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HomeMy WebLinkAbout01-08-2014 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, JANUARY 8, 2014 MP E,T1NG' IZOO,N1 13 5:00 p.m. Call to order Approval of minutes from meeting of December IL 2013 5:01 p.m. Public discussion of any item not on the agenda 5:05 p.m. Larry Gullet, Director of Johnson County Conservation Dept. 5:25 p.m. DogPAC Report 5:35 p.m. Friends of Hickory Hill Park Report 5:45 p.m. Neighborhood Open Space Review • Presentation —Bob Miklo, Planning Department 5:55 p.m. Budget & CIP Review 6:05 p.m. Riverfront Crossings Review 6:15 p.m. Recreation Division Report • Low Income Marketing • Patron Conduct Policy Review 6:25 p.m. Parks Division Report • Snow Removal Route Review 6:35 p.m. Directors Report • Ashton House Update • Park Master Plan • Foundation 6:45 p.m. Chairs Report 6:50 p.m. Commission "lime/Suggestions for Future Agenda Items 7:00 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION DECEMBER 11, 2013 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Clay Claussen, Maggie Elliott, Allie Gnade, Cara Hamann, Lucie Laurian, John Westefeld, Joe Younker Members Absent: None Staff Present: Mike Moran, Terry Robinson Others Present: Larry Brown, Katie Jones, Dell Holland CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. Clay welcomed the new commission members Larry Brown and Katie Jones to the meeting. They will both begin on the Commission in January of 2014 replacing Allie Gnade and John Westefeld. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): OTHER FORMAL ACTION: Joe Younker noted that he was excused from the October meeting, however, was listed as present in the meeting minutes. Moved by Elliott, seconded by Bourgeois to approve the minutes as amended. Motion passed 9-0. No members absent. PUBLIC DISCUSSION: None FRIENDS OF HICKORY HILL PARK REPORT: Friends of Hickory Hill Park member John Thomas reported to Commission. He noted that at their meeting held the previous Monday they discussed the Capital Improvement Plan proposed for the park. Moran reported that it sounds as if the first phase of work will be approved for FY16. Mike will keep the Friends and the Commission informed as discussions proceed with Council. Department heads will meet with council on January 4 and then will follow up again at later date. He further noted that they may counter -propose by approving "soft" costs for the first year which would include prepping for construction the following year. The second item of discussion will be bridge repair. It appears that working with engineers has been put on the Friends group so they will move forward while working with Parks. The third item discussed at PARKS AND RECREATION COMMISSION December 11, 2013 Page 2 of 9 their meeting as the need for tools. Tools have been stored at board members' homes to date. That no longer is an option. Friends of Hickory Hill proposes that a storage unit similar to the one that is at North Market Square would be ideal. Moran noted that there is a shed at Hickory Hill North that is already up and available. Thomas would rather use that one than build new. Moran and Thomas will follow up. DogPAC REPORT: DogPAC members were unable to attend tonight's meeting. Bourgeois reported that DogPAC has recently completed their annual report and will have it available at a future Commission meeting. CIP REVIEW: Moran reported that departments received the CIP report from Finance this past Monday. Staff has reviewed the report and he will send with the Friday update this week. Parks Annual Improvement Fund: Moran reported that the Parks Annual Improvement Fund has been cut back to $80,000 annually from its previous $200,000 annual amount. This is an account that the Parks Department uses for purchase of new equipment and replacement items. Frauenholtz-Miller Park: The development of this park has been pushed back to FY18 according to Moran. He will be informing the neighborhood. Soccer Park Improvements: Soccer Park Improvements are scheduled for FY17 which includes trails and enhanced accessibility. There is a REAP Grant from the Iowa River Corridor. City will enhance the trail to the dog park to Iowa Light and Power instead and will all be funded with the REAP Grant. Lower City Park Access Road: There is a call for an emergency access road to be installed in City Park in 2015. Staff feels it is necessary to put in something for access during the bridge replacement. Moran will go back to the neighborhood who does not want the road. City Manager has asked that any concerns about this project be addressed with City Council. Fairmeadows Splash Pad: Restroom will be complete by this spring. Parks Master Plan: Proposed cost