HomeMy WebLinkAbout07-17-2014 Senior Center CommissionThe
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Regular Meeting of the Senior Center Commission
Thursday July 17, 2014
4 p.m. — 5:30 p.m.
Room 209
Agenda
Time
4 — 4:10 p.m.
1.
Introductions—Honohan
2.
Minutes (June 19, 2014)
3.
Public Discussion
4.
Commission Assignments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday July 24 and 31; August 7, and 21 at 9 a.m.
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Tuesday August 19 at 7 p.m.--????
4:10 — 4:40 p.m.
S.
Report on Ad Hoc Senior Services Committee - Honohan
4:40 —4:45 p.m.
6.
Update on Relocation of the Senior Nutrition Program—Kopping
4:45-5p.m.
7.
Fundraising Initiative —Hobbs
5 — 5:25 p.m.
8.
Operational Overview—Kopping
• NHB Operational Issues
• Staff Reports
5:25 — 5:30 p.m.
9.
Commission Discussion—Honohan
Meeting Packets:
1. Agenda: Thursday, July 17, 2014
2. Minutes from Thursday, June 19, 2014
3. Staff Reports
Preliminary Minutes
June 19, 2014
MINUTES
SENIOR CENTER COMMISSION
JUNE 19, 2014
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Rose Hanson,
Jack Hobbs, Mark Holbrook
Members Absent: Margaret Reese
Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman
Others Present: None.
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 2:00 PM.
APPROVAL OF MINUTES FROM MAY 15, 2014 MEETING:
Motion: To accept the minutes from the May 15, 2014 meeting. Motion
carried on a vote of 6/0. Holbrook/Hobbs
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
None.
COMMISSION ASSIGNMENTS:
None.
DISCUSSION OF AD HOC SENIOR SERVICES COMMITTEE:
The Senior Services Ad Hoc Committee will meet next on June 23'd at 3:30 in
City Hall. This meeting will largely focus on city funding of the Senior Center and
other community senior aid agencies. Commissioners discussed items that they
would like to have discussed at the Ad Hoc meeting. Kopping noted that there
1
Preliminary Minutes
June 19, 2014
has been participant feedback that information for these meetings be hung in the
Senior Center elevator.
DISCUSSION OF THE RELOCATION OF THE SENIOR NUTRITION
PROGRAM
Kopping reported that Elder Services will be moving out of the kitchen by July
15t . Elder Services will be serving meals at the Senior Center Monday through
Saturday with a frozen meal provided for Sunday.
OPERATIONAL OVERVIEW
Kopping reported she met with Mary Cohen, Jerry Zinn, Steve West, along with
Emily Light and Michelle Buhman. Cohen stated that the Senior Center's New
Horizons Band was interested in creating a 501(c)(3) to handle all of the band's
donations. These donations could then be used to purchase music and
equipment for the band. This was being done for individuals who were reluctant
to donate money that went into a city -owned account and to enable the New
Horizons band to own its equipment and funding. In addition to the band the
Senior Centers choir was mentioned as also being included in this non-profit.
Kopping inquired about this with city attorney Sue Dulek. Dulek indicated that if
the band identifies themselves as a separate entity from the city that they would
no longer have the benefit of city services. These benefits include accounting
services (hiring and payment of band instructors and payment of bills), storage of
music and instruments that do not currently belong to the band and other
services such as promotion of events or refreshments for concerts. If the band
decided that they would like to remain a Senior Center group then these services
could still be granted but any purchases made by the band 501(c)(3) would then
be donated to the Senior Center via the group and therefore be city property.
A few days after this meeting a member of the band approached Kopping and let
her know that she had received a letter soliciting funds for the New Horizon's
band new 501(c)(3). Kopping has requested a copy of the bands Articles of
Incorporation that were filed to become a 501(c)(3).
The next band steering council meeting will occur on July 10th where these
issues will be discussed in more detail.
COMMISSION DISCUSSION
Mitchell reported she and Kopping attended the appreciation event for the
Johnson County block grant money awarded to the Senior Center.
