committees do not need to
be Senior Center members. Day and Kopping had both expressed interest in
inviting various community leaders to become involved in the committee.
DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL
AT SENIOR CENTER EVENTS:
Honohan discussed the Parks and Recreation and Public library policies on
serving alcohol. Honohan stated that he is continuing to look at options.
OPERATIONAL OVERVIEW:
Buhman distributed FY 2013 participation counts. The commission discussed
and compared the numbers with previous years.
Buhman reported that Linda Kopping is working with Tom Pickering to analyze
the date from the survey. Kopping's biggest concern is about the social economic
status of our participants and would like to further consider how to attracted lower
income participants.
Buhman suggested that the steering council report be added to the Commission
packet in the form of the previous months Steering Council minutes. This could
then leave open time for questions and discussion regarding the minutes.
Honohan noted that he would like the commission agenda and packet emailed
out earlier so that all commissioners would have more time to read the packet.
Preliminary Minutes
September 2013
Motion: To have the steering council report be submitted in the form of
steering council minutes in the commission packet. Holbrook, Michell 5/0.
STAFF REPORTS:
Buhman reported that the Macaroni and Cheese fundraiser will be held on
October 4th prior to the homecoming parade. She asked that commissioners
spread the word about the event and consider donating baked goods. The
macaroni and cheese is donated by Legacy Point.
Buhman is working with Kirkwood Community College to recruit volunteers for an
international conversation group. English speaking volunteers would be paired
with non- English speakers for one on one discussion. Buhman hopes this
program will begin at the Senior Center during the spring program guide session.
Buhman reported that the University of Iowa Aging Studies Program will be
holding a biennial conference September 26 and 27th. The keynote speaker will
be Dr. Harry "Rick" Moody. The Senior Center is a co-sponsor for this event.
Buhman will also be giving a tour of the Senior Center to Dr. Moody while he is in
town for this event.
COMMISSION DISCUSSION:
The Commission discussed the possibility of putting some signs in Spanish
around the building.
Motion: To have staff explore the possibility of adding some signs in
Spanish around the Senior Center. Motion carried on a vote of 5/0.
Holbrook/Mitchell.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Mitchell/Holbrook.
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Minutes of the Senior Center Steering Committee
October 10, 2013
Present: Kathy Mitchell, Chairperson; Ed Rolenc, Vice Chair; Ina Loewenberg, Past Chair; John Schmidt,
Membership; Barry Bender, Outreach; Lorraine Dorfman, Program; Linda Kopping, Staff Liaison;
Michelle Buhman, Staff Liaison; Emily Light, Staff Liaison; Kristin Kromray, Staff liaison; and Jeneva Ford,
Secretary
The meeting was called to order by Kathy at 10:46 A.M. The minutes of the last meeting were approved
as corrected.
Committee Reports:
Membership Committee report by John:
• Diane Day has agreed to be the chair of a committee focusing on Diversity.
• The Group of the Month will be Yoga; next month, an interview with SHIIP will be featured.
• Another Newcomers' Breakfast is being planned for January, date to be determined.
Newcomer tours will continue into the Winter program guide, conducted by Mary, Ken, and
John. These are available to new as well as potential members.
• Ed asked how we reach out to Lone Tree, etc. Barry replied that it is a task for his committee,
and they do consider this question.
Outreach Committee report by Barry:
• The SHIIP outreach at Regency Heights was a success. ACT is scheduled for November 71h.
• Chuck Felling doesn't have a current writer for a letter to the local newspaper; Barry says he is
open to topics and volunteers.
• In response to Ed's earlier question there was discussion, focusing on fees. We have members
from Cedar Rapids (outside the county) as well as other nearby communities. Michelle
mentioned the scholarship that is available; how to make this known was considered. Johnson
County residents are our first priority. Someone wondered whether some sort of partial fee
might be considered in the case where the potential member was only interested in a course or
some other limited participation. Linda pointed out that income can be increased by increasing
class participation, but the need for revenue continues. Some places have fitness room fees,
etc., to help out.
Program Committee report by Lorraine:
• The committee has had diversity discussions regarding programming, for example, considering
the needs of immigrants. We are aware that Kirkwood Community College has an International
Conversation Club and other related programs for new arrivals.
• The Spring program is being developed. For Winter, some courses are continuing, for example,
the Science Book Club and Ed's Math class. A new literature instructor will present Art
Journaling in December and January, is interested in nature writers, and may offer something on
Shakespeare in the future.
• Michelle asked the committee if there is too much "intellectual' content in the catalog; the
Senior Center needs a balance. Lorraine suggests that the term "Liberal Arts" needs to be
broken down, because as a topic it covers too big a field. Someone has commented on the
shortage of crafts. Michelle says, as always for any type of class a leader/presenter is the first
requirement.
• The macaroni and cheese fundraiser dinner will be on October4. SSRO will present a show on
October 91h. November 7 is the Day of the Older Person.
• This committee has a lot of concern regarding increasing diversity and what the Center can do to
address this issue. Someone suggested that adding a "person of color" to the staff could be a
positive move, which idea was welcomed but deemed unlikely to happen soon given current
limited funds to hire additional staff of any description.
Commission Report by Kathy:
• There was discussion with concern expressed about whether the "Diversity Committee" which is
being considered as an addition to the Steering Committee should be standing or ad hoc.
Commission members want to avoid wearing down volunteers. Perhaps it should be designated
as a "working" group only. It is recognized that diversity is the umbrella over all aspects of the
Center. An ad hoc committee has some feel of being for a temporary purpose and the Steering
Committee would like to avoid this implication. Chuck emphasized that "Diversity" should not
be limited to ethnicity.
• The alcohol policy is still being worked out. That of the library is simple: it is limited to library
functions. Parks and Recreation is not so limited. The Center is looking for something between.
• There has been a decrease in meals eaten at the Center and an increase in meal delivery.
• It is suggested that signs on floor plans, etc., should be bi-lingual.
Linda reported:
• Rick Moody visited the Senior Center and commented that ours is one of the best senior centers
in the United States, quite a compliment from someone who has seen many.
• New software presents the need for staff to learn its details.
• The budget is being developed for next year, with no increased funds anticipated. Linda would
like to ask for a half-time temp to work with fitness program for lower -income adults. It will be
a concern not to upset good relations with current providers; the question is being analyzed. Ed
asked if extra maintenance help is being sought. Linda said that would be unlikely.
• The report on the recent survey is being completed, and will be available in the annual report, in
the program catalog, and on Emily's web site.
• Linda requests ideas regarding outreach and diversity. She and Diane are exploring, sending out
queries.
Emily mentioned the SCTV Open House scheduled for 2:30 P.M. on October 241h. This will be a program
of short projects on the theme of "Life Stories". She also was pleased that the macaroni and cheese
dinner was a success partly due to an increase in walk-ins; there were limited amounts of leftovers so
planning had been effective.
Ina said that John Richard will video some short -segment interviews, which could be shown during the
Gallery Walk in March. This project is moving ahead, but slowly. On Saturday October 12, The Reading
Aloud group will read. Kathy reported that she has had much positive feedback regarding the recent
reading of "Banned Poems" at the library.
There was further discussion about the new Diversity Committee; the consensus of the Steering
Committee is that it should be permanent. Linda wants a targeted and successful outcome. Barry
suggested that the Program guide should include a statement of the mission and should stress diversity.
Linda expects attention from the press when survey results are made public.
With no further business, the meeting was adjourned at 11:55 A.M. The next meeting will be on
November 14, 2013, at 10:45 A.M.
Respectfully submitted,
Jeneva Ford, Secretary
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