HomeMy WebLinkAbout03-12-2014 Parks and Recreation CommissionAGENDA
PARKS AND RECREATION COMMISSION
5:00 p.m.
WEDNESDAY, MARCH 12, 2014
MEETING ROOM B
5:00 p.m. Call to order
Approval of minutes from meeting of February 26, 2014
5:01 p.m. Public discussion of any item not on the agenda
5:05 p.m. DogPAC Report
5:10 p.m. Friends of Hickory Hill Park Report
5:15 p.m. Trail Crossing Discussion — Kris Ackerson, MPO
5:40 p.m. Neighborhood Open Space Review
5:55 p.m. Recreation Division Report
6:00 p.m. Parks Division Report
6:05 p.m. Directors Report
• Ashton House
• School District 28E Agreement
• Parks Superintendent Update
• Senior Services Survey
6:15 p.m. Chairs Report
6:20 p.m. Commission Time/Suggestions for Future Agenda Items
6:30 p.m. Adjournment
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
FEBRUARY 26, 2014
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Larry Brown, David Bourgeois, Clay Claussen, Maggie
Elliott, Cara Hamann, Katie Jones, Lucie Laurian
Members Absent: Joe Younker
Staff Present: Mike Moran, Chad Dyson
Others Present: Diane Allen, Jeannette Chadek Fulton, Laura Hawks, KT LaBadie, Cindy
Parsons, Connie Peterson, Jeff Schabilion, Linda Schreiber
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
Moved by Jones, seconded by Elliott, to support the request by Protect GREEN to
include their name as well as recognition for their landscaping efforts at the Ned Ashton
House to be included on the monument that will be placed at the entrance to the facility.
Motion passed 8-0 with Younker being absent.
OTHER FORMAL ACTION:
Moved by Elliott, seconded by Bourgeois to approve the January 8 2014 minutes as
written. Motion passed 8-0 with Younker being absent.
PUBLIC DISCUSSION:
None
FRIENDS OF HICKORY HILL PARK REPORT:
KT LaBadie sent an email to the Commission via Recreation Staff noting the work days
scheduled for Hickory Hill Park. She also handed out a flyer to members advertising the plant
sale that will be held in the Hickory Hill Park south shelter located at the Burlington St. entrance,
on May 17 and 18. The Friends of Hickory Hill Park have purchased many plugs from Ion
Exchange of Eastern Iowa. As part of their Monarch Madness initiative, they will be offering
plants that will help create monarch habitat gardens. The Friends will be adding a butterfly
garden and native plants to the park as well as signs explaining the various plants' importance
to the Monarch butterfly.
PARKS AND RECREATION COMMISSION
February 26, 2014
Page 2 of 7
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Connie Peterson stated that in this coming year DogPAC hopes to continue their good
relationship with the City and will continue to bring dog park issues to the staff. One of their
goals for the year is to work on park signage and will also advocate for a dog park to be added
to the Riverfront Crossings plan.
NEIGHBORHOOD OPEN SPACE REVIEW:
None
MASTER PLAN, TOM PICKERING
Moran introduced Tom Pickering with The Thomas Group. Pickering was hired to conduct a
parks, recreation and trail master plan survey using the same survey questions that were used
in 2008, thus providing a comparison of the two to gauge what areas need continued
improvements. This is a process that Moran would like to continue with every five years. The
survey results were attached to the Commission packets for their review. Pickering used a list of
registered voters of Johnson County when choosing the population to survey. These surveys
were conducted by telephone. Laurian mentioned that surveying just registered voters was not
going to give a good representation of the population with over half of the sample being 55
years old or older. Hamann agreed that using registered voters would not provide a good
sample of those that actually use the parks and recreation facilities. Hamann also noted that
statistics show that 80% of people no longer use a land line and those with cell phones are not
likely to answer an unrecognized number. She agrees that telephone surveys are valuable and
provide more personal feedback, however, there needs to be other methods used as well.
Pickering noted that it would have been quite expensive to go beyond the telephone call method
of surveying and he had to stay within a certain budget. Bentler suggested that in the future that
Commission be involved in creating the survey. Claussen agreed that the Commission should
have input on the design of a survey while keeping in mind the budget limitations. Jones said
that there is a likelihood that the results would be skewed as the 2013 surveyed group were
likely older on average than those surveyed in 2008. Pickering does have the data regarding
gender and age of participants, however, he was not asked to provide that information. Staff will
continue to review the results of this survey versus the one done in 2008.
PROJECT GREEN
Diane Allen, Cindy Parsons and Linda Schreiber were present from Project GREEN. They
explained that Project GREEN is a volunteer nonprofit organization that invests in public
landscaping projects in the Iowa City area. Project GREEN benefits the community by
enhancing the natural environment. Project GREEN has contributed nearly $1.8 million to
complete more than 30 city and county landscaping projects. Project GREEN funds landscape
design and/or provides matching grants to all schools in the Iowa City Community School
District, according to their web page. The group is very passionate about plant material as well
as beautifying communities.