2
Preliminary Minutes
June 19, 2014
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Mitchell/Holbrook
Preliminary Minutes
June 19, 2014
Senior Center Commission
Attendance Record
Year2014
Name
Term Expires
9/19
10/24
11/21
12/19
1/16
1/30
2/6
2/20
3/3
3/20
5/15
6/19
Chuck Felling
12/31/15
X
X
NM
X
X
X
X
X
X
X
X
X
Rose Hanson
12/31/14
O/E
O/E
NM
X
O/E
X
X
X
X
X
X
X
Jack Hobbs
12/31/16
X
X
X
O/E
X
X
X
X
Mark Holbrook
12/31/14
X
X
NM
X
X
X
X
X
O/E
X
X
X
Jay Honohan
12/31/16
X
X
NM
X
X
X
X
X
X
X
X
X
Kathy Mitchell
12/31/15
X
X
NM
X
X
X
X
X
X
X
X
X
Margaret Reese
12/31/15
X
X
NM
X
X
X
O/E
X
X
X
X
O/E
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
CenterA
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Craig Buhman, Maintenance Worker III
Re: Facility Report
Date: 11 July, 2014
Senior Center maintenance has been working closely with the City's Engineering
Department to finalize and distribute the alarm panel request for proposal. Interested
designers and installers must be identified for this project.
Site visits to City facilities have been scheduled for the 14th and 15th of June. Mechanical
contractors will survey all City mechanical systems in order to prepare bids for a preventative
maintenance contract. The Senior Center has been working to perform preventative
maintenance duties for the last 12 months and a City-wide, 3-year contract is eagerly (and
favorably) anticipated.
The recent heavy rains have once again negatively impacted a facility. Severe weather
on the 30th of June found Senior Center patrons and staff seeking shelter in G13. A dripping
sound was found to be water infiltration in the Ecumenical Towers ground floor connecting
hallway. It is believed that flashing installed during the original construction of the Towers is the
source of the water infiltration. The sealant along the flashing, along a line where the two
facilities abut, is in need of evaluation and repair. The flashing is adhered and mechanically
fastened directly to the Ecumenical Towers building. Ecumenical Towers administration has
been made aware of this situation.
Craig Buhman, Maintenance Worker III
319-356-5227 • craig-buhman@iowa-city.org
28 South Linn Street, Iowa City, Iowa 52240
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Emily Light, Community Outreach Specialist
Date: July 16, 2014
Family Folk Machine & Voices of Experience Intergenerational Concert at the Englert
Our concert at the Englert Theatre on Saturday, June 28, 2014 was a great success. The event
drew an audience of 181 people to see our 62 performers. We are already looking ahead to
another intergenerational concert at the Englert with the Voices of Experience and Family Folk
Machine in May of 2016. The concert was sponsored, in part, by the University of Iowa
Community Credit Union. If you come into contact with any UICCU representatives, please
thank them for their support. Volunteers and staff of Senior Center Television recorded the
concert and are editing it now. Preliminary footage suggests we will have a fantastic, high -
quality final product. The completed concert video will air on local cable access channels and
will be posted on the Senior Center's YouTube channel and shared widely through social media.
Fall Program Guide Materials Submitted
We have compiled and submitted our materials for the fall program guide, which will be mailed
to participants in mid -August. Michelle has worked hard to organize a great deal of new classes
for this fall. My attention this fall will focus largely on some recurring programs and services,
including: SHIIP counseling for the Medicare Open Enrollment Period; our annual quilt raffle
fundraiser; Advance Care Planning facilitations for students in Sara Sanders' social work class on
the topic of death and dying; the annual volunteer recognition event; and special programs and
performances by Senior Standing Room Only, Senior Center Television, Family Folk Machine,
and Sound Reach Choir. This fall we will also partner with MECCA Services to offer Problem
Gambling and Substance Abuse Problem Identification and Referral services at The Center.
Grant Application to the Community Foundation of Johnson County
This month I worked with Jean Littlejohn, director of the Family Folk Machine, to craft a grant
proposal to the Community Foundation for the Family Folk Machine to produce a music video.
The full grant application is attached. Below is the executive summary:
The Senior Center is requesting funding in order for our intergenerational choir, the Family Folk
Machine, to create a music video of the Tom Chapin song "Brown Gold" in 2015. The song
promotes composting in a fun and catchy way, tracing the natural cycle of seed/plant/human
consumption/compost-rich soil. The music video will be shared with local organizations for their
work educating individuals and businesses about composting, and widely distributed on local
access channels and online.
EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST
3 1 9-356-5224 0 EMILY-LIGHT@?IOWA-CITY.ORG 0 28 S LINN ST, IOWA CITY, IA 52240
Iowa City/Johnson County Senior Center -"Brown Gold": Compost Music Video by the Senior Center's Family Folk Machine
Application Status
Application Status
Application Year
App Id
Organization Name
Organization Tax ID
Have you filed a 990?
