HomeMy WebLinkAbout11-18-2014 Parks and Recreation CommissionAGENDA
PARKS AND RECREATION COMMISSION
5:00 p.m.
TUESDAY, NOVEMBER 18, 2015
MEETING ROOM B
5:00 p.m. Call to order
Approval of minutes from meeting of September 10, 2015
5:01 p.m. Public discussion of any item not on the agenda
5:05 p.m. Friends of Hickory Hill Park Report
5:10 p.m. DogPAC
5:15 p.m. Affiliate Group Discussion, Iowa City Girls Softball
5:35 p.m. Cell Phone Tower Discussion
5:55 p.m. Willow Creek Park Master Plan — Brian Boelk, HBK Engineering
6:10 p.m. Riverfront Crossings Update
6:20 p.m. CIP/Budget Discussion
6:35 p.m. Recreation Division Report
6:40 p.m. Parks Division Report
• Prairie Mowing
• Emerald Ash Borer
• Sand Prairie Burn
• Winterization
6:45 p.m. Directors Report
• Project Updates
• Neighborhood Park Updates
6:50 p.m. Chairs Report
6:55 p.m. Commission lime/Suggestions for Future Agenda Items
7:00 p.m. Adjournment
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
OCTOBER 8, 2014
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen,
Cara Hamann, Katie Jones, Lucie Laurian
Members Absent: Maggie Elliott, Joe Younker
Staff Present: Mike Moran, Zac Hall, Chad Dyson
Others Present: None
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Jones noted that an amendment was necessary to the September minutes. She was
inadvertently named as the member who asked about the turtle when it should have been
Brown.
Moved by Jones, seconded by Bentler to approve the September 10, 2014 minutes as
amended. Motion passed 7-0 (Elliott and Younker absent).
PUBLIC DISCUSSION:
None.
FRIENDS OF HICKORY HILL PARK:
None
Dog PAC:
None
NEIGHBORHOOD OPEN SPACE REVIEW:
Iowa City Co -Housing Request: The Iowa City Co -Housing group has requested a rezoning
for property located at Miller Ave. and Benton Street. They are requesting access to the
development via Benton Street on land that is owned by the City as part of Benton Hill Park.
PARKS AND RECREATION COMMISSION
October 8, 2014
Page 2 of 7
The group has offered to dedicate 1.97 acres of land on the southeast end of the property
for park use. Moran noted that the Planning and Zoning Commission was not comfortable in
approving this request. Therefore the group will determine whether to go to Council with
their request as is or to make changes to the project prior to doing so.
RECREATION DIVISION REPORT:
None
PARKS DIVISION REPORT:
None
DIRECTORS REPORT:
None
CHAIRS REPORT:
None
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
None
ADJOURNMENT:
Moved by Laurian, seconded by Bourgeois, to adjourn the meeting and depart for
their annual parks tour at 4:07 p.m. Motion passed 7-0 (Elliott & Younker absent).
PARKS AND RECREATION COMMISSION
October 8, 2014
Page 3 of 7
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
TERM
o
.�-
w
N
m
.v-
.`•-
.\•--
o
o�
0
EXPIRES
Suzanne
1/1/17
X
NM
X
X
X
O/E
X
X
X
X
X
X
X
Bender
David
1/1/15
X
NM
X
X
X
X
X
X
X
X
X
X
X
Bourgeois
Larry
1/1/18
*
*
*
X
X
OIE
X
X
X
X
X
X
X
Brown
Clay
1/1/18
X
NM
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
111/17
X
NM
X
X
X
O/E
X
X
OI
X
X
X
O/E
Elliott
Allison
1/1/14
X
NM
X
Gnade
Cara
1/1/16
X
NM
X
X
X
X
X
X
X
X
X
X
X
Hamann
Katie
1/1/18
X
X
X
X
X
X
X
X
X
X
Jones
Lucie
1/1/15
X
NM
X
CIE
X
X
X
X
O/E
X
0/E
X
X
Laurian
John
1/1/14
X
NM
X
*
X
Westefeld
Joe
1/1/16
OIE
NM
X
X
O/E
X
X
X
O/E
X
X
X
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
= Not a member at this time
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: November 12, 2014
RE: October 2014 Monthly Report
S.P.I.
SPI Fall Session II programs began with 96 participants in Special Olympics Basketball, 47 in
the Creepy Creations art program, and 41 in the Adapted Aquatics classes. SPI Zomba is also
very popular again this Fall.
(Master Plan: Enhance Program Development and Track Performance Measures)
New Programs were designed for upcoming sessions to be included in the Recreation Division
Winter/Spring 2015 Activity Guide.
(Master Plan: Enhance Program Development)
Staff members invited the public to a celebration of the 50"' Anniversary of the Robert A. Lee
Community Recreation Center. The band "Twist N Shout" played 1960s music in the Social
Hall. There was also free family swimming, roller skating, and refreshments in celebration of
this milestone year for the building.
(Master Plan: Enhance Program Development)
The Recreation Division Special Olympics athletes competed for the first time in the Special
Olympics State Flag Football Tournament in Cedar Rapids.
(Master Plan: Enhance Program Development)
The SPI Fright Night Halloween Party was popular with 120 participants in attendance. They
enjoyed dancing, games, treats and a costume contest.
