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HomeMy WebLinkAbout08-13-2014 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, AUGUST 13, 2014 MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of July 9, 2014 5:01 p.m. Public discussion of any item not on the agenda 5:05 p.m. Riverside Festival Stage Discussion — Ron Clark 5:20 p.m. Friends of Hickory Hill Park Report 5:25 p.m. Park Road Naming Request — Royce Peterson 5:40 p.m. Neighborhood Open Space Review 5:45 p.m. Recreation Division Report • Affiliate update/letter • Upper City Park REAP Grant • RALCRC 50a' Anniversary • Aquatics update — pool projects • Fall Program Guide 6:00 p.m. Parks Division Report • Flood Recovery • Mercer Park Mulching Project • Hickory Hill Park Bridge 6:10 p.m. Directors Report • Flood Update • Project Updates 6:25 p.m. Chairs Report 6:30 p.m. Commission Time/Suggestions for Future Agenda Items 6:45 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION JULY 9, 2014 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott, Cara Hamann, Katie Jones, Lucie Laurian, Joe Younker Members Absent: None Staff Present: Mike Moran, Zac Hall; Karen Howard, Urban Planning, Steve Long, Community Development Others Present: Temple Hiatt, Del Holland, Ben Clark CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Younker noted an amendment that was necessary to the June 10, 2014 minutes. The minutes stated that the motion to adjourn the meeting was passed 9-0; however it should have been written 6-0 as three Commission members were absent. Moved by Bouraeois, seconded by Bentler to approve the June 10, 2014 minutes as amended. Motion passed 9-0 PUBLIC DISCUSSION Temple Hiatt, was in attendance, as the former president of the Iowa City Girls Softball Association. In a past meeting Dyson distributed an affiliate group cost analysis for affiliate groups; however, she would like to see a more specific breakdown of this report. Dyson also handed out an affiliate policy that was written in 2009. Hiatt was not familiar with this policy. In Dyson's absence, Claussen stated that this was a reasonable request and would pass on to staff. Karen Howard, Planner with the Urban Planning Division and Steve Long, Coordinator with Neighborhood Services, Community Development Division were present per Commission request to present the most recent Riverfront Crossings plan. Howard and Long first presented the "major catalysts" for the planning of the Riverfront Crossings include: Arterial streets (Burlington, Benton, Kirkwood, Hwy 6, Riverside & Gilbert) PARKS AND RECREATION COMMISSION July 9, 2014 Page 2 of 7 • Center of employment • Cultural, entertainment, civic core • Demand for high density housing already exists. • Barriers for the plan include: • Low density commercial and industrial development • Potential brownfields • Uncomfortable for pedestrians & bicyclists • Broken street grid • Wastewater treatment plant • Prone to flooding Goals of the plan are to • Create a resilient riverfront park system • Maintain Downtown Iowa City as a focal point in the region • Encourage pedestrian -oriented mixed -use redevelopment Enhance Ralston Creek to become a community asset • Develop a multi -modal transportation network • Incorporate art throughout the district • Create a network of green streets in the district • Promote sustainable design practices throughout the district To implement the Riverfront Crossings Plan the area needs to incorporate new zoning standards that will facilitate private redevelopment and allow developers to take advantage of the new zoning standards. Planning and development of the new riverfront park is a major motivation for redevelopment. Part of this redevelopment would also include restoring the street grid and developing and implementing enhanced street-scaping along Clinton Street linking downtown to the new riverfront park. Staff held public forums for the community to provide input. Their suggestions are as follows: Park should be flood -resistant. • Provide better access to the river for fishing, boating, recreation, views Stream bank restoration along the Iowa River Restoration of Ralston Creek • Construct wetlands (for function, demonstration, and education) • Develop and connect a trail network through the park and along both sides of the river • Public Art • Green infrastructure (extension of green fingers into surrounding neighborhood) • Open space and recreational amenities for future high density neighborhood that will surround the park Howard and Long then