of $100,000 and to be complete in Fy17. Staff to decide on this proposal yet. Hickory Hill North: This project will receive $250,000 in FY16, FY 17 and FY 18. Moran feels this is a good compromise in allowing prep one year for construction the next. Park Improvements: Lower City Park is in its funding cycle now. Willow Creek Master Plan being worked on this year with construction slated for FY15. Updates to Kiwanis Park will take place with that. PARKS AND RECREATION COMMISSION December 11, 2013 Page 3 of 9 Recreation Facility: Phase 2 improvements for the Robert A. Lee Recreation Center have been pushed back to 2018. Staff is proposing for an annual recreation approval fund which would include $50,000 annually Mercer Park Playground Upgrade: Staff asking for $150,000 for FY15. Partnership with Iowa City School: Moran reported that the department is exploring the possibility of partnering with the elementary school on Sycamore Street. This would be similar to what they currently have with Grant Wood Elementary School, such as shared space use. They have asked for a budget of $750,000 for this in FY15. Claussen asked if the proposed bridge across the Iowa River has been removed from the requested list. Moran confirms that it has as there is no longer a need. BUDGET REVIEW: The budget review has not been released to date. Finance is hopeful that it will be released with the City Council Packet this week. Council will then meet on December 17. Moran will let the Commission know if they are able to attend. Moran reported that last year in Des Moines the senate passed a property tax devaluation will also effected apartments and condominiums. The total loss to Iowa City could be as much a $1.3 million. While Iowa City would not be affected by this much this year or even next, it will be a pretty substantial hit in following years. REVENUE REPORT: Moran distributed the department's revenue report to Commission members. This report gives past years history as well as future plans for the next two years. The most significant changes (increases) will be for the rentals of the Grant Wood Gymnasium and park shelter reservations. TTRA & Ashton House rentals are estimated to bring in a revenue of anywhere from $50,000- $70,000 annually. The City's event services contract with AvaCentre is $32,000 annually. Rental fees should be able to easily cover that expense. Ball diamond rentals will increase as well. The department will be purchasing some portable mounds which will be expensive and will need to be covered by fees. Soccer field rentals will be adjusted accordingly to maintain middle of the road pricing as compared to surrounding areas. The revenue from dog tag sales completely covers staff and maintenance costs. City is contracting services for mowing and snow removal for these parks. Cemetery fees will see a slight increase. They generally go up about every ten years. Staff will likely raise these fees every three to five years in the future. Moran noted that the sales tax definition for the state has expanded to include certain types of recreational activities. These costs will have to be passed on to the consumer. In previous years the amount was so minimal that the department didn't see a need to increase the activity fees. PARKS AND RECREATION COMMISSION December 11, 2013 Page 4 of 9 Discussions about non-resident fees, low income discounts and sales tax. The sales tax definition from state has expanded to where we have to charge taxes on certain type of activities. We will pass that cost on to the consumer. Before it was so small we paid, but now have to pass along, getting to that point. Farmers Market vendor fees were increased last year to cover all staff costs as well as other operating costs. It seems that the department is breaking even at this point. Will continue to monitor. The budget session is scheduled for January 6, 2014, This session will include department heads and no longer will include Commissions. CELL TOWER DISCUSSION — SARAH WALZ CITY PLANNING DEPARTMENT• Walz explained that her role in the Planning Department is mainly working for the Board of Adjustment which is the branch of the City that approves or disapproves the placement of cell towers. The stated that she is not here to advise Commission on their decisions when it comes to cell tower requests, but to simply educate the commission on how the Board of Adjustment reviews these applications. She distributed the criteria that the board uses. She explained that hey simple do the permitting for cell towers proper and that if someone wants to simply add an antenna that is negotiated with the facility where the placement is requested. She noted that, for example, there are currently antennas