(Master Plan: Enhance Program Development)
PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM
The first session of the Fall ICRD Youth Sports programs ended. I conducted online parent
evaluations for all fall youth programs as well as contacted volunteer and ICRD coaches in
regards to positives and negatives on each program. Goal #5: Solicit Community Involvement
and Feedback
Held Friday Fun Night (6 kids / same night as uiowa parade) and Tot Monster Mash (185 kids) at
the Mercer Aquatic Center Scanlon Gym. Goal 10: Plan for Continued Equitable Level of
Service as Community Grows
Recreation Division
October 2014 Monthly Report
Page 2 of 3
Started the fall session of the ICRD youth basketball program. During the fall session, 3 on 3 is
used. This allows more experience with the ball and to provide more opportunities to learn
players more opportunity at touches. 150 kids registered. Goal 3: Enhance Program
Development. In order to lower player to coach ratio, I Recruited 18 volunteer coaches for the
fall basketball season. Goal 7: Assure Financial Sustainability
The Iowa City Recreation Division and Grant Wood Neighborhood Association moved the Grant
Wood Skate program back to Friday nights, 6-8 pm, October — March. Admission is free. The
Iowa City Recreation Division working with IC Bruisers to offer a Free skating program on
Mondays, 6-8pm. Goal 10: Plan for Continued Equitable Level of Service as Community
Grows
Continue to promote youth sport programs and special events through ActiveNet, article
manager, virtual backpack. Goal #6: Increase Awareness of Program Offerings. Continue to
conduct post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback.
Continue to send out weekly updates to part time staff regarding policies and upcoming
information. Goal #l: Maximize the Planning Process
SPORTS/WELLNESS
Staff posted upcoming program information on the department's web page. Staff also posted an
article on the department's website regarding Parent's Night Out. (Goal # 6 — Increase
Awareness of Program Offerings).
Staff posted upcoming program information on the three slide -show monitors in the RAL
Recreation Center. Slides about the Veterans Day office closing, the facility hours for the
Thanksgiving holiday, and pickleball are just a few of the new ones. (Goal # 6 — Increase
Awareness of Program Offerings).
Fall volleyball continues in November with the season ending tournaments schedule for early
December. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track
Performance Measures).
The fall softball leagues ended on Monday, October 27. Results available upon request. (Goal
#2 — Track Performance Measures).
SOCIAL/CULTURAL
The Robert A Lee Community Recreation Center's 50°1 Anniversary Celebration was held on
Sat, Oct 4. Activities included free Family Swim, a 60's roller skating party complete with
contests and a 50's/60's Dance. There was also an opportunity to sneak preview the master plan
to begin wrapping the building in more Edible Landscape this coming Spring. A highlight of
the evening was the surprise arrival of Mr. Roland Weiner, the architect of the Recreation
Center. What fun to hear about the ground breaking and the early years of the Recreation
Center!
Final meetings were held to evaluate the City Park Rides and their operation this past summer
and early fall. Several suggestions were given by the attendants, many of which can be easily
acted on to improve efficiency. (Master Plan: Enhance Program Development)
Recreation Division
October 2014 Monthly Report
Page 3 of 3
The Activity Guide was organized and submitted for early distribution. Plans are to get the
books, hot off the presses and into the hands of the public by Dec I", well before they can get
buried in the Holiday rush. Registration, likewise, will be held a month earlier, beginning on Dec
10 for most January — May programs. Dance offerings were more than tripled, a few new Special
Events will be offered and some new craft workshops for preschoolers and their caregivers were
added. (Master Plan: Identify and develop programs related to new trends; communicate more
effectively our offerings)
Halloween Parade and Carnival was again, very successful. Over 800 children and their
parents/caregivers attended. Favorites continue to be the parade itself, the bouncy houses, the
fortune Teller and the cookie decorating. Many local businesses make this event possible through
donations of supplies and give -a -ways. Did you know? Iowa City has hosted a Halloween parade
since 1947, making this the 68°1 Parade! This may be the longest running event around! (Master
Plan: Reach out to those in financial need, build partnerships within the community)
Work began in developing themes and general plans for Summer Camp 2015. A message to
parents of 2014 campers will help design a more consumer friendly plan for 2015). Hard to
imagine we will register campers 4 short months from now. (Master Plan: Solicit public input)
Session 2 art classes opened with satisfactory to good registration.
Requests were made to current co-sponsors of summer programs for their continued donation.
(Master Plan: pursue alternate finding)
AQUATICS
Programs:
Goal #1 Maximizing the Planning Process:
For the Winter/ Spring 2015 season we will be once again utilizing one -day -a -week lessons. We
currently offer lessons where a single class takes place over a twice -a -week format. In response
to our evaluations (conducted at the end of each session) we will be offering a once a week
option. We will also be implementing staggered registration. We will open registration for
session 1 on Wednesday December 10`h, session 2 will not be available until Monday February
23`d. We are hoping this will reduce participants being registered for the wrong class and to
allow for more access to the general public. It is our hope that this increased flexibility will
allow parents to take part in lessons who were not previously able to do so.
Facilities:
We have two consistent complaints in regards to swim lessons; deck access and locker room
cleanliness. The first is nearly impossible to overcome; we cannot allow parents that close to
pool side as it creates a major distraction for both the instructor and the participants. The latter
we are addressing in a two -prong approach. One: pool staff will do minor "run thrus" throughout
the day, and another touch up right before lessons. Two: the facility maintenance staff will
conduct a cleaning at 4pm to help improve locker room appearance after a full day of usage.
To: Mike Moran
From: Russell Buffington
Date: November 5, 2014
Re: Monthly Report for October 2014
aF lows„
a iron -perpetual care centetery
eshiblished in 1543
1. OPERATING
AMOUNT
A. Interments ( 6 )
1. Cremation, Resident, Weekend
1 @ $300.00
$300.00
2. Cremation, Non -Resident
2 @ $300.00
$600.00
3. Cremation, Non -Res., Weekend w/ tent & chairs
1 @ $610.00
$610.00
4. Niche Cremation, Non -Res., Weekend
1 @ $450.00
$450.00
5. Adult Full Burial, Resident
1 @ $600.00
$600.00
INCOME FROM INTERMENTS $2,560.00
B. Lot Sales
1. Resident, Monument Space
4 @ $700.00
$2,800.00
2. Resident, Flush Monument Space
1 @ $600.00
$600.00
3. Non -Resident, Monument Space
2 @ $1,050.00
$2,100.00
4. Non -Resident, Flush Monument Space
1 @ $900.00
$900.00
5. Non -Resident, Columbarium Niche
2 @ $1,050.00
$2,100.00
INCOME FROM LOT SALES $8,500.00
TOTAL INCOME FROM INTERMENTS & LOT SALES $11,060.00
Y
Mailing Address: Phone (319) 356-5105 Lc attow
410 East Washington Street Fax (319) 341-4179 1000 Brown Street
Iowa Cihl IA 52240-1626 loan Cihy, L 52240
II. CEMETERY MAINTENANCE
A. Funerals
B. Grounds Maintenance
C. Equipment Repair & Maintenance
D. Building Maintenance
E. Cemetery Plantings
F. Mow / Mulch Cemetery
G. Trim Cemetery
TOTAL CEMETERY MAINTENANCE
III. BUDGETED & SPECIAL PROJECTS
A.