presented the Iowa River Restoration/Burlington Street Dam Modification project. Goals include: Partnership with the EPA, State DNR, Iowa Dept. of Cultural Affairs, Iowa City and University Create new education and recreation opportunities Multi -use for all ages and a variety of activities PARKS AND RECREATION COMMISSION July 9, 2014 Page 3 of 7 • Improve safety & access to river • Improve fish habitat • Riverbank restoration • Fill in the gap in the riverfront trail network on the west bank of the river Howard and Long noted that to implement the Riverfront Crossings Master Plan it is more cost effective to combine and coordinate the planning for improvements to the Iowa River, Ralston Creek and the new Riverfront Park. Steve noted that that the flood of 2008 opened up an opportunity to look at how we use the river. The City took the stance of buying homes and demolishing them, develop open space and to open this up as a flood plain. Another opportunity arose when the City received funding due to the flooding to move the wastewater plant. The City initially started looking for a place where a recreational component could happen and while doing so, they were awarded funds to demolish the wastewater plant. City would like to amend the existing agreement to further expand the riverfront crossing area to extend from Burlington to Highway 6. This would allow 5 acres of wetlands on site and would allow for both a passive and active recreational component. Long talked about the consideration of making the site of the old wastewater treatment plan into a whitewater park. City Council will be voting soon to hire a park planner who will be asked to develop two possible concepts. Concepts will show an active/passive park plan to include a whitewater course and other water recreation, as well as trails, wetlands and usable green space. There will be more opportunities for public input during this planning process. Commissions will be invited to attend. The full Riverfront Crossings master plan is available online at www.ic oy v or_q. Commission thanked Howard and Long for the presentation. WILLOW CREEK/KIWANIS PARK PLANNING & TIMELINE: Brian Boelk with HBK Consulting firm, who was hired to prepare a comprehensive Park Master Plan for Willow Creek and Kiwanis Park, was at tonight's meeting to give a presentation to the Commission. Boelk has met with staff to go over programming needs such as t-ball, soccer, etc. His intent is to move forward by having more conversations with the Commission as well as the neighborhood. Boelk distributed a tentative schedule asking them to let him know of any suggested changes. Elliott addressed concern of several people not being able to attend neighborhood meetings. She asked if there would be online opportunities for surveys/input. Boelk said that there would be on the website for the project as well as Facebook, Twitter and in hard copy. Moran noted that the goal is to have the project ready for bid in November. Laurian asked what the vision is for these parks. Moran noted stream restoration and drainage, perhaps adding another backstop for t-ball leagues and certainly a trail system. Moran will keep Commission up-to-date on neighborhood meeting dates and is strongly encouraging commission members to attend if possible. PARKS AND RECREATION COMMISSION July 9, 2014 Page 4 of 7 NEIGHBORHOOD OPEN SPACE REVIEW None. RECREATION DIVISION REPORT: In the absence of Dyson, Moran reported. Staff will started bringing in affiliate groups one or two at a time to Commission Meetings to discuss an affiliate group policy. Commission will discuss the affiliate policy at the August meeting. PARKS DIVISION REPORT: City Park Rides Hall reported that the City Park Amusement rides have been disassembled and placed in storage in preparation for flooding of the park. Hickory Trail Park: The playground equipment has been installed. There have been some specification delays on the shelter but currently working on those. He hopes to have everything in place and complete within a couple of weeks of this meeting. Mercer Park: The department will be working with Carol Sweeting, Public Works Department, on a pilot program. This program includes volunteers coming in to lay mulch around 40 trees with the hopes of reducing the need for trimming and well as lessen the damage from mowers to the trees. Backyard Abundance: On June 28 Backyard Abundance held a mulching event at Wetherby Park. This went very well and the department dropped off more mulch for them today. Emerald Ash