Date of last 990 filing
Do you perform annual financial audits?
Date of last financial audit
Grant Summary
Submitted
2014
625
Iowa City(Johnson County Senior Center
42-6004805
No
01-01-2014
Yes
06-30-2013
Grant Name "Brown Gold": Compost Music Mdeo by the Senior Center's Family Folk Machine
Executive Summary The Senior Center is requesting funding in order for our intergenerational choir, the Family Folk Machine, to create a music
video ofthe Tom Chapin song "Brown Gold" in 2015. The song promotes composting in a fun and catchywag tracing the
natural cycle of seed/planhhuman consumption/compost-rich soil. The music video will be shared with local organizations
for their work educating individuals and businesses about composting, and widely distributed on local access channels and
online.
Grant Focus Area Environmental l Animals: environmental protection, beautification, animal -related issues.
Grant Type Project/Program Support
Geographic Area Johnson County at Large
Funding Requested from CFJC $1,250
Grant Funding Start Date 01-01-2015
Grant Funding End Date 12-31-2015
Community Need (20 Points Max)
Identifyexactlywh at wil l be funded by the
The grant wi l l enable us to produce a professional,high-qualitymusicvideo to be used as an educational tool in a variety of
grant
community settings. We will be using a great deal of volunteer labor and in -kind support for this project. The grant would fund
the technical services required to produce the video, including professional audio recording and video production/editing.
Audio Recording:$450
Video Production/Editing: $800
Identifythe specific needs and/or problems to
Bycreating and sharing ofa fun, educational music video, our project will combatthe problem offood waste going into
be addressed
landfills and creating the greenhouse gas methane, which is about 20 times worse for the environmentthan carbon dio)dde.
Composting food waste is a good way to reduce greenhouse gases and reduce the cost of containing methane at landfills.
We aim to promote composting in a fun waythatwill be easy for people to relate to.
Sharing a video of"Brown Gold" with Johnson County residents will help us to nudge our neighbors in the direction of more
sustainable living. Although composting is usually rather solitary activity, in the video we will be presenting composting as
a group activity, something done together by friends and family. While this perhaps doesn't reflect the daily reality of
composting, it does put composting into the larger conted of what it in eans for the community. Its easier to commit to
composting if you feel like you're doing it along with your friends and neighbors.
This project will also provide an opportunity for an intergenerational group, with ages ranging from four to 90+, to engage
with their community and with each other in order to create positive change.
Quantifythose needs and/or problems as
In Iowa City, about 15%ofwhat comes into the landfill is food waste (information from Jan Jordan, Iowa Citys Recycling
relevant to our community
Coordinator). The Cityencourages household composting by hosting compost bin sales and workshops, and theyhave
been working with restaurants and other food -producing facilities to divert food waste to their industrial compost site. In
2013, they accepted about 500 tons of food waste at this composting facility, but there is still work to be done to lower the
amount of food waste entering the landfill. The Family Folk Machine video will make a composting appeal not simplythrough
facts, but by presenting a glimpse of the pleasures of a more sustainable lifestyle.
Population Served (20 Points Max)
Identifythe population and the geographic
The song "Brown Gold" is warm-hearted and humorous, and the video should appeal to people of all ages. The video will be
area to be served
used for educational outreach in Iowa City, Coralville, North Liberty, and throughout Johnson County. (twill be incorporated
into educational events presented by our partners, including New Pioneer Co-op and the Iowa City Recycling Center. In
addition to local venues, videos travel far and wide through networks and the internet. People in Johnson Countywill share
the video with their friends around the country and world, and some of those people will share it with their communities. We
aim to make a high-qualityvideo thatwill reflectwell on the Senior Center, Iowa City, and Johnson County for this potentially
broad audience.
Estimate the number of people who will be
200-400/year locally
impacted directiybyyour project/grant
Project Design (20 Points Max)
Identifythe measurable objectives foryour
Objective One:Coordinate and host a music video release celebration/environmental education event at the Senior Center
proposed grant
upon completion of the project. Attract an audience of at least 50-100 participants.
Objective Two: In partnership with local organizations, present the music video in conjunction with five community events
during the summer and fall of 2015. Reach audiences totaling 100-200 individuals in the second half of 2015.
Objective Three: Increase awareness and spread goodwill about composting among Johnson County residents, and
encourage individuals and families to take action in their own backyards. Measure outcomes through responses to surveys,
and possibly video testimonials, collected at community events.