Lot Sales
B.
Lot Locating
C.
Meetings
D.
Genealogy Requests
E.
Funeral O.T.
F.
Monument Repair
G.
Grave Repair
H.
Special Projects ( repair waterline and hydrant ).
I.
Halloween Security
TOTAL BUDGETED & SPECIAL PROJECTS
IV. ADMINISTRATION & OFFICE DUTIES
V. OUTSIDE MAINTENANCE
A. Mow outside cemetery
B. Trim outside cemetery
TOTAL OUTSIDE MAINTENANCE
TOTAL CEMETERY HOURS
`total hours include the following
1. Leaves with pay
2. Rest Periods
3. Supervisor x 1
4. PFT x 2
5. Seasonal Full Time x 1
HOURS
23
79.5
58
10
3
169.5
14
357 HOURS
HOURS
5
8
5.5
2
8
3
2
20
11
64.5 HOURS
136 HOURS
HOURS
0
3
3 HOURS
636.5 HOURS
Mailing Add; ear Phone (319) 35C-5105
410 East Washington Street Fax (319) 341-4179
Iowa Ciht, IA 5240-1826
Lomtion:
1000 Brown Strcot
Iowa City, IA 52240
DEPARTMENT OF PARKS & RECREATION
DIVISION OF PARkS, FORESTRY, ANd CRD
Date: November 6, 2014
To : Michael Moran, Director
Frain: Zac Hall, Superintendent
RE : Forestry Monthly Report— October 2014
I FIELD OPERATION / SERVICE REQUESTS
HOURS
A. SERVICE, REQUESTS: 46 Trees Pruned = 46 'Nees Removed = 16 296
10 hours for posting "No Parking" signs;Incluclud
EAB Prep 34 hours - 4 removals
B. PARKS & SPECIAL REQUESTS: 15 Trees Pruned =12 Removals= 1 47
C. TRANSIT: 2 Trees Pruned 4 Trees Reatoved = 0 14
D, REFUSE DIVISION: 2 Trees Pruned = 2 Trees :Removed=0 12
K TRAFFIC ENGINEERING: I1Tees Pruned = N/A Trees Removed = N/A 13
DOT Right of Way
H FIELD OPERATIONS! GENERAL
A. ROUTINE STREET MAINT: Trees Pruned = 105 Trees Removed = 5 242
Watering Street Trees 126 hours
B. ROUTINE PARK MAINT: Trees Pruned = 8 Trees Removed = 4 56
Includes 20.5 horns of watering Parks Trees
See Attached Detail for Maintenance
C. TRAIL MAINTENANCE:
South Sycamore Trail
D. TRANSPLANTING/ HAND PLANTNG 85
See Attached Detail
E. NURSERY 12
Pruning and filling spade holes
G. TREES REMOVED
Size Distribution CLASS I = 5 CLASS TI = 18 CLASS III = 3
III, MAINTENANCE OPERATIONS
A. CHAIN SAW/ HAND TOOL MAIN'r 39
Saws & chains 24 firs.
Hand tools 15 firs,
B. EQUIPMENT TRANSFER/ EQUIP MAINT. 15
Transfers 2 firs,
Maintenance 13 firs.
C. SHOP TIME 13
Cleaning 11 firs,
Misc. Errands 2 hrs
D. DUMP CHIPS/ FUEL TRUCKS
IV, ADMINSTRATION
E
A. Contract Prep & Checking 21
B. New Service requests 64
C. Meetings 5
D. Private Trim Notices 4
E„ Other - 49
Office Work, Logs, Flu Shots, Emergency Room, Occ Health
EAB prep
FORE STY WORK COMPLETED IN VARIOUS
PARKS, RIGHT OF WAYS AND GREENSPACES
Month: October 2014
Location
Trims
Removal
_Class
Work
Hours
Chipping
Only_
Other
Villa Park
2
3/II
16
Stur is Ferry
3
1(II
7
City Park
2
6
Scott Park
1
1.5
TTRA
3
Vegetation Removal
Napoleon Shan
3
Brush Pile
'totals
8
4/11
35.5
October 2014 Planting
Month October 2014
Planting / Transplanting in Parks & Green Spaces
---------------------------------------- ----------------
TTRA = 131us.
Memorial trees at shelter #3:
This involved moving one Red Oak tree with 44" spade 15' away from original
position.
Transplanting a White Oak with 44" spade from Court Street Nursery to shelter #3.
Hand planting one Red Oak near shelter #3.
-------------------........ -------------- -------------- -----------------------
Lindemann Green Space = 6.5 li s, w/44" spade
4 Exclamation Plane trees
1 Green Col. Sugar Maple
---------- ---------- -----------------------------
Lindemann Green Space = 31.5 Ins. Nv/80" spade (Greg Noel)
2 Scarlet Red Oaks
2 Green Mt. Sugar Maples
2 Super Foam Norway Maples
1 Bur Oak
I Senna Glenn Maple
I Homestead Elm
I White Oak
I Celebration \Maple
Lower City Park = 4 lns. (hand planted, memorial)
I Bald Cypress
Streets on next page 1.