Borer: The department received no calls regarding the confirmed finding of a female beetle in Iowa City. The department is in the process of working through their Emerald Ash Borer plan. Bentler asked what the lifespan is of a tree once infested. Hall reported that a tree can die within one year. Preemptive cutting down of the trees is generally the practice. Elliott asked if property owners would be notified prior to trees being removed from a right-of-way even though not on their private property. Hall said that they would. Laurian asked if all ash trees will die from this. Hall said that potentially 100% of them will die without treatment. Hall said they will replace the trees and will look at diversifying species when replacing them. Jones asked if the City has given any more thought to planting edible fruit trees. Hall stated that flowering fruit trees are more accessible to disease. However, there is an edible forest being planted at Wetherby Park. If this proves to be a success, there may be more consideration given to the idea. DIRECTORS REPORT: Flood Update: Moran discussed the Corps of Engineers plan for decreasing the water flow. City Park rides will be put back in as soon as possible. Riverside Theatre staff is pretty discouraged about what the future means for them as they have had to move their shows two years consecutively. They lose a large amount of revenue when moving the shows as they have to go to places that do not accommodate the same number of guests (theatre holds 472, moved to a facility that holds 120). Laurian asked if the stage could be moved to Upper City Park. Moran reported that there is not enough space in this area, not to mention the parking issues that would occur when the pool is open etc. Moran said that he watched Ralston Creek water come about 25' into the Recreation parking lot which he has never PARKS AND RECREATION COMMISSION July 9, 2014 Page 5 of 7 seen before. Moran will provide Commission with costs for storm damage and flood recovery. Bentler asked how the flooding has affected Project GREEN progress at Ashton House. Moran stated that they have stopped working for now but will resume as soon as threat of flooding subsides. Staffing: The department continues to have issues with staffing. In fact, Chad Dyson is not present at tonight's meeting because he is covering park security duties due to shortage in staff. The staff is struggling with an explanation of why this is the case and will continue with hiring efforts. Highland Park: The Highland Park area formed a neighborhood association and has received a PIN grant. This is the area of Keokuk and Highland Streets. They would like to see new playground equipment as well as a new park shelter added to the park. CHAIRS REPORT: None COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: t-aurian asked if City could identify some of the hot spots for trail crossings. Moran will ask Kris Ackerson from the Metropolitan Planning Organization of Johnson County for trail counts. Jones noted that she was recently at City Park Pool and the renovations look great. She was very pleased with the twilight swim that is offered ($2 admission from 5-8 p.m.) and said that she had a chance to speak with the folks from Riverside Theatre who were extremely grateful for the help from City staff in moving them out of the park so quickly when prepping for the flood. Bentler noted she was recently walking dogs on Normandy Drive and was very pleased with the renovations taking place. Moran noted that another phase will be completed this summer. Hamann asked for an update on Chadek Property. Moran is expecting a purchase agreement by the end of this week. Will then do an environmental assessment and survey work. ADJOURNMENT: Moved by Elliott seconded by Hamann to adjourn the meeting at 6:45 p.m. Motion passed 8-0 (Claussen departed meeting at 5:45). PARKS AND RECREATION COMMISSION July 9, 2014 Page 6 of 7 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAMETERM r� r> r> r> `'� "' v •J a ,f V o _a N EXPIRES n CO Suzanne 1/1/17 * X X X NM X X X O/E X X X X Gentler David 1/1/15 X X X X NM X X X ------ X - - X X — X - X Bourgeois Larry 1/1118 ----- ---._ X X O/E .... X ._.__.