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Home My WebLink About12-10-2014 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. TUESDAY, DECEMBER 10, 2014 ROBERT A. LEE COMMUNITY RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of November 18, 2014 5:01 p.m. Public discussion of any item not on the agenda 5:05 p.m. Friends of Hickory Hill Park Report 5:10 p.m. Affiliate Group Discussion - Kickers 5:30 p.m. Budget Review 5:45 p.m. Election of Officers 5:50 p.m. Neighborhood Open Space Review 5:55 p.m. Recreation Division Report • Winter Facility Projects Update • Blue Zones Update 6:05p.m. Parks Division Report • Fencing/Napoleon Park Shop ■ Supply Inventory/Auction • Snow Removal Policies • Trail Signage 6:15 p.m. Directors Report • TTRA Marina/Winter Events • Ashton House • Farmers Market • Chadek Green Update 6:25 p.m. Chairs Report 6:30 p.m. Commission Time/Suggestions for Future Agenda Items 6:40 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION November 18, 2014 ROBERT A. LEE COMMUNITY RECREATION CENTER— MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott, Lucie Laurian, Joe Younker Members Absent: Cara Hamann, Katie Jones Staff Present: Mike Moran, Chad Dyson Others Present: Brian Boelk, Temple Hiatt, Steve Schuette, Mark Super CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: PUBLIC DISCUSSION: None. FRIENDS OF HICKORY HILL PARK: None DoaPAC: Bourgeois reported that the DogPAC Board was meeting this evening so was unable to attend the Parks and Recreation Commission Meeting. They will be discussing goals for next year and electing officers at this board meeting. NEIGHBORHOOD OPEN SPACE REVIEW: None PARKS AND RECREATION COMMISSION November 18, 2014 Page 2 of 10 /_1y;114/_1III =M3:19111AD] I-14V1*11[*]2sL•IT.TI_iyIII 1VA1Cj %;1EY01;l11ia11to Steve Schuette, Temple Hiatt and a parent (did not sign guest list) with Iowa City Girls Softball (ICGS) were present to discuss the proposed affiliate group policy. Included in the Commission packet was historical information provided by ICGS. Items included in this report were based on some questions presented to the Boys Baseball affiliate group at the previous meeting. In summary the organization began in 1973 and has worked in collaboration with the City whereby the City maintains the fields and ICGS runs the program. They currently serve Iowa City area K-12 girls. There have been 38 teams for the past five years. In the early 2000's they had about 700+ girls playing but now fluctuate between 400-500. They noted that reduction in participants is likely due to the introduction of club softball teams, the creation of the Coralville/North Liberty recreational softball program and the inability to get fliers in all of the schools for girls to take home to their parents. ICGS does offer scholarships for those who would otherwise not be able to participate. They gave 64 scholarships in 2014. Also included in this packet was a Memorandum of Understanding that was written in October of 2013 between ICGS and the Parks and Recreation Department. Schuette noted that he has been involved with ICGS program for 17 years. He started when his own girls were involved. They have since graduated college but he remains on the board. Schuette shared a story of a girl who received a scholarship to play. While she was athletically challenged and often thrown out, the cheering by her teammates was, as she put it, the nicest thing anyone had said or done for her that week. His point was that this program is made for people like her, where they can interface with other athletes. He noted that with financial pressures come consequences. He stated that their expenses were about $30,000 this past season. They gave between 50-60 scholarships last year. They also provided some of those kids with meals. They developed a punch card program to make food purchases that were given to those who could not afford them. They are the same punch cards that are purchased by other players. This was in an effort to make it so these kids would not be obvious to their teammates. The organization also attempts to give medals to all players involved. There are some programs that ICGS would like to offer more of such as more clinics for more training. The additional financial pressure makes it difficult for them to offer additional programs. He stated that they can easily say that they can't afford things. They can eliminate programs, reduce the size of the group, increase the participation fee, but this will exclude those that are less fortunate. Hiatt noted that ICGS was about $5000 in the hole which can be directly correlated to the reduction in registration. ICGS needs to get at least 500 participants to break even. Dyson had asked the group to come up with some cost recovery ideas. Ideas were to reduce some of the labor hours, increase the fees for tournaments, close the second set of restrooms, create some off-season programs such as kickball, fall softball or even a women's fast pitch program, or sell advertising. The