HomeMy WebLinkAbout01-28-2014 Citizens Police Review BoardMEMORANDUM
CITIZENS POLICE REVIEW BOARD
A Board of the City of Iowa City
DATE:
January 27, 2014
TO:
CPRB Members
FROM:
Kellie Tuttle
RE:
Board Packet for meeting on January 28, 2014
Enclosed please find the following documents for your review and comment at the next board meeting:
• I:I_:VISI .I) Agenda for 01/20/14
• Minutes of the meeting on 11/20/2013
o Office Contacts — November 2013
o Office Contacts — December 2013
a Complaint Deadlines
C: ,VIIS -;8)
AGENDA
CITIZENS POLICE REVIEW BOARD
January 28, 2014 — 5:30 P.M.
HELLING CONFERENCE ROOM
410 E. Washington Street
ITEM NO.1 CALL TO ORDER and ROLL CALL
ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR
AMENDED
• Minutes of the meeting on 11/20/13
ITEM NO. 3
OLD BUSINESS
• Legal Counsel resignation update
ITEM NO. 4
PUBLIC DISCUSSION
ITEM NO. 5
BOARD INFORMATION
ITEM NO. 6
STAFF INFORMATION
ITEM NO. 7
CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section
21.5(1)(a) of the Code of Iowa to review or discuss records which are required or
authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of supervisors and school districts, and 22-7(5)
police officer investigative reports, except where disclosure is authorized elsewhere in
the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those communications
from such persons outside of government could reasonably believe that those persons
would be discouraged from making them to that government body if they were available
for general public examination.
ITEM NO. 8 MEETING SCHEDULE and FUTURE AGENDAS
• February 11, 2014, 5:30 PM, Helling Conference Rm
• March 11, 2014, 5:30 PM, Helling Conference Rm
• April 8, 2014, 5:30 PM, Helling Conference Rm
• May 13, 2014, 5:30 PM, Helling Conference Rrn
ITEM NO. 9 ADJOURNMENT
CITIZENS POLICE REVIEW BOARD
MINUTES — November 20, 2013
CALL TO ORDER: Chair Joseph Treloar called the meeting to order at 5:39 P.M.
MEMBERS PRESENT: Melissa Jensen, Royceann Porter
MEMBERS ABSENT: Donald King and Mazahir Salih
STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh
STAFF ABSENT: None
OTHERS PRESENT: Jim Steffen of the ICPD; Marian Karr, City Clerk;
RECOMMENDATIONS TO COUNCIL
None
CONSENT CALENDAR
Motion by Jensen, seconded by Porter, to adopt the consent calendar as presented or
amended.
• Minutes of the meeting on 11/06/13
• Letter of resignation from Legal Counsel
Motion carried, 3/0, King and Salih absent.
NEW BUSINESS
City Clerk Karr summarized the memorandum that was included in the meeting packet. The
Board discussed the participation options provided.
Motion by Porter, seconded by Jensen to choose Option 4, directing the City Clerk and the
Boards current Legal Counsel to complete steps 2-5 of the RFP/interview process outlined in
the memorandum and make a recommendation to the Board.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• December 9, 2013, 5:30 PM, Helling Conference Rm (CANCELLED)
• January 14, 2014, 5:30 PM, Helling Conference Rm
• February 11, 2014, 5:30 PM, Helling Conference Rm
• March 11, 2014, 5:30 PM, Helling Conference Rm
Motion by Jensen, seconded by Porter to cancel the December gth due to lack of Board
business.
Motion carried, 3/0, King and Salih absent.
ADJOURNMENT
Motion for adjournment by Jensen, seconded by Porter.
Motion carried, 3/0, King and Salih absent.
Meeting adjourned at 5:48 P.M.
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POLICE CITIZENS REVIEW BOARD
OFFICE CONTACTS
NOVEMBER 2013
Date Description
11-7-13 Individual called regarding filing a complaint against a police
officer from another Iowa municipality. Directed to Equity
Dir. re State option.
POLICE CITIZENS REVIEW BOARD
OFFICE CONTACTS
DECEMBER 2013
Date Description
None.
January 28, 2014 Mtg Packet
CPRB Complaint #13-04
Filed: 10/08/13
Chief's Report due (90days): 01/06/14
Chief's Report filed: 01/06/14
CPRB Mtg #1 (Review & Assign) 01/28/14
CPRB Mtg #2 (Review) ??/??/14
CPRB Report due (90days): 04/07/14
CPRB Complaint #13-05
Filed: 10/22/13
Chief's Report due (90days): 01/21/14
Chief's Report filed: 01/21/14
CPRB Mtg #1 (Review & Assign) 01/28/14
CPRB Mtg #2 (Review) ??/??/14
CPRB Report due (90days): 04/21/14
CPRB Complaint #13-06
Filed: 11/27/13
Chief's Report due (90days): 02/25/14
Chief's Report filed: ??/??/14
CPRB Mtg #1 (Review & Assign) ??/??/14
CPRB Mtg #2 (Review) ??/??/14
CPRB Report due (90days): ??/??/14
CPRB Complaint #13-07
Filed: 12/03/13
Chief's Report due (90days): 03/03/14
Chief's Report filed: ??/??/14
CPRB Mtg #1 (Review & Assign) ??/??/14
CPRB Mtg #2 (Review) ??/??/14
CPRB Report due (90days): ??/??/14
TENTATIVE MEETING SCHEDULE
February 11, 2014
March 11, 2014
April 8, 2014
May 13, 2014
Board Participation Options
Option 1- Entire Board involved in interviewing, and completing evaluation tool after each
interview. This would involve scheduling additional Board meetings, and involve
a commitment of time by the entire Board. Meetings would be posted as
quorums and executive sessions held. City Clerk involved in the process
Option 2 - The Board selects no more than two members, could be chair and vice -chair
(less than a quorum) to be involved in interviewing, and completing evaluation
tool after each interview, and makes recommendation to the Board. Reducing
the time of the entire Board and providing for no meeting requirements. City
Clerk involved in the process.
Option 3 - The Board directs the City Clerk to interview, complete evaluation tool, and
makes recommendation to the Board. Reducing the time of the entire Board and
providing for no meeting requirements.
Option 4 - The Board directs City Clerk and Equity Director to interview, complete
evaluation tool, and make recommendation to the Board. Reducing the time of
the entire Board and providing for no meeting requirements.
Final decision will be made by the entire Board. Contract signing will be done by the City.
S:CPR/attorneyfile/draftprocedureupdated t-27