Objective Four: Share the completed m usic video through a variety of channels that will reach the widest audience and have
a lasting impact. This includes airing the video on local cable access channels, posting and sharing online, and promoting
via social media. By widely distributing the video through virtual means, we expect the number of people reached to grow into
the thousands. Ahigh-qualityvideo will have along shelf life and continue to be used and shared for years to come.
Include a timeline forth a entire proposed
-August,2014: Outdoor Family Folk Machine perform ance recorded by volunteervideographers at Sugar Bottom
grant ass um in a January2015 award date
campground.
-September, 2014: Gardening and composting footage recorded by volunteervideographers at Earth Source Gardens and
the Senior Center's Earth Boxes (raised bed gardens) around Johnson County
- March or April, 2015: Family Folk Machine records the audio track of the video with Luke Tweedy of Flatblack Studios;
videographer records footage of Family Folk Machine singing and playing "Brown Gold"
- May -June, 2015: Production is completed and video is edited.
- Summer, 2015: Music video release celebration/environmental education event is held atthe Senior Center.
- July December, 2015: Completed music video is distributed to Scott Koepke at New Pioneer Co-op and Jan Jordan at the
Iowa City Recycling Center for use in composting education programs. Additional community partners are identified, and
video is incorporated into environmental education programs around Johnson County. Musicvideo is aired on local cable
access channels, posted online, and promoted through social media.
Organizations Qualifications (20 Points Max)
List any community partners collaborating on
New Pi on ear Co-op has offered to do some oftha video record in and to provide food for the Septem bar video shdot Scott
the activities outlined in this application and
Koepke of New Pioneer Co-op has offered to appear in the video and to help with video design. The New Pioneer Co-op and
describe their involvement
Iowa City Recycling Center have both expressed interest in utiliang the music video in their composting education programs.
Additional community partners will be sought once the video is completed to incorporate the music video into community
education programs. We intend to approach the following potential partners: Backyard Abundance, Taproot, Master
Gardeners, 100 Grannies, local landfills and recycling centers, public schools, farmers markets, garden clubs, and other
relevant organizations.
Describe the experience your organization
The Senior Center works with more than 100 community partners each year to provide programs and services to Johnson
has had in providing services similar to those
County residents.
proposed in your grant request
The Center has coordinated a variety of environmental education programs and sustainabilityinitiatives. We partner with the
100 Grannies organization to present an ongoing environmental film series. This summer we are coordinating an Earth Box
community gardening program, with assistance from the Johnson County Master Gardeners, at four sites throughoutthe
community. The program aims to provide low-income and vulnerable older adults with opportunities and skills to grow their
own produce.
Center staff also has experience coordinating video productions through Senior Center Television for the purpose of airing
programs on local cable access channels, including CityChannel 4, PATV, Coralbision, and North Liberty Television.
The Center's Family Folk Machine regularly engages in community outreach byoffering public performances and hosting
communityfolk sings throughout Johnson County. Recent locations include the Englert Theatre, Uptown Bill's, Iowa Arts
Festival, Film Scene, Atrium Wage, and Lantern Park.
Describe how the proposed grantrelates to
The mission ofthe Senior Centeris promote optimal aging among older adults byoffering programs and services that
your organization's mission and goals
promote wellness, social interaction, community engagement, and intellectual growth. The Center serves the publicthrough
intergenerational programming and community outreach.
One of the Senior Center's primarygoals for 2010-2015 is to involve the Senior Center in the communityand the community
in The Center.
The Family Folk Machine is an intergenerational choir that seeks to build a strong community by singing and playing music
with our neighbors, exploring American historyand culture through song, fostering individual musical growth, and pursuing
excellence as an ensemble. hCpl/familyfolkmachine.org/
The Senior Center/Family Folk Machine's "Brown Gold' musicvideo projectwill involve kids and adults of all ages, working
together across generations to make a positive impact on our environment. VUth this project, we will create a fun and inviting
educational tool, which will be shared widelyto address both a communityand a global need. Reaching people throughout
Johnson County and beyond, our music video will positively reflect on and contribute to our community.
Funding Summary
Total Grant Funding Required
$1,250
Funding Requested From CFJC
$1,250
Total Funding Requested From Other
$1,300
Sources
Other Funding Sources
Name Other Funding Source
Amount Requested from Other Funding Source
Family Folk Machine Band: in -kind
$800
contribution of services
Senior Center Operations/City of Iowa City
$500
Non Provided
$0
Partial Funding
Would your proposed grant be viable with
If the Community Foundation is notable to fund our request in full, partial funding would still help us to produce our video.
partial funding from the Community
Foundation? Please explain.