parent that was present stated that he was here for moral support and wanted to echo what Steve and Temple mentioned. The program is all about the kids. Hiatt mentioned that they have had kids with special needs play ball and this is to be celebrated. PARKS AND RECREATION COMMISSION November 18, 2014 Page 3 of 10 Claussen noted that on behalf of the Commission, there is not an adversarial relationship here, that the City and the Department are trying to work within a budget and they are experiencing challenges. The funding is not available that has been in the past; therefore, something needs to occur. Hiatt noted that she understands that, however, when they hear things such as everything is on the table, they assume the worst. She wants the relationship between ICGS and the City to remain as good as it always has been. She said that she understands that there is an ordinance in place that gives the department head the authority to dictate whether affiliate groups are charged or not. She stated that the ICGS cannot absorb 10% of the potential increase in usage fees. Claussen noted that he has a long history with ICGS having been a member of the board in the 70's. At that time the kids played on dirt patches at Mercer and grass at Napoleon Park. There was good participation without a lot of funding and the program grew. The program is now light years from where it started because of its relationship with the City. He would like to see the program grow and proceed. He said that ICGS is not being targeted and that this is an across the board mandate. Hiatt said that she wishes they could have gotten the word out to the public prior to the local options sales tax vote. She further stated that ICGS wants to give every girl who wants to play the opportunity regardless of their athletic or financial ability, however, she doesn't see how the group can survive if required to pay fees for their use of the facilities. Laurian suggested that perhaps they raise their registration fee by $5 (currently $50) She also wondered if it was possible to have those than can afford it to pay more. Hiatt said that they do ask for donations during the registration process. Younker asked them what other sources of income ICGS has besides donations. Hiatt said that they sell banner advertising which is usually purchased from sponsors. Those sponsors include Play it Again Sports, Hills Bank, and MidWestOne Bank. If a coach is a mechanic and has his own business, he can put his logo on the back of the team shirts. Bourgeois asked for a budget from ICGS. Hiatt noted that she would have to get that from the treasurer and is not sure how detailed this information is. Bourgeois said until he sees a budget from ICGS he really cannot give his opinion. Younker stated that this would give Commission an opportunity to identify issues and discuss other options for ICGS. Bourgeois asked if ICGS charges nonresident fees. Schuette stated that any time you ask for more money registrations drop. Hiatt said that getting more money from participants is not their focus; their focus is to provide and enhance the overall experience for the girls. She said that if they need to buy equipment, they sell more banners. Bentler asked what sponsorships cover. Hiatt noted that they cover the cost of shirts and umpires. Bourgeois suggested that they seek in -kind donations for items such as t-shirts. Hiatt noted that they have a 20-year history with a local printer and would hate to compromise that solely based on cost. Claussen stated that the board has to be more flexible and open to suggestions and new ideas. Laurian suggested that volunteers do the mowing; Claussen suggested perhaps they look at volunteer umpires. Schuette stated that ICGS has cultivated a really good umpire crew and they pay them fairly well so that they keep them year after year. This is important because they have specific rules for the various ages. He noted it would take a very special PARKS AND RECREATION COMMISSION November 18, 2014 Page 4 of 10 person to volunteer to umpire. Hiatt noted that there is the issue of liability when using volunteers as well. Younker stated that the Commission understands that this is a great program and that they are not criticizing ICGS, but that they need some input regarding how to help ICGS while also supporting the City's budget. Hiatt said that she can get numbers from their treasurer but would also like to see what numbers the City is looking for regarding what would be expected of ICGS. Schuette said that while they are spending all this time trying to figure out what to do to be able to afford these financial expectations, they need some guidelines to direct them. Schuette said that they have had a lot of good discussions about ways to help with the budget, but they would not be good for the program. Some of these ideas included using only four fields and eliminating kindergarten and first grade programs. He feels that while this may be efficient, it would be a horrible idea. Hiatt stated that at this time