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Home My WebLink About12-11-2013 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, DECEMBER 11, 2013 MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of October 9, 2013 5:03 P.M. Public discussion of any item not on the agenda 5:05 p.m. Friends of Hickory Hill Park Report 5:15 p.m. DogPAC Report 5:20 p.m. CIP Review 5:35 p.m. Budget Review 5:45 p.m. Parks and Recreation Revenue Report 6:00 p.m. Cell Tower Discussion — Sarah Walz, Planning Department 6:15 p.m. Neighborhood Open Space Review • General Quarters — Part 2 6:25 p.m. Recreation Division Report • Low Income Report • City Park Pool Project Update 6:35 p.m. Parks Division Report 6:40 p.m. Directors Report • Winter Farmers Market • Ashton House Update • Park Master Plan • New Commission Members • New Pioneer Coop 6:50 p.m. Chairs Report • Johnson County Conservation Commission • Recognition of Outgoing Members • Election of Officers 7:15 p.m. Commission Time/Suggestions for Future Agenda Items 7:20 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION OCTOBER 9, 2013 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Lucie Laurian, John Westefeld, Joe Younker Members Absent: None Staff Present: Mike Moran, Chad Dyson, Terry Robinson Others Present: John Thomas CALL TO ORDER Chairman Claussen called the meeting to order at 4 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION TAKEN: PUBLIC DISCUSSION: None FRIENDS OF HICKORY HILL PARK REPORT: John Thomas, with the Friends of Hickory Hill Park presented. He thanked the Commission for making the Hickory Hill Park project its top priority on the CIP list. Moran reported that this list has been submitted to the Finance Director. Thomas also reported that the group will have their annual meeting on October 20. They are planning a guided hike through the park at this time. He encouraged commission members to attend. NEIGHBORHOOD OPEN SPACE REVIEW: Eastbrook Flats Addition: This addition is located at the northeast corner of Scott Blvd. and American Legion Road. The open space requirement for the subdivision is .277 acres of land. Commission recommends fees in lieu of land given that Scott Park is located just north of this property. PARKS AND RECREATION COMMISSION October 9, 2013 Page 2 of 3 Country Club Estates 51h & 6`h Additions: The fifth addition is located west of Lakeshore Drive and sixth addition is located at Dunley Court west of Lakeshore Drive. As per the staff report "the open space requirement for all phases of Country Club estates will be fulfilled with the dedication of Outlot B located along the western portion of this subdivision." The developer proposes dedication of land rather than fees to meet the open space requirement. Staff is agreeable to the developer's recommendation as this will create more park space on the west side of town as is recommended in the Parks, Trails and Recreation Master Plan of 2008 Windsor West: This property is located in the previous Fairview Golf Course location and Cumberland Lane. The City's Neighborhood Open Space Ordinance requires the dedication of 1.22 acres of property or the payment of fees in lieu thereof. Per a memo from Bob Miklo, Senior Planner, at the time of the previous plat approval for this property, the Parks and Recreation Commission chose to accept Outlot C as partial fulfillment for the open space requirement. Outlot C would provide access from Windsor West to Scott Park. In addition to Outlot C, the applicant has agreed to dedicate 3,929 square feet of adjacent land, which he owns, to connect to Scott Park. Outlot C and the area being dedicated to Scott Park provides 12, 205 square feet (.28 acres) toward the subdivisions open space requirement; therefore, fees equivalent to the value of .94 acres of open space will be required at the time of final plat approval. Staff agrees with this recommendation. Stone Bridge Estates: This property is located at Chadwick Lane and Thames Drive, south of Lower West Branch Road. The developer is proposing that Outlot B (1.76 acres) be dedicated as neighborhood open space. An easement will provide public access to the trails. Moran noted