*Please note: The Senior Center is a division ofthe Cityof Iowa City. For information on Organization Assets & Liabilities and
Revenue & Expenses, please contact the Cityof Iowa City Finance Department at 319-356-5050 or view the Cityof Iowa
Citys Comprehensive Annual Financial Report at:
hftpYAmw.icgov.org/?id=2181.
Planned Expenses for this Grant Project (not organization's expenses)
Employee Compensation including benefits
$0
for this project
Training needed to complete project
$0
Consultants / Professional Fees
$1,250
Travel
$0
Equipment & Supplies
$400
Supplies
$0
Printing /Copying
$0
Phone/Fax/Internet
$0
Postage
$0
Rent / Utilities
$0
Website/Tech Support
$0
Other#1 - Family Folk Machine Band stipend
$800
Other#2- Promotion of project/public events
$100
Other#3
$0
Total Expenses
$2,550
Organization Assets & Liabilities (Balance
Sheet)
Year
Assets LiabilRies Equity l Reserves
Balan ce Sh set as of May 31, 2014
$0 $0 $0
As of December 31, 2013
$0 $0 $0
As of December 31, 2012
$0 $0 $0
Organization Revenue & Expenses (Income Statement)
Year
Revenue Expenses Profit l Loss
Income Statement for
$0 $0 $0
Jan 2014 - May 2014
Income Statement for
$0 $0 $0
Jan 2013- Dec 2013
Income Statement for
$0 $0 $0
Jan 2012 - Dec 2012
Contact Information
Contact Name
Emily Light
Email
emily-Iight@iowa-city.org
Title
Organization
Iowa City/Johnson County Senior Center
Organization Phone
319-356-5224
Organization Address
28 S Linn St
City, State Zip
Iowa City IA52240
Please Nobe: If the Foundation tleotlesto fund the application but is notable to provide the entire amount requested the Foundation may, In Itsdiscretion, submit the application to other local
funding sources in an effortto obtain additional fundsforthe application.
07/15/2014 08:42 (CITY OF IOWA CITY IP 1
KKromray YEAR TO DATE REPORT glytdbud
FOR 2014 12
ACCOUNTS FOR:
ORIGINAL
TRANFRS/
REVISED
AVAILABLE
PCT
10570100 Senior Center Administrations
APPROP
ADJSTMTS
BUDGET
YTD ACTUAL
ENCUMBRANCES
BUDGET
USED
336110
Johnson County
-59,215
0
-59,215
-59,224.00
.00
9.00
100.0%
346400
Lessons
-3,183
0
-3,183
-517.00
.00
-2,666.00
16.2%
346500
Entry Fees
-2,220
0
-2,220
-55.00
.00
-2,165.00
2.5%
346600
Membership Fees
-50,570
0
-50,570
-57,354.00
.00
6,784.00
113.4%
346700
Special Events
-454
0
-454
.00
.00
-454.00
.0%
348900
Charges for Services
-16,698
0
-16,698
-2,036.75
.00
-14,661.25
12.2%
356200
Permit Parking
0
-22,000
-22,000
-20,390.00
.00
-1,610.00
92.7%
362100
Contrib & Donations
-40,000
0
-40,000
-41,910.70
.00
1,910.70
104.8%
363910
Misc Sale of Merchandise
-12,491
0
-12,491
-6,091.00
.00
-6,400.00
48.8%
369100
Reimb of Expenses
-27,500
0
-27,500
-18,488.13
.00
-9,011.87
67.2%
382200
Building/Room Rental
-403
0
-403
-532.00
.00
129.00
132.0%
382400
Locker Rentals
-1,136
0
-1,136
-1,603.00
.00
467.00
141.1%
383320
Permit Parking
-22,000
22,000
0
.00
.00
.00
.0%
384200
Vending Machine Commission
-299
0
-299
-263.85
.00
-35.15
88.2%
392300
Sale of Equipment
0
0
0
-191.43
.00
191.43
100.0%
393910
Misc Transfers In
-2,500
0
-2,500
.00
.00
-2,500.00
.0%
TOTAL Senior Center Administrations
-238,669
0
-238,669
-208,656.86
.00
-30,012.14
87.4%
TOTAL REVENUES
-238,669
0
-238,669
-208,656.86
.00
-30,012.14
Current membership as of 7/15/2014 = 1594