Street Planting October 2014 = 30lu-s.
429
Ronalds St,
Homestead Elm
329
Center St.
Celebration Maple
707
WMmit St.
I Ivory Silk Lilac
I Adirondak Crab Apple
1125 3rd Ave
Celebration Maple
2132 Taylor Dr.
Nor4hern Red Oak
(band planted)
951
Scott Park Dr.
(Scott Blvd. side)
2 Adirondak Crab Apples
1 Purple Prince Crab Apple
1 Autumn Spire Red Maple
1 Homestead Elm
915
Scott Park Dr.
(Scott Blvd.side)
I Auhurm Spire Red Maple
I Homestead Elm
851
Scott Park Dr.
(Scott Blvd. side)
2 Ivory Silk Lilacs
1 Col. Noway Maple
DEPARTMENT Of PARks & RECREATION /�
DIVISION Of PARI6, FORESTRY, ANd CBD MEMORAN
dum
Date: November 5, 2014
To: Michael Moran, Director
From: Zac Hall, Superintendent
Re: Parks Monthly Report —October, 2014
I. GENERAL OPERATIONS Hours
A. Mowing/ Mulching 524
B. Parks Security Duties
418
C. Facility Repairs & Maintenance
368
D. Cleaning Restroom & Shelters
356
E. Grounds Repairs
272
G. Equipment Repair & Maintenance
248
F. Tree Trimming and Clean: up
209
G. Plumbing & Electrical Repairs
153
Includes winterizing restrooms and irrigation pipes
H Signs
103
Includes time spent locating and staking for bike trail signs
I. Playground Maintenance
95
J. Drop Off a& Pick Up Materials & Equipment
85
K, Dog Parks 85
1. Fix Water tank Fill & Winterize 13
2. Removing Fence around Trees 42
3. Pick Up Money 8
4. Ground Repairs 2
5. Prep and Install Dog Statue 20
L. Garbage Routes 72
M. Meetings 29
N. Putting Seat Covers on at Riverside Festival Stage 18
O. City Park Benches & Tree Placement 16
P. Spraying
Q. Miscellaneous Tasks
R. Vandalism Repairs
S. Cleaning Shops
T. Carnival Equipment Storage
U. Retirement Party for Sheri Thomas
V. Moving Tables
16
16
14
12
12
November 10, 2014
:4k `Ill�ir
CITY OF IOWA CITY
410 East Washington Street
Iowa Clly, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.ICgov.org
.MONTHLY FACILITIES REPORT
MONTH REPORTED:
October 9014
PREPARED BY:
Scott Justason, Facilities Manager
November 10, 2014
Page 2
1. ENERGY PERFORMANCE TRENDS
Electric Total
Gas Total �• �•
Total Calandaryear 2014
October Energy Profile: TTRA — Lodge
uemswaeraele TIRA-meeneaeasnoa Gas Usage%W. TIIW-fodePrevious 31 Tdal Uza eProflie IIBA-todePre.SM
Period Drys Avg Curt Avg Use Period Days Avg Cost Avg Use Avg Sept 5thm OR 4 M14 Avg Wst
rD Tem Pedal rDa
OR-14 31 r5'. 13958KN Oct-1< 31$LM 103Th 5% OG-1C 31 $1DM
1.1 Electrical Usage:
Facilities Total a
Parks Total
Total Calandar year 2014
November 10, 2014
Page 3
No Oala
November 10, 2014
Page 4
Parks Electric Charges
Jan Feb Mar Apr May Jun Jul Aug Sep
W.Benton St Park
$24.19
$24.19
$24.20
$24.19
$24.20
$22.87
$24.05
$23.01
$23.01
Napoleon Maintenance Garage
$14.93
$14.40
$14.23
$15.19
$18.61
$25.57
$22.59
$25.72
$17.00
Napoleon B FLD Light
$26.03
$26.12
$78.98
$278.58
$598.24
$273.78
$28.13
$216-70
$1275
Napoleon Concessions
$54.81
$49.38
$49.99
$44.73
$118.89
$284.69
$113.30
$161.30
$77.42
Rocky Shore Dr
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$10.33
$10.00
$10.00
Green Mtn Dr Pheasant Hill
$13.32
$13.12
$13.12
$13.13
$13.12
$13.12
$13.01
$13.01
$13.01
550 Greenwood Dr
$26.74
$28.60
$28.34
$27.20
$31.09
$32.49
$31.02
$27.58
$26.09
City Park Pool
$13.70
$12.65
$12.91
$16.15
$21.50
$34.09
$34.18
$28.49
$23.55
City Park Stage
$62.35
$52.88
$53.85
$78.04
$99.78
$200.16
$106.64
$111.03
$90.36
City Park Boys Mall Lot N8
$12-74
$12.21
$12.30
$12.38
$12.30
$12.46
$10.80
$12.30
$11.65
City Park Boys B-ball Lights
$30.88
$25.80
$2577
$27.20
$99.96
$154.75
CIant(L2A7)
CrWTI(SE)
$40.57
City Park Boys B-ball Clubhouse
$23.08
$20.36
$20.54
$28.43
$110.83
$175.33
cradAL2974)
$122.08
$71.83
City Park Security tight
$64.25
$64.27
$64.27
$64.27
$64.29
$64.27
$63.36
$63.06
$63.10
City Pa rk Cabins
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$10.37
$10.00
$10.00
City Pa rk Flagpole
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$10.37
$10.00
$10.00
City Park Sh elter g2
$16.94
$15.63
$20.01
$15.45
$15.80
$20.66
$17.17
$20.63
$16.38
City Park Shelter M
$11.07
$11.07
$11.07
$11.33 1
$11.51
$11.07
$10.37
$10.00
