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HomeMy WebLinkAbout05-1-2014 Planning and Zoning CommissionPLANNING AND ZONING COMMISSION Thursday, May 1, 2014 - 7:00 PM Formal Meeting Iowa City City Hall Emma J. Harvat Hall 410 E. Washington Street AGENDA. A. Call to Order B. Roll Call C. Public Discussion of Any Item Not on the Agenda D. Annexation / Rezoning Item Discussion of an application submitted by Build to Suit for an annexation of 39.6-acres and rezoning from County Residential (R) zone to Interim Development Single Family Residential (ID-RS) zone located at4701 Herbert Hoover Highway. (ANN14-00001/REZ14-00002) E. Consideration of Meeting Minutes: April 3, 2014 F. Other G. Adjournment Upcoming Planning & Zoning Commission Meetings Formal: May 15 / June 5 / June 19 Informal: Scheduled as needed. CITY OF IOWA CITY MW'ORE ---- no - —�Miqlo � MEMORANDUM Date: April 25, 2014 To: Planning and Zoning Commission From: Robert Miklo, Senior Planner Re: ANN14-00001/REZ14-00002 Herbert Hoover Highway Annexation The Commission requested information about traffic counts on Herbert Hoover Highway and the how this property may develop in the context of other properties between Scott Boulevard and Taft Avenue. The attached Lindemann Hills Neighborhood Plan from the Northeast District Plan illustrates how a network of collector and local streets may develop in the area between Scoff Boulevard and Taft Avenue. The illustration is intended to be a conceptual guide for evaluating development proposals rather than an exact plan for future streets. Some key points illustrated by the plan include the use of the stream corridors as open spaces that will extend the trail network from south of Lower West Branch Road north to Herbert Hoover Highway. One of these stream corridors is adjacent to the eastern edge of this property. The plan also shows two north/south streets that lead to Frauenholtz-Miller Park, which is intended to serve as a focal point for the neighborhoods located on either side of Lower West Branch Road. One of these north/south streets would be partially located on the subject property and would provide a connection between Herbert Hoover Highway and Lower West Branch Road. The other is just to the west of the subject property. An east/west connection is shown on the north side of the St. Patrick's property to connect to these two streets and to provide circulation through the neighborhood. Although initially we anticipate that street access to the subject property will be only from Herbert Hoover Highway, as additional properties are annexed and developed over time the street network will connect this property to the larger neighborhood. Development proposals will be reviewed to assure that they comply with the open space and street network concepts illustrated in the Northeast District Plan to ensure the neighborhood connectivity envisioned in the Comprehensive Plan. The attached memo from Kent Ralston, Acting Transportation Planner, provides information about the traffic counts on Herbert Hoover Highway and indicates that there is sufficient capacity for development of this property. Speed limits will be reviewed as development occurs. Attachments: 1. Lindemann Hills Neighborhood Plan 2. Memo from Kent Ralston CITY OF IOWA CITY sm ma MEMORANDUM Date: April 23, 2014 To: John Yapp; Development Services Coordinator From: Kent Ralston; Acting Transportation Planner Re: Herbert Hoover Highway — Average Daily Traffic & Capacity Traffic counts administered by the Iowa Department of Transportation in 2U! U show an average annual daily traffic (AADT) volume of 5,500 vehicles per day on Herbert Hoover Highway - east of Scoff Boulevard. The AADT figure is well below the operating capacity of a two-lane arterial street (approximately 16,000 vehicles per day) and should not alone exclude future access points to the corridor from being considered. As future land -uses are proposed, staff will need to analyze the impact of any additional traffic to the corridor. The analysis will ensure that necessary transportation infrastructure be provided and that posted speed limits are appropriate. Potential infrastructure to be considered should include, but not be limited to, sidewalks, traffic signals and other traffic control, and dedicated turn lanes. I would be happy to review more detailed plans as they become available. Please let me know if you have any questions. PLANNING AND ZONING'COMMISSION APRIL 17 — 7:00 PM — FORMAL EMMA J. HARVAT HALL, CITY HALL PRELIMINARY MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Phoebe Martin, Paula Swygard, Jodie Theobald, John Thomas MEMBERS ABSENT: None STAFF PRESENT: Bob Miklo, Karen Howard, Sara Greenwood Heldoen OTHERS PRESENT: Ginalie Swaim, Sarah Clark, Jake Biager, Alicia Trimble, Mary Bennett, Deanna Mire, Mike Olivera, Bob Welch, Jason Harder, Greg Zimmerman, Corinne Joslin, Sally Scott, Tracey Achenbach RECOMMENDATIONS