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Home My WebLink About11-20-2013 Citizens Police Review BoardMEMORANDUM CITIZENS POLICE REVIEW BOARD A Board of the City of Iowa City DATE: November 19, 2013 TO: CPRB Members FROM: Kellie Tuttle RE: Board Packet for meeting on November 20, 2013 Enclosed please find the following documents for your review and comment at the next board meeting: • Agenda for 11/20/13 • Minutes of the meeting on 11106/2013 • Letter of resignation from Legal Counsel • Memo from City Clerk regarding Legal Counsel resignation Other resources available: National Association for Civilian Oversight of Law Enforcement NACOLE provides information regarding civilian oversight in law enforcement nation wide. For more information see: www.NACOLE.org AGENDA CITIZENS POLICE REVIEW BOARD November 20, 2013 — 5:30 P.M. HELLING CONFERENCE ROOM 410 E. Washington Street ITEM NO.1 CALL TO ORDER and ROLL CALL ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED • Minutes of the meeting on 11/06/13 • Letter of resignation from Legal Counsel ITEM NO. 3 NEW BUSINESS • Legal Counsel resignation ITEM NOA MEETING SCHEDULE and FUTURE AGENDAS • December 9, 2013, 5:30 PM, Helling Conference Rm • January 14, 2014, 5:30 PM, Helling Conference Rm • February 11, 2014, 5:30 PM, Helling Conference Rm • March 11, 2014, 5:30 PM, Helling Conference Rm ITEM NO. 5 ADJOURNMENT CITIZENS POLICE REVIEW BOARD MINUTES — November 6, 2013 CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Melissa Jensen, Donald King, Royceann Porter and Mazahir Salih (5:33 PM) MEMBERS ABSENT: None STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh STAFF ABSENT: None OTHERS PRESENT: Jim Steffen of the ICPD; Marian Karr, City Clerk; Stefanie Bowers, Equity Director; Caroline Dieterle, Public. RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by King, seconded by Jensen, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 10/07/13 • ICPD Memorandum - Quarterly Summary Report (3`d Quarter) IAIR/PCRB, 2013 • ICPD Memorandum #13-28 — 3`d Quarter 2013 Use of Force Review • ICPD Use of Force — July 2013 • ICPD Use of Force —August 2013 • ICPD Use of Force — September 2013 • ICPD General Order #89-05 (Radio Communications Procedure) • ICPD General Order #90-03 (Personal Appearance and Uniform Regulations) • ICPD General Order #95-01 (Emergency Operation of Police Vehicles) • ICPD General Order #99-01 (Police Vehicle Pursuits) • ICPD General Order #99-02 (Alarm -Open Door Response) • ICPD General Order #99-03 (Prisoner Transport) • ICPD General Order #99-04 (Canine Operations) • ICPD General Order #99-05 (Use of Force) • ICPD General Order #99-07 (Traffic) • ICPD General Order #00-07 (Police Cyclist) • ICPD General Order #01-01 (Racial Profiling) • ICPD General Order #01-04 (Bomb Threats/Emergencies) • ICPD General Order #05-01 (Persons With Mental Illness) • ICPD General Order #07-01 (Patrol Rifle) • ICPD General Order #13-01 (Chaplain Program) Motion carried, 4/0, Salih absent. November 6, 2013 Page 2 OLD BUSINESS Brochure/Forms Update — Karr and Bowers were present for discussion. Members discussed the CPRB complaint process as outlined in the brochure and options sheet. After discussion, the Board agreed to bold and italicize the contact information for each of the 3 departments listed on the options sheet. Karr and Bowers left meeting (6:28 PM) PUBLIC DISCUSSION Dieterle had a question regarding General Order 01-01 (Racial Profiling) and section IV(F)2. She had read a Facebook post regarding a cursory "sniff' of the exterior of a vehicle stopped for a traffic violation by a police canine and why it was included in this general order when there is an order dedicated to canine operations. Captain Steffen of the ICPD explained that it is giving examples of proactive steps they are taking that have nothing to do with racial profiling, simply stating actions that maybe taken during a stop. BOARD INFORMATION None. STAFF INFORMATION Tuttle handed out information regarding the 17th Annual Citizen's Police Academy. Board members who had participated in the academy said it is a great learning experience and encouraged attendance for those wanting to learn more about law enforcement. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • December 9, 2013, 5:30 PM, Helling Conference Rm (Rescheduled from Dec 10th) • January 14, 2014, 5:30 PM, Helling Conference Rm • February 11, 2014, 5:30 PM, Helling Conference Rm • March 11, 2014, 5:30 PM, Helling Conference Rm Motion by King, seconded by Salih to move the December 10th meeting to Monday, December gtn due to scheduling conflicts. Staff will contact the Board if there is no Board business to discuss and cancel the December meeting. Motion carried, 510. ADJOURNMENT Motion for adjournment by King, seconded by Salih. Motion carried, 5/0. Meeting adjourned at 6:44 P.M. =i a � as b o x k k x N x x X k x O x k X e0� Cl k k X X X n�i W s k x k k k N k k k X k N k O k X x F+ c ZI a hi Catherine A. Pugh Attorney at Law 4743 Dryden Court Iowa City, Iowa 52245 POLICE CITIZEN'S REVIEW BOARD Chair Joseph Treolar C/O Ms. Marian Karr City Clerk City of Iowa City 410 E. Washington Street By email and hand delivery Dear Joe, November 18, 2013 0 ea nc� w D ea t c> k-0 r �� ;..; _ ram. r c� I have served as counsel for the CPRB for 15 years. It has been my distinct pleasure to assist this board with its legal and procedural matters. I have so appreciated the professionalism and dedication of this group of citizens who have worked diligently to follow their charge. My fondness for this group inspired me to maintain my law license for the past decade although I no longer practice law otherwise. I have made an important and exciting decision for my career and I have accepted an offer to begin working as a real estate agent with Lepic Kroeger in the new year. This opportunity will allow me to combine my knowledge of real estate matters and our community with my passion for working with people, by guiding them through the process of selling or buying homes. The downside of this decision is that in order to avoid professional conflicts, I will no longer maintain my law license. 1 do not want to risk the confusion of whether I am representing clients as a lawyer or a real estate agent. A heavy heart accompanies this resignation and I am grateful for the opportunity I have had to work with you and the other wonderful board members. I will remain at your service as counsel through the January meeting. Once you have hired new counsel for the CPRB, I am happy to assist in the transition process. Sincerely, C at"- PU-IL Catherine Pugh Cc: Melissa Jensen Don King Royceann Porter Mazahir Salih r 1 .��1.®a7 CITY OF I O W A CITY MEMRANDUM Date: November 19, 2013 To: Citizens Police Review Board From: Marian K. Karr, City Clerk Re: CPRB Legal Counsel The hiring of the new CPRB's Legal Counsel will be in accordance with the city's new Purchasing Manual, Professional and Technical Services. 1. Prepare a Request for Proposal (RFP), post to City's website, and contact potential attorneys*; Minimum of 2 weeks advertising 2. Prepare tool for evaluation and scoring to assist in narrowing applicant pool for interviews 3. Prepare questions for interview 4. Schedule and conduct interviews 5. Complete evaluations and make a recommendation for award to CPRB It is important to have the Board Participation level decided prior to a timeline being developed and release of RFP documents. * May wish to contact University of Iowa Law School and Drake Law School; and Linn and Johnson County Bar Associations. Board Participation Options Option 1- Entire Board involved in steps 2-5 above. This would involve scheduling additional Board meetings, and involve a commitment of time by the entire Board. Meetings would be posted as quorums and executive sessions held. Staff* involved in the process. Option 2 - The Board selects no more than two members, could be chair and vice -chair (less than a quorum) to be involved in steps 2-5 above, and makes recommendation to the Board. Reducing the time of the entire Board and providing for no meeting requirements. Staff* involved in the process. Option 3 - The Board selects no more than two members, could be chair and vice -chair (less than a quorum) to be involved in steps 4 and 5 above, and makes recommendation to the Board. Reducing the time of the entire Board and providing for no meeting requirements. Staff* involved in the process. Option 4 - The Board directs staff* to complete steps 2-5 above, and staff makes a recommendation to the entire Board. Reducing the time of the entire Board and providing for no meeting requirements. Final decision will be made by the entire Board for all options above. Contract signing will be done by the City. *City Clerk and current legal counsel S: C PR/alto rneyfi le/draftproced u re