in place at MidWestOne Bank as well as City High School. Antennas have to be placed on these higher locations as they have to project downward. She said that a cell company will first look to see if there is an existing location to place an antenna as they would rather do this than build a new tower. However, antennas cannot handle an infinite number. This is why companies will bring in trucks with extra coverage on game days for instance. Cell phone towers are allowed in a number of different zones including public zones, however those requests have to go through a special exception process. These towers have to be set back a required number of feet and have to be placed in an area that cannot otherwise be covered. She stated that Iowa City is not an area that encourages disguising the towers. We require poles and also that the ground equipment occupy only a small space. In some areas we will ask that they be screened with landscaping, a brick wall, etc. We allow a maximum height of 120'. There are some changes that are coming within the FCC regulations that may limit the extent to which communities can regulate cell towers. The City currently does a pretty good job in considering the current FCC regulations. With regards to health effects the board is not allowed to consider them when making their decisions. A property owner may, however, refuse placement due to health effects. A year or two ago an elementary school property owner refused the placement of an antenna due to health effects. However, if City High decides to approve the placement, the Board of Adjustment cannot come in and say otherwise. The Board of Adjust did approve an antenna at West High. She noted that the Commission, of course, will want to base their recommendations on what they believe is best for parks. Walz said that recently there was a case in Cedar Rapids where there was a request to place a tower at a school and were selling their idea based on all of the revenue that would be received by the school. Walz recalled that when Al Stroh was on the Iowa City Park and Recreation Commission, he stated that it is not the job of the commission to use parks to make PARKS AND RECREATION COMMISSION December 11, 2013 Page 5 of 9 money and that the decision had to be about the park and that the money needed to be kept a separate issue. The Board of Adjustment notifies all the neighbors within 300' of a proposed site. She noted that the Board of Adjustment receives two to three requests per year. Walz noted that she is here to inform Commission that they will likely see more requests and wanted members to understand that there is a whole other level of scrutiny a company has to go through and that they cannot just come into an area and set up. NEIGHBORHOOD OPEN SPACE REVIEW: Moran reviewed the General Quarters -Part 2 subdivision located on Sycamore Street going towards the soccer park. The developer proposed giving City land in lieu of fees. This property is located right against the Sycamore Trail. Moran recommends money in lieu of the land allowing the City to expand the trail. Laurian asked what the dollar amount would be for these fees. Moran will include the cost of extension in the upcoming Friday Update to commission. Laurian has some concerns about the dollar amounts allotted for fees in lieu of land in these subdivisions. She would like to discuss increasing these fees. Westefeld noted that when this plan was created it included a number of constituents and was a hugely involved complex process. Younker suggested that staff come to a future commission meeting to explain the process so that Commission can have a better understanding of the formula. Moran will follow up. RECREATION DIVISION REPORT: Low Income Report: In Dyson's absence Moran reported. He distributed the Low Income Policy Eligibility Guidelines along with a summary of the past four years reflecting the amount the department has given in these discounts. The guidelines are based on the school districts free lunch requirements. The reduction in recreation activity fees is 50% for Iowa City residents. His summary shows that only 1 % of recreation fees are affected by these discounts. Younker asked if the staff thinks there are people who are eligible that don't take advantage of this program. Elliott would like to see more people using it. Commission noted that there was a substantial difference between 2011 and 2012 in the amount of money used for low income discounts. Staff reported that this was likely due to another summer camp in Iowa City that had discontinued their program, therefore causing a spike in the summer camp at this recreation facility. Hamann asked how a person is notified of the program. Staff noted that