TO CITY COUNCIL: The Commission voted 6-0 (Thomas abstaining) to recommend approval of REZ14-00004, an application to designate the Goosetown/Horace Mann Conservation District as a conservation overlay (OCD) zone. The Commission voted 7-0 to recommend approval of amending the Comprehensive Plan, Downtown and Riverfront Crossings Master Plan with wording suggested by staff regarding affordable housing and the language "within the District should be considered" be changed to "within the District shall be considered" - CALL TO ORDER: The meeting was called to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. Rezoning Item REZ14-00004 Discussion of an application submitted by the Historic Preservation Commission for a rezoning to designate the Goosetown / Horace Mann Conservation District Overlay (OCD) zone for properties generally located on Ronalds, Church, Fairchild and Davenport Streets from east of Linn Street to Governor Street and properties generally located on Bloomington, Market and Jefferson Streets between Dodge and Governor Streets. Miklo said it was at the request of the Northside Neighborhood Association that the Historic Preservation Commission examined this area. He read from the Zoning Code as to what the purpose of a conservation district is. He showed where the boundaries of the proposed district will be and said it will exclude for the most part non -residentially zoned properties around Dodge Planning and Zoning Commission April 17, 2014 Page 2 of 11 and Church Streets. He explained triat properties witnin tne clistrict are classified into categories by the Historic Preservation Commission and showed examples of each type: 1 . Key Properties — because of history or architecture make the property eligible for being independently listed on the National Register of Historic Places; 2. Contributing Properties — represent a high level of quality in terms of retention of their historic character but aren't significant enough -to be listed on the National Register independently but could be in a district; 3. Contributing Properties to a Conservation Distirct — are historic but have had some remodeling done so they don't rise to the level of being National Register level either independently of in a district, but are still worthy of preservation based on the Conservation Guidelines. 4. Non -Contributing — are non -historic or have been remodeded to the extent that their historic character is not recognizable. Miklo said that roughly 23-25% of the properties in the district are Non -Contributing, which means there may be opportunities for infill development in the neighborhood and these buildings may be considered for removal on a case by case basis and replaced with buildings more in line with the character of the neighborhood. Miklo said if the district is approved, the goals of stabilization of property values and encouraging property owners to reinvest in their properties would be implemented by requiring design review for any exterior remodeling that requires a building permit or any demolition or new construction in the neighborhood. He said the Historic Preservation Commission has guidelines they use to review each case and depending on the level of significance of the change those changes can be approved within two or three days by staff or, for more extensive or significant remodeling, will be reviewed by the Commission, which generally takes three weeks from time of application. He explained that the standards don't prevent the alteration of buildings but allow them to occur in a way sympathetic to the historic buildings and the neighborhood. He said no property owner in a historic district is mandated to make changes, but if they decide to make changes, they must be according to the guidelines. Milklo said the Planning and Zoning Commission's role is to determine whether the proposed conservation district complies with the Comprehensive Plan and is in compliance with other plans the City has for this area. He said the Comprehensive Plan, the Central District Plan, specifically mention the Goosetown neighborhood as a good candidate for a conservation district. He said a conservation district would also support City Council's Strategic Plan to promote healthy neighborhoods. He explained how the Residential Neighborhood Stabilization Zones in this area have been adopted to help preserve this area. He said the proposed Conservaton District would contribute to this effort. He said based on the goals of the Comprehensive Plan staff finds that this proposed district supports those goals. Freerks asked if this in any way affects the underlying zone. Miklo replied that it does not. Freerks opened public discussion. Ginalie Swaim, speaking as the Chair of the Historic Preservation Commission, said that the Commission's unanimous vote at their last meeting to approve this rezoning is evidence that it complies with the requirements for establishing