ICGS charges the City nothing and that the City charges ICGS nothing. Claussen noted that the City funds are paying for the fields. He said that the City wants to start with a fee of 10% of what a full rental fee would be and then increase by 10% each year until they reach 40%. Laurian asked how much it costs the city to maintain/operate the facilities. Dyson reported that cost to be $51,000, however, he further noted that the City is not looking to recover that amount. The total ball diamond budget (which includes three facilities) is $156,000 ($51,000 of that correlates directly to ICGS). Bourgeois suggested that $5000 be the ICGS guideline for this next year. Brown noted that the Commission cannot go to other groups and ask them for money while not expecting ICGS to contribute as well. Elliott asked why the Commission needs to see the ICGS budget. Hiatt noted that they have never been asked to present their budget in several years. Younker explained that it is important for the Commission to work with the affiliate groups to see where the money comes from. It would be difficult to know what opportunities there may be without reviewing their budget. Laurian asked again if it would be feasible to increase fees. Schuette said that you really don't know until you distribute the registration forms and see how it effects participation. Claussen asked if ICGS could present the Commission with an income and expense report for this past season. Schuette noted that they have the numbers but need to get it in a presentable format. Schuette asked if these changes will effect this season. Dyson noted that the department is currently working on the budget for FY16 which runs from July 1, 2015 through June 30, 2016 so would not impact their current season. Hiatt also discussed an issue that they have had with using a storage facility which they have discussed with Dyson. Equipment is locked up without their control and access given to someone outside of the organization who happens to be a city employee. She said that a month or so ago there was a need to find space for their sun shades and because they could not use this storage unit they incurred labor costs to move those elsewhere. She stated that if they cannot use those facilities they will have to eliminate equipment. Claussen explained that this is a matter she needed to discuss with Dyson and Moran outside of this meeting. He asked them to provide the Commission with a forecasted budget for next year at the December meeting. He thanked them for their time and their mission. PARKS AND RECREATION COMMISSION November 18, 2014 Page 5 of 10 Chad Dyson departed the meeting at 6:00 p.m. CELL PHONE TOWER PROPOSAL Mark Super with SSC Inc. was present on behalf of Verizon Wireless who is proposing to lease a portion of property within Oak Grove Park in Iowa city to construct an approximately 140' telecommunications tower. In addition, they would require approximately 20' wide utility/access easement from the nearest public right of way which is Page St. or Dodge St. The initial term of the lease would be 5 years with four additional five year renewal terms. Verizon is looking for sites that would increase and improve downtown coverage. This particular location was selected because it is in the corner of a park area and is surrounded by trees giving it a natural camouflage. The proposed income for the City would be $9000 annually; however the City can negotiate this amount. There was discussion about the health risks caused by emissions from the tower. Super reported that the frequencies at ground level are less than 1 %. Moran reported that the process for such a request is to come to this body first. If the Commission approves the request, Verizon will then submit an application to other boards and commissions of the City for their input. The final step would be for an agreement to be approved and signed by City Council. Younker asked if revenue would go directly to the Parks and Recreation Department. Moran reported that it would. Laurian asked if there are any towers on park property anywhere else in the city. Moran said that there is not and that the commission had voted down two other requests for placement of a tower in Willow Creek and City Park. They were refused because of the aesthetics. Bentler asked if there was hard data on the health effects of these towers. Laurian said that there are studies available. Claussen drove by the park and said that in many parks these towers are aesthetically displeasing, however, this particular park and where they are proposing to locate the tower, is probably one of the better locations they could have picked. Moran asked if other companies would be able to come in and piggyback on the Verizon tower. Super noted that this would be allowed. Laurian asked if adding more companies would also add to the amount of emissions. Super noted that at 55' there is about 2% emissions, at ground level it is .07% which is very minimal. Younker asked what other sites have been looked at. Super