that it will be up to the neighborhood to take care of the trails while parks staff will maintain the park. While this has been tricky in other similar situations, he feels that this location would provide a nice pocket park adjacent to South Ralston Creek. Moved by Bentler, seconded by Elliott to adiourn the meeting at 4.20 p.m. Motion passed 9-0. At this point the Commission departed for their annual park tour. PARKS AND RECREATION COMMISSION October 9, 2013 Page 3 of 3 PARKS AND RECREATION COMMISSION NAME o a aTERM M M O N O a EXPIRES Suzanne 1/1/17 X X X Bentler David 1/1/15 LQ X X O/E O/E X X X LQ X X X X Bourgeois Clay 1/1/14 LQ X X X X X X X LQ X X X X Claussen Maggie 111/13 LQ X X X X X O/E X LQ X X X X Elliott Allison 111/14 LQ X X X X X X X LQ X O/E O/E X Gnade Cara 1/1/16 LQ X X X X X X X LQ X X X X Hamann Aaron 1/1/13 LQ 0 0 Krohmer Lucie 1/1/15 LQ X X CIE O/E O/E O/E O/E LQ O/E Laurian Alex 1/1/16 X X X X X X Taylor John 1/1/14 LQ X X X X X X X LQ X I X X Westefeld Joe 1/1/16 LQ X X X X X X X LQ X X X X Younker ATTENDANCE RECORD KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum = Not a member at this time city of iowa city r-{J PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Mora FROM: Chad Dyso DATE: November 8,, 2013j RE: October 2013 Monthly Report S.P.I. SPI Fall Session II programs began with 95 participants in Special Olympics Basketball, 30 in the Spooky Splendors art program, 31 in Holiday Home Cooking, and 43 in the Adapted Aquatics classes. (Master Plan: Enhance Program Development and Track Performance Measures) 78 Recreation Division Special Olympics athletes competed in the SO Area Bowling Tournament in Cedar Rapids. (Master Plan: Enhance Program Development) New programs were designed for upcoming sessions to be included in the Recreation Division Winter/Spring 2014 Activity Guide. (Master Plan: Enhance Program Development) Staff met to discuss the upcoming City of Iowa City Winter farmer's Market that will be held November 23, 2013 —April 26, 2014 at the Iowa City Market Place (formerly known as Sycamore Mall). (Master Plan: Enhance Program Development and Collaborate with Community Organizations and Businesses) The SPI Ghosts, Goblins and Ghouls Halloween party was popular with 115 participants in attendance. They enjoyed dancing, games, treats and a costume contest. Pictures of Special Olympics competitions and also of this event are posted at www.Specia101ympieslowaCityRecreation.org. (Master Plan: Enhance Program Development and Increase Awareness of'Program Offerings) PRESCHOOL/JR./SR. HIGH ACTIYPTIES - SCANLON GYM The first session of the Fall ICRD Youth Sports programs ended. I conducted online parent evaluations for all fall youth programs as well as contacted volunteer and ICRD coaches in regards to positives and negatives on each program. Goal #5: Solicit Community Involvement and Feedback Held Family Fun Night (23 families) and Tot Monster Mash (141 kids) at the Mercer Aquatic Center Scanlon, both events were free. Goal 10: Plan for Continued Equitable Level of Service as Community Grows Started the fall session of the ICRD youth basketball program. This season the ICRD changed the format to 3 on 3. This will allow more experience with the ball and to provide more opportunities to learn players more opportunity at touches. Goal 3: Enhance Program Development. In order to lower player to coach ratio, I Recruited 18 volunteer coaches for the fall basketball season. Goal 7: Assure Financial Sustainability The ICRD started the remodeling of the front desk at the Mercer Aquatic Center Scanlon Gym. With the help of the MPACSG maintenance staff, the old desk and counter tops where ripped out and new flooring was put in. New desks and countertops will be installed in November. Goal 7: Assure Financial Sustainability & Goal 10: Plan for Continued Equitable Level of Service as Community Grows Recreation Division October 2013 Monthly Report Page 2 of 2 The Iowa City Recreation Division began fimding the Grant Wood Skate program held at the Grant Wood Gym on Sundays, 1-3 pin, October — March. Admission is free. The Iowa City Recreation Division also implemented on open gym