HomeMy WebLinkAbout01-16-2014 Senior Center Commission<N ) �
The
Center
IOWA CITYMOHNSON COUNTY SENIOR CENTER
Agenda
Thursday January 16, 2014
4 p.m. — 5:30 p.m.
Room 209
Time
4 — 4:20 p.m.
1.
Introductions—Honohan
2.
Minutes (December 19, 2013)
3.
Public Discussion
4.
Commission Assignments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday January 23, 30, and February 6 and 20 at 9 a.m.
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, February 18 at 7 p.m. --????
4:20 — 4:25 p.m.
S.
Steering Council Report —Mitchell
4:25 —4:26 p.m.
6.
Status of Commission Approved Senior Center Alcohol Policy—Honohan
4:26 —5:15 p.m.
7.
Operational Overview—Kopping
✓ City Council's Ad Hoc Committee to Explore Delivery of Senior Services
✓ NHB/Linn Street Band Issues
✓ Participant Disciplinary Action
✓ Staff Reports
5:15 — 5:30 p.m.
8.
Commission Discussion —Honohan
✓ Election of Officers 2014
✓ Board of Supervisors Report—
✓ City Council Report—Honohan
Meeting Packets:
1. Agenda: Thursday, January 16, 2014
2. Minutes from Thursday, December 19,
2013
3. Staff Reports
Preliminary Minutes
December 2013
MINUTES
SENIOR CENTER COMMISSION
DECEMBER 19, 2013
ROOM 208, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Mark Holbrook,
Margaret Reese, Rose Hanson
Members Absent:
Staff Present: Michelle Buhman, Kristin Kromray
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM OCTOBER 24, 2013 MEETING:
Motion: To accept the corrected minutes from the October 24th, 2013
meeting. Motion carried on a vote of 6/0. Reese/Mitchell.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
COMMISSION ASSIGNMENTS:
Honohan will attend an upcoming city council meeting.
STEERING COUNCIL REPORT:
Mitchell reported that the Membership Committee will be holding a breakfast for
members who joined between July 15t and December 315t. The breakfast will be
held on January 24th. The date for The Center's annual meeting (formally known
1
Preliminary Minutes
December 2013
as the Annual Spring Forum) will likely be in mid -April. The Membership
Committee is beginning preparations for this event.
DISCUSSION ON DEVELOPING REGULATIONS FOR SERVING ALCOHOL
AT SENIOR CENTER EVENTS:
The commission discussed the alcohol rental regulations and application process
as outlined in the packet documents. Honohan's recommendation is to limit
alcohol rentals to 501c3 organizations. Kopping noted that not all nonprofits have
501 c3 status and that it should be considered to include them as well. Honohan
also recommended that the renters must have a licensed bartender or caterer
who holds the proper licensing to serve alcohol. The commission would like to
have a trial period of one year with the changes that have been discussed.
Motion: To approve the alcohol rental agreement with alcohol for a one
year period trial period with the changes discussed. Motion carried on a
vote of 6/0. Holbrook/Mitchell
OPERATIONAL OVERVIEW:
Kopping presented the City Manager's proposed FY 2015 budget. This budget
has yet to be approved by the City Council. Kopping noted that a number of
items that she had requested have been eliminated or reduced such as the part
time temporary employee who would do outreach to low income and ethnic
minority seniors and a survey to assess these populations needs. Funding for
staff education and training also was reduced significantly.
Kopping reported that she had received a complaint about a participant who had
an issue of hygiene and unpleasant odor. She noted that the building has had an
increase in the number of homeless participants and that this is an issue that we
may be seeing more of in the future.
STAFF REPORTS:
Buhman reported that Erin Wehr, the current director of the Linn Street Band
announced unexpectedly that she was moving the Linn Street Band to West
Music in January. Buhman met with Wehr and asked her to reconsider, however
they were not able to come up with a satisfactory agreement. Buhman is
beginning the search for a new Linn Street Band instructor immediately.
2
Preliminary Minutes
December 2013
In the spring of 2014 Buhman will be working with a practicum student from the
College of Public Health, Erin Robinson. Erin holds an MSW and currently is
pursuing a masters degree in public health and doctorate in social work.
COMMISSION DISCUSSION:
The nominating committee nominated Chuck Felling for Vice Chair.