--------- X X X Brown Clay 1/1/14 X X X X NM X X X X X X X X Claussen M- --_- aggie - - 1/1/13 X X ----- X ------ X NM X X X -- ._ O/E --._ — X X O/E X Elliott Allison 111/14 X O/E O/E X NM X Gnade ---- Cara ------ 1/1/16 ----- X ------ X X X NM X X — X ------ X X X X --X-- Hamann Katie 1/1/18 " * * * * X X X X X X X Jones Lucie 1/1/15 O/E O/E X X NM X DIE X X X X O/E X Laurian John ---- 1/1/14— - X --- X ----- X X ---------. NM X _._._._- X ------ * _. * * Westefeld Joe 1/1/16 X X X O/E NM X X Q/E X X X CIE X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: August 8, 2014 RE: July 2014 Monthly Report S.P.I. Participation numbers were very good for Session II Sill Summer programs. The Something's Fishy craft class had 35 registrations and the Week -end Walkers program had 49. There were 46 registrations for the Special Olympics Soccer program. (Master Plan: Enhance Program Development) Recreation Division athletes competed in the State Special Olympics Softball Skills at Kent - Stein Park in Muscatine. Also, the Division's softball teams competed in the District Special Olympics Softball Tournament in Cedar Rapids. (Master Plan: Enhance Program Development) The Goodtimers Club Rockin' in the USA party was a fun evening of oldies music and dancing. (Master Plan: Enhance Program Development) Staff met with representatives from Special Olympics Iowa to discuss the new FIT (Fitness Improvement Training) program that focuses on healthy lifestyles and fitness for Special Olympics athletes. The SPI program is planning to implement the new FIT program and include it in the Fall Special Olympics sports. (Master Plan: Enhance Program Development) The SPI Hawaiian Luau special event included island games, dancing and fruity snacks. (Master Plan: Enhance Program Development) Information gathered from program participants, parents, part-time staff and intern students was taken into consideration as new programs were designed for upcoming sessions to be included the Recreation Division Fall Activity Guide. (Master Plan: Enhance Program Development, Maximize the Planning Process and Solicit Community Involvement and Feedback.) The Sumner Sill Pizza Party was popular again this year with over 130 participants in attendance. The Knights of Columbus, along with Hy-Vee Food Stores, generously provided the meal for this event. Many enjoyed playing softball at the field next to the KC Family Center afterwards. (Master Plan: Collaborate with Community Organizations and Businesses and Fnhance Program Development) Recreation Division July 2014 Monthly Report Page 2 of 4 PRE,SCHOOL6112./SR. HIGH ACTIVITIES - SCANLON GPM • The summer youth sports season concluded. Met with ICRD coaches for each program regarding improvements for next sunnier. Conducted an online parent evaluation for all summer youth sports. (Goal #5: Solicit Community Involvement and Feedback) (Goal 2: Track Performance Measures) • Held the 5°i Annual Youth Triathlon for youth ages 5-12 at Mercer Park. 74 kids participated. (Goal 3: Enhance Program Development). Worked with New Pioneer Coop to sponsor food table and Goose town Racing Club to recruit volunteers. (Goal 7: Assure Financial Sustainability) (Goal 8: Collaborate with Community Organizations) • The MPACSG continues to host ARC of Johnson County Day Camp Monday —Friday 7 am — 5:30 pm. (Goal 8: Collaborate with Community Organizations) • Purchased an inflatable slide for MPACSG to be used during fun nights during the fall and when hoisting 1CCSD Elementary nights. (Goal 10: Plan for Continued Equitable Level of Service as Community Grows) • Continue to do on line post rental evaluations for all rentals at the Mercer Aquatic Center Scanlon Gym. (Goal 95: Solicit Community Involvement and Feedback) • Continue promotion of upcoming youth sports through "youth sports page" on ICRD website, active net and flyers. (Goal 6: Increase Awareness of Program Offerings) Continue to do on line post rental evaluations for all rentals at the Mercer Aquatic Center Scanlon Gym. (Goal 95: Solicit Community Involvement and Feedback) SPORTS/WELLNESS A new dip/pull-up assist machine is on order and installation is expected this month. All other equipment is in working order. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the Terry'frueblood Walk for Pancreatic Cancer. (Goal # 6 -- Increase Awareness of Program Offerings). Staff posted upcoming program information on the three slide -show monitors in the RAI, Recreation Center. Slides about saving the Log Cabins in City Park, racquetball room rentals, and the RAL Recreation Center being closed for maintenance are just a few of the new ones. (Goal # 6 -- Increase Awareness of Program Offerings). Fall softball registration began July 31 and ends August 15. The University of lowa Recreational Services is running intramurals on Thursdays this fall, so we are running leagues Sundays thru Wednesdays. (Goal # 6 — Increase Awareness of Program Offerings). SOCIAL/CULTURAL Where did .luly Go?! SUMMER CAMPERS kept us busy as always not just with the day to day crafts, games and swimming but with field trips to Hack's Harbor Water Park in Burlington, the Czech/Slovak Museum, the African American Museum and the Iowa City Fencing Center. THE Recreation Division July 2014 Monthly Report Page 3 of 4 W ILARDING WORLD OFIARRY POTTER CAMP was fantastic! Moving into August we find some great interest in the GROSSOLOGY CAMP AND IMAGINATIVE INVENTORS. If you have a chance, come to the Social Hall, Friday, August 15 to view our creative inventions designed to so]ve world problems! We would LOVE to have you. Whew! What a great summer these kids have been having! PLAYGROUNDS were not as well attended as we may have liked but participation was steady and the same individuals and groups came day after day showing how important neighborhood recreation is for some. PARTIES IN THE PARK experienced phenomenal participation this year! Typically 150 or more neighbors and "groupies" came to socialize, make crafts, dance to live music and just enjoy each other and the end of a day's work. These are such fantastic events. Everyone is always smiling and visiting. Hope you made it to at least one. Fall program materials were designed and sent to the printer. Guides are due out the week of August 18. Staff attended a "card sort" activity organized by the City's Communications Department. "I his activity was designed to help the City learn how people organize their thoughts in website navigation. It was quite interesting, yet difficult, if you have too much into on current department structure and duties. It will be great to see the new and improved web site someday. Plans were made for tours ofthe DISCOVERY GARDEN in August. The Iowa State Extension Service will bring people to our Children's Garden and to the Coralville Montessori garden to learn about design, use and challenges. AQUATICS Facilities City Park Pool The renovation projects is currently still in process. We were hoping for completion and acceptance ofthe project by this time but there are several areas that still need to be addressed. The grading and seeding ofthe grass areas, piping on the wading pool and the I meter board rails are three ofthe most pressing issues that are still being addressed. The August schedule will be adjusted to accommodate an increased bather load due to the RALCRC's pool being shut down. Mercer Park Aquatic Centel - With the bi-annual closing of the Robert A. Lee Recreation Centers pool we are adjusting the schedule at MPAC to accommodate more swimmers. We do not have any major projects scheduled at this time for the Mercer Park Pool. Robert A. Lee Recreation Centel - The RALCRC's pool is scheduled to be shut down the entire month of August. We alternate closures of the two indoor pools to accommodate general maintenance and large projects. This year we will be painting the main pool, replacing the heat exchange valve, and detailing the deck. The projects should take about three weeks with a week of fill/ circulation time scheduled in. Golf Outing Recreation Division .July 2014 Monthly Report Page 4 of 4 This year we are hosting an inaugural golf outing to raise funds for our swim lesson scholarship program. The event is scheduled for Friday September 12"i. We currently have several sponsors on board and are hoping for 80-100 golfers. The funds raised will be put towards a scholarship fund to provide free swim lessons for disadvantaged youth MPAC July Averages 600 , ---- Average Attendance �10 0 44,6 �10 G 4.7 dtQG 41 5 jj,)t RALCRC July Averages c, To: Mike Moran From: Russell Buffington Date: August 7, 2014 Oakland Ce'm'letEl v J RE: Monthly Report for Jul) 2014 n rronestabligte 1Care a°nret�ril irr 1<943 I. OPERATING AMOUNT A. Interments ( 8 ) I. Cremation, Resident 4 ((-y) $200,00 $800.00 2. Cremation, Resident, weekend I .n $300.00 $300.00 3. Niche Cremation, Resident I ( $200.00 $200.00 4. Adult Full Burial, Resident 2 (xJ $600.00 $1 200.00 INCOME FROM INTERMENTS $2,500,00 13. Lot Sales 1. Resident, Adult Monument Space 6 (u $700.00 $4,200.00 2. Non -Resident Adult Monument Space 1 @, $1,050.00 $1.0%00 INCOME FROM LOT SALES $5,250.00 TOTAL INCOME FROM INTERMENTS & LOT SALES it. CEMETERY MAINTENANCE A. Funerals B. Grounds Maintenance C. Equipment Repair & Maintenance D. Building Maintenance E. Cemetery Plantings F. Mow Cemetery G. "Prim Cemetery TOTAL CEMETERY