a Conservation District. She gave a brief history of the area and said that many of the qualities that characterize the neighborhood over 150 years are the same ones that they hope to protect and nurture today. She told how the house at 410 N. Lucas is an example of how change can happen to a house to meet current needs but can still be preserved in ways to honor the past. She said the Comprehensive Plan promotes Planning and Zoning Commission April 17, 2014 Page 3 of 11 diverse housing options, and this neighborhood provides a history of ethnic, economic, and housing stock diversity, as well as an opportunity for affordable housing. Swaim said the Plan and conservation overlay are tools thoughtfully created and applied to protect the viability of older neighborhoods into the future. Sarah Clark said she is representing Mike Wright, Co -coordinator of the Northside Neighborhood Association. She read a letter from him in strongly supporting the rezoning. Jake Biager of 519 N. Johnson St. said she and her husband have been both renters and homeowners in this neighborhood and they are excited by the City's efforts to secure its character and design. Alicia Trimble, Executive Director of Friends of Historic Preservation, said she echoed the thoughts expressed by Ginalie Swaim and Sarah Clark. She said Goosetown is what our future neighborhoods need to look like in that they are walkable to where you need to go. Mary Bennett of 1167 Muscatine Avenue said it's important to keep this zone intact because it's contiguous with Jefferson Street, Brown Street and the Northside Historic Districts. She urges the Commission to approve this application but she hopes that someday it can be expanded to include more of Goosetown. Deanne Mirr of 3411 Ireland Drive said she has concerns about the cost of renovations if this becomes a historic district and worries if run-down student rentals will be sifting side by side with beautifully restored properties, with people fighting all the time because they live beside crap or because they have the snooty neighbors. Mike Olivera of 617 Ronalds Street and owner of Prestige Properties Prairie Sun Building Services said he has been to all the meetings. He said they own about thirteen or fourteen buildings in this area and he said his concerns are that the process invoking this district has good intentions, but the property owners in this district have not been polled or asked if they want to be a conservation district. He said 60% of the this district is rentals and rental property owners have a different investment objective, and by putting this area into a conservation district, there are many houses here that need to be torn down and rebuilt. He said some of the costs of renovation are beyond many peoples' means. He said this proposed district is ill conceived and the Commission needs to give serious thought to this, and maybe the property owners should be polled to see if they really want this, because if the investors decide they are going to do minimal work on their houses, that's not going to help the neighborhood. He said the UniverCity Program is nice but they don't have the resources to buy the number of houses in this area that would even make a dent. He said the area to the north that was made a historic district last year is still in a fight between the renters, apartment owners, good and bad landlords, and the property owners. He reiterated that before the Commission rushes into a decision, maybe the property owners need to be polled, because it could backfire and landlords could open up their housing to subsidized housing or continue renting to college students and do minimum maintenance. He said this area is not going to be good for the community as it goes down because that 60% is a huge factor for this neighborhood and it's not going to change overnight. Bob Welch said that Goosetown is a historic part of this community, and it would be a shame not to preserve it. Sarah Clark said she disagreed with Olivera about how neighborhoods change. She said three of the five houses on the side of the block where she lives on Brown Street had been split into Planning and Zoning Commission April 17, 2014 Page 4 of 11 duplexes and they were purchased and converted back to single family. She said she was not clear what the reference that Mirr made about neighbors fighting was about because she lives in a very mixed neighborhood. She said a lot or people want to live in the central area and they need something like this historic designation to keep it going so it can be open to everyone. Ginalie Swaim said she wanted to respond to the concern about the cost of working on older homes. She said the Historic Preservation Commission sees applications for quite modest changes. She said salvaged materials and new techniques can make the cost of restoration reasonable. She said the fear of the cost is often voiced, but it doesn't play out very