Motion: To accept Chuck Felling as the Vice Chair of the Senior Center
Commission. Motion carried on a vote of 6/0. Holbrook/Mitchell
Honohan reported that he attended a city council meeting and discussed Friends
of The Center. He reported that The Friends have purchased items such as
tables and chairs for the Assembly Room, exercise equipment, and contributed
$20,000-$25,000 annually to the operational budget.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook/Hanson
3
C
O
N
U)
E-2
Uc0i
Gl
C W
G1 Cl)
U �
�O N
.E m
yQ }
0)
X
X
X
X
X
X
N
N
z
z
z
z
z
z
X
X
X
X
X
0
0
X
X
z
z
z
z
z
z
co
X
X
X
X
O
O
ON
z
z
z
z
z
z
X
X
O
X
X
X
z
z
z
z
z
z
X
X
X
X
mX
O
co
X
X
X
X
X
N
O
N
X
X
X
X
X
O
N
In
V
V
m
m
In
In
Cl
lL
M
M
M
M
M
M
M
E
N
N
N
N
N
N
N
N
01
C
O
0
�
N
_
C
O
O
O
C
t
O
Q
O
J
U
LL
=
O
C
d
=-he
O
N
1
=
cu
r
N
E
N
Y
t
z
U
w
a
2
Y
2
U
N
N �
3 Q
X C
_ W c E N
N
Q Q O O
aQQzz
u u
u u w_ 211
XOOz
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Emily Light, Community Outreach Specialist
Date: January 15, 2014
Community Outreach Committee
The committee did not meet in January, and will meet next on February 5.
Spring 2014 Practicum Student
Between January and May of 2014, 1 will be working with a full-time practicum student, Ashley
Vreugdenhil. Ashley is a senior at the University of Iowa, majoring in social work with a minor in
aging studies. She has volunteered at the Senior Center in various roles for the last two years.
During the semester, Ashley will focus on the following projects:
- Coordination of the Health Screening Event scheduled for Saturday, April 26. She may
also assist with a City of Iowa City Health Fair, which is being planned through the City
staff's Wellness Committee.
- Assisting with the Honoring Your Wishes program at the Senior Center. Ashley will help
plan educational events related to advance care planning, promote The Center's ACP
events and services, and assist HYW instructors with preparation for the Advance Care
Planning facilitator certification class on March 12.
- Giving a "travelogue' presentation summarizing her winter trip to southern India, where
she visited and observed various social service agencies addressing concerns such as
poverty, disability, unemployment, and illiteracy.
Spring 2014 Program Guide and Registration
The program guide information has been collected and submitted to our designer at the Quad
City Times. The design and printing will be complete by the second week of February. We will
offer online class registration for the first time beginning at 8 AM on Feb 20, one day before
walk-in and phone registration open on Feb 21. The early window for online registration will
give us a chance to observe and address issues with the online registration system before the
rush of walk-in and phone traffic starts.
Some new programs that I have coordinated for the spring include: Consider the Conversation
(film and panel discussion on Advance Care Planning), SCTV Open House: Local Treasures,
a lecture on the role of comedy in our culture, and a hearing loss social/support group potluck.
Emily Light, Community Outreach Specialist
319-356-5224 • emily-light@iowa-city.org
28 South Linn Street, Iowa City, Iowa 52240
�ro
O0.
If.
Eq
.. . . . . . . . .O0.O
11
VW
OO]NO] NO�If1 f��lp O]
O
c9 .i
p
ti
am
W
00000moio ,y�00000
io io
AE
00000Noi.. o o o o. o
0 0
WW
i-7q
omio rn in io�tiio io�m oino
m m
E 'i.7
101fl riO d'lO lO d'O d'ri r'lOri lfl
Ol Ol
Q W
'J
OIN NIO d'lO d'O]Ifl N N
N N
W
N i i ri ri ri r'1 i N N i
d' d'
UJ
O O O O O O O O O O O O O O O
O O
W
O O O O O O O O O O O O O O O
O O
V
P4
P4
9CW
i�
V
z
w
.]
o0000000in i0000�o
m m
rj
o000000m,ym00000
m m
p
E.
o oointi � �
m m
V�
rn o � rn rn � ti
in in
q
N
N N
E
.]
0000 oino�mi000000
� �
00000�orn mmoo orno
m
]
.
E.
I ONON l
d' d'
V
ri Ol Ifl r'1 Nl d' O] N Nl l0 Ifl d'
r r
W'
l0 Ifl i Ifl O l0 Ifl d' O N f� ri
l0 l0
q
Ol d' NlO lfl d'N � � �
l0 l0
E
N r+i i ti i i i
m m
N
in rnoo�moo,yorn ioomo
m m
q
ri O] N h Ifl Ol O Ol O O Pl O Ol O
1p 1p
WE
NN Nlfl d'l0 O�If1 d'riONlfl
l0 l0
UJ W
NG
Ol r'1NO 1p ONf� riN N
O] O]
'J q
Ifl Ifl ri d' ri N N
r'1 Nl
W'J
N N
P' W
E.