PARKS AND RECREATION COMMISSION
February 26, 2014
Page 3 of 7
Project GREEN is interested in partnering with the City to contribute the funding and
landscaping for the Ned Ashton House as well as provide the ongoing maintenance of such
landscaping. Landscape architect Laura Hawks with Hawks Design, L.L.C., reviewed plans with
the Commission. This past year, with the help of Linda Schreiber, Project GREEN was
successful in securing a grant for signage for the property. They would especially like to
acknowledge the trees that have been on the property since 1947 with signage. They have also
received funding from the Johnson County Community Foundation to re-create a historical
border that was planted by the Ashton family. Tonight they are asking for Commission's
approval to add the Project GREEN name and recognition on the entry monument sign. The
entry monument will be a 6' tall, 3' square, with stone very similar to that which is on the house
and would be up -lit. This monument will make it much easier to find the house. Interpretive
signing would be placed within the planting area as well. Moran noted that they have a donor
who is willing to put up the monument at no cost to the City or to Project GREEN. He noted that
adding the Project GREEN name to the entry monument will need approval from Commission
and will then go to Council. Elliott noted that this is a huge gift from Project GREEN and is very
pleased with the gift. She further stated that this group has done so much for the community
and deserves recognition such as this along with a great deal of gratitude. There was some
discussion as to whether the gardens would remain open during special events being held at
the house. Moran suggested perhaps there be a sign that can be put up during events letting
public know that there is something there. Whether to close it off to the public during these times
is yet to be determined.
Moved by Jones, seconded by Elliott, to support the request by Project GREEN to
Motion passed 8-0 with Younker being absent.
CHADEK PROPERTY
Moran announced that Caroline Chadek Mathies, daughter of Carl Chadek, contacted him to
say that the family would now like to accept the original purchase offer from the City of $280,000
for the Chadek property. A land proposal will be in Carolyn's hands within the next couple of
days. Chadek's will have the last remaining building on the property removed within the next
couple of months. The City will take over the maintenance of the land before July 1, 2014. The
City will enter into a three year contract to pay. Moran stated that the department will reapply for
CDBG funding and if approved will pay off the balance. Staff and Commission are agreeable to
making part of this property available for community gardens as per Mr. Chadek's wishes.
Jeanette Chadek Fulton, also Carl Chadek's daughter, was in the audience. She said that the
family and the City have been discussing this since April of 2010. She really appreciates all of
the work that Moran has done and knows that this property will be a great asset to the city.
Moran explained that the process is to take this proposal to City Attorneys for their review, will
then come back to the Commission and then on to Council for final approval. Brown commented
that the Chadek family has done a lot of volunteer work over the years for the school district and
others and expressed his gratitude to the family for their efforts.
RECREATION DIVISION REPORT:
Dyson distributed a copy of the Iowa City Recreation Division Patron Conduct Policy to
members. The Commission reviewed the policy at the January meeting and suggested that
PARKS AND RECREATION COMMISSION
February 26, 2014
Page 4 of 7
there be some changes to #3 on the list regarding the smoking policy, specifically regarding the
use of electronic cigarettes, while also addressing nicotine cessation products. The item now
reads: "Consuming alcohol or controlled substances, being intoxicated, smoking, or using
tobacco products including but not limited to electronic, smoke -free cigarettes, or nicotine
products, excluding nicotine cessation products" as items that are prohibited, but not limited to
in the facility.
Dyson stated that he has received very positive feedback regarding some changes in the
recreation center. These changes include moving the fitness equipment to the previous game
room area while moving game room pool tables into what was previously the gymnastics room.
Dance and gymnastic classes will now take place in the old fitness room as this area offers
mirrors around the perimeter which are more appropriate for these types of activities. The
department will be doing a participant survey soon. He asked commission to email him any
questions that they would like to see on the survey.
Dyson noted that the City Park Pool project is ongoing despite the cold weather. They are still
shooting for a Memorial Day weekend opening.
Dyson and other staff will be attending the Hawkeye basketball game this Sunday to
again receive a check donated from the Wellmark 3-point Play program. Dyson will
share the final amount of that check with Commission at their March meeting. As per
their website, the following is a description of the Wellmark 3-Point Play program:
"At Wellmark, we're all about creating a healthier tomorrow for Iowans
and South Dakotans. That's why we're teaming up with universities in both
states, from Iowa City to Brookings, to build active and vibrant
communities through the Wellmark 3-Point Play.
This season, when your favorite team scores "3s," we'll make contributions
to support community health projects in the University's hometown. It's all
part of our 3-Point Play —encouraging fans to eat right, move more, and
feel better!"
PARKS DIVISION REPORT:
No report.
DIRECTORS REPORT:
March Meeting: Moran noted that the next Commission meeting is scheduled during spring
break and offered members the option to change the meeting date if they wished. Commission
ail agreed that the regular date of March 12 will be fine.
Cell Towers: Moran noted that there may be a representative at the March meeting to discuss
the placement of cell towers in parks. Commission came to an agreement that they do not want
PARKS AND RECREATION COMMISSION
February 26, 2014
Page 5 of 7
to discuss this option as it has been discussed and turned down previously. Moran will
communicate this with appropriate staff.
Ashton House: Moran announced that the City does not yet have the certificate of occupancy for
the house. He looks to get that by mid -March. The first event is scheduled for March 26. Moran
would like to have the April Commission meeting at the Ashton House if possible.
School District 28E Agreement: The School District would like to review and revise all of their
28E agreements. Recreation staff would like to do this as well. The school district will be
meeting with Iowa City, Coralville and North Liberty to discuss. There will be a mass 28E
agreement with amendments specific to the individual facilities. Moran and Dyson have been
working with school district regarding before and after school programs at the new schools in
the area however, and are still in negotiations. Staff feels it makes more sense to hire a person
to run this program for more than just one or two schools. At some point staff will take this to
Council for their input. Brown asked if Moran what the rationale was behind building a bigger
gym at Weber School when there are gyms available at Hoover and Horace Mann Elementary
Schools. Moran reported that there are some land issues and historical issues when it comes to
modifications of those gyms. Weber is a good location as it serves the west side of Iowa City
which was a recommendation per the 2008 master plan.