reported that Longfellow School was one, however, they don't allow for this type of activity. Laurian stated that Commission needs to look at health risks prior to voting. Bentler said she is not concerned about emissions with this tower due to his placement away from residential areas and she also stated that they don't hear much about this concern in the public health field. Younker said he would like to see more explanation of the benefits of placing it in this park vs. other locations. phone tower in Oak Grove Park. Motion passed 5 to 2 (Younker and Laurian opposed. Hamann and Jones absent). WILLOW CREEK PARK MASTER PLAN — BRIAN BOELK, HBK ENGINEERING Brian Boelk with HBK Engineering presented to the commission a summary of the public input meeting that was held on September 18 regarding the Willow Creek and Kiwanis PARKS AND RECREATION COMMISSION November 16, 2014 Page 6 of 10 Parks Improvements Project. Following is a list of concerns and desires collected from that meeting. Amenities • Additional and improved restrooms • Additional and improved trash receptacles • Additional and improved shelters • Trail improvements including trail maintenance (including surface improvements, erosion control, snow removal), ADA compliance, trail connectivity • Additional benches along the trail • Improved lighting throughout • Picnic tables (especially along Teg Drive) • Pet Waste Bags Features • Improved and additional playgrounds • Creek bank improvements, flood reduction • Vegetation control combined with sustainable practices • Pond —would like to see it turned into wetlands • Dog park (residents have voiced both concern of support of this issue) • Sledding hill • Sports field improvement • Additional art along the trail • Splash pad possibly combined with an ice skating rink • Additional policing for improved security • Fitness stations • Amphitheater Boelk shared that the comprehensive plan shows the recommended improvements: Phase 1 Improvements: • Baseball backstops • Additional benches throughout • Creek bank stabilization • New trash cans throughout • Trail improvements • Possible restroom placement • Storage shed relocation Phase 2 Improvements (proposed) • Shelter update • Additional playground and current playground update Boelk mentioned that one item that was not discussed at the public input meeting was the possibility of adding angled parking and that this was more of a staff concern. He will put together some concepts for parking. PARKS AND RECREATION COMMISSION November 18, 2014 Page 7 of 10 The next steps in the process include input trom the Parks & Recreation Commission. HBK will then define improvements. At this point they may seek additional public input in person or via a web site. Next would be creating the construction documents, bidding process and then construction. The intent is to get this bid out this winter. Of further note is that staff recommends moving the storage shed on the east side of the creek to the west side placing it closer to where program needs dictate. He also mentioned that the residents would like to ask for benches without backs giving them the option to look both ways and elderly persons say it is easier for them to get up from benches that don't have backs on them. Bentler asked if the trash cans will include a recycling option. Moran said that they will. Elliott said it seems that more public input is a good idea. Moran stated that they would like to finalize these plans and get them out to bid in time for spring construction. Elliott asked if the big tree that has fallen can be left in place. Moran said that this is the usual practice if able. Boelk and Moran will meet again after Thanksgiving and schedule a neighborhood meeting after Christmas. RIVERFRONT CROSSINGS UPDATE Moran noted that the project is progressing slowly. There is a demolition contract that will go out to bid this winter. Unfortunately, mercury has been identified in the soil and will require a 1 to 2 million dollar mitigation process. Moran reported that mercury was used for water treatment in the 60's. After demolition of sewer structures and the brick building is complete, the City will grade and seed the area and then regroup. CIP/BUDGET DISCUSSION Moran distributed a summary of the Capital Improvement Plan for 2015 through 2019 which lists projects by department. He noted that there is not a lot of CIP money available as much of it is being allocated to the Dubuque Street project. He noted that the first 9 items listed under Parks and Recreation are the same as last year, however, the other 11 are new. A few projects that he mentioned were as follows: Hickory Hill Trail Redesign and Development: asking to move this item up the list, however, Friends of Hickory Hill to raise $50,000. Friends of Hickory Hill went to City Council Council voted not to do so. Council would like Willow Creek/Kiwanis Park Master Plans will go out to bid this winter Annual Recreation Center Improvements started last year and will move towards ADA related improvements. Elementary