MAINTENANCE $7,750.00 HOURS 42.5 120.5 59 15 27.5 206 171 641.5 HOURS ;bfvl!n,Ma s,: Phom-(319135(, 5105 L(;(Ffwo: 410 East YShea 6a.c (319) 34A-41 79 1000 b,own Shcef lava trh,, LA :52'40-1826 lows( Ohl, 1A 52140 III. BUDGETED & SPECIAL PROJECTS A. Lot Locating B. Lot Sales C. Meetings D. Genealogy Requests E. Funeral O.T. HOURS 6 4 3 1 2 TOTAL BUDGETED & SPECIAL PROJECTS 16 HOURS IV. ADMINISTRATION & OFFICE DUTIES 118.5 HOURS V. OUTSIDE MAINTENANCE A. Mow Outside Cemetery B. Trim Outside Cemetery TOTAL OU'rSIDE MAINTENANCE TOTAL CEMETERY HOURS *toted hours include the,1611owing 1. Leaves with Pay 2. Rest Periods 3. Supervisor x 1 4.PFTx2 5. Seasonal Full Time x 2 HOURS 3 1.5 4.5 HOURS 902.5 HOURS A la:Eu'�Ad'fnsc Pliom, j311)j 310bi't Fc.c 019)311-111000 Frown Shcrt haun :(I; 1A .'.'dD-137ti Iowa Qhi.1A �'_'-10 Dt PAaTMFNT of PAi?ks & RECREATION DivisiON of PARI6, Fom--snty, ANd CBD Dale: August 5, 2014 To : Michael Moran, Director From: Zac Hall, Superintendent RE : Forestry Monthly Report — July 2013 I, FIELD OPERATION / SERVICE; REQUESTS HOURS A. SERVICE? REQUESTS: 63 Trees Pruned = 32 Trees Removed = 19 310 hrcludes posting " No Parking" signs - 6 Errs. EAB Prep = 17 hrs 2/11 removals included B. PARKS/SPECIAL REQUESTS: 16 Trees pruned=12 Trees removed = 8 62 C. STORM DAMAGE 133 D I.C.P.D REQUESTS.: 1 Trees Pruned =1 'frees Removed = 0 .5 E. REFUSE DIVISION: 2 Trees Pruned = 2 "1'rees Removed = 0 4 F. HIUSING INSPECTION: 3 Tress Pruned = 3 Trees removed = I/B 7 II FIELD OPERATIONS/ GENERAL A. ROUTINE STREET MAINT; Trees Pruned = 174 Trees reproved = 2/1I181 Watering SU'eel Trees = 52 hrs. EAB Prep = 40 hrs Removal of2/II Included B. ROUTINE: PARK MAINT: "trees Pruned = 12 'Nees Removed = 1/11, 1/111 52 See Attached Delail Chart C. TRAIL MAINTENANCE: Vegetation Removal 43 D. TREES REMOVED Size Distribution CLASS I = 6 CLASS 11 = 20 CLASS III = 6 111. MAINTENANCE; OPERATIONS A. CHAIN SAW/ HAND'TOOI, MAINT 28 Saws & chains 17.5 hrs fland tools 10.5 hrs B. EQUIPMENT TRANSFER/ EQUIP MAIM', Transfers 4. hrs, Maintenance 14 hrs. 18 C. SHOP TIME 10 Cleaning 9.5 hrs. Misc. Errands .5 Ins, 1), DUMP CHIPS/ FUFL TRUCKS 6 IV, ADMINSTRATION A, Meetings 4 B. New Service requests/ Private Trim Notices 54 C, Contract Prep & Checking 51 D. Sidewalk hrspectoions 3 1).Other - 19 Office Work I 1 hrs. Logs 8 lus. Forestry Work Completed in Various Parks & Green Spaces Location II�l'1111 Removal/ Class WlOrk H-mil's Other City Park g 3 Glendale Park 1/II, 1/III - 16 Court Hill Park 6 X - Brookland Park 3 X — Mercer Park _ 3 X Hunters Rum Park 2 12 X 7 'rl'RA 3 ( - — }< - Napoleon Shop_— TOTALS 12 1/II & 1/II1 52 Trail Maintenance Scott Palk Trail 12 Vegetation Removal Court Hill "frail —. 4 West t iigJl Tr it Ryclson s Woods'1'rni1 8 -- 2 HI hway it G Trail 3 Ueekside Trail 14 43 — — — _ TOTALS DEPARTMENT Of PARKS & RECREATION DIVISION Of PARKS, FORFSTRY, ANd CBD Dnte: August 5, 2014 TO: Michael Mom,an, Director From: 7.ac Hall, Superintendent Re: Parks Monthly Report —,July 2014 I. GENERAL OPERATIONS A. Mowing/ Trimming & Weed Eating D. Flood Related Aclions 1. Preparing for Flood 292 2. Flood Clean Up 476 C. Parks Security D. Restroom/ Shelter Cleaning F?. Garbage F. Facility Repairs G. Equipment Repabs 11. Ground Repairs 1. Pick Up and dropping Materials and Equipment J. Cleaning Shops K. Hauling L. PlunIng & Electrical Repairs M. Playground Maintenance N. Meetings & Office Work O. Spraying rot Weeds P Put Up and'I'ake Down Fireworks Fencing Q. Vandalism Repairs R. Miscellaneous Tasks Hoars 850 768 1 505 320 181 15:3 140 fit 41 37 31 21 20 20 18 9 7 ov- To: Mike Moran From: Russell Buffington Date: August 7. 2014 RE: Monthly Report for July 2014 L OPERATING A. Interments ( 8 ) I . Cremation, Resident 4 @ $200.00 2. Cremation, Resident, weekend I @ $300.00 3. Niche Cremation, Resident 1 a,) $200.00 4. Adult Full Burial, Resident 2 @ $600,00 INCOME FROM INTERMENTS B. Lot Sales 1, Resident, Adult Monument Space 6 @ $700.00 2. Non -Resident Adult Monument Space 1 @ $1,050,00 INCOME FROM LOT SALES 0�Ik]Lal nd ��'� Cemetery n non-perpetnol care ceuretery estoblkheri in 1843 AMOUNT $800.00 $300.00 $200.00 $1,200.00 $2,500.00 $4,200.00 $1,050.00 55,250.00 TOTAL INCOME FROM INTERMENTS & LOT SALES 57,750.00 IL CEMETERY MAINTENANCE HOURS A. Funerals 42.5 13. Grounds Maintenance 120.5 C. Equipment Repair & Maintenance 59 D. Building Maintenance 15 li. Cemetery Plantings 27.5 F. Mow Cemetery 206 G. Trim Cemetery 171 TOTAL CEMETERY MAINTENANCI: 641.5 HOURS biitdn:g Ad. h c,s Pl:oer ON)3.