Budget Updates: Council will vote on the budget at their March 4, 2014 meeting. Moran does
not look for there to be any significant changes.
Senior Services Survey: Moran announced that there will be a new commission formed that will
be evaluating the senior services of the community. Moran suggestion that at least one member
of this Commission consider applying. Member will be allowed to still participate in the Parks
and Recreation Commission. Members can apply through the City Clerk's office.
Park Signs: Moran reported that there are new park signs at TTRA as well as one at each of the
dog parks. Moran has received great feedback about these signs.
Terry Robinson Retirement: Moran noted that there will be a retirement reception held for Terry
Robinson on Thursday, March 6 at The Park Lodge at the Terry Trueblood Recreation Area.
CHAIR'S REPORT:
Claussen suggested that the Commission acknowledge Robinson's years of service to the
community and the department in the way of a declaration. Commission agreed.
Claussen moved, Bourgeois seconded, that the Commission prepare a declaration
recognizing Terry Robinson for his years of service to the community and present it to
him at his retirement reception on March 6, 2014. Motion passed 8-1 with Younker being
absent.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
PARKS AND RECREATION COMMISSION
February 26, 2014
Page 6 of 7
Elliott would like the staff and Commission to continue looking at ways to make the linear trails
in the city more user friendly mentioning that vehicles do not let walkers cross and they
sometimes have to wait a significant amount of time to do so. Moran noted that he would ask
Kris Ackerson with MPO to come to a future meeting to discuss this further.
Bourgeois noted a dangerous issue at Rita's Ranch where it has become very icy where there
has been standing water. He suggested that something be placed on the City web site alerting
the users of the park.
Laurian stated that she feels that the City needs to change the way the master plan survey was
done and by who it was done while looking at changing the methods that were used. Laurian
also suggested that perhaps the City look into getting Project GREEN involved in the
development of the Chadek property. Moran stated that he will meet first with the neighborhood
to get their input.
ADJOURNMENT
Moved by Bourgeois, seconded by Elliott to adjourn the meeting at 6:55 p.m. Motion
passed 8-0 with Younker being absent.
PARKS AND RECREATION COMMISSION
February 26, 2014
Page 7 of 7
PARKS AND RECREATION COMMISSION
NAME
c
TERM
a
N
EXPI
ES
a
•-
Suzanne
1/1/17
*
X
X
X
NM
X
X
X
Bentler
David
1/1/15
O/E
X
X
X
LQ
X
X
X
X
NM
X
X
X
Bourgeois
Larry
1/1/18
X
X
Brown
Clay
1/1/14
X
X
X
X
LQ
X
X
X
X
NM
X
X
X
Claussen
Maggie
1/1/13
X
X
O/E
X
LQ
X
X
X
X
NM
X
X
X
Elliott
Allison
1/1/14
X
X
X
X
LQ
X
O/E
O/E
X
NM
X
Gnade
Cara
1/1/16
X
X
X
X
LQ
X
X
X
X
NM
X
X
X
Hamann
Katie
1/1/18
`
X
X
Jones
Lucie
1/1/15
O/E
O/E
O/E
O/E
LQ
O/E
O/E
X
X
NM
X
O/E
X
Laurian
Alex
1/1/16
X
X
X
X
Taylor
John
1/1/14
X
X
X
X
LQ
X
X
X
X
NM
X
Westefeld
Joe
111/16
X
X
X
X
LQ
X
X
X
O/E
NM
X
X
O/E
Younker
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
Not a member at this time
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: March 7, 2014
RE: February 2014 Monthly Report
S.P.I.
The Recreation Division's Special Olympics athletes and coaches have been preparing for the State Mid -
Winter Tournament on March 15"' at the University of Iowa Field House. After the area competitions this
month, there are 8 athletes in basketball skills and 15 cheerleaders who will compete at the State
Tournament.
(Master Plan: Enhance Program Development)
Staff hosted the Special Olympics Iowa Mid -Winter "Tournament Planning Committee meeting. The 20
different committee chairs gave reports of progress made in coordinating the upcoming event.
(Master Plan: Collaborate with Community Organizations and Businesses)
Over 100 SPl participants came to the Red Rose Sweetheart Dance at the Recreation Center. It was a fun
evening of dancing, Valentine's crafts and games.
(Master Plan: Enhance Program Development)
SPI Special Olympics Track & Field Running and Race Waling began with a total of 62 participants.
Aquatics and Aquacise programs began with good registration numbers as well. Track & Field and
Aquatics athletes will be preparing for competition at the Area Spring Games in Cedar Rapids.
(Master Plan: Enhance Program Development)
PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM
• Met with Southeast Junior in hopes of starting a Junior High Intramural program at the Scanlon Gym
during the months of March and April. Basketball and Dodge ball would be the main focus. (Goal
10: Plan for Continued Equitable Level of Service as Community Grows)
• Serving on a committee with teachers / individuals from Grant Wood School regarding a PEP grant
the ICCSD received (physical education program). This 3 year grant that focus on testing students
form Mark Twain, Grant Wood, Coralville Central, and Kirkwood in overall health categories.
The ICRD hosted Family Fun Night at the Mercer Aquatic Center Scanlon Gym on February 7.