School Recreation Facility Partnership: The department will continue planning towards a shared use agreement with the two new schools. New projects include upgrading the BAS controls for the Recreation, Mercer and City Hall buildings. PARKS AND RECREATION COMMISSION November 18, 2014 Page 8 of 10 The City Park Pool cabana installation: This did not get done during the construction this past year. Continue development on an emerald ash borer response plan. Develop a sustainable roadway vegetation management program. Resurfacing of Tennis Court/Pickle Ball to Mercer Tennis Courts. Pheasant Hill Park renovations funded with neighborhood open space funds. Outlying years include Mercer Aquatic Center/Scanlon Gym improvements, Recreation Center remodel and City Park cabin restoration. Moran noted that there will be a budget hearing for departments on Thursday of this week. He should have more to report at the December Commission meeting. Brown asked if the local options sales tax will go to the public for another vote in the future. Moran stated that he doesn't know and that there is a waiting period required. Elliott asked if it would still be necessary to acquire fees from affiliate groups if a local options sales tax was passed. Moran said that depends on how the language is written, however, he does not believe that all costs can be recovered through a local options sales tax. DIRECTORS REPORT: Project updates • The cohousing proposal at Benton Street Park was turned down by Planning and Zoning. The cohousing group has decided not to go to council to have them override P & Z so will look at some alternatives. There will be no land swap. • Neighborhood Park Updates: Moran met with Tower Court Neighborhood on Sunday and all seemed to buy in to the basic concept. Reno Street will get a new shelter and new playground. Highland Park Neighborhood met last week. The department has a shelter for them. Hickory Trail Park shelter is ordered and should arrive this week. The playground has been installed. Moran reported that Hall is working on an Emerald Ash Borer Plan and is in the process of completing a tree inventory. Moran stated that he will have the department revenues projected for FY16 available for Commission review at the December meeting. Younker noted that he will be attending the last Senior Services Committee meeting on November 24. He said the group is making progress. CHAIRS REPORT: None PARKS AND RECREATION COMMISSION November 18, 2014 Page 9 of 10 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: None ADJOURNMENT: Moved by Elliott, seconded by Bentler, to adjourn the meeting at 7:10 p.m. Motion passed 7-0 (Hamann and Jones absent). PARKS AND RECREATION COMMISSION November 18, 2014 Page 10 of 10 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME TERM S EXPIRES Suzanne 1/1/17 NM X X X O/E X X X X X X X X Bentler David 1/1/15 NM X X X X X X X X X X X X Bourgeois Larry 1/1/18 * * X X O/E X X X X X X X X Brown Clay 1/1/18 NM X X X X X X X X X X X X Claussen Maggie 1/1/17 NM X X X O/E X X O/E X X X O/E X Elliott Allison 1/1/14 NM X Gnade Cara 1/1/16 NM X X X X X X X X X X X O/E Hamann Katie 1/1/18 * * X X X X X X X X X X O/E Jones Lucie 111/15 NM X O/E X X X X O/E X O/E X X X Laurian John 1/1/14 NM X X Westefeld Joe 1/1/16 NM X X O/E X X X O/E X X X X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: December 3, 2014 RE: November 2014 Monthly Report S.P.I. SPI Special Olympics Winter Sports training began with 41 athletes who have been entered to compete and are preparing for the upcoming Winter Games in Dubuque. The SPI "Wondrous Wildlife" program had 29 registrations and participants learned about different animals and created wildlife projects. (Master Plan: Enhance Program Development) The Recreation Division had 10 Special Olympics bowlers who placed first at the Area Tournament and advanced to the State Competition. (Master Plan: Enhance Program Development) Recreation Division Special Olympics athletes attended the Global Messenger Workshop in Grimes. Sponsored by Special Olympics Iowa, the workshop teaches leadership and public speaking skills so they can become leaders in sharing the message of Special Olympics. (Master Plan: Enhance Program Development) Iowa City Recreation Division Special Olympics athletes participated in the Unified Sports Day at the UI Field House. This event was sponsored by Special Olympics Iowa and partnered UI students with SO athletes to play baseball, bag toss, basketball and other sports and activities. (Master Plan: Enhance Program Development) Six candidates from the University of Iowa Therapeutic Recreation program were interviewed for the Division's Winter/Spring SPI internship. Three students were accepted and will begin next semester with the SPI program. (Master Plan: Collaborate with Community Organizations and Businesses and Expand Department Volunteer Opportunities) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM The Scanlon Gym hosted Friday Fun Night, 47 kids attended. Fun Night