often. Alicia Trimble said the Historic Preservation Guidelines exist not just to make a home look nice, but also because there are certain things you shouldn't do to older homes. She said she knows of three houses that had to be torn down because vinyl siding had been installed and the houses could not breathe through their outside walls, as older houses are meant to. She said one -hundred year old windows can be repaired but vinyl windows last about ten years. She added that the greenest house is the one that's already built. Freerks closed public discussion. Thomas recused himself saying that he lives within 300 feet of the proposed boundary Eastharn moved to recommend approval of REZ14-00004, an application to designate the Goosetown/Horace Mann Conservation District as a conservation overlay (OCD) zone. Theobald seconded. Greenwood Hektoen explained that the procedures for approving this require notice be sent to every property owner in the proposed area, and that happens before the Historic Preservation Commission starts to consider it and there is public hearing at the Council level. Eastharn received clarification from Greenwood Hektoen about what the Commission's role was in this application. She said when applications come in to the Historic Preservation Commission is when they get into the details of the renovations and materials, and that is not the purview of the Planning and Zoning Commission. Eastharn said regarding a statement made during public discussion about the possibility that property owners might open up their properties for subsidized housing if this area becomes a conservation district that he views that as a positive prospect and hopes it's being done already. He added that he thinks this proposal meets all the criteria that are established in terms of being compatible with the Comprehensive Plan and he's particularly impressed that the School District is improving the local elementary school, and this conservation district is very compatible with that improvement and Council has recently adopted and reaffirmed neighborhood stabilization and improvement in the Strategic Plan and this conservation district goes many steps in that direction. Martin said this fits well with the other plans the City has adopted. She said as an investor she sees property owners as stewards and feels that when you are in these conservation districts it adds to the ability to be a steward. She said designating this as a conservation districts enhances the ability of maintaining the diversity of these neighborhoods. She said a conservation district doesn't mean stopping progress, and she thinks this is a great thing. Planning and Zoning Commission Apd117,2014 Page 5 of 11 Theobald said this follows the Comprehensive Plan and meets the criteria. She spoke of a neighborhood in Dubuque where many properties are taking on the historic flavor that had existed, and she thinks it's very important to keep and this is a chance to do that. Dyer said she supports this but is disappointed that the proposed conservation district doesn't extend through more of Goosetown. She said it seems to fit in well with the recently upgraded park and preserving Horace Mann School. Swygard said she would agree with what the Commissioners have said. She said it definitely fits in with the City's Comprehensive Plan and preserving this area. Freerks said she agrees that it's in compliance with the Comprehensive Plan ana sne can think of no good reason to deny the recommendation. She said she has lived in a conservation district for quite some time and she has found it not to be a burden. She said she understands peoples' concerns, and she's glad people have come and voiced different sides of this. She said she lives in a very mixed area and the conservation district has only been a good thing. She said nothing has to happen to these properties and when they do, she thinks the right thing happens. She said it would be nice to extend further into Goosetown, and perhaps that's something that could happen in the future. She said she thinks it would be nice to have Horace Mann School as part of the designation and would like to see that happen in the future so a good partnership can occur in the community with the School District. She said she. is definitely in favor of this and happy to see it happen. A vote was taken and the motion carried 6-0 (Thomas abstaining) Annexation / Rezoning Item ANN14-OOOOI/REZ14-00002 Discussion of an application submitted by Build to Suit for an annexation of 39.6-acres and rezoning from County Residential (R) zone to Interim Development Single Family Residential (ID-RS) zone located at 4701 Herbert Hoover Highway. Miklo showed maps and images of the property and its location. He said this property is within the city's growth area, it will help serve the city's future demand for housing, it will not create an undue burden on the city, and it is in the interest of