P4
>Ho
.]
in rnoo�moo,yorn ioomo
m m
EW
rjW
tim Nf�4f omo or+iomo
io io
HW
'O
NN Nlfl d'l0 0�4dNON4
l0 l0
V P4
E p
GW
Ol r'1NO 1p ONf� riN N
O] O]
W W
N W
Ifl Ifl ri d' ri N N
r'1 Nl
E.
W.0
N N
0
O
O
Em
WO
OE
>H W
N
0 w
E. 4
C
pWp
V N
N 7
N W
ro
C
N
0
m
m W
m
m m
C
C
UH
4C
-� OOm C U C
N
N
',�, mmm mrt �'C mOlCm
C
WO rt-�-�m
U
N
7 aCl OD U
V
10 m
0 mQ„40 S-i Ww'C S-iN m
�o
U N -.aWwNWN �NN�',C
0
0
W
N.Li' CL N
-�
0
0
CmW mrlm A NO C O1 F-i
0 0
C
•• .a
O C N rt m a- -.a N u C H
m
0
o
PS C
m 0 >. N -.a Ot-.a F-i
00
C m S Q uA r l u r r X e ro 0
m
m
mw
-�mur Nrt S+C m-� a S+C m
,7
ri
ri
0 N C N P.L N 0-� N 7 0 N N-.
rj
1 wu WUx w'nQ a LL>x
H
N C
N
E.
0
\N
Zrl
0OOOOOOOOOOOOOo
H
O
Ri
"JO
NOOOOOOOriOOONOri
H
r-I O
O
On
Nd'�n \o f�OINNOI riN d'�"1N 01
f4
HM
u
r'1 d'd'd'd'd'lfl t0 t0 t0mmmmO\
O
OMO
Q ri
rt rt rt rt rt rt rt rt rt rt rt rt rt rt rt
co
LO
LO
I-(AiVDEV OLtT A Y I//w/,y Mac
Approved by the Senior Center Commission January 16, 2014
CITY OF IOWA CITY
SENIOR CENTER ALCOHOL PERMIT GUIDELINES
PROCESS
1. Request application: tentatively reserve requested date.
2. Submit application for review. (Allow at least 30 days prior to requested date.)
APPLICATIONS AND APPROVAL
All applicants wishing to reserve a room in the Senior Center and serve wine or beer
must complete and submit the application form. Applications must be submitted at least 90
days prior to the date requested
All applications must be approved by the Coordinator of the Senior Center and the City
Manager. In the event of concurrent requests, priority will be determined on the basis of the
time of filing of a completed application with the Coordinator.
PURPOSES AND APPLICANTS
Use of the rooms at the Center allowed for alcohol use shall be limited to entities which
are approved by the Internal Revenue Service as 501 C (3) organizations, charitable
organizations, and governmental entities.
Use of the rooms shall be allowed for
a) Galas.
b) Fund Raising Events
c) Other events approved by the Coordinator.
CATERER
A licensed liquor permit holder must be retained to serve wine or beer at the event. A
copy of the license and dram shop insurance of the Caterer must accompany the application.
FEE AND DEPOSIT
The fee for the use of the Senior Center facility and a damage deposit as set by the
Coordinator must accompany the application.
ADDITIONAL INFORMATION
If needed, contact the Coordinator at the Senior Center at (319) 356-5225.
BAND ) (%T AT '/i&/1y MTc
Presentation to Council Jan 4, 2014
Linda Kopping
Senior Center
• 6.5 FTE
• .5 Senior Employee funded through AARP—reception
• PTT Senior Center Television
• 2 workstudy students
• 2 practicum students
• 648 volunteers in FY13
Output
• Currently over 1600 members
• over 126,000 visits
• 360 classes —most met multiple times
• 50 special events
6 7 active performance groups
• 24 groups and clubs
• 18 volunteer opportunities
6 26 professional services
Finances
FY13
• Decrease in Repair and Maintenance —we had a new HVAC and roof a couple years ago and now
that the bugs have been worked out, our maintenance staff has taken on more of the
preventative maintenance and monitoring of this system.
• Slight reduction in outside printing —two reasons: staff has cleaned up our mailing list. Gradual
switch to on-line communication. This will be an ongoing process that will continue for the next
several years.
• Reached our goal of raising 25%of our operational expenses. Did through increases in fees,
fundraising, and growth of our endowment —over $30,000 contribution to operational
expenses.
FY15
• Grant request to county for 20% of operational expense or $128,700
• Continue with funraising, securing core, sponsors and providing an increasing proportion of the
operational expenses.