$10.00
City Park Shelter N5
$11.07
$11.07
$11.07
$11.07
$11.25
$11.28
$10.34
$10.23
$10.53
City Park Shelterg6
$16.68
$15.72
$15.80
$16.15
$16.33
$16.51
$9.35
$16.01
$14.55
City Park Shelter 98
$24.57
$22.38
$21.06
$22.47
$21.24
$22.48
$24.71
$4.57
$2271
City Park Grey Brick
$17.47
$16.15
$16.24
$40.79
$25.71
$36.55
$13.05
$36.12
$28.63
City Park Red Brick
$55.16
$49.90
$44.03
$35.97
$56.80
$34.84
$5.87
$28.14
$20.57
City Park Tennis Building
$11.25
$11.25
$14.14
$154.83
$111.00
$190.57
$226.28
Creait(43.82)
$239.95
City Park Tennis Shed Lts
$83.78
$83.80
$83.81
$83.83
$83.81
$83.82
Crain (As)
$81.93
$164.76
City Park Machine Shed
$264.41
$220.75
$215.76
$92.24
$61.91
$49.66
$57.33
$1.19
$36.36
City Park Shop
$97.15
$91.10
$82.60
$71.99
$62.00
$63.83
$74.38
$60.51
$57.32
CityPark Pond
$135.02
$110.30
$34.13
$11.07
$11.07
$11.28
$11.28
$30.00
$10.00
November 10, 2014
Page 5
Taylor Or Light
$146.02
$82.42
$80.50
$52.63
$110.55
$65.45
$64.00
$69.76
$63.01
Fairchild St Lights
$74.10
$52.18
$53.50
$42.63
$31.23
$31.11
$27.18
$34.86
$32.82
N Dubuque Terrell Mill Lts
$1S6.59
$121.08
$111.62
$114.25
$102.41
$116.27
$111.45
$148.36
$120.45
Bloomington St Gazebo
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$10.45
$10.00
$10.00
Bloomington St Light
$33.44
$31.97
$32.14
$33.63
No invoice since April
$214.06
rrmn(Sno.47)
($51.36)
Ha rrison Hill Light
$13.81
$13.81
$27.64
$13.82
$13.82
$13.82
$13.79
$13.80
$13.80
7th Ave Ct
$21.15
$19.92
$20.54
$20.10
$24.57
$28.98
$26.14
$29.42
$24.60
Dover St Tennis Court
$11.33
$11.25
$17.64
1 $54.72
$81.46
$142.50
1 $181.94
$98.55
$149.64
Dover St Storage
$18.61
$22.29
$18.08
$26.32
$16.24
$18.42
$17,14
$20.63
$14.73
Dover St Light Mercer
$28.40
$18.08
$21.39
$38.92
$45.94
$460.54
$78.36
$47.02
$121.82
Dover St Sh ester
$39.96
$37.18
$38,22
$46.90
$112.56
$191.61
$145.35
$154.05
$135.99
Dover St Pump
$42.1D
$41.84
$37.63
$28.51
$22.20
$37.82
$18.77
$16.48
$16.21
Dove r St Dia monds 3 & 4 Lts
$12.03
$12.03
$11.95
$14.58
$179.46
$278.40
$29.61
$28.37
$24.60
Be no St Shelter
$21.94
$19.49
$13.52
$11.07
No invoi ce since April
$54.12
vWd(Sz47A
($12.29)
Dodge St Light College Green
$104.52
$83.39
$77.95
$73.83
No i nvoice s ince Apr! 1
$330.51
amu(Suo.04)
)$S9.22)
Brown St Sh otter
$32.68
$31.81
$32.08
$32.44
No i nvoice si nce April
$165.45
a,Wd(S72e5)
($32.49)
Page St Security Light
$12.63
$25.27
$12.64
$12.64
$12.64
$12.71
$12.84
$12.84
Myrtle Ave Security Light
$13.12
$26.25
$13.13
$13.12
$13.12
$13.03
$13.01
$13.01
Cou it H i 11 Pa rk Shelte r 82
$17.38
$32.57
$16.15
$1615
$17.89
$17.68
$21.09
$18,21
Miami Dr Light
$12.63
$25.27
$12.64
$12.64
$12.64
$12.71
$12.84
$12.84
Conklin Ln Shelter
$11.07
$11.07
$11.42
$11.51
$12.21
$14.27
$11.54
$12.08
$11.22
Ist Ave Peninsula Bridge
$57.35
$48.59
$45.61
$44.73
$39.65
$41.66
$48.38
$40.12
$48.49
1117 Teg Dr Shelter 1
$35.70
$33.34
$31.51
$30.99
$34.75
$42.04
$40.23
$41.30
$35.78
TOTAL
$2,072.23
$1,739.12
$1,794.80
$1,987.10
$2,627.12
$3,429.59
$2,583.18
$1,961.20
$1,856.78
November 10, 2014
Page 6
1.2 Gas Consumption:
Facilities Total
Parks Total
$108,380.18
$3,028.91
Total Calandaryear2014
$111,409.09
Facilities Gas Charges Ian Feb Mar Apr May Jun lul Aug Sep
City Hall
$3,871.39
$4,103.29
$3,829.63
$1,651.91
$1,318.58
$1,256.49
$1,421.96
$1,196.49
$1,026.61
RALRC
$5,274.54
$5,861.75
$5,574.98
$4,138.68
$1,564.00
$941.64
$663.65
$762.68
$1,491,27
Mercer/Scanlon
$6,938.92
$6,673.31
$4,775.09
$5,905.52
$4,294.71
$3,147.87
$3,474.40
$1,622.89
$3,272.46
TTRA-Lodge
$345.93
$396.22
$184.95
$162.94
$47s8
$39.71
$30,66
$32.52
$31.10
TTRA-Marina(LP)
$1,744.02
$487.10
$316.07
0
0
0
0
0
Fire Dept -Station 82
$118.54
$136.06
$103.68
$65.70
$44.72
$39.40
$39.22
$34.12
$31.50
Fi re Dept -Station g3
$473.41
$560.98
$290.67
$100.52
$41.49
$31.23
$313S
$28.60
$31AID
Fi re Dept - StationM
$612.38
$1,030.18
$634.16
1 $100.96
$50.37
$48.93
$4833
$46.04
$34.06
Senior[enter
$2,922.05
$2,889.16
$1,892.66
$1,220.73
$798.16
$669.30
$608.48
$443.33
$459.50
Ashton
$561.89
$497.97
$499.71
$209.39
Ne Daa
$16.29
$30.00
0
Na D9.