it is placed in the recreation activity guides and is on the recreation internet page as well as the registration internet pages. These guides go to the schools. Moran said that this item will be added to the January agenda for further discussion. City Park Pool: The final draft for the City Park Pool proposed renovations were included in the commission packets. Moran reported that six general contractors have picked up the plans. Staff hopes to have this project complete by spring. Moran summarized that the wading pool will have to be removed due to ADA regulations. Canopy shades will be added to the wading pool area. There will also be canopy cabanas available around the pool. These will be rentable for birthday parties etc. The fence around the pool will be pushed out to offer more green space. PARKS AND RECREATION COMMISSION December 11, 2013 Page 6 of 9 Moran mentioned that the last renovation of the pool occurred 25 years ago when the roof was added to the boathouse. Larry Brown from the audience noted that many people really liked the openness of the bathhouse and that there was some controversy that occurred at that time. PARKS DIVISION REPORT: Robinson reported that the department has completed a number of trail enhancements this year. He noted that the new shelter at Mercer is complete and he has no doubt this will be a very popular shelter with its arched style and its appeal to the eye. Shelter #6 is in place at City Park and looks great. Staff has repaired one bridge at Hickory Hill Park. He noted that this is the third time that staff has worked on this particular bridge. There is another bridge in need of repair in the park that staff cannot yet get to. They will in the future when it is possible. Forestry will receive a $20,000 grant from the Trees Please program through MidAmerican Energy again this year. Because of the drought this year, Forestry will be taking down a lot of large trees. A number of the senior trees have to be removed. He noted that often times they will get a call from a resident stating that there is a limb hanging in a tree. Unfortunately, when Forestry looks closer, there are generally other issues with that particular tree that make it necessary to remove. He noted that staff prunes on average 300 trees per month. Claussen noted that there is some grooming of the trail at TTRA for snow -shoeing. Robinson reported that the University of Iowa will come out and groom a trail for cross-country skiing. The City does not want to invest in a groomer until they can see how it works. Fin and Feather will continue their rental services to include skates and snow shoes. Younker asked Robinson how many ash trees are within the City. Robinson estimated there to be approximately 1500 street trees that are ash, which is further stated is pretty good compared to the number that other cities have. For example, Milwaukee has 28,000. Laurian asked if the trees have to be cut down or are there other options. Robinson explained that there are chemical treatments available and they are becoming more inexpensive. Constituents on one side say to treat them while the other side says to that this is like pouring money into a hole. Laurian asked if this disease will go away. Robinson said that it never will. There is some research that shows that wasps prey on this disease, however, it is necessary to make sure that these wasps only prey on Ash Emerald Disease and doesn't have an ill effect on other trees etc. Claussen asked if there were a lot of ash trees in the parks. Robinson said that there are but not as many as one would think. The oaks and hickory trees have shaded a number of them out. There was, however, a number of ash trees planted in City Park 25 to 30 years ago. The department has started removing them and replacing them right away. PARKS AND RECREATION COMMISSION December 11, 2013 Page 7 of 9 DIRECTORS REPORT: Winter Farmers Market: The winter farmers market has begun at Sycamore Mall. Moran worked with management staff at the mall to start this market. There were 33 vendors at this market the Saturday previous to this meeting with a capacity of 37. Moran feels it is a good location and feels that as people get used to it being there that it will grow into a great market. Ashton House: The concrete for the parking lot has been poured. Soon an ADA ramp will be placed from the parking lot to the house. The house is about 98% complete and staff hopes to begin renting the facility in mid to late January. Moran will schedule a tour for Commission soon. He will likely wait until spring for a grand opening event. Park Master Planning: Moran has received a draft master plan for Willow Creek. If this looks good then will get this one out and