Families could participate in Roller Skating, Jump on Inflatables, Shoot hoops, or play in the game
room at no fee. Swinuning was reduced to $1 per person. (Goal 10: Plan for Continued Equitable
Level of Service as Community Grows
• Continue to promote and advertise upcoming youth programs and special events on ICRD web page,
ActiveNet, Facebook, Monitor production and school backpack. (Goal #6: Increase awareness of
Program Offerings) Continue to conduct post on -rental evaluations. (Goal #5: Solicit Community
Involvement and Feedback.) Continue to send out weekly updates to part time staff regarding policies
and upcoming information. (Goal #1: Maximize the Planning Process)
Recreation Division
February 2014 Monthly Report
Page 2 of 4
Staff posted articles on the department's website and updated the website content regarding the upcoming
summer softball registrations and the President's Day facilities schedule. (Goal #6 — Increase Awareness
of Program Offerings).
Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation
Center. Slides about the swim lesson session deadlines, the adult art classes, and the Nature Explore
Workshop are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings).
Staff completed moving the fitness room equipment, the gymnastics equipment and the pool tables to
their new locations last month. We have been hearing many positive comments from the general public
about the changes. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities).
All the equipment in the new fitness room is in working order at the RAL Recreation Center. A new
treadmill and a new elliptical have been added to the room. (Goal #9—Continue to Provide Equitable
LOS in Existing Parks and Facilities).
Winter sports leagues are coming to an end in late March and early April. Early spring is also a busy time
for sports field rentals in our department. (Goal #2 — Track Performance Measures).
32 participants signed up for the second session of youth gymnastics. (Goal #2 —Track Performance
Measures).
11,213 people were recorded on the hourly attendance in the month of February at the RAL Recreation
Center. (January 2014- 11,749, February 2013- 13,250) (Goal #2 — Track Performance Measures).
SOCIAL/CULTURAL
Materials for the SUMMER ACTIVITY GUIDE were organized and submitted to the Gazette. Staff has
designed some exciting new adult arts and crafts activities in hopes to freshen that area of program and to
draw new participants. Promotion will be strong for these programs to teens and their adult caregivers as
well. (Master Plan: Enhance Program Development and Increase Awareness of Program Offerings)
Schedules have been designed and special visitors contacted for SUMMER CAMP. With just a short few
weeks until registration, parent guides and forms for registration have been printed and added to our
website. Last month you received a Summer Camp Parent Guide that was "under construction." Please
note that the final guide is included here this month. (Master Plan: Increase Awareness of Program
Offerings)
The INTERN MANUAL was revised and copies were sent to the U of 1, UNI, Iowa State, and Kirkwood.
Additional schools will receive the manual once a new list is developed. (Master Plan: Expand
Department Volunteers)
ROLLERSKATTNG on Saturday evenings has been exceptionally popular again this year. Plans are to
offer an additional time on Thursday early release days. This will begin April 3 and run through the end
of May. Efforts to promote to Before and After School Programs will be made in addition to the current
means of communication (Master Plan: Reach out to those with Financial Need, Enhance Program
Development and Increase Awareness of Program Offerings)
Work has begun on the development of a MARKETING PLAN specific to the Recreation Division. Once
a draft is completed, meetings will be held with the city's Communications Staff to develop a more
comprcbensive plan for the department. (Master Plan: Increase Awareness of Program Offerings)
Recreation Division
February 2014 Monthly Report
Page 3 of 4
The December 2013 SURVEY REPORT by the Thomas Group has been made available to all Social/
Cultural/Environment temporary staff for review. (Master Plan: Regularly solicit input in planning
efforts and assure that all levels of staff are informed)
PARENTNIGHT OUT events will continue to be planned in cooperation with the Iowa City Downtown
District. December's event received rave reviews from staff, parents and Downtown District
membership. (Master Plan: Enhance Program Development and Collaborate with Community
Organizations and Business)
Backyard Abundance hosted two public Community Visioning meetings in February 2014 to discuss and
design the EDIBLE FOREST at Wetherby Park. During the first meeting on February 2, the concept of
an edible forest was introduced, and participants were surveyed on their opinions of various aspects of the
park, including: types of plants incorporated, infrastructure and park design, events and activities related
to the park, and park maintenance and other potential challenges. Using the input from this meeting,
Backyard Abundance put together a proposal for the layout of the park. On February 23, a follow-up
meeting was held, inviting the community to provide feedback on the proposed edible forest design.
Future classes and volunteer events will be held to implement the Edible Forest at Wetherby Park.
(Master Plan: Enhance Program Development and Collaborate with Community Organizations)
AQUATICS
The RWI Awareness program is progressing as scheduled. We met with both the Coralville and North
Liberty Aquatics Supervisors. Both are excited about the program and look forward to continued
collaboration. Goal H8 Collaboration with outside agencies.
The custom lesson program has proved to be moderately successful, we are going to take a closer look
and make some adjustments:
I ) Attempt to "string" together multiple lessons per instructor. We are finding that the instructors do
not feel it is worth their time to teach an isolated 20 min lesson. Rather they would prefer to
schedule multiples lessons consecutively. This creative scheduling could allow them to cover the
required lessons and make it worthwhile.
2) Expanding the private lesson program will place a large amount of responsibility on the
individual instructor, we will need to "hand pick" the right candidates.
3) It is our hope that moving more privates to this format will allow for group lesson expansion, a
large revenue generator.
'file entire process is a movement toward two Master Plan goals: Goal 3- Enhance program development
and Goal 7- Ensure financial stability.