TOTAL
$21,119.05
r $23,892.94 1
$18,272.63
$13,872.37
$8,159.61
$6,190.86
$6,328.45
$4,166.6]
$6,377.60
City Hall
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Ashton House
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November 10, 2014
Page 8
Parks Gas[harges Jan Feb Mar Apr May Jun Jul Aug Sep
Lower City Park
$426.36
$428.25
$384.32
$240.09
$14.14
$12.15
$13.12
$13.39
$17.18
City Park Shelter 118
$100.28
$104.33
$93.12
$47.46
$10.00
$10.00
$10.00
$10.00
$11.31
City Park Red Brick
$157.15
$165.85
$153.20
$91.34
$10.00
$10.00
$10.00
$10.00
$11.96
City Park Zoo
$116.63
$128.94
$111.14
$52.80
$13.09
$10.00
$10.00
$10.00
$11.31
TOTAL
$800.42
$827.37
$741.78
$431.69
$47.23
$42.15
$43.12
$43.39
$51.76
November 10, 2014
Page 9
1.3 Water Usage:
City Hall
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TTRA Lodge
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TTRA Marina
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TTRA Lodge Irrigation
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Senior Center
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November 10, 2014
Page 10
Fire Station H4
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1.3 .1 Excessive water consumption:
There is no excessive usage.
City Park Pool Irrigation
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City Park Ball Park
lan IeE Ma Apr .Mry lun AW,
2. BAS/EMCS (BUILDING AUTOMATION SYSTEM/ENERGY MANAGEMENT CONTROL
SYSTEM)
These systems control facility HVAC (Heating, Ventilation, and Air Conditioning) equipment
along with the associated mechanical and electrical components. In some facilities the BAS will
control lighting as well. This section contains a brief explanation of existing conditions and some
justification to bring the City of Iowa City BAS/EMCS systems up to modern standards.
Upgrading the BAS system would have a significant positive impact on energy consumption and
conservation as well as reduce unnecessary controls and equipment failures. Many of our city
facilities are using newer BAS controls (2-10yrs) that may or may not require simple software
upgrades in order to maintain system compatibility with ITS servers. Energy rebates are also
available for many projects of this type.
Consideration should be taken to consolidate systems so that the city uses one manufacturer
for all BAS/EMCS systems city wide. This strategy would have the potential for significant
savings in many areas including software licensing, installation and maintenance costs as well
as discounted service calls and future upgrades.
November 10, 2014
Page 11
2.1 BAS/EMCS Technology Plan/ Energy Strategy Master Plan:
We have developed a BAS/EMCS Technology Plan/ Energy Strategy Master Plan. The plan
along with a memorandum of introduction is located on the T drive. T:\REC\Facilities Manager.
2.2 BAS Operating Summary:
City Hall — There are 3 separate systems controlling this facility. A Trane Tracer system
installed around 1992 handles the North Court section of the building. There is a very old
pneumatic control system that is completely stand- alone and inefficient. Some of the
pneumatics have been converted to DDC via a Barber Coleman DMS system that has become
unreliable over the years. The conversion was never completed. Most of the issues with City
Hall BAS are in progress to be corrected with the project discussed in section 4.1 City Hall
HVAC Replacement Project and 4.2 Project to Upgrade Building Automation System
(BAS) to Connect Three Buildings. Some equipment will still remain under older controls and
will need to be addressed accordingly.
RALCRC - Old pneumatics are controlling approximately 50% of field devices such as valves
and dampers while the remaining half have been converted to DDC via a Barber Coleman DMS
system that has become unreliable over the years. This conversion was never completed. This
system is also not compatible with new computer software and cannot be accessed remotely.
Manual changes to valves and controllers must be made seasonally. The system is unreliable.
With the project discussed in section 4.2 Project to Upgrade Building Automation System
(BAS) to Connect Three Buildings, remote connectivity will be established making it possible
to access the system and troubleshoot on a somewhat limited basis until the existing controls
can be upgraded.
Mercer/Scanlon — This facility is currently using some of the oldest pneumatics controls in the
state. Serious consideration to upgrade the controls to this facility is urgently needed. As the
controls fail, upgrades will be required on an emergency basis. This makes repairs and
upgrades unnecessarily expensive. Field devices and controllers are obsolete and can't be
obtained. The same Barber Coleman DDC system as City Hall and RALCRC operates portions
of the facility. There is also no remote connectivity. This is the 3rd building discussed in section
4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings.
TTRA — There is a DDC system by Andover Controls "Continuum" that controls 1 ERU (Energy
Recovery Unit). Continuum is connected via the city network and is controlled from the Facilities
office. A Honeywell Gateway device was installed by Affordable Heating and Cooling. This
allows remote connectivity to the HVAC thermostats to control the building temperatures
remotely.
Fire Stations — Station 2 has a fairly new DDC "Metasys" by Johnson Controls. Installed in
2009, it needs to have a simple "maintenance" update in order to allow system connectivity to
the city server upgrades.
Station 4 has a newer DDC "Metasys" by Johnson Controls. The BAS has connectivity and is
operating as designed.
The Center — has a fairly new DDC "Niagara" system by Schneider Electric. Installed in 2009, it
needs to have a simple "maintenance" update in order to allow system connectivity to the city
server upgrades.