the city to control what happens on this property, so it meets the three tests in determining if a property is suitable for annexation. He said for these reasons staff does find that the proposed annexation complies with the policies of the Comprehensive Plan in terms of annexation. Miklo said in the future once the developer has an adequate plan to provide infrastructure the City would look at a zoning pattern that would be in compliance with the Comprehensive Plan. Miklo said for some time this property will only have street access from Herbert Hoover Highway so staff is proposing as a condition that when development occurs that there be some pedestrian link back to the city. Freerks asked about the environmentally sensitive areas. Miklo said there are two drainage ways or low points, one of which may contain a woodland. He said before the property is developed, staff will have to investigate that. He said staff has seen a rough concept of how this might be developed and those areas were shown as open space and storm water management. Planning and Zoning Commission April 17, 2014 Page 6 of 11 Eastham asked if regarding future Cost to the City sewage service to this property is obtained by a lift station or gravity flow. Miklo replied that gravity flow is the preferred way to provide sanitary sewer. He said that would require the cooperation of adjacent property owners. He said a lift station would probably be a temporary situation in this case because the City anticipates this area eventually developing with a trunk line through this area, at which point the lift station could be abandoned and the sewer directed to the trunk line. Eastham said he's very concerned about sidewalk access for this property if it develops before contiguous properties develop. Miklo said the Commission and Council will have the chance to revisit that when the Interim Development ( ID) zoning is removed and changed to another zoning. He said one possibility is to put temporary sidewalks in, which staff feels is an acceptable solution until adjacent properties come into the city. Freerks opened public discussion. Jason Harder of Build to Suit, representing the applicant, responded to Freerks questioning and said they really don't have a time frame. Martin asked why the surrounding properties to the subject property are not being annexed first. Harder said he guessed it's because there are not that many property owners in this area who wish to be annexed. Greg Zimmerman, owner of the two parcels of land directly east to the subject property, said residential development in that area is not in keeping with the rest of the neighborhood from Scott Boulevard to the Interstate. He cited a study done thirty years ago by MMS Consultants where they said that if Scott Boulevard was the bypass for the trucks that would make the area from the Interstate to Scott Boulevard unsuitable for residential. He added that he's concerned about the wildlife being disrupted. Corinne Joslin, a long-time resident of 4701 Herbert Hoover Highway, said she lives in the little house on this property and said she's concerned about the amount of traffic. She said she is sympathetic to everyone involved in this process and knew that the city would eventually move out this far. She said she's heard that the developer will tear down the barn where two Great Horned Owls have lived for years. She said the landlords always intended that she and her family live on her property, and they have done many improvements at their own cost. She said the former owners passed away before they put their wisthes in writing. She said she is very invested in the property she lives on and implored the developers to take her property last. Freerks closed public hearing. Eastham said he would personally like more time to consider among other things the fact that primary access to this property would be off Herbert Hoover Highway, which is very heavily traveled. Freerks asked if the applicant would be willing to waive the limitation period until the next meeting. Harder asked her why they wanted to do that. Freerks replied that the Commission often takes more than one meeting to make a decision, because sometimes the situation is that they need more time for thought. Harder asked for explanation of the process, which Miklo gave to him. Harder said he had no problem deferring until May Vt. Planning and Zoning Commission April 17, 2014 Page 7 of 11 Freerks said when there are many factors to consider such as sewer lines and traffic, especially with annexations, the Commission likes to take time to make sure it's the right thing to do. She told Harder that he is welcome to submit additional information before the meeting. Eastham moved to defer ANN14-00001/REZ14-00002 to the Planning and Zoning Commission meeting of May I't. Dyerseconded. Eastham said he wanted more input on the overall plan for the area between Scott and Taft in terms of access