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February 2014 Monthly Report
Page 4 of 4
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PARENT GUIDE
50M MER CAMP 2014
,tine 9 - August 15, 2014
*No Camp June 30 — July 4*
Registration Begins March 26, 2014
THEME CAMP
OUTDOOR DISCOVERY: June 9-13
This week campers will learn why parks are better than video games and [Pads. Children will learn survival skills and put their
problem solving skills to the test in a safe environment. Along with other fun filled activities, campers will go on hikes, learn how
to read a compass, geocache with a gps, and build their own home-made raft. This is an action -packed week that will bring out
the "survival instinct" in your camper! Field Trip: Palisades Kepler State Park
MYSTERY MAYHEM: June 16-20
It was the Professor with the candlestick in the Social Hall! Campers will take their turn at detective work this week as they try
to solve a mystery in a real -life game of Clue. To do this, they will be taught a number of helpful skills such as how to dust for
fingerprints and track footprints. They will also hear true detective stories from a crime investigator and will make their very
own at-home spy kit! Field Trips: Iowa City Police Department and Crime Lab
SPORTS SENSATION: June 23-27
This week will be a home run for kids who enjoy fitness and exercise. Campers will get to participate in a wide variety of sporting
events including soccer, basketball, frisbee, swimming, and baseball. Your child will also get to meet representatives of Iowa
athletics and learn about the history of University sports. A challenging but fun obstacle course will wrap up the week as
campers have a friendly competition for Sports Week champions! Field Trip: Coralville Ice Arena
HAWAIIAN HULA: July 7.11
You guessed it - this week is all about the splash, the splash and the Hawaiian Luau bash. Campers will keep cool by playing a
variety of new and different water games including liquid limbo, sponge relays, and tag using buckets of water. Campers will
also make Hawaiian-themed crafts including flowered leis and hula skirts. Along with everything else they will learn about
traditional Hawaiian culture and dance. Field Trip: Huck's Harbor Water Park — Burlington, IA
REALITY T.V. SHOWDOWN: July 14-18
Campers will participate in a different popular reality television show each day of camp. Daily themes will include Fear Factor,
The Amazing Race, So You Think You Can Dance, America's Got Talent, and Jeopardy. Depending on the day, campers may be
challenged to race through different countries, show off their dance moves, answer difficult trivia questions, or do something
daring to get them to the next round! This is a unique — can't miss week! Field Trips: Public Access TV & U of I Production Studio
TRAVELIN' TO TIMBUKTU: July 21-25
Give your kids the chance to travel without paying for flights or gas! Campers will learn about dance, language, culture and more
as they journey through a different country, each day of the week. Kids will make their very own passport, learn the history of
the countries and sample food that is authentic to each region as their journey takes them around the world. Field Trips: Czech
and Slovak Museum & African American Museum
WIZARDING WORLD OF HARRY POTTER: July 28-Aug t
Has your child always wanted to enroll at Hogwarts? Well this is their chance! Campers... excuse me, Wizards... will fly; wands
first, into the books of Harry Potter as they work together on their quest to overcome the dark wizard Lord Volemort! The week
will end with a friendly match of quidditch to determine the summer camp champions. Field Trip: Iowa City Fencing Club?
GROSSOLOGY: Aug 4-8
Is your child into science? Cooking? Making mud pies? If you said "yes" to any of the above, then this week will be perfect for
them. Kids will get the chance to get messy while doing a wide variety of different crafts and projects including making
homemade silly putty, going crazy with muddy finger painting, and even doing their own sea salt facials. And the best part? You
don't have to clean up! Field Trips: Iowa City Landfill and Eastside Recycling Center
IMAGINATIVE INVENTORS: Aug 11-15
The town of Many Lakes is out of water? We need a solution! The island of FarAway is sinking? We need answers! This week
invites your camper to think the unthinkable. Campers working as a team will be charged with different problems and
challenges. They will have to invent solutions to using problem solving skills and teamwork. Kids can be imaginative and
inventive with their minds and their hands as they construct the world's latest and greatest gadgets. To wrap up the week
everyone's inventions will be on display in the Social Hall for all to see during Pm Play.
Field Trip: Special visitors throughout the week with a showcase of children's Inventions on Friday during PM play
ART CAMP
SCIENCE ART: June 9 - 13
This week art campers will make scientific art! Your child will experiment with crazy concoctions, erupt volcanoes, and get their
hands messy making gooey, slimey, icky oobleck! Other fun projects planned include a pinhole camera, a note written with
invisible ink, and a homemade lava lamp! Field Trip: Palisades Kepler State Park
OUTSIDE ART: June 16 - 20
Let's hope the weather is nice this week, because we will be spending tons of time OUTSIDE! Kids will get a chance to interact
with and make art with natural materials. Messy crafts that you simply can't do indoors; water balloon murals, homemade
bubble solutions, and fly swatter paintings will be included. Field Trips: Iowa City Police Department and Crime Lab
THREE DIMENSIONAL ART: June 23 - 27
Art campers will make a variety of three-dimensional art works this week. They will make their own clay, use a hammer and nails
to make art come right off the canvas, and learn how to papier-mBchd. We will also be visiting the Iowa River Landing Sculpture
Garden for Inspiration. Field Trip: Coralville Ice Arena
UNDER THE SEA: July 7 - it
Campers will get wet this week while they craft some awesome water themed projects. They will make some beautiful GIANT
jelly fish using papier-mAch€, a crayon resist tide pool, and stained glass fish that will look awesome in your windows! We will
make our own boats and have a race in the pool! Field Trip: Huck's Harbor Water Park — Burlington, IA
POP ART. July 14 - t8
Art campers will go back in time to discover the Pop Art ages. Pop Art revolved around bold colors and statements and popular
media. Kids will create self-portraits in the style of Warhol and'graffiti Inspired' paintings like Keith Haring. They will also make
comic strips in the style of Roy Lichtenstein. Field Trips: Public Access TV & U of I Production Studio
FIBER ART: July 21 - 25
Campers will get a chance to experience the domestic side by sewing, dying, and weaving! Kids will batik with glue
and toothpaste, use sharpies to tie-dye, and make a bowl out of hemp string. We will visit Home Ec in Iowa City to
enjoy a sewing demonstration and explore different textures of yarn. Field Trips: Czech and Slovak Museum & African
American Museum
PAPER ART, July 28 - Aug 7
Welcome to the vast world of paper art! Art Campers will learn all about printmaking, create a beautiful paper mosaic, and make
a cool popup card! Campers will make their own scratch paper and a 'painting'made with wetted tissue paper. We will visit the
Iowa City Paper Nest this week to see an awesome printing press! Field Trip: Iowa City Fencing Club?