activities include roller-skating, 3 inflatables, crafts, swimming and open gym and game room. Goal 10: Plan for Continued Equitable Level of Service as Community Grows Continued the fall session of the ICRD youth basketball program (3 on 3 format). Goal 3: Enhance Program Development. Recruited 18 volunteer coaches for the fall basketball season. Goal 7: Assure Financial Sustainability Recreation Division November 2014 Monthly Report Page 2 of 4 Between the Grant Wood Gym and the Scanlon Gym, the ICRD hosted 21 birthday party packages, 12 paid room rentals, 96 hours of gym rentals, and had 637 kids attend tot time for the month of November. Goal 10: Plan for Continued Equitable Level of Service as Community Grows The Iowa City Recreation Division and Grant Wood Neighborhood Association continue to offer Grant Wood Skate Night on Fridays; 6-8 pm. Admission is free. Attendance is averaging 10-15 skaters. The Iowa City Recreation Division working with IC Bruisers to offer a Free skating program on Mondays, 6-8pm. Goal 10: Plan for Continued Equitable Level of Service as Community Grows Met with the principal of Southeast Junior High and executive director of the Cedar Rapids Boys and Girls Club in regards to offering a branch location in Iowa City. Initial focus would be on 25 students from Southeast. Goal 8: Collaborate with Community Organizations Continue to promote youth sport programs and special events through ActiveNet, article manager, virtual backpack. Goal #6: Increase Awareness of Program Offerings. Continue to conduct post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback. Continue to send out weekly updates to part time staff regarding policies and upcoming information. Goal #1: Maximize the Planning Process SPORTS/WELLNESS All the equipment in the new fitness room is in working order at the RAL Recreation Center. The contractor is set to begin work on the glass wall around the fitness area in December. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). The gang showers in the men's locker room are scheduled for removal in December. They will be replaced with individual shower heads. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). The wooden bleachers in the gymnasium of the RAL Recreation Center were removed in November. They will be replaced with portable aluminum bleachers that will be more versatile. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the adult sports registration deadlines, the facility hours for the winter holidays, and 2015 Dog Park Passes are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the upcoming holiday facility schedules. (Goal # 6 — Increase Awareness of Program Offerings). Fall volleyball continues in November with the season ending tournaments schedule for early December. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track Performance Measures). Recreation Division November 2014 Monthly Report Page 3 of 4 SOCIAL/CULTURAL The WINTER BREAK CAMP materials were distributed this month. You will find the flier attached to this report. The COMMUNITY FOUNDATION OF JOHNSON COUNTY announced the granting of $4,048.00 for the Restoration and Preservation of Cabins in Upper City Park. After our lack of success in obtaining a REAP grant this session, staff has been investigating other means to fund the cabin project. Meetings with several individuals and organizations are also in the works to recharge the fundraising plan. (Master Plan: Pursue alternative funding) The WINTER SPRING ACTIVITY GUIDES were distributed much earlier this year in hopes that we may see increased registration numbers before the December holidays. Registration opens nearly a month earlier this year. All elementary schools have received catalogues to send home with students grades pre-K through 6. Several new dance and art classes have been added. In addition, we have added a parent/child art program to meet on Sundays, new youth classes in cake decorating, sewing, knitting and scrapbooking. Several new youth science and nature classes are also being offered for Jan —May. (Master Plan: Increase awareness of Program offerings and enhance program development by identifying and developing new programs) The University of Iowa Community Credit Union has agreed to increase their sponsorship level of the 2015 Farmer's Market, MARKET MUSIC program. Music will now be offered June - August at both Wed and Saturday Markets and then Sept and Oct Saturday Markets. (Master Plan: Pursue alternate funding, and collaborate with Community Organizations and Business) FAMILY DRUMMING was well received by those that attended. However, attendance itself was not satisfactory. If we continue fall drumming in 2015 increased promotion will be necessary. (Master Plan: Collaborate with community organizations) Planning is in the works for our first SOLSTICE CELEBRATION OF LIGHT which will be held at the Recreation Center and in the Discovery Garden on Sat, Dec 20u. Plans include making lanterns to light at home the next day, the true Solstice, the 2l't. Other