night at the Grant Wood Gym on Mondays, 6:30-8:30 pm, October — March. Goal 10: Plan for Continued Equitable Level of Service as Community Grows Continue to promote youth sport programs and special events through ActiveNet, article manager, virtual backpack. Goal #6: Increase Awareness of Program Offerings. Continue to conduct post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback. Continue to send out weekly updates to part time staff regarding policies and upcoming information. Goal #1: Maximize the Planning Process SPORTS/WELLNESS Staff posted upcoming program information on the department's web page. Staff also posted an article on the department's website regarding Trick or Treat Night. (Goal # 6 — Increase Awareness of Program Offerings). 9,877 people were recorded on the hourly attendance in the month of October at the RAL Recreation Center. (September 2013- 6,911. October 2012- 10,012) (Goal #2 —Track Performance Measures). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the Veterans Day office closing, the facility hours for the Thanksgiving holiday, and the disc golf course are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Fall volleyball continues in November with the tournaments schedule for after Thanksgiving. (Goal # 6 — Increase Awareness of Program Offerings and Goal 42 —Track Performance Measures). The fall softball leagues ended on Sunday, October 27 with results available upon request. (Goal #2 — Track Performance Measures). SOCIAL CULTURAL: No report. Staff is on medical leave AQUATICS Staff: Goal#1 Maximizing the Planning Process: For the Winter/ Spring 2014 season we will be once again utilizing one -day -a -week lessons. We currently offer lessons where a single class takes place over a twice -a -week format. In response to our evaluations (conducted at the end of each session) we will be offering a once a week option. This will take place solely at Mercer Park on Mondays and Wednesdays. We will leave the Robert A. Lee Recreation Center lessons format unaltered. It is our hope that this increased flexibility will allow parents to take part in lessons who were not previously able to do so. Facilities: We have two consistent complaints in regards to swim lessons; deck access and locker room cleanliness. The first is nearly impossible to overcome; we cannot allow parents that close to pool side as it creates a major distraction for both the instructor and the participants. The latter we are addressing in a two -prong approach. One: pool staff will do minor "run thrus" throughout the day, and another touch up right before lessons. Two: the facility maintenance staff will conduct a cleaning at 4pm to help improve locker room appearance after a Rill day of usage. city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: December 4, 2013 RE: November 2013 Monthly Report S.P.I. SPI Special Olympics Winter Sports training began with 37 athletes who have been entered to compete and are preparing for the upcoming Winter Games in Dubuque. The SPI "Light Up Your Life" special event had 40 registrations and participants decorated mason jars and added lights for the holiday season. (Master Plan: Enhance Program Development) The Recreation Division had 8 Special Olympics bowlers who placed first at the Area Tournament and advanced to the State Competition. (Master Plan: Enhance Program Development) Program information was completed for the Winter/Spring 201 Activity Guide. (Master Plan: Enhance Program Development) Staff members attended "P-card Reconciliation 101" training in preparation for the new Munis system. (Master Plan: Enhance Program Development) Recreation Division Special Olympics athletes participated in the first Unified Sports Day at the UI Field House. This event was sponsored by Special Olympics Iowa and partnered UI students with SO athletes to play baseball, bag toss, basketball and other sports and activities. (Master Plan: Enhance Program Development) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM The Scanlon Gym hosted Family Fun Night (23 families) Goal 10: Plan for Continued Equitable Level of Service as Community Grows Started the fall session of the ICRD