PECULIAR PAINTING: Aug 4 - 8
Have you ever painted with milk? How about paint that you can eat!? This week, campers will explore a wide range of 'paint'
mediums including colored bubbles, shaving cream, hair gel, and even sidewalk chalk paints. Field Trips: Iowa City Landfill and
Eastside Recycling Center
IMAGINATIVE INVENTORS: Aug tl -15
The town of Many Lakes is out of water? We need a solution! The island of FarAway is sinking? We need answers! This week
invites all campers think the unthinkable. Campers working as a team will be charged with different problems and challenges.
They will have to invent solutions to using problem solving skills and teamwork. Kids can be imaginative and inventive with their
minds and their hands as they construct the world's latest and greatest gadgets. To wrap up the week everyone's inventions will
be on display in the Social Hall for all to see during Pm Play. Field Trip: Special visitors throughout the week with a showcase of
children's inventions on Friday during PM play
Admission
A child is eligible to enter the Iowa City Recreation Division Summer Day Camp program under the following conditions:
1. Space is available.
2. The child will have completed grades K-6 by June, 2013.
-Those completing Kindergarten by June, 2013 must have also turned age 5 by September 15, 2012.
3. All required forms are properly completed and returned with full payment.
Staff
Counselors are carefully chosen for their interest and experience in leading children's recreation activities. Staff trained in
First Aid and CPR will be on site at all times. In addition to our regular camp staff, certified lifeguards will be on duty
during all pool activities. Our expected staff to child ratio will be 1:9 for most activities. Specialists will lend expertise in
the many varied recreation programs we offer at camp, assuring you and your child well -planned, safe, and exciting
activities every day.
Arrival and Departure
Check in at the Robert A. Lee Recreation Center Gymnasium between 7:30 and 9:OOa.m. Parents must check their
child(ren) in with camp staff every morning. Please drop your child(ren) off by 9:OOa.m.
Check out at City Park Shelter #2 between 4:00 and 5:30p.m. Please park your car and walk to the shelter to sign the
camper out. Campers will not be allowed to leave in a manner other than the above without advance written
notification to the Supervisor. In cases where children are expected to walk home, catch a bus, leave early, or deviate
in any other way from the regular camp procedures, you must contact staff in writing (this form is available in the
registration packet).
*If someone other than the responsible parent or guardian will be picking up your child(ren), you must complete
the permission for release form in advance. This form needs to be completed before another individual, who is not
on the pick-up list, is allowed to pick up your child(ren).
What to Brim Every Day
All children should bring their daily needs inside a backpack or bag, as we carry our possessions with us most of the day.
Swimsuit and towel: Campers will swim 2-4 times per week at the City Park pool.
Lunch: Campers should bring their own lunch every day. Refrigerators and microwaves are not available during camp
hours. Due to storage restrictions, bulky coolers are discouraged.
Supplemental snacks (if desired): We will be providing two simple snacks each day scheduled for mid -morning and
mid -afternoon. Parents may wish to supplement according to their own child's needs. We suggest fruit, cheese,
crackers, etc. Purchasing of snacks from vending machines will not be allowed during camp hours.
Water bottle: No glass, please.
Non -water soluble sunscreen: A medical release is necessary for staff to apply sunscreen and is included in the
registration packet.
*We have found in past summers spray sun screen to be highly ineffective and easily wasted. We strongly
recommend sending your camper with lotion sunscreen in order to more sufficiently protect him/her from the sun.
What to Leave at Home
Electronic games/devices and trading cards
Personal cell phones: If a camper needs to contact a parent throughout the day, a phone will be provided for the child to
call.
Jewelry and other valuables
Money for vending machines: Children will not be allowed to purchase items from the vending machines during camp.
Please purchase items for your child(ren) before or after camp.
Please double check backpacks before sending your child to camp to make sure they are not bringing any of these
items.
What to Wear
Camp T-shirt (every day): One camp T-shirt is provided for each child with camp registration. Additional shirts will be
available for $6 each, while supplies last.
Gym shoes and socks: Shorts or pants are both acceptable and should be chosen according to weather conditions.
Sandals or flip flops may be brought for use at the pool, but will not be allowed during the other day's activities.
Regulation swim wear is required at the pool
Please mark the inside of all apparel with the child's name and phone number.