begin working on the master plan for City Park and continue from there. New Pioneer Coop Relocation Proposal: Moran noted that they have approached the city about relocating the Coop above the recreation parking lot at the east end of the building. It would come off the College Street Bridge. Semis will need to have access to the Recreation Center dock for deliveries and pick-ups. Staff does not want to see any loss of parking in the Recreation lot either. The building would not attach to the Recreation Center. Moran has heard that the plan calls for a maximum of six stories with 2 of those belonging to the Coop and four stories for condos. The Coop is working with the developer. Gnade reported that there will be an upcoming vote to either relocate somewhere downtown or add another store in Iowa City. The Chauncey: Laurian asked if the plan for this building will still destroy Chauncey Swan Park during construction. Moran reported that the City does not yet have an agreement with the developer. Laurian said that she did some research on the construction of high-rises where a small amount of staging area and that it is possible. Moran noted that Commission has communicated with the Planning Department that we would like to leave the concrete space in the park available for farmers market use. �[11�y�;Z�7:itP Johnson County Conservation Commission Meeting Review: Laurian and Claussen attended the Johnson County Conservation Commission meeting. The director did a presentation of recent projects that have been done. Laurian asked what they plan on using the remaining money for. She was told that if they release that information it may drive up the cost for these projects. They talked a lot about Kent Park and doing renovations to the beach, trails and parking lots of that area. A lot of what he discussed was ongoing projects and not new acquisitions. Hamann wondered if they had given any consideration to purchasing the Chadek Property. Claussen talked with the director after the meeting and invited him to come to a future commission meeting. PARKS AND RECREATION COMMISSION December 11, 2013 Page 8 of 9 Outgoing Commission Members: Claussen recognized outing members of Commission, Allie Gnade and John Westefeld adding that they have been a very important part of the process of this Commission and asked that they both stay in touch. Election of Officers: Younker nominated Clay Claussen as Chair of the Parks and Recreation Commission. Moved by Younker, seconded by Bentler to elect Clay Claussen as the Chair Person for the Parks and Recreation Commission. Motion passed 9-0 with no absences. Bourgeois nominated Younker as Vice Chair of the Parks and Recreation Commission. Moved by Bourgeois, seconded by Westefeld, to elect Joe Younker as the Vice -Chair of the Parks and Recreation Commission. Motion passed 9-0 with no absences. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Gnade thanked other commission members for giving her the opportunity to serve on the Parks and Recreation Commission. Bentler expressed her concern about the placement of a City gas station across from Terry Trueblood. She is not pleased with the aesthetics of this. Moran will look into this further and will add to the January agenda for more discussion. Bourgeois noted that Johnson County DogPAC ordered 400 2014 calendars and have given away nearly all of them. They will place another order of 200. The calendars have been very well received. Bourgeois reported that Ryan O'Leary came to DogPAC recent meeting asking that they begin discussing possibility of placing a dog park downtown. Westefeld noted that he is very impressed with all of the accomplishments that have occurred during his time on the Commission, while also noting some of the controversies. Those he mentioned including the placement of an angel in City Park in recognition of children who have passed; he also noted the move to put a cell tower in one of the city parks, the move the serve alcohol at Riverside and so on. He noted that controversies were always handled in a very professional manner. He thanked the Parks and Recreation Staff for all that they do. Laurian discussed her desire to be able to get some funding from the county as discussed earlier in the meeting. She is excited about future projects. She stated that TTRA feels complete and it is easy to see its success. She hopes that Commission gets the opportunity to work further with the county, specifically in regards to the rivers and streams. F1 OX9111s `iL51_4iqIII Moved by Westefeld, seconded by Gnade to adiourn the meeting at 7:30 p.m. Motion passed 9-0 with no absences. PARKS AND RECREATION COMMISSION December 11, 2013 Page 9 of 9 PARKS AND RECREATION COMMISSION