youth basketball program. This season the ICRD changed the format to 3 on 3. This will allow more experience with the ball and to provide more opportunities to learn players more opportunity at touches. Goal 3: Enhance Program Development. In order to lower player to coach ratio, I Recruited 18 volunteer coaches for the fall basketball season. Goal 7: Assure Financial Sustainability Between the Grant Wood Gym and the Scanlon Gym, the ICRD hosted 23 birthday party packages, 12 room rentals, 70 hours of gym rentals, and had 632 kids attend tot time for the month of November. Goal 10: Plan for Continued Equitable Level of Service as Community Grows Continue to promote youth sport programs and special events through ActiveNet, article manager, virtual backpack. Goal 96: Increase Awareness of Program Offerings. Continue to conduct post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback. Continue to send out weekly updates to part time staff regarding policies and upcoming information. Goal #1: Maximize the Planning Process Recreation Division November 2013 Monthly Report Page 2 of 3 SPORTS/WELLNESS Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the upcoming holiday facility schedules. (Goal # 6 — Increase Awareness of Program Offerings). 9,389 people were recorded on the hourly attendance in the month of November at the RAL Recreation Center. (October 2013- 9,897. November 2012- 10,192) (Goal #2 — Track Performance Measures). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the adult sports registration deadlines, the facility hours for the winter holidays, and 2014 Dog Park Passes are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Fall volleyball continues in November with the tournaments schedule for after Thanksgiving. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track Performance Measures). SOCIAL CULTURAL: No report. Staff is on medical leave. AQUATICS Programming: With the winter season fast approaching we are looking into ways to develop the private lesson program. Winter is an excellent opportunity for us to experiment with times, numbers, and overall schedules. Starting Saturday February 2nd we will be offering a substantial amount of private lessons. We are adding approximately 75 available spots for the winter season. The format will also be adjusted to allow for a 30 minute private lesson. The lessons will take place at the Robert A. Lee Pool as it offers the least obtrusive time in our current schedule. If these prove successful we will look into expanding these into the summer months. However, given our constituency Saturday lessons will not be offered in the fall season. Personnel: Last month we reported an expanded and more regimented training system for our lifeguard staff. Now in the third month of existence it has proved to be invaluable. Our monthly attendance percentage (staff attending) has increased from 95% to nearly 99%. Of course our ultimate goal is 100%, that number is nearly unattainable due to varying schedules and outside conflicts. The staff is responding very well; the number of missed shifts has decreased, the number of sub requests has decreased, and the staff overall is more professional. We expect these trends to increase and develop even further. While staff development is not directly related to the Departments Master Plan, it does help to enhance program development. Recreation Division November 2013 Monthly Report Page 3 of 3 MPAC November Attendance I Average Attendance Average Anendance 200 _ _.___ _. 70 — ! Ei0 172 G GO U) j '' 0 11V 10 L E. 0 85e— J 0 t � 16 70 Ie 10 00 00 �4 v61 �41 � Via' �4 �Ip -Pr +CP +� +& +45 +� +� +& 11 �1 A � ti ti 1 Itmf Timr .�0F 1ow, To: Mike Moran, Director (yak and .