Field Trips
Summer camp participants will go on field trips in and around the eastern Iowa area each week.
The bus loads shortly after 9:00a.m., so prompt drop-off is necessary in order to go on the field trip. Special
accommodations or transportation cannot be made for children arriving late.
Field trip days vary from week to week. Please check the posted messages during check -in for details regarding each
week's field trip.
Transportation
Most day to day transportation is provided by Iowa City Transit or Cambus. Transportation for most field trips and other
special events will be by school bus charter.
Late Pickup Charge
Parents of children left after 5:30p.m. will be charged $5.00 for each additional 5 minutes.
If you run into a problem, call ahead —we'll help out in whatever way we can.
Inclement Weather
In case of inclement weather, children will remain at the location where they checked in. Should severe weather occur
during the afternoon, children will be transported back to the Recreation Center if we can safely do so in a timely manner.
Check www.icgov.org/rainout for updates. You may also subscribe to the City's rain -out site to receive email notification.
Visit www.ic og v.org "E-subscriptions" to sign up. Please call the Iowa City Recreation Division 319-356-5100 if in
doubt.
Go to the City Website: www.ic og v org
Click on "E-subscriptions" at the top of the page.
Scroll down to "Recreation" and put a check mark in the weather cancellation box.
Enter your email address, select your text or HTML preference, then scroll back to the top and select manage
notifications, and then choose "sign me up."
Put a check mark in all the activities and days you would like to be notified about. (Summer Camp)
Follow the prompts to register your cell phone for text messages. You may be charged by your cell phone provider
for receiving text messages.
NOTE: you must re -register for weather notifications for each season (spring, summer, fall, etc.)
Illness and/or Iniury
Please DO NOT bring your child to camp if he/she:
• Has a fever of 1001 or above
Is vomiting or has vomited in the last eight hours
Has a communicable illness such as chickenpox, strep bacterial infection, or any illness considered to be contagious by
the Johnson County Health Department. You will be contacted immediately if your child exhibits any of the above
symptoms. You will be asked to remove your child until all symptoms have subsided.
*If your child is ill or will not be attending camp for any other reason, call the Recreation Division office after
8a.m. at 319-356-5100.
*If your child becomes ill or injured during the day we will call according to the EMERGENCY CONTACT
INFORMATION you provided us. If this information changes throughout the summer, please notify us.
Medications
Medications should not be sent in your child's backpack.
Parents must fill out and sign a medication release form* during check -in for medication(s) to be administered. This
includes non-prescription drugs, creams, suntan lotion, etc. Please leave your child's medication and release form
with the check -in staff. You may pick it up at the end of the day if necessary.
All medications MUST BE in the original container with the name of the medication, physician's name and amount
to be given printed on the label. Pharmacists will usually divide the medication into two separate bottles upon your
request.
All medication will be administered by Recreation Division staff.
* A new medication release form is to be filled out for each one week session.
Special Needs
Parents of children with disabilities or children requiring special arrangements should contact the Recreation Division
office. Requests must be made in writing and be directed to the Superintendent of Recreation, chad-dyson@iowa-
city.org.
The more time we have before the program begins, the better we will be able to meet the needs of the individual.
Insufficient or lack of notice may delay your child's attendance. Call us and we'll be glad to help!
Low -Income Requirements
The Parks and Recreation Department will accept applications for fee discounts on summer camps, based on income.
Applications are available at the Recreation Division office. Eligibility applies only to residents of Iowa City.
For further information, contact the Main Office, 319-356-5100.
Refund Policv
Request for refunds must be made at least 3 working days prior to the first meeting and during regular office hours.
Pro -rated refunds for health reasons may be considered after camp begins and requests must be made in writing to the
Superintendent of Recreation; chad-dyson@iowa-city.org. A doctor's certificate may be required. No refunds will be
given for programs which have been completed.
Dismissal
The following will warrant dismissal:
• The child cannot adjust and requires so much individual attention that it prevents the leader(s) from caring for other
children.
• The child exhibits social or emotional problems so severe as to be detrimental to themselves, other children, or staff.
*We will work closely with parents to discourage inappropriate, disruptive, or dangerous behavior. In all cases,
no child will be withdrawn without an attempt to conference with parents.
Please discuss concerns in advance of attendance. This can save us all from needing to discuss issues later.
We look forward to providing exciting summer recreation activities for your child(ren). Please participate in your child's
experience through comments and suggestions.
Warmest Regards,
Joyce Carroll, CPRP
Program Supervisor
Iowa City Recreation Division
319-356-5100
joyce-carroll@iowa-city.org
Federal I.D. # 42-600-4805
Parents and caregivers are welcome to visit with children and counselors prior to and after activities, but please do not
interrupt activities unless it is necessary. Only registered children may participate in camp activities. Parents and
guardians are welcome to observe, but please identify yourself to the staff upon arrival.