NAME N M M M M M M M M M M M M TERM EXPIRES Suzanne 1/1/17 X X X NM X Bentler David 1/1/15 X O/E O/E X X X LQ X X X X ` NM X Bourgeois Clay 1/1/14 X X X X X X LQ X X X X NM X Claussen Maggie 1/1/13 X X - X --- -- X O/E X LQ X X X —X NM X Elliott Allison 111/14 X X X X X X LQ X O/E - - O/E X -NM X Gnade Cara 1/1/16 X X X X X X LQ X X X X. NM X Hamann i Aaron 1/1/13 O * Krohmer Lucie 1/1/15 X O/E O/E O/E O/E LQ O/E O/E.._ X X NM X Laurian Alex 1/1/16 X X XXTaylor r1E John 1/1/14 X X X X X LQ X X X X NM X Westefeld Joe 1/1/16 X X X X X X LQ X X X O/E NM X 1 Younker J ATTENDANCE RECORD KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: January 3, 201 RE: December 2013 onthly Report S.P.I. Staff members have been busy making plans for the Special Olympics Winter Games in Dubuque. Thirty athletes from the Recreation Division program are registered to compete in downhill and cross country skiing and snowshoe events. Special Olympics lowa will host the competitions at Sundown Ski Resort and the nearby Albrecht Acres. In addition, they will sponsor other special events at the Grand Harbor Resort and Waterpark. (Master Plan: Enhance Program Development) Staff participated in the IPRA Regional Rendezvous at the TTRA. Internship programs offered through the University of Iowa and the University of Northern Iowa were discussed as well as the role of the intern in local parks and recreation departments. (Master Plan: Provide Staff with Education Development Opportunities) The SPI "Homemade Holiday" was a popular program with 30 participants making creative and personalized crafts for the holiday season. (Master Plan: Enhance Program Development) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM The second session of the Fall ICRD Youth Sports programs ended. A post evaluation was conducted for parents of participants as well as volunteer coaches in regards to positives and negatives on each program. Goal #5: Solicit Community Involvement and Feedback Held Family Fun Night (23 families) and Tot Holiday Bash (21 kids, snow storm) at the Mercer Aquatic Center Scanlon, both events were free. Goal 10: Plan for Continued Equitable Level of Service as Community Grows In 2013, the Scanlon Gym hosted 167 Sports/Play parties, had 157 room rentals. had 1,1 11 hours of gym rentals, 7,480 kids attend tot time, and 237 for pickle ball. The Grant Wood gym hosted 45 sports/roller-skating parties and 155 gym rentals, Goal 2: Track Performance Measures Continue to promote youth sport programs and special events through ActiveNet, article manager, virtual backpack. Goal #6: Increase Awareness of Program Offerings. Cont117ne to conduct post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback. Continue to send out weekly updates to part time staff regarding policies and upcoming information. Goal #1: Maximize the Planning Process Recreation Division December 2013 Monthly Report Page 2 of 2 SPORTS/WELLNESS Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the Martin L. King Jr. facility schedules and the dog park pass policies. (Goal # 6 - Increase Awareness of Program Offerings). 9,542 people were recorded on the hourly attendance in the month of December at the RAL Recreation Center. (November 2013- 9,389. December 2012- 9,807) (Goal #2 -- Track Performance Measures). Staff posted upcoming program information on the three slide -show monitors in the IZAL Recreation Center. Slides about the adult sports registration deadlines, the facility hours for the winter holidays, and 2014 Dog Park Passes arejust a few of the new ones. (Goal # 6 - Increase Awareness of Program Offerings). Fall volleyball ended in December. Final standings are available upon request. (Goal 116 - Increase Awareness of Program Offerings and Goal 42 - Track Performance i\Measures). SOCIAL/CULTURAL No report. Supervisor is on medical leave. AQUATICS Work is progressing on our RWI awareness campaign slotted to run this May. We are meeting with representatives from both Coralville and North Liberty this month. It is our intention to collaborate with both cities so that we can reach as many swimmers as possible. The best way to prevent the spread of recreational water illnesses is education. The process will be a 12-step process: 1) Lead our staff —educate the staff first 2) Develop partnerships —not only with local health depts. But neighboring cities as well 3) Educate pool staff 4) Educate swimmers and parents 5) Maintain water quality & equipment —while we Currently do this; we will continue to look for ways to improve 6) Evaluate aquatic facility design —how can our pool lay out contribute/ inhibit the spread of RWI's 7) Institute disinfection guidelines--arewe doing everything from a housekeeping perspective 