`, Cei etery From: Russell Buffington a non -perpetual care cemetery Date: November 6, 2013 established in 1543 Re: Monthly Report for October 2013 I. OPERATING AMOUNT A. Interments ( 7 ) 1. Cremation, Non -Resident 3 @ $300.00 $900.00 2. Cremation, Non -Resident, weekend 1 @ $450.00 $450.00 3. Adult Full Burial, Resident 1 @ $600.00 $600,00 4. Adult Full Burial, Resident w/ OT 1 @ $686.30 $686.30 5. Adult Full Burial, Non -Resident 1 @ $900.00 $900.00 INCOME FROM INTERMENTS $3,536.30 B. Lot Sales 1. Resident, Columbariu n Niche 2 @ $700.00 $1,400.00 2. Resident, Adult Flush Stone Space 1 @ $600.00 $600.00 3. Resident, Adult Monument Space 5 @ $700.00 $3,500.00 4. Non -Resident, Adult Monument Space 2 @ $1,050.00 $2,100.00 INCOME FROM LOT SALES $7,600.00 TOTAL FROM INTERMENTS & LOT SALES $11,136.30 NfnilirtgAddress: Phone (319) 356-5105 Lcxation: 410 East Washington Sheet Fax (319) 341-4179 1000 Bwwn street Iowa City, LA 52240-1826 lomrt Cihl, IA ,52210 H. CEMETERY MAINTENANCE HOURS A. Funerals 60 B. Ground Maintenance 203 C. Equipment Repair & Maintenance 58.5 D. Cemetery Plantings 31 E. Building Maintenance 20 F. Mow Cemetery 169 G. Trim Cemetery 140 TOTAL CEMETERY MAINTENANCE 681.5 HOURS III. BUDGETED & SPECIAL PROJECTS HOURS A. FuneralOT 5.5 B. Lot Locating 14 C. Lot Sales 5 D. Genealogy Requests 4 TOTAL BUDGETED & SPECIAL PROJECTS 28.5 HOURS IV. ADMINISTRATIVE & OFFICE DUTIES 191 HOURS V. OUTSIDE MAINTENANCE HOURS A. Mow Outside Cemetery 2 B. Trim Outside Cemetery 1 TOTAL OUTSIDE MAINTENANCE 3 HOURS VI. TOTAL CEMETERY HOURS 1,031.5 HOURS `total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor x 1 4. PFT x 2 5. Temporary Full-time x 2 Maiting Address: Phone (319) 356-5105 Location: 410 Past Washnigion Stieat Fax (319) 341-4179 1000 Blown Street Iowa Cidt,1A 52240-1826 Iowa Clh/, IA 52240 F 1ow,q v To: Mike Moran, Director From: Russell Buffington a tort -perpetual care cemetery Date: December 3, 2013 established in 1843 Re: Monthly Report for November 2013 I. OPERATING AMOUNT A. Interments ( 8 ) 1. Cremation, Resident 1 @ $200.00 $200.00 2. Cremation, Non -Resident 2 @ $300.00 $600.00 3. Cremation, Resident, Weekend 2 @ $300.00 $600.00 4. Cremation, Non -Resident, Weekend 1 @ $450.00 $450.00 5. Adult Full Burial, Resident I @ $600.00 $600.00 6. Adult Full Burial, Resident, Weekend 1 @ $900.00 $900.00 INCOME FROM INTERMENTS $3,350.00 B. Lot Sales I. Non -Resident, Columbarium Niche 1 @ $1,050.00 $1,050.00 2. Non -Resident, Flush Cremation Space 1 @ $450.00 $450.00 3. Non -Resident, Adult Monument Space 2 @ $1,050.00 $2,100.00 4. Resident, Adult Flush Monument Space 3 @ $600.00 $1,800.00 INCOME FROM LOT SALES $5,400.00 TOTAL FROM INTERMENTS & LOT SALES $8,750.00 Mailing Address: Phone (319) 356-5105 Location: 410 East Washington Sheet Fax (319) 341-4179 1000 Brown Sheet Iowa City,1A 52240-1826 Iowa Cidj, IA 52240 II. CEMETERY MAINTENANCE A. Funerals B. Ground Maintenance C. Equipment Repair & Maintenance D. Building Maintenance E. Mow Cemetery / Mulch Leaves F. Trim Cemetery TOTAL CEMETERY MAINTENANCE III. BUDGETED & SPECIAL PROJECTS A. Funeral OT B. Lot Locating C. Lot Sales D. Meetings E. Genealogy Requests TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATION & OFFICE DUTIES V. OUTSIDE MAINTENANCE VI. TOTAL CEMETERY HOURS total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor x 1 4. PFT x 2 5. Temporary Full -Time x 2 HOURS 64.5 120 92 18 93.5 14.5 402.5 HOURS HOURS 11.5 13 4 6.5 2 37 HOURS 163 HOURS 0 HOURS 760 HOURS Meiling Address: Phone (319) 356-5105 Location: 410 East Washington Street Fax (319) 341-4179 1000 Brown Street Loma Ciht,1A 52240-1826 low Cihj,1A 52240 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY ANd CBD Date : November S, 2013 To : Michael Moran, Director From: Terry Robinson, Superintendent RE : Forestry Monthly Report— October 2013 I FIELD OPERATION / SERVICE REQUESTS A. SERVICE REQUESTS: 30 Trees Pruned --,4 3 hours for posting "No Parking " signs lnehao & SPGI C.ST Cl =D.�C E. PU a a ff#Tt mam HOURS Removed = 3 192 .ii 6d iJl Removals= 2 42 3 A. ROUTINE STREET MAINT;-Trees Probed = 101 Trees Removed = 2 297 Pruning = 101 hours, Watering 117,51 ours, Pulling stakes off street trees = 33 hours, Stump work & Seeding = 13,5 hours B. ROUTINE PARK MAINT: Trees Pruned = 59 Trees Removed = 2 104 See Attached Detail C. TRAIL MAINTENANCE: 16 South Sycamore Trail 4 lus, West High Trail 7 lus Installing snow stakes along trails 5 hrs D, TRANSPLANTING/ RAND PLANTNG 96 See Attached Detail E. SPECIAL PROJECTS 2 Assist Ball Field Crew hanging nets F. NURSERY 33 Pruning, Tree Wrap & Shed Cleaning G. TREES REMOVED Size Distribution CLASS I = 2 CLASS II = 7 CLASS III = 0 III. MAINTENANCE OPERATIONS A. CHAIN SAW/ IIAND TOOL MAINT 46 Saws & chains 28 hrs. Hand tools 28 hrs. B. EQUIPMENT TRANSFER/ EQUIP MAINT. 