crafts will include making dried herb and flower swags and sachets, and bird feeders. Participants will also be able to learn about winter sowing of seeds outdoors (yes, outdoor sowing in the winter!). A closing ceremony with a luminary lighting of the Discovery Garden will also be held. Refreshments? .....hot chocolate and spiced cider of course. O (Master Plan: Fun and Friendship) AQUATICS Facilities: With aging pools we are finding that more and more resources are being assigned to facility upkeep and maintenance. This is not necessarily a negative as long as we approach this proactively. We are looking for ways to minimize service reduction and temporary shutdowns with planning and management. By prioritizing projects and forecasting planned shutdowns we can effectively maintain our existing pools and even look to enhance what we currently have. Recreation Division November 2014 Monthly Report Page 4 of 4 Programming: With the winter season fast approaching we are looking into ways to develop the private lesson program. Winter is an excellent opportunity for us to experiment with times, numbers, and overall schedules. Starting Saturday February 2nd we will be offering a substantial amount of private lessons. We are adding approximately 75 available spots for the winter season. The format will also be adjusted to allow for a 30 minute private lesson. The lessons will take place at the Robert A. Lee Pool as it offers the least obtrusive time in our current schedule. If these prove successful we will look into expanding these into the summer months. However, given our constituency Saturday lessons will not be offered in the fall season. Personnel: Last month we reported an expanded and more regimented training system for our lifeguard staff. Now in the third month of existence it has proved to be invaluable. Our monthly in-service attendance percentage (staff attending) has increased from 95% to nearly 99%. Of course our ultimate goal is 100%, that number is nearly unattainable due to varying schedules and outside conflicts. The staff is responding very well; the number of missed shifts has decreased, the number of sub requests has decreased, and the staff overall is more professional. We expect these trends to increase and develop even further. While staff development is not directly related to the Departments Master Plan, it does help to enhance program development. VVIMR TEAK CAMP ®6 (Participants must have turned 5 by September 15, 2014) Register for the Iowa City Parks and Recreation Department's Winter Break Camp -Arts & Crafts -Roller Skating -Swimming Games -Guest Speakers -Field Trips O M WARMIEWI MORE! Join us for some special activities with new themes each day! December 22 - Frozen Fun! December 23 - Creative Creatures! 29 - Amazing Adventures of Willy the Wooly 1 1 'TER SOLSTICE VEIN i EST! /L OF LIGH Si aulrday, I[Decemher 20th, 3-5pm Join us for several festivities celebrating the most glorious day of the year. We will have numerous crafts and activities for families and individuals of all abilities, cider or cocoa, luminaries, stories of the Solstice and a ceremonial bell ringing. Persons who pre -register fot the event will receive a special gift. Register at www.icgovorg/pr or by phone at 356-5100. This event is FREE to the public, and we accept walk-ins for those who wish to join us for only part of the event. We willmeet in the Social Hall of the Robert A. Lee Community Recreation Center, with the program closing in the Discovery Garden. 3:00-3:30pm Lantern Making 3:30-4:00pm Winter Sowing 4:00-4:30pm Herbal Sachets and Dried Flower Crafts 4:30-5:00pm Celebration of Light, Refreshments, Storytelling, and Bell -ringing v OF IOWA C17Y I CITY OF EITEMMU iufnrnmtirra. reutort J"rk Grwil ai (319J 3 b-3100 errnt YriTI take place at the RukErt A. UP Gnnum nk� RerTimi&re Cal" S. Q51WA Stn*4, luwrk CEq. EM December 5, 2014 ®wit CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.lcgov.org MONTHLY FACILITIES REPORT MONTH REPORTED: November 2014 PREPARED BY: Scott Justason, Facilities Manager December 5, 2014 Page 2 1. ENERGY PERFORMANCE TRENDS Electric Total . Gas Total Total Calandar year 2014 •� November Energy Profile: City Mal! Oa CUea Pmllb CI WIIPrn,-12.oaa Gaa Pm Isle Cf MIIPmvmvaDOas Penn Drys Avg at Avg Use Penod 0rys Avg Cos[ Avg Uae Avg erm <r De r Tem Novel A 3/250 xeaalagav Naw31 H $41.)g 83.D 4% 1.1 Electrical Usage: Facilities Total Parks Total .• Total Calandaryear 2014 �. December 5, 2014 Page 3 Eapon 150M1 mm to U.0 smo ` Jan M W, M] MN Jan RAL Recreation Center soaan annualannul 1mm... HII kb Mif Ip NN lan LiM 0 4MMi MI 4 ® 47340 Mercer/Scanlon laomo . 0 ' 1M iM 1 Mir Jul 3 Jul 4W { 3N IX] TTRA Marina 35W MI l(W f JI Sm 0 1 FM Mn Oy MN Jun Jul MM Saq {1 IXt am MG M w M im Ms INS I556 11471 MB Fire Station M3 saoo 4M10 3M10 . E .._.