as it's developed over time and how that access will or won't use Herbert Hoover Highway. He said he would benefit from a comparison between that kind of access for a residential area and other residential areas in the city that have been annexed over the last 20 years. Freerks said she's seen many times where you have these unique places and she asked the applicant why not come up with a way to integrate them into his plan. She said it's fashionable to have something special about the place he's developing, so why not be the development next to the barn. She said she thinks that sometimes we don't stretch our minds enough about the ways existing treasures on the corners can be an asset to a place. She suggested that the applicant take some time to discuss the possibilities for these unique features and that could make something really nice happen. A vote was taken and the motion to defer carried 7-0. Comprehensive Plan item Public hearing for discussion of amending tne Comprehensive Plan, Downtown and Riverfront Crossings Master Plan, to include a section on affordable housing. Miklo said staff has provided suggested language that would fit into the context of the Plan and how it works with the rest of the Comprehensive Plan. Freerks opened public discussion. Sally Scott of 205 Black Springs Circle said she was representing the Johnson County Affordable Homes Coalition and appreciates that there's been a response to their previous request to include an amendment about affordable housing in the Master Plan for the Riverfront Crossings. She said this area will benefit from public investment and it seems critical that there be the full range of public benefit, including affordable housing. She said they think the language of the amendment should not be limited to "City assisted projects". She said the other issue they have is that the language regarding development incentives states they "should be considered", but it's not clear by whom. She said they feel there should be a stronger consideration of affordable housing for all projects and a requirement for City assisted projects. Tracey Achenbach of 727 Rundell and Executive Director of the Housing Trust Fund of Johnson County said she supports the suggested language change. She spoke about some of the work her organization is doing to ensure affordable housing in this community. Planning and Zoning Commission April 17, 2014 Page 8 of 11 Bob Welch said he thinks there is a general concern that if there is one area where Iowa City is lacking, it is affordable housing, and a statement like the one being proposed is an indication that the community really wants affordable housing. Freerks closed public hearing. Dyer moved to recommendation adoption of the wording suggested by the staff regarding affordable housing in the Riverfront Crossings Neighborhood. Eastham seconded. Swygard said she has personally benefitted from affordable housing in Iowa City, she lives close to Riverfront Crossings and she wouldn't be in her house now unless it was "affordable." She said affordable housing is lacking in Iowa City, and this offers possibilities to open up further opportunities for other people in similar situations to hers. She said they would be remiss if they didn't address this in a way that will offer more economically diverse housing options in the area and make the city more sustainable. Freerks said she agreed and supports the wording staff has suggested. She said she doesn't think that identifying Neighborhood and Development Services as requested in the letter from Sally Scott is required, as names and places change, which would require a change to the Comprehensive Plan. She said that by saying all projects need to be part of this is inclusionary zoning, which the Council has talked about. She said she's not sure it's the Commission's place to put that piece in, but she urged the public to go to City Council and ask them to put it in. She said she supports working hard to make this area a liveable community for everyone and making affordable housing part of that. Greenwood Hektoen said the rental parameters that staff considers to be workforce housing are $650.00 for a studio; $800 for a one -bedroom; and $1,020 for a two -bedroom. She said for homes to be purchased the standard is in the $150,000 - $200,000 range. Dyer said she had a problem with the wording being so vague and that it doesn't tell her who's going to do anything. She said the Comprehensive Plan seems to support affordable housing much more than is done, and "should be considered" isn't a command in her mind. Miklo explained that the implementers of the Comprehensive Plan are City Council, Planning and Zoning Commission and staff, and that's why it does not specifically name the Neighborhood and Development Services Department. Freerks said that Dyer would rather see it mandated in some way and she's not sure they should be mandating it at this