57 Transfers 10 Inrs, Maintenance 47 hrs. C. SHOP TIME 16 Cleaning 15 hrs. Misc. Errands 1 hrs D. DUMP CHIPS/ FUEL TRUCKS 3 IV. ADMINSTRATION 14 A. Contract Prep & Checking 9 B, New Service requests 58 D. Planting Prep 14 E. Private Trim Notices F..Other - 32 Office Work and Logs FORESTY WORK COMPLETED IN VARIOUS PARKS, RIGHT OF WAYS AND GREENSPACES Month; October 2013 Location Trinos Removal Class Work Hours Chipping Only Other city P" 4 1/II 32 North Market Square 1 8 Wetherh Park 4 1/II 8 Scott Park Hunters Rom Park 15 Vegetation removal Napoleon Shot) 3 Brush Pile New Trees 36 Watering TOTALS 9 2/II 104 MONTH OCTOBER 2013 TREE PLANTSNG BY FORESTRI' Streets 701 Bayard I Adirondack Crabapple I 'Tulip Tree 714 N. Johnson St .(hand planted) I River Birch 804 Fairchild Street I I Tulip Tree 416 S. Governor St. (hand planted) I Eastern Redbud (hand planted) I Red Oak 409 S. Sunnnit St. (hand planted) 1 Columnar Norway Maple 603 S. Dubuque St. (tree grate) I Spring Snow Crabapple 1040 E. Court St. 1 Autumn Spire Red Maple 702 Grant St. (Center Ave side, hand planted) 1 Embers Amur Maple 623 Dearborn St. (Center Ave side) 1 North Fire Red Maple 1828 7`h Ave Ct. 2 Scarlet Red Oaks 619 tad Ave I Tulip Tree 822 3'd Ave (F Street side) I Green Mt. Sugar Maple 2010 H Street 2103 H St. (H St. side) (3'4 Ave side) 2207 H St. (2nd Ave side) 1231 S. 1" Ave (J Street side) I Tulip Tree 1 Autumn Spire Red Maple I Swamp White Oak 2 Adirondack Crabapples 1 Swamp White Oak 2 Autumn Spire Red Maples 2722 Wayne Ave 2 Siemra Glen Maples Hannah Jo Court Cut -de -sac (hand planted) 1 Ironwood Tree DERARIMENT Of PARKS & RECREATION DIVISION Of PARks, FORESTRY, ANd CBD Date: December 4, 2013 To : Michael Moran, Director From: 'ferry Robinson, Superintendent RE : Forestry Monthly Report — November 2013 r I FIELD OPERATION / SERVICE REQUESTS HOURS A. SERVICE REQUESTS: 23 Trees Pruned = 23 Tices Removed = 10 240 B. PARKS & SPECIAL REQUESTS, 5 Trees Pr6 ed = 2 Removals= 2 73 11 FIELD OPERATIONS/ GENERAL A. ROUTINE STREET MAINT: 'frees Pruned = 208 Trees Removed = 0 138 Tree proving @;North Side, Longfellow and Creek side Neighborhoods Basal Sprout Removal 189 trees'75 hours and watering trees 42 hours B. ROUTINE PARK MAINT: Trees Pruned = 12 Trees Removed = 0 12 See Attached List C. TRAIL MAINTENANCE: 25 See Attached List D. SPF.CIAL.PROJECTS 40 Hanging Holiday Decorations and Crow Balls in Central Business District E. TRANSPLANTING 14 Working w/ Pleasant Valley 50" Tree Spade Upper City Park 1 White Oak, Lower City Park 2- Swamp White Oaks Fraunholtz-Miller -6 Swamp White Oakes Lindeman Trail- 2- Scarlet Sentinel Red Maples, 2 Sienna Glen Maples 1- Hackberry and I Triumph Elm F. SNOW REMOVAL 10 Review snow routes with new employee. G. TREES REMOVED Size Distribution CLASS I = 0 CLASS 11 = 8 CLASS III = 4 III. MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT 31 Saws & chains 19 hrs. Hanel tools 12 hrs. B. EQUIPMENT TRANSFER/ EQUIP MAINT, 41 'Transfers 17 hrs. Maintenance 24lus. C. SHOP TIME 25 Cleaning 22 Ius. Misc. Errands 3 hrs. D. DUMP CHIPS/ FUEL TRUCKS IV. ADMINSTRATION 7 A. Contract Prep & Checking 35 B. New Service requests 31 C. Planting Prep 9 D. Private Trim Notices 5 E. Sidewalk Inspections I F.Other - 24 Office Work new Employee Paperwork 13 Logs II FORE STY WORK COMPLETED IN VARIOUS PARKS, RIGHT OF WAYS AND GREENSPACES Month: November 2013 Location _ Trims Removal Class Wm•k Hours Chipping Only Other City Park 1 6.5 Staking trees North Hickoi Hill Park _ 2 - 13 - -- - Hunters Rijn Park 2 _ 1 Mercer Park 5 12 Terrill Mill Park 2 2 - - TTRA - 1.5 'Tree Wrap Green Space North of Napole" Shop 20.5 Vegetation Removal Napoleon Shop Brush Pile 4.5 hauled TOTAL 12 G1 TRAIL MAINTENANCE — Na oleos Trail _ 3 Vegetation removal - South Sycamore Trail_ 22 Vegetntion Removal TOTALS - 2g -- DEPARTMENT Of PARKS & RECREATION DIVISION Of PARKS, FORESTRY, ANd CBD Date: November 5, 2013 To: Michael Moran, Director From: Terry Robinson, Superintendent Re: Parks