• Planned changes to rooms that will make them more "user friendly" and rentable.
• Tables purchased by Friends
• Working to increase Endowment and therefore the endowment contribution to operational
expenses.
Summer 2013 Survey
Included members, non-members and former members (35% return or 1,092)
Responses from survey demonstrate a very high level of satisfaction with programming, identify benefits
of participation that support overall wellness or optimal aging, and demonstrate that for some people
the presence of The Center makes Iowa City an attractive place to live. The survey also highlights some
problems related to our hours of operation and a lack of diversity.
11
Presentation to Council Jan 4, 2014
Linda Kopping
Programming
Participant satisfaction with current programming ranged between 94% and 98%. The most popular
program areas were 1) classes (e.g. liberal arts, fitness and computers and technology), 2) special
events, 3) information/resources, 4) special membership programs, and 5) performance groups.
Optimal Aging
The top five benefits of participation identified were learning new things, keeping an active mind,
obtaining information, making friends, and gaining a sense of belonging. These five averaged an 89%
agreement rating.
Social interaction, personal contacts, and meeting new people were common themes in written
comments. As one person stated, participation "improved my self-esteem ... connected me to the
community ... improved my mental health and relieved the sense of isolation I sometimes have."
There also was quite a bit of information related to cognitive improvements. People said they were
learning new skills, sharing personal talents, and had "regained skills set aside many years ago."
Volunteers enjoyed sharing their knowledge with others as teachers and engaging in conversations with
interested persons. Others remarked that "volunteering ... has given my time and life more structure...:'
The most frequently mentioned resource or service enjoyed by the respondents was the Senior Health
Insurance Information Program (SHIIP). This program offers free insurance counseling to help seniors
select prescription insurance plans, resolve insurance issues, and deal with other insurance related
matters. Notably, these programs are open to all members of the adult community.
Attractive Place to Live —Quite a few Respondents Felt The Center Enriched the City as a Whole
Respondents described The Center as
1. "a great asset to Iowa City"
2. a great place to learn about available services
3. "an outstanding community organization." AND
4. "one of the highlights of Iowa City for retired people."
5. It was reported to be "one of the reasons we stayed in Iowa City area after retirement."
6. Presence of the Center made one person feel "positive as a newcomer to IC that the community
values seniors."
7. Others mentioned its role in becoming integrated into the community by saying: Being a new
participant "enabled me to immediately meet new men and women with whom I have common
interests."
8. "1 am new to the area, and the Center has made a significant, positive difference in my
integration here"
Significant community marketing opportunity
Expanded Hours of Operation
A major barrier to participation was a lack of free time due to work, family, or other obligations. The
most frequent recommendation to address this issue was to expand The Center's hours of operation on
evenings and weekends.
Presentation to Council Jan 4, 2014
Linda Kopping
Expanding operational hours is likely to increase the availability of The Center to community members,
but according to the survey results, expanded hours of operation will be of little avail without making
quality classes, programs, activities, or events of personal interest available during these hours. In fact,
having a program of interest was identified as the primary attraction to The Center and the absence of a
program of interest was the third most frequently cited barrier to participation. It appears the two must
go hand -in -hand.
Currently our staff organizes daytime and a limited amount of evening and weekend programming. We
use a system of volunteer building attendants to maintain building security after regular work hours
with a maintenance worker 1 available as a back-up person 4 days of the week. Given our current
resources, it's unlikely we could develop quality programming of interest to fill additional hours or
provide a secure enough environment to expand our operational hours any further at this time. Of
course, we are open to creative solutions and will always work with available resources to address this
request
Diversity
The demographic information shows that males, individuals with an annual income less than
$30,000/year, ethnic minorities, and people with less than a four year college degree are
underrepresented among the respondents.
Expanding diversity among participants has been a goal of The Center for the past three years.
Culturally diverse programming and contact with minority groups within the community have taken
place. In addition, efforts have been undertaken to offer SHIIP counseling and Honoring Your Wishes
counseling services in Spanish. This year a staff member with a degree in Spanish plans to hone her
skills in order to facilitate bilingual communication at The Center.
In FY15, $10,000 has been recommended to identify and initiate an investigation into the needs and
interests of low-income and minority older adults in our community. A needs assessment is an essential
first step in the provision of opportunities that promote optimal aging.
In the meantime, we will continue with our past efforts and this spring plan to conduct surveys in elder
housing units to identify programming interests. We have a new diversity committee exploring
opportunities, and another committee with representatives from the Commission and each participant -
based working committee to discuss the findings from the survey and develop a plan of action based
upon those findings.
Using available resources, volunteers, and creativity, I hope we can make inroads into solving this
problem in FY15.