(, ,J2> Livavor: 410East Nln9;inth>pStnct Far(319)391-31;9 1000£�re*a,ll- �,:i a c;r:,,1 ' >�.�40-13)" r't a, Crrp. t.a � Sao III. BUDGETED & SPECIAL PROJECTS A. Lot Locating B. Lot Sales C. Meetings D. Genealogy Requests I3. Funeral O.T. HOURS 6 4 3 1 2 TOTAL BUDGETED & SPECIAL PROJECTS 16 HOURS ►V. ADMINISTRATION & OFFICE DUTIES 118.5 HOURS V. OUTSIDE MAINTENANCE A. Mow Outside Cemetery B. Trim Outside Cemetery TOTAL OUTSIDE MAINTENANCE. TOTAL CEMETERV HOURS `total hours include the folloiring 1. Leaves with pay 2. Rest Periods 3. Supervisor x 1 4.PFTx2 5. Seasonal Full Time x 2 HOURS 3 1.5 4.5 HOURS 902.5 HOURS Al :.rgAdAb, Phnrc0VC 3S6S10� Lxnhon: un E.a?t IVn ! rF' r `.peat Fay 19> 341-}1; 9 1000 Elort,l SLe<•t Iowa ( tl, to r'0-t R>C: tomst ti N City of Iowa City PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: \dike \loran, Director FROM: Joe Wagner, Turf Specialist DATE: August 6°i 2014 RE: Athletic Facilities April Report 1. Events for July 2014 are at 226 compared to 186 for July 2013. Soccer and Softball events were down but Baseball events went tip. Labor hours for July 2014 are at 2568 total hours compared to 1896.5 for July 2013. The largest increase was in Athletic Fields which covers irrigation, seeding, mowing and several other categories which cover general maintenance. Mowing hours again this month had it large increase, 323.5 for July 2014 compared to 177 for July 2013. Staff has been mowing more in Athletic Fields so it can free up Park Staff for projects. Staff spent 200 man hours working on flood prevention and repair. These hours include removal and installation of electrical panels. Removing supplies and equipment at ballfields and reinstalling them for fall play. Seeding of the outfields and outside areas of the fields, Four of the fields opened for practice on August 4'h and Seven fields will be opened for Games on August 18"', We will continue to work on the Turf during the fall season for spring play. This will include watering the outfields and reseeding bare areas of the outfields effected by high neater. 4. Staff worked 251 cutting sod at Mercer park for mulclung project with volunteers in the open park area. Staff also worked on planting beds at the Soccer Complex and Terry Trueblood Recreation area. 5. Staff has used 68 hours of seeding the Soccer fields putting seed in wear areas and covering the seed with sand, !9 of those hours was spent seeding fields with tractor and rear mount seeder. Staff also spent 16 hours aerifying wear areas as well.'I'hcse efforts are preparation for fall season. 6. Staff has used 310 hours working on irrigation in all ofthe Athletic facilities. This is insuring irrigation systems are running as efficient as possible to reduce water consumption but also includes any repairs that are necessary. Staff also spent 57 hours installing water line at Ritas Run located in Scott Park I'm ft lute use of water hydrant and drinking fountain. O I !4 m U M Y ❑ ® n ❑ C J W LL� S 0 0 0 0 0 0 0 0 ♦i 0 N 0 0 0 0 0 0 o m � n v1pi voi ry O N H C d \L N � F- F T ✓� 6l a IA LL d Q PARKS AND RECREATION DEPARTMENT 220 SOUTH GILBERT STREET IOWA CITY IOWA 52240-1632 CI"IY OF IONVA CITY "Discover the Benefits" PHONE (319) 356-5100 FAX (319) 356-5457 w V.icgov.org August 8, 2014 Park and Recreation Department Affiliate Group, In preparation for the next City budget cycle we are looking to plan for potential budget cuts to the Park and Recreation Departments funding. We are revisiting the affiliate usage policy that was established in 2010 with the goal of working with the Affiliate Groups to identify ways to meet or self-imposed cost recovery goal of 50% of direct costs covered through non -tax revenues. To help facilitate discussions I have included for your review a copy of the Affiliate Usage Policy and the Affiliate Costs Analysis that was presented to the Iowa City Parks and Recreation Commission during their June 11, 2014 meeting, The Iowa City Parks and Recreation Commission in conjunction with staff would like to invite you to attend a Park and Recreation Commission meeting on either September lots or November 121s. The meetings begin at 5pm and the discussion will be held at the beginning of each meeting. If you wish to send any correspondence for Commissioners to review or email them please send those to Commission Secretary, Tammy Neumann at 220 S. Gilbert St. Iowa City, Iowa 52240 or email to tammy-neumann@n,iowa-citv.org. As always we value your service, commitment, and leadership in the community. We appreciate your opinions