Monthly Report— October 2013 I. GENERAL OPERATIONS A Mowing/ Mulching MEMORANdum B. Parks Security Duties Open and Lock up restrooms, shelters and hull fields Posting reservations, Mail rums, Garbage, Weed trimming and Misc. tasks C. Equipment Repair & Maintenance Includes time adding Mulching Kits to Mowing Units Includes preparing Equipment for Winter Snow Routes D. Old Shelter # 6 Removal of Shelter Preparing Ground and f crying Sod Installing Sidewalk to Trail E. Cleaning Shelters and Restroonns F. Erecting New Shelter at Mercer Park G, Plumbing & Electrical Includes time for turning off water for the winter in parks/ restrooms H. Installing Frisbee Golf Court a( Wetherby Park I. Trail And Ground Repairs J. North market Square Trial Repairs K. Napoleon Garage Lot Cleanout and Repairs L. Garbage Pick Up & Winter Can Pick Up M. Hickory Hill Park Bridge Repairs N Take Down Carnival Rides for Winter Storage O. Wetherby Garden Clean up and Disking hours 812 718 385 268 162 136 119 105 105 84 79 74 70 68 51 P, Court Hill Bridge Removal and Area Cleanup Q. Dog Parks Collecting Money Stirring and Pumping Manure Tanks Water Repair Gates at Rita's Ranch R. Tree Maintenance Watering Pruning S. Log Pad Gate Prep and Installation T. Drop Off and Pick Up Materials & Equipment U. Picnic Table Repairs V. Cleaning Shops W. Put Covers on Seats at Riverside Theater X. Meetings Y. Misc. Tasks Z. Spraying Weeds AA. Painting Signs BB, Playground Maintenance CC, Snow Route Prep 48 43 37 37 34 31 28 16 12 11 8 8 7 .5 DEPARTMENT OF PARks & RECREATION I�/� DIVISION Of PARkS, FORESTRY, ANd CBD MEMORA I�I u t � H Date: December 4, 2013 To: Michael Moran, Director From: Terry Robinson, Superintendent Re: Parks Monthly Report —November 2013 I. GENERAL OPERATIONS Hours A. Mowing/mulching 482 B. Equipment Repair & Maintenance 364 Includes lime changing some equipment over for snow removal. C. Parks Security Duties 308 D. Construction Projects ' 283 South i-Iickory_Hill Bridge Repair, 7`6 Av Trail, Court TIlll,Bridge Project Kiwanis Trail and Scott Park Bench E. Cleaning Shelters and Restroonis - 146 F. Pouring Sidewalk at New Shelter at Mercer Park 118 G. Garbage Pick Up gg H. City Park Rides New Pad for Merry Go Round 78 I. Tree Work & Cleaning Up Trails 71 J. Cleaning Shops 60 K. Ground Repairs 60 L. Cleaning Up Old Storage Shed at Mercer Park (Old Pool Ilouse) 57 M. Finishing Landscaping at New City Park Shelter 116 49 N. Soccer -- Fence in Dumpster Area 47 O. Electrical & Plumbing Repairs 42 P. Snow Route Cleaning 40 Q. Preparing Routes for Snow- 34 Stakes, Fencing and Pruning and Back Brush R. Playground Maintenance S. Garbage Can Rack Repairs T. Signs- Repairs and Installations U. Dog Parks Collecting Money, Checking Water and Removing Panels V. Miscellaneous Tasks T. Organize Boards at City park Shop W. Meetings 34 26 22 15 14 11 8 CBD 1 1 1 3 Recycle Units Parks 0 CBD 4 5 2.57777763 0.5 14 Trash Receptacles Parks 77777, 0 CBD 2D 20 Tree Grates Parks 0 Water Hydrants/Hose CBD 0.51 8.5 7.5 19.5 Bibs Parks 0 CBD 8':5 13.5 14 23 12 71 Landfill Parks 77777 0 CBD 6 20 3 12.5 15 56.5 Cleaning/Organizing Parks 777 0 CBD 0 Snow Removal Parks _ 0 CBD 0 Holiday Decor Parks 0 CBD 35s5 46 53.5 37.25 34 206.25 Administrative parks 0 CBD 6 9 16 13 44 Misc Parks 0 332.5 3705 438.5 37125 265 , 1777`75 Monti�ly Total Parks 151 15 0 42 4 Grand Total Pa 3 sa Grand Total CBD ® Grand Total Parks CBD Recycle Units Parks c `_,77777- _777777Q Trash Receptacles Parks - _77777- t) COD !) Tree Grates Parks M Water Hydrants/Hose CBD : =z $ 9 Bibs Parks 77777 CBD M Landfill Parks =. EN L` . Q CBD 2 13 35 Cleaning/Organizing Pars F 0 Snow Removal CBD m _ 5A Parks _ 0 CBD 16 5 _7<5 Holiday Decor Parks - Q CBD $2 49 5 128 Administrative Parks CBD 39 2 Misc Parks ='} 1 - AM C MEE am MW MINA NOVEMBER SUMMARY I. We had 779.5 tabor hours in November 2013 compared to 220 (tours in November 2012. The weather this fall has allowed staff to dormant seed fields and repair worn areas before the ground become frozen, We have also winterized Irrigation systems in November as to winterizing them in October as we have have in past years. 