level. Dyer asked how affordable housing was instituted in the Peninsula Neighborhood. Miklo said that was a development agreement with the developer. Dyer asked if that would be appropriate in this circumstance. Miklo said he suspects in the Peninsula Plan there is a general statement like this one that lead to specifies. Dyer said it seems that Riverfront Crossings is the same sort of mixed use project instituted by the City and carried out by other people. Freerks said the difference is that the City does not own this property as it did the Peninsula property. Dyer said the need for affordable housing is more now than it was at that time. Eastham said he's not entirely comfortable with the phrase "should be considered" and would Planning and Zoning Commission April17,2014 Page 9 of 11 be happier with "shall be considered". He said he's not quite as disturbed by the limitation City - assisted projects because he thinks that includes most projects that will be affordable to people with lower incomes. He said he agrees with taking out the name of the department. He said that the Commission even talking about this now is a huge step forward. Thomas said when you have high demand for affordable housing that supports the notion that affordable housing should be included, even going as far as inclusionary zoning. He said he believes this is an opportunity for the Council to consider inclusionary zoning because of the demand this land will generate in terms of development. He said he is okay with the change from "should" to a more emphatic "shall". He said he feels that Council needs to look at this aggressively in terms of promoting and developing affordable housing. Eastham moved to recommend that the wording suggested by staff be adopted and the language "within the District should be considered" be changed to "within the District shall be considered". Theobald seconded. Eastham went on the recorde saying that me agrees with I nomas and two otner Commissioner's statements to the effect that this is a large area where many homes will be built and they need to make sure that there are homes affordable to people with much less than 60% Area Median Income (AMI) income, and he hopes the Council will take that into consideration when they are considering this amendment and future requests for development. A vote was taken and the motion carried 7-0. Code Item Discussion of Design Review for portions of the Riverfront Crossings District. Miklo said staff is proposing that the language imposing design review outside of areas that would initially be rezoned be taken out and have more discussion with the affected property owners and possibly do an actual overlay rezoning or wait until properties are actually rezoned to apply it. Design review would clearly be required for anything that's being rezoned and being given the benefits of the Riverfront Crossings District with this revised language. Freerks opened public discussion. Freerks closed public discussion. Dyer moved to recommend approval of a revision in language regarding design review for portions of the Riverfront Crossings District as outlined in the staff memo. Eastham seconded. Freerks said this makes sense to her, and she wants to make sure that everyone is informed about changes they make. Planning and Zoning Commission April 17, 2014 Page 10 of 11 A vote was taken and the motion carried 7-0. Consideration of Meeting Minutes: April 3, 2014 Eastham moved to approve the minutes Swygard seconded. A vote was taken and the motion carried 7-0. Election of officers. Swygard nominated Freerks as Chair. A vote was taken and Freerks was elected Chair. Dyer nominated Eastham as Vice -Chair. A vote was taken and Eastham was elected Vice -Chair. Eastham nominated Swygard as Secretary. A vote was taken and Swygard was elected Secretary. Adjournment Eastham moved to adjourn. A vote was taken and the motion carried 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2013-2014 FORMAL MEETING NAME TERM EXPIRES 8115 9/6 10/3 10117 11/7 11/21 12/5 12119 112 1/16 216 2/20 3/20 413 4117 DYER,CAROLYN 05/16 X O/E X O/E x x x x x O/E x x x x x EASTHAM, CHARLIE 05i-16 x x x x x x x x x x x x x x x FREERKS,ANN 05/13 x X O/E X O/E x x x x x x x x x x MARTIN, PHOEBE 05/17 x x x O/E x x O/E x x x x x x x x SWYGARD, PAULA 05/15 x x x x x x x x x x O/E x x THEOBALD, JODIE 05/18 x x x x x x x x x x x x THOMAS, JOHN 05/15 x x x x x x x x O/E WEITZEL, TIM 05/13 --- --- --X--- --X-- --- I --- --- --- --- --- --- INFORMAL MEETING NAME TERM EXPIRES 314 4101 4/15 9119* 1/2 1113 213 2/20 DYER,CAROLYN 05/16 x x x x x x x x EASTHAM, CHARLIE 05/16 x x x x x x x x FREERKS, AN,N-- 05/13 x O/E x x x x x x MARTIN, PHOEBE 05/17 x x x x x O/E x x SWYGARD, PAULA 05/15 x x x x x x x x THEOBALD, JODIE 05/18 --- --- --- x x x x x THOMAS, JOHN X x x x x x x WEITZEL 5/13 1 --- --- --- --- KEY: X = Present 0 = Absent O/E = AbsentlExcused = Not a Member = Work Session