November 10, 2014
Page 12
Other City Facilities — there are several facilities throughout the city with HVAC equipment
operating via a BAS system that has not yet been viewed by the Facilities Manager. As the
departments/divisions and building operators become acquainted with the position of Facilities
Manager and the role it involves, and opportunity presents itself to review the system controls,
system summaries and status reports will be incorporated into the monthly report.
2.3 BAS controlled Equipment Operating in a Manual, Operator, or Failure Mode:
City Hall, RALRC, Mercer/Scanlon and Senior Center have several devices, valves and other
equipment components operating manually. This is mainly due to equipment age and system
capability.
2.4 Overrides to Sequences of Operations in Effect:
Several pumps and fans are overridden "on" or "off' under various circumstances. In some
cases, this has become the norm. This is primarily due to lack of functionality and age of BAS
systems. It also causes energy waste.
3 ADDITIONAL SERVICES WORK
3.1 Contractor Service Calls:
1. All Temp Refrigeration was called to various sites for plumbing and HVAC service issues.
2. Advanced Electric is investigating issues with outdoor lighting at Ashton House.
3. Dan's OH Door installed a keypad entry for the Ashton House Garage,
3.2 Contractor Service Contract Work:
AAA Mechanical of Iowa City has been awarded a 3-year HVAC Preventive Maintenance
service contract beginning in October 2014,
3.2a HVAC PM — facilities completed in October; water division, senior center.
Water Division- AAA says 10 heat exchangers in various hanging heaters have cracked. This
will be reviewed and consideration to continue with this type of heating arrangement will be
investigated. The water distribution building on Gilbert Ct was added to the PM list. Met with
AAA and Tim D at the site. We discovered some issues with the office HVAC arrangement are
AAA gave pricing to remedy with a ductless split heat pump system ($5729). We will contact
others for competitive pricing.
Senior center- chiller has condenser leak issues and questions of past practices for winter
shutdowns. Pricing for condenser replacement from 3 contractors has been received. ATR will
likely do the job as they are low bidder ($11,530). This work will likely take place in spring 2015.
There is also the issue of the chilled water loop here. It also has low glycol content and will be
tested for contaminants before finalizing the glycol needs for this system. Currently there is
a19% propylene glycol content. The hope is to simply add glycol to bring the content to roughly
28% which is the recommended mix for chilled water systems. We will winterize the system as
in the past and correct the glycol issue in spring 2015. There is a freeze package installed on
this chiller.
November 10, 2014
Page 13
3.3 Project Requests:
3.3a Pool temperature control/automation —
Due to other projects we have placed this project on hold.
3.3b Ashton House indoor stairwell handrail -
Charlie's Welding to fabricate and install replacement. Existing is a hazard and pulls out of the
wall.
4. PROJECT STATUS REPORTS
4.1 2014 City Hall HVAC Replacement Project:
PHI PD/FD RTU replacement has been completed
PH2 North Court RTU replacement — Attended preconstruction meetings bi-monthly. We
discussed scheduling and lead time for unit arrival. It does not ship until 11/21. Baker has begun
to work on VAVs controls.
4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings.
Completed, Niagara front end installed.
4.3 Animal Shelter — Construction is to begin in fall. We will need to watch controls contractors
to insure they comply with the standards set in the BAS/EMCS Technology Plan/ Energy
Strategy Master Plan.
4.4 Robert A Lee Recreation Center Fitness Room Enclosure — Pre -bid meeting set for
August 12. Bid opening October 2, 2014.
4.5 Ashton House Exterior Painting — Certa-Pro Painting was low bid and has been awarded
the contract to paint the house. Project completed.
4.6 RALCRC Men's Locker Room Shower Replacement —
AII Temp Refrigeration was lowest of 3 bids and was awarded the contract. Paul will order
supplies with 4-6wk lead time. Project is scheduled for 1 sc week of December.
5. WORK FLOW
5.1 CMMS (Computerized Maintenance Management Software)
This software maintains a database of information for maintenance operations. This information
is designed to enhance the productivity of maintenance workers. It also helps the management
team make informed decisions, such as calculating the cost of machine breakdown repair
versus preventive maintenance or outright replacement, which leads to better allocation of
resources. Any asset, be it equipment or personnel performance can easily be tracked and
adjusted accordingly.
November 10, 2014
Page 14
5.2 Antero — the CMMS database
We have spent several months gathering equipment lists and other pertinent data to enter into
the system. A maintenance staff member is being trained on the system and assists with some
data entry duties to help expedite the process moving forward. We are nearly ready to run a test
batch of recurring work orders for auto generation. We are excited to be having this software
very close to implementation.
Update: The assigned staff member has resigned his position with the city. This will delay
implementation of Antero until an acceptable replacement is found.
5.3 Completed Work Order Summary:
Work orders are being completed using a temporary format which will be in place until staff is
trained on Antero is functional enough to enter work orders manually. Work orders are kept on
file.
City Hall — There were 187 work orders completed.
Normal daily maintenance/custodial routine = 108
Building occupant requests = 52
In-house maintenance repairs = 24
Service calls to contractors = 3
RALRC - There were 132 work orders completed.
Normal daily maintenance/custodial routine = 31
Building occupant requests = 15
In-house maintenance repairs = 16
Service calls to contractors = 6
Aquatics = 1
Mercer/Scanlon - There were 87 work orders completed.
Normal daily maintenance/custodial routine = 46
Building occupant requests = 0
In-house maintenance repairs = 2
Service calls to contractors = 1
Aquatics = 30
Other = 6
Other Aquatics Facilities - There were 15 work orders completed.
Normal daily maintenance/custodial routine = 0
Building occupant requests = 0
In-house maintenance repairs =0
Service calls to contractors = 0
Aquatics = 15
November 10, 2014
Page 15
TTRA - There were work 7 orders completed.
Normal daily maintenance/custodial routine = 7
Building occupant requests = 1
Service calls to contractors = 1
Ashton House - There were 7 work orders completed.