To: Mike Moran, Director
From: Russell Buffington
Date: March 4, 2014
Re: Monthly Report for February 2014
I. OPERATING
A. Interments ( 3 )
1. Cremation, Resident
2 t $200.00
2. Adult Full Burial, Resident
1 c $800.00
INCOME FROM INTERMENTS
B. Lot Sales
1. Resident, Adult Monument Space
7 cr) $700.00
INCOME FROM LOT SALES
OaKI tnlcl Cemetery
a nat-pI�)pet tnll care cemetery
esYaablisheal in IS43
TOTAL INCOME FROM INTERMENTS & LOT SALES
11. CEMETERY MAINTENANCE
A. Funerals
B. Ground Maintenance
C. Equipment Repair & Maintenance
D. Building Maintenance
TOTAL CEMETERY MAINTENANCE
AMOUNT
$400.00
$ 800.00
$1,200.00
$4,900.00
$4,900.00
$6,100.00
HOURS
29.5
28.5
65
38
161 HOURS
45aihng Add,ecc: Phow (3l9) Sib-510- Lirnesn:
4U) Enst l�irshington Stvcct Ras (319) 341-41 9 1000 Baaou Sheet
kwaa caht. IA 52240-1826 Iowa Ohl, IA 52240
III. BUDGETED & SPECIAL PROJECTS
A. Lot Locating
B. Lot Sales
C. Meetings
D. Genealogy Requests
E. FuneralOT
F. Inside Snow Removal
G. Inside Snow Removal OT
H. Grave Repair
TOTAL BUDGETED & SPECIAL PROJECTS
IV. ADMINISTRATION & OFFICE DUTIES
V. OUTSIDE MAINTENANCE
A. Outside Snow ( 1435 )
B. Outside Snow 07' ( 1435
TOTAL OUTSIDE MAINTENANCE
VI. TOTAL CEMETERY HOURS
*total hours include the,following
1. Leaves with pay
2. Rest periods
3. Supervisor x 1
4.PFTx2
HOURS
7
2
1.5
0
8
41.5
11.5
3
74.5 HOURS
155.5 HOURS
HOURS
45
3
48 HOURS
509.5 HOURS
Admhus Addw. s: Phow(319) 356-510, Lkatkr.:
410 East 1 Unskwgtor Stied Ffn (319) 311-11, 9 1000 FIOEE,11 Sheet
(owo Oht. 1A 52_'40AS26 larva Ohl. 1A 52240
DEPARTMENT Of PARKS & RECREATION
DIVISION OF PARkS, FORESTRY, ANd CBD
MEMORANdum
Date: March 5, 2014
To: Michael Moran — Director of Parks & Recreation
From: Terry Robinson — Superintendent of Parks, Forestry & CBD
Re: Parks Monthly Report — February 2014
I. GENERAL OPERATIONS
A. Snow and Ice Removal
B. Equipment Repair and Maintenance
C. Picnic tables, Garbage Racks & Garden Stakes Maintenance
D. Cleaning Shops & Checking Inventories
E. Assist Forestry With Parks Tree Removals
F. Garbage Pick Up
G. Dropping Off and Picking Up Items
H. Pond Maintenance
1. City Park Pond 25 hours
2. TTRA Skating area 10 hours
I. Office Work including GPS Training
J. Meetings
K. Electrical & Plumbing Repairs
L. Facility Maintenance
M. Construction
N. Move Ned Ashton House Furniture
O. Miscellaneous Tasks
P. City Park Inventory List For FEMA
Q. Collecting Money at Dog Parks
R. Deal with Vandalism Issues
Car at TTRA and Install Camera at City Park Shop
Hours
699
318
87
82
62
59
54
35
34
26
25
22
21
15
11
7
5
5
DEPARTMENT OF PARKS & RECREATION
DIVISION OF PARKS, FORESTRY, ANd CBD
Date : March 5, 2014
To : Michael Moran, Director
From: Terry Robinson, Superintendent
RE :Forestry Monthly Report —February 2014
I FIELD OPERATION / SERVICE REQUESTS
MEMORANdum
HOURS
A. SERVICE REQUESTSA Trees Pruned = 2 Trees Removed = 0 13
B. PARKS/ SPECIAL REQUESTS: 3 Trees Pruned= 1 Trees Removed = 1 4
II FIELD OPERATIONS/ GENERAL
A. ROUTINE STREET MAINT: Trees Pruned = 43 Trees Removed = 0 39
Small Tree Pruning South of Hwy 6 = 15 hours
EAB Prep Street Tree inventory = 24 hours
B. ROUTINE PARK MAINENANCE Trees Pruned = 4 Trees removed = 7 37
Sand Prairie — Remove Stumps and vegetation
C. TRAIL MAINTNENANCE: 6
Napoleon Trail — Vegetation Removal
D. SNOW REMOVAL 212
Running and clearing routes
E. TREES REMOVED
Size Distribution CLASS I =1 CLASS II = 3 CLASS III = 4
III. MAINTENANCE OPERATIONS
A. CHAIN SAW/ HAND TOOL MAINT 32
Saws & chains 11 hrs
Hand tools 21 hrs
B. EQUIPMENT TRANSFER/ EQUIP MAINT.
Transfers 18 hrs.
Maintenance 46 hrs. (37.5 for Snow Equipment)
C. SHOP TIME
Cleaning 18 hrs.
Misc. Errands 4 hrs.
D. DUMP CHIPS/ FUEL TRUCKS
IV. ADMINSTRATION
A. Meetings
B. New Service Requests
C. Contract Prep & Checking
D. Other
100
c
40-
d
20"
0
Public Req. R°Wne Trail htaln. Snore
street
City Re, R°ubne Tree Planting storm
Parks & Nursery
Categories
Office Work & Logs 15 hrs.
GPS Ash 20 hrs.
Shade Tree Conference 48 hrs.
Flagger Training 12 hrs.
Forestry Hours February 2014
38%
yw-
2%
1%
3%1%"
1%
-
14%
samn
9%9%7%
1000`
14%
_'_
Shop, I Admin. I EAB
Misc. Training/
Workshops.
64
22
8
6
9
9
95