and look forward to working with you to achieve all our goals in providing quality recreational opportunities to the citizens of Iowa City. If you have any questions please feel free to contact myself directly or any of the Commissioners individually. Thanks for your attention to this important matter. Ca ys4CP, cc: Park & Recreation Commission Superintendent of Recreation Mike Moran, Director Zac Hall, Supt. of Parks 220 SOUTH GILBERT STREET IOWA CITY IOWA 52240-1632 CITY OF IOWA CITY "Discover the Benefits" PHONE (319) 356-5100 FAX (319) 356-5487 w .icgov.org Athletic Affiliate Groups Cost Analysis June 11, 2014 Introduction The following is a breakdown of costs incurred by the ICPRD to provide facilities for athletic affiliate groups. In 2009 the topic of issuing fees to these affiliate groups to offset increasing operational costs incurred by the ICPRD was brought to the ICPRD Commission. As a result of these discussions the Affiliate Group Usage Policy (attached) was created and passed by the Commission. To this date the ICPRD has not enforced this policy due to an agreement to give credit for previous donations made by the Affiliate Groups. In light of the City's pending budget cuts, staff is recommending Commission revisit the policy and engages the Affiliate Groups in discussion with the goal of implementing said policy in the near future. The data below gives a clear indication that the ICPRD falls well short of its goal of 50% cost recovery for operation accounts. The revenues currently brought are a result of field rentals to non -affiliate users. ICPRD Budget — 5 yr. history Park Maint — Ball Diamonds 1000-10530211 FY2014(budget) FY2013 FY2012 FY2011 FY2010 5yr avg 71 Revenues $25,120 $24,151 $34,545 $19,439 $24,544 $25,560 Expenses $194,246 $159,180 $182,600 $148,055 $142,873 $163,408 Gain/loss -$169,126 -$135,029 -$148,055 -$118,703 -$118,329 -$137,848 % of CR** 13% 15% 19% 14% 17% 16% Park Maint— Soccer(1000-10530212) FY2014(budget) FY2013 FY2012 FY2011 FY2010 Syr avg Revenues $10,408 $11,221 $10,408 $11,819 $5,478 $9,867 Expenses $120,542 $84,408 $99,139 $111,371 $95,893 $102,271 Gain/loss 4110,134 -$73,187 -$88,731 -$99,552 -$90,415 -$92,404 % of CR** 9% 13% 10% 11% 6% 10% "Percentage of costs recovered CPRD Costs per Affiliate Affiliate ICPRD Costs % of Overall Sport Budget Iowa City Girls Softball $23,172 14.18% Iowa City Boys Baseball $22,294 14.05% Iowa City Kickers Soccer $84,186 82.31% Iowa City Prep Baseball $7,716 4.72% City High Baseball" $31,031 18.98% *x City High Baseball costs will be negotiated through 28E agreement with ICCSD. Recommendation Staff recommends revisiting Affiliate Group Usage Policy with the goal of implementing within the next season for each Affiliate Group. Affiliate Group Usage Policy Recommended for Approval by the Parks & Recreation Commission on March 10, 2010 Affiliate groups are those groups designated by the Director that provide public recreational opportunities and which are under the sponsorship or co-sponsorship of the Parks and Recreation Department. These groups offer recreational opportunities to the general public that the Parks and Recreation Department would otherwise be unable to provide. Effective July 1, 2012, affiliated private, non-profit groups designated as an "Affiliate Group" by the Parks and Recreation director, including 501(c)(3), 501(c)(7), and 501(c)(17) corporations, shall pay 10% of those rental fees charged to the public at large for parks and recreation seivices and facilities, unless said fees are otherwise reduced or waived by the Director pursuant to Iowa City Ordinance 10-9-5(B). Such reduction or waiver is likely for the calendar year in which an Affiliate Group makes either monetary or in -kind donation(s) to the Parks and Recreation Department if the donation(s) exceed that group's usage fee for that calendar year. THIS POLICY MAY BE REVIEWED BY THE PARKS AND RECREATION COMMISSION ANNUALLY AND AT SUCH TIME THAT CITY COUNCIL ADOPTS THE FEE SCHEDULE. AFFILIATE GROUPS Iowa City Kickers Iowa City Boys Baseball Iowa City Girls Softball Iowa City Babe Ruth Iowa City Eels* Ocean Waves Square Dance Club Iowa City Camera Club Project Green Iowa City Aero Hawks Old Capital Chorus Iowa City Community Theater Young Footliters Community Theater Riverside Theater* Iowa City DogPac* Iowa City Community School District* *The City has entered into a contract for the use of City facilities with these groups and thus this policy may not apply until such contracts expire or are re -negotiated.