8) Evaluate hygiene facilities —do our locker rooms/ restrooms contribute/ inhibit the spread of RWI's 9) Develop a bathroom break policy —especially important for day camp season 10) Create a special policy for large groups of young children 11) Post and distribute health information —posters, flyers and mailings 12) Develop an outbreak/ emergency response plan with three large cities in such close proximity our plan should include all three We will continue to coordinate this campaign and plan on a May kickoff. To: Mike Moran, Director From: Russell Buffington Date: January 3, 2014 Re: Monthly Report for December 2013 I. OPERATING A. Interments ( 2 ) 1. Cremation, Non-resident 2 @ $300.00 INCOME FROM INTERMENTS B. Lot Sales 1. Non-resident, Columbarium Niche 2 n $1,050.00 INCOMI; FROM LOT SALES akla i icl _ v Cef-netery a non -perpetual care cemetery esthtbtts]uast m 1S43 TOTAL FROM INTERMENTS & LOT SALES II. CEMETERY MAINTENANCE A. Funerals B. Ground Maintenance C. Equipment Repair & Maintenance D. Building Maintenance TOTAL CEMETERY MAINTENANCE AMOUNT $600.00 $600.00 $2,100.00 $2,100.00 $2,700.00 HOURS 9.5 32 77 4.3 161.5 HOURS Maf ng AdJwr s: Phone (319) 3565-551v5 410 East 616ishington Sheet Fick (319) 342-1'179 Iowa Ght; IA 52240-1S26 LLuahols 1000 B, ow, Shrtt town (_ ity, 1A 52240 III. BUDGETED & SPECIAL PROJECTS A. Lot Locating B. Lot Sales C. Meetings I). Genealogy Requests TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATION & OFFICI; DUTIES V. OUTSIDE MAINTENANCE A. Outside Snow ( 1435 ) B. Outside Snow OT (1435 ) TOTAL OUTSIDE MAINTENANCE VI. TOTAL CEMETERY HOURS 'total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor x 1 4.PFTx2 HOURS I 1 2.5 2 6.5 HOURS 159 HOURS HOURS 37 0 37 HOURS 528 HOURS MnilingAddress: Plwne (319) 356-9103 Locotw,r , 410 East Washittghm Street Fax (319) 341-4179 1000 b w in Sh cet Iowa City, IA 52240-1826 tour+Cih TA SZ20 DEPARTMENT Of PARKS & RECREATION DIVISION Of PARI<S, FORESTRY, ANd CBD Date : January 3, 2014 To : Michael Moran, Director From: Terry Robinson, Superintendent RE :Forestry Monthly Report -- December 2013 1 FIELD OPERATION / SERVICE REQUESTS HOURS A. SERVICE REQUESTS: 6 Trees PiunA = 9-.'frees Removed = 2 68 B. PARKS & SPECIAL, REQUESTS:2 Trees Pruned 0 Removals= 3 15 C. ICPD : 1 Trees Pruned = 0 Trees Removed = 1 3 II FIELD OPERATIONS/ GENERAL A. ROUTINE,STREET MAINT; Trees Pruned = 7 Trees :Removed _; 0 4 Small Tree Pruning Only I Country'Club Drive B. ROUTINE PARK MAINT: Trees Printed = 4 'frees Removed = 7 30 Lower City Plank (Pre_EAB Removals) S Class,11, Klass In —27 hrs, Villa Pock Removed 1 Class 11 3 hrs. C. SNOW REMOVAL 154 D. TREES REMOVED Size Distribution CLASS I = 3 CLASS 11 = 8 CLASS III = 2 III. MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT 54 Saws & chains 27.5 hrs. Hand tools 26.5 In. B. EQUIPMENT'IRANSFER/ EQUIP MAINT. 51 Transfers 14 hrs. Maintenance 67 hrs. C. SHOP TIME 25 Cleaning 22 hrs. Misc. Errands 3 brs. DEPARTMENT Of PAaks & RECRLATiON DIVISION Of PAI�Rks, FoRUMP CHIPS/ f UELBTDRUCKS E I � �,%� I � (�� A I 2u E. LOG PAD & MUL,CH BIN MAINTENANCE 24 IV. ADMINSTRATION A. Meetings 12 B. Contract Prep & Checking 12 C. New Service requests 29 D. Planting Prep 4 E. Private Trim Notices 6 F.Other - 38 Office Work 12 Logs 6 EAB 10 New Employee Routine 3 , Tree City USA Stickers 7 DEPARTMENT Of PARI<S & RECREATION DIVISION Of Ni?ks, FORESTRY, ANd CBD St Date: January 3, 2014 To: Michael Moran — Dircetor of Parks & Recreation From: Terry Robinson — Superintendent of Parks, Forestry & CBD Re: Parks Monthly Report — December 2013 I. GENERAL OPERATIONS House A. Snow and Ice Removal 496 B, Equipment Repairs and Maintenance 300 C. Tree Pruning & Bnish Removal 103 D. Garbage 96 E. Construction 79 F, Ice Skating Pond Cleaning & Flooding 70 G. Picnic Table Refurbishing 66 H. Cleaning Shops 51 E. Signs III Repainting and Placement G. Construction 7S H. Dropping off and Picking up Materials and Equipment 49 1. Meetings & Office Work 35 J. Playground Maintenance 23 K. Dog Park 19 Money Pick Up, Snow & Ice Removal Ice Melt Container Placement L. Plumbing and Electrical Repairs Ili M. TTRA Open & Lock Restrooms & Building Checks 16 N. Signs Repairs & installation 9 O. Misc. Tasks 9 P. Doctors Visits Q. Change Locks At Mercer Grand Total Pal 0 Monthly Total FiGrand Total CBD w Grand Total Parks 9 T Iowa City Recreation Division Patron Conduct Policy The purpose of the Patron Conduct Policy is to maintain a safe and pleasant environment for all Recreation Division patrons. It also ensures access to all Recreation Division facilities, the safety of users and staff, and the protection of the facility and equipment. Security cameras are in use in public and staff areas of the