Normal daily maintenance/custodial routine = 5
Building occupant requests = 0
Service calls to contractors = 1
Fire Stations - There were 2 work orders completed.
Building occupant requests = 2
In-house maintenance repairs = 0
Service calls to contractors = 0
The Center — There were 0 work orders completed.
Normal daily maintenance/custodial routine = 0
Building occupant requests = 0
In-house maintenance repairs = 0
Service calls to contractors = 0
5.4 Staffing
Mercer is once again short staffed as the MWI % position has opened due to a termination.
RALCRC has posted MWII position vacated due to retirement. Applications accepted until the
first week in November.
5.5 Miscellaneous
Upon request of the fire department, we have taken the lead in monitoring and controlling fire
stations HVAC equipment.
Received notice from Ross of ATI that boiler water system at City Hall may be contaminated. It
appears to be caused by the low glycol content in the system. Glycol is not needed and was
only added as a precaution during a boiler change being performed during cold months a few
years ago. We will drain and flush the entire system, add fresh water and treat accordingly in
the spring. Due to current work on the city hall RTU replacement project addressing this before
winter would not be advisable.
November 10, 2014
Page 16
7. MAJOR MAINTENANCE REPORTS:
7.1 The RALRC pool leak has been addressed.
7.2 RALCRC Gilbert St handicap ramp has incurred some damage from the winter. Engineering
will review for modifications to ensure ADA compliance. An initial cost estimate to replace the
ramp is $8500. No other contractors seem to be interested or are too busy to bid on this project.
The ramp continues to deteriorate as more pieces of cement fall off. We will try to move forward
with the existing bid.
8. FACILITIES INSPECTIONS:
Inspections conducted in October were Mercer and City Hall. The reports can be found on the
T-drive at T:\REC\Facilities Manager
9. WARRANTY REPAIRS:
None for October.
10. LOST TIME ACCIDENTS, SAFETY PROBLEMS, OR HAZMAT INCIDENTS:
No issues to report for October. Attended safety meeting on October 28.
11, MAJOR EQUIPMENT OUT OF SERVICE:
ICGS PROGRAM Established in 1973
Collaboration for over 40 years whereby the City maintains the fields and ICGS rim the program.
Currently serving Iowa City area girls in K-12
T-Ball, Primary, Intermediate, Junior, Senior — approx 16 games
Introduced Pitching Machines in Primary Division
TWO tournaments: Mid -season pool play Terry Trueblood'1'oumament; Year-end double elimination
Friday Night Pitching sessions for any ICGS girl
38 TEAMS for the past five seasons — has not changed contrary to what has been reported in
commission minutes,
NUMBERS — early 2000's numbers were 700+; now fluctuate anywhere from 400 — 500
2010: 498 (first year of online registration)
2011; 429
2012: 456
2013: 467
2014: 397
Reduction in participants due to:
1. Introduction of Club Softball teams (Jaguars, LHSC, Renegades)
2. Creation of Coralville/North Liberty Recreational Softball program
3. Inability to get a flier in every ICCSD girl to take home to parent
SCHOLARSHIPS — no girl is turned away for inability to pay.
2010: 39
2011 *: 37
2012*: 43
2013*: 66
2014; 64
*Meal Program supported by Iowa City Noon Optimists donation of $2000.00/year
HEAR ABOUT ICGS? - not exclusive answers
1. Played before:303
2. Friend told me: 65
3. Flier at school: 19
4. ICCSD Backpack: 12
5. ICP&R email: 11
6. Press -Citizen: 4 ???
7. Poster at store; 1
IMPROVE ICGS — not exclusive answers
1. Like itjust the way it is: 307
2. More clinics: 57
3. More games: 27
4. More tournaments: 27
5. Closer to ASA Rules: 27
Officer Positions:
President
Vice -President — Heather Erwin
Treasurer —Kevin Kimm
Secretary — John Smick
Past President — Temple Hiatt
Division Commissioners:
T-Ball — Heather Erwin
Primary - Todd Kruse
Intermediate - Tea Ho
Junior - Troy Hames
Senior — Kevin Kimm
Team Sponsor Commissioner — Karen Dinnel
Fundraising Commissioner— Paul Schneider
Equipment/Field Issues Commissioner - Pete Wilson
Webmaster — Tom Bredfreld
Registration Commissioner/Recruiter: Tea Ho
Online Registrar — Temple Hiatt
Tournament Director — Steve Schuette & Jake Carroll
Coaches Certification Commissioner — Temple Hiatt
Concession Stand Commissioner — vacant/contracted out with Mark Paterno
Umpire Commissioner — vacant/combined with head umpire duties
Members: Katie Bozer
September 24, 2014
VIA CERTIFIED MAIL
City of Iowa City, Iowa
Parks & Rec Department
410 E Washington St.
Iowa City, IA 522440
319-356-5000
RE: IAC Longfellow/ Verizon Wireless Communication Tower Proposal
To whom it may concern;
Verizon Wireless is proposing to improve their coverage in the area of Iowa City, IA.
One of the properties Verizon Wireless has identified as a possible candidate to
meet their coverage objective is located at 700 Page St., IA. Parcel # 1015152001.
This is the Oak Grove Park location.
Verizon Wireless is proposing to lease a portion of property for the purpose of
constructing an approximately 140' telecommunications tower. In addition to the
leased area, Verizon Wireless would require an approximately 20' wide utility/access
easement from the nearest public right of way (Page St. or Dodge St.) to the leased
area.
The initial term of the lease is for five (5) years with four (4) additional five (5) year
renewal periods.
If you are interested in this opportunity, please call me with any questions or
comments and I would be happy to answer them.
Best Regards,
i?204.S"
Mark Super
SSC, Inc.
0: 913.438.7700 ext. 2259
C: 913.609.1583
9900 WEST 1091H SIREET, SUIIE 300 p 913.438.7700
OVERLAND PARK, KANSAS 66210 1 913.438.7771
SSC.V S.C6111