2. Irrigation hours are 191 in November 2013 compared to 18 in November 2012, We added / extended lines at the Soccer Complex for the Ballfields and repaired areas as well. 3, Winterization in November 2013 are 83.5 compared to 21 in November 2012. Weather allowed us to do more this year in November compared to last year. Do to day conditions leading up to November irrigation systems where left on till November trying to put more moisture in the ground, we had a very dry fall. 4. With the addition of more systems being added to Parks we have had a rise in the time it takes to winterize. 5. Equipment maintenance hours are up in November 2013 at 157.5 compared to 21 hours in November 2012. 6. Construction hours in November 2013 are up at 127 horns compared to 48 hours in November 2012, Building a retaining wall at Mercer Ballfield Park along the new concession stand is what the increase was from. 7. Irrigation, Equipment maintenance, construction and winterization are the categories that increased November hours this year L° 0 0 t- o om in000 o0o 00 ui .i n Vn m 0 0 0 0 0 0 IS 0 t- c w w w o LL N3 T z N ro l7 h� 6 Q I1l11— s1.11.1 o-1. —11 {a pF W y}i bw f orrc �l tl�I' If If =ieff9f ! ,i{i it 3f.f g g days• S I V° i { ! a 5l,�f �3 f iiif Ke _ y] fE 3f1'r TZ f z' Li t 522` ¥a �@ sr yye 8 Allcon 0 W � � .. I � .. � !S3➢�' a i' y F23 ppa' S el °o a 5 y3d ae a �; `s �p) i9 ak8 P of Slab df 4a p °7 gs g 1--i av UO I iF C>C o st Pgg °lam of=e p'.'e aky apd F x 40 I mo. m R 3 P f a�5 a8� ggR a c 1—b y b 3 as a �d of r W u e�BR� lk Rye W � a,a ° g IN; yEa 4 x Rm Mimi { 3 P g4Y �.tF'?Y3iiaNPf YP4 @ �iA�.? �Fa"sr k F B 0 8.€: 88 6sz¢a st ra F?d§95e8i `}S�>-@a Wi GV{17 i }}b CIE Z ` 8.!'i RtY:. edee 0 02 r ��;u B�da.ee`a aE��d'ei'ee�cs55�P 55ye E�?#�$:::f?g3F��AC3SEisia Z des o�Ez3� Ijfi l_�asl_t TI1 I E 3 man 1 � �ib`$Ekkdbr+d>=�-�IEe�g olaX ieeea8 oe��.�n��v®�. �fe&C�o• . C� rs r8sa*mil 1 = 'i l�ll'IIIIIP � _ 000N Fill e L lye ae a 33 - f II ' I g �1 ae a Yr fit Qom' a l lit ..k. J _ z. gi ---- Y I aE +Y a Ap c say cIa$ g'^3[ 5 _ _� ____ ____ __ ______ — � 1 I - � it li 1 1 1 I I I I '� `� �I'• �it I i mm . € ��I �` €ii� 1 )L r`y-Efi -is d� e R IAI i& �a xo 4 1L 1 CQ J 1 �n 1p a N � • 1 + _ _ 4 . y w nu +. ,Ir £ s� Ry'•. '( i Ky ! ( B 1 R&a 3 if 1 s x ay •s Y if I bi I 1 €_b ---------------- pp � ------------ w 1{ f Y5 € 1 aim I� � „gm € s( a s;l M � 45 ------------- 0 -- it I'll ii ma 'max 1 'ga I ' u �LI - 1 1 1 r I . / III i , 1 I 1 li _ Oil .A I li g IIi I. ;g 3 ie I aI/t �o I �ilil "69 IS g,� �m ,5a 08m 1 1 g' 1 �i i t 9 11 e4 i i 'Ono'aj'q gQa¢ � C9Si B1i so k iES'459Y; _ W. e6 e I f fs• n- a s OFF z q p 1 V sFH ' a rasSAWn I I I sty 99Fa I '. a AINK I .F8 1 , I €I 410, I Ym- AW a A v i m 9 6 E m I I �a 'Him! 1 se, R 4 4 a.. I ads as f , I .e€ h AMR I I 6C f Il a� Rai g� s 9FF I Ia Ig aa`3 J€ E £� s€F4= I I I [3 I .h a it 3 I I a s s �I Y o s E$ aWR C L (Z�YN Iowa City Parks & Recreation Department LOW INCOME POLICY ELIGIBILITY GUIDELINES 130% of FYI Federal Poverty Guidelines based on gross income* Family Size 1 For each additional family member add Annual Income $15,282 $20,628 $25,975 $31,322 $36,668 $42,015 $47,361 $52,708 $5,347 Monthly Income $1,274 $1,719 $2,165 $2,610 $3,056 $3,501 $3,947 $4,392 $446 *http://liheap.ncat.org/profiles/povertytables/FY2013/popstate.htm Iowa City Parks & Recreation Department LOW INCOME POLICY ELIGIBILITY GUIDELINES Weekly Income $294 $397 $499 $602 $705 $808 $911 $1,014 $103 130% of FYI Federal Poverty Guidelines based on gross income* Family Size I 8 For each additional family member add Annual Income $15,282 $20,628 $25,975 $31,322 $36,668 $42,015 $47,361 $52,708 $5,347 Monthly Income $1,274 $1,719 $2,165 $2,610 $3,056 $3,501 $3,947 $4,392 $446 *http://Iiheap.ncat.org/profiles/povertytables/FY2013/popstate.htm Weekly Income $294 $397 $499 $602 $705 $808 $911 $1,014 $103 FY09 $ 15,949.59 FALL 2008 $ 5,590.61 WINTER/SPRING 2009 $ 3,929.50 SUMMER 2009 $ 6,429.48 FY10 $ 13,760.10 FALL 2009 $ 1,524.00 WINTER SPRING 2010 $5,906.24 SUMMER 2010 $ 6,329.86 FYI $17,443.26 FALL 2010 $ 2,576.01 WINTER/SPRING 2011 $ 2,415.25 SUMMER 2011 $ 12,452.00 FY12 Fall 2011 $ 4,168.00 WINTER/SPRING 2012 $4,002.13 SUMMMER 2012 $ 5,349.13