recreation centers to protect the safety and security of the people, the building, and its contents. Patrons have the responsibility to use Recreation Division facilities in a manner that a) does not interfere with the rights of other individuals to use the facility or service; b) does not limit the ability of Recreation Division staff to conduct division business; and c) does not threaten the secure and comfortable environment of the Recreation Division facilities. Parents or caregivers are responsible for the conduct of children under 61" grade. Prohibited conduct includes any illegal activity and includes, but is not limited to, the following: 1) Willfully annoying, harassing, or threatening another person. 2) No firearms, concealed or openly visible, are allowed on Recreation Division premises with the exception of those carried by authorized law enforcement agents, 3) Consuming alcohol or controlled substances, being intoxicated, smoking, or using tobacco products including electronic and smoke -free cigarettes. 4) Obscene images on apparel or body are not permitted within the Recreation Division facilities. Exposure of undergarments is prohibited. 5) Using facility furniture or equipment in a manner that could cause harm to self, patrons, staff, or personal or public property. 6) Campaigning, petitioning, interviewing, survey taking, soliciting, posting notices, fundraising, or selling, unless authorized by the Recreation Superintendent or designee. 7) Picture taking or videotaping of people, except at events, unless authorized by the Recreation Superintendent or designee and by the patrons involved, or their parents if minors are present. 8) Behaving in a loud, boisterous or disruptive manner that is not solely caused by a disability. Fighting or challenging to fight, running, pushing, shoving or throwing things. 9) Impeding access to the building or an area of the building or blocking an area for extended periods of time. 10) Bringing animals into the Recreation Division facilities, except service animals, unless authorized by the Recreation Superintendent or designee. 11) Leaving animals, bicycles or personal items in Recreation Division facility entrances or walkways. 12) Leaving unattended personal items in the building. The Recreation Division assumes no responsibility for lost, stolen, or unattended personal items. Items left longer than 30 minutes may be removed or taken to Lost and Found. 13) Leaving suspicious packages that, in the opinion of staff, are of potential threat. These items may be removed from the premises without notice. 14) Entering non-public areas or entering or leaving the building through non-public entrances and exits, unless accompanied by a staff member or through prior authorization from a staff member. 15) Having offensive hygiene, odor or scent that constitutes a nuisance to other patrons. 16) Failing to exit the building at closing or not following directions from staff during an emergency. 17) Using facility areas or equipment for other than their designated use when these resources are limited. 18) Relocating tables, chairs, equipment or other furniture without staff permission. 19) Wearing masks or being disguised for reason other than health or religious practice. To conduct programs and facilities safely and efficiently the Recreation Division may require taking disciplinary action against patrons. The Superintendent reserves the right to expel a patron permanently if the behavior is sufficiently egregious to threaten the health, safety, or welfare of staff and/or other patrons. Some program areas may institute their own discipline procedures (ex. Summer Day Camp, SPI) but in nearly all 'open recreation" instances, patrons will be subject to the following disciplinary steps: First Offense- Verbal Warning If the patron violates any of the facility rules. Second Offense- Expulsion for Remainder of the Day If the patron violates the same rule a second time or violates another rule. Third Offense- Expulsion for 7 Days If the patron violates the same rule a third time or violates another rule. Fourth and Subsequent Offenses- Expulsion for Minimum of 30 Day If the patron violates the same rule a fourth time or violates another rule. Iowa Code: Disorderly Conduct, §723.4 Assault, §708.1 Intoxication, §123.46 Trespass, §716.7 Criminal Mischief, §716.1 Indecent Exposure, §709.9 Theft, §714.1 Unlawful Assembly, §723.2, Harassment of Public Officers, Employees, §718.4 Willful Disturbance, §718.3 Use of Computers, §622.51A, §702.1A. §702,14, §714.1, and §716.6B. Code of Iowa City: Disorderly Conduct (8-5-1) Begging (8-5-2) Damaging, Defacing Property (8-5-4) Indecent Exposure and Conduct(8-5-6) False Alarms (8-5-7) Revised 12/20/13