�_W lam 0 Im 1 im MM Mr MN lun 1 1 I R1M _ Sep 1M . _..:._.._ ... __ _.. .._. JMNI 41M 3fe] ' Em5 ' EMa � 31M 4mE 3m) ; Ib] 3m) i 3415 Senior Center sMon Ina= 0 W MMir p M May Ica 1N Mp 0[t .M ESUJ ENM _ E1110, AW 344hO1114mm 25im 4064o7 December 5, 2014 Page 4 Parks Electric Ch s Jan Feb Mar Apr May Jun Jul Aug Sep Oct W.Benton a Park $24.19 $24.19 $24.20 $24.19 $24.20 $22.87 $24.05 $23.01 $23.01 $23.01 Napoleon Maintenance Garage $14.93 $14.40 $14.23 $15.19 $18.61 $25 57 $22.59 $25.72 $17.00 $13.93 Napoleon B-FLD Light $26.03 $26.12 $79.98 $278.58 $599.24 $273.78 $28.13 $216 70 $12.75 $25.71 Napoleon Concessions $54.91 $49.38 $49.99 $44.73 $118.89 $284.69 $113.30 $16130 $77.42 $59 14 Rocky Shore Dr $11.07 $11.07 $11.07 $11.07 $11 07 $11.07 $10.33 $10.00 $10.00 $10.00 Green Mtn Dr Pheasant Hill $13.12 $13.12 $13.12 $13.13 $13.12 $13.12 $13.01 $13.01 $13.01 $13.01 550 Greenwood Dr $26 74 $28.60 $28.34 $27.20 $31.09 $32.49 $31.02 $27.58 $26.09 $26.18 CltyPark Pool $13.70 $12.65 $12.91 $16.15 $21.50 $34.09 $34.18 $2849 $23.55 $22.51 City Park Stage $62.35 $52.88 $53.85 $78.04 $99.78 $200.16 $106.64 $111.03 $90.36 $79.42 CityPark Boys B-ball Lot NB $12.74 $12.21 $12.30 $12.38 $12.30 $12.46 $10.80 $12.30 $11.65 $11.74 City Park Boys B-ball Lights $30.88 $25.80 $25.77 $27.20 $99.96 $154.75 Crean (10247) eraad(5O) $40.57 $10.00 City Pa rk Boys B-ba ll Clu bh0use $23.08 $20.36 $20.54 $28.43 $110.83 $175.33 cued(2974) $122.08 $71.83 $24.17 City Pa rk Security Light $64.25 $64.27 $64.27 $64.27 $6429 $64.27 $63.36 $63.06 $63AC $63.10 CityPa rk Cabins $11.07 $11.07 $11.07 $11.07 $11.07 $11.07 $10.37 $10 00 $10.00 $10.00 City Park Flagpole $11.07 $11.07 $11.07 $11.07 $11.07 $31.07 $10.37 $10.00 $10.00 $10.00 City Pa rk ShelterN2 $26.94 $15.63 $20.01 $15.45 $15.80 $20.66 $17.17 $20.63 $16.38 $15.08 City Park Shelter $11.07 $11 07 $11.07 $11.33 $11.51 $11.07 $10.37 $10.00 $10.00 $10.26 City Park Shelter 85 $11.07 $11.07 $11.07 $11.07 $11.25 $11.28 $10.34 $10.23 $10.53 $10.26 City Park Shelter N $16.68 $1572 $15.80 $16.15 $1633 $16.51 $9.35 $16.01 $14.55 $14.73 City Park Shelter g8 $24.57 $22.38 $21.06 $22.47 $21,24 $22.48 $24.71 $4.57 $2231 $32.06 City Park Grey Brick $1747 $16.15 $16.24 $40.79 $25.71 $36.55 $13.05 $36.12 $28.63 $21.89 City Park Red Brick $55.16 $49.90 $44.03 $35.97 $56.80 $34.84 $5.87 $29.14 $20.57 $76.01 City Park Tennis Building $11.25 $11.25 $14.14 $154.83 $111.00 $190.S7 $226.28 Crean (4e 02) $239.95 $142.40 City Pa rk Te on is Shed Lts $8378 $83.80 $8381 $83.83 $83.81 $83.82 Cmad(88) $81.93 $164,76 $82.87 City Park Machine5hed $264.41 $220.75 $215.76 $92.24 $61.91 $49.66 $57.33 $1.19 $36.36 $43.94 City Park Shop $97.15 $91.10 $82.60 $71.99 $62.00 $63.83 $74.38 1 $60.51 $57 32 $61.16 City Park Pond $135.02 $110.30 $24.13 $11.07 $11.07 $11.28 $11.28 $10.00 $10.00 $10.00 Taylor Or Light $146.02 $82.42 $80.50 $52.63 $110.55 $65.45 $64.00 $69.76 $63.01 $62.44 Fairchild St Lights $74.10 $52.18 $53.50 $42.63 $31.23 $31.11 $27.19 $34.86 $32.82 $46.91 N Dubuque Terrell Mill Us $156.59 $121.08 $111.62 $114.25 $102.41 $116.27 $111.45 $148.36 $120.45 $130.59 Bloomington SLGarabo $12.07 $11.07 $11.07 $11.07 $11.07 $11.07 $10.45 $10.00 $10.00 $10.60 Bloomington St Light $33.44 $31.97 $32.14 $33.63 N.,mauce since April $214.06 ciale(aa7047) ($51.38) ($12.86) Harrison Hill Light $13.81 $13.81 $27.64 $13.82 $13.82 $13.82 $13.79 $13.80 $13.80 $13.80 7th Ave R $21.15 $19.92 $20.54 $20.10 $24.57 $28.98 $26.14 $29.42 $24.60 $21.47 Dover St Tennis Court $11 33 $12.25 $17.64 $54.72 $81 46 $142.50 $181.94 $98.55 $149.64 $17.78 Dover S[StOrage $18.61 $22.29 $18.00 $26.32 $16.24 $18.42 $17.44 $20.63 $14.73 $13.68 Dover St Light Mercer $28.40 $18.08 $21.39 $38.92 $45.94 $460.54 $79.36 $47.02 $121.82 $93.86 Dover St Shelter $39.96 $37.18 $38.22 $46.90 $112.56 $191.61 $145.35 $154.05 $135.99 $72.42 DoverStPumip $42.10 $41A4 $37.63 $28.51 $22.20 $37.82 $18.77 $15 48 $16.21 $20.93 Dover St Diamonds3&4Lts $12.03 $12.03 $11.95 $14.58 $179.46 $278.40 $29.61 $28.37 $24.60 $63.08 Reno St Shelter $21.94 $19.49 $13.52 $11.07 INo invoice since April $54.12 maid(US71) ($12.29) $0.85 Dodge St Light College Green $104.52 $83.39 $77.95 $73.83 Nmnvoicesmce April $330.51 crud( SM404) 59.22 $24.51 Brown St Shelter $32.68 $31.81 $32.08 $32.44 No invoice since April $16545 credit (s7285) ($32.49) $3.08 Page St Security Light $12.63 $25.27 $12.64 $12.64 $12.64 $12 71 $12.84 $12.84 $12.94 Myrtle Ave Security Light $13 12 $26.25 $13.13 $13.12 $13.12 $13.03 $13.01 $13.01 $13.01 Court Hi ll Pa rk Shelte r R $17.38 $32.57 $16AS $36.15 $1789 $17.68 $21.09 $18.21 $14.91 Mir mu Dr Light $12.63 $2527 $12.64 $1264 $1264 $12.71 $12.84 $12.84 $12.84 Can kh n Ln Shelte r $11.07 $11.07 $11.42 $11.51 $12.21 $14.27 $11.54 $12.08 $11.22 $10.44 1st Ave Peninsula Bridge $57 35 $48.59 $45.61 $44 73 $39.65 $41.66 $48.38 $40.12 $48.49 $43.06 1117 TegDrShelter $35.70 $33.34 $31.51 $30. 99 $34.75 $42.04 $40.23 $41.30 $3538 $34.47 TOTAL $2,072 23 $1,739.12 $1,794.80 $1,987.10 $2,627.12 i $3,429.59 1 $2,583.18 1 $1,961.20 $1,856.78 $1,64719 December 5, 2014 Page 5 1.2 Gas Consumption: Parks Total Facilities Total 4ii8,114.77 114,802.98 $3 311.79 Total Calandar year 2014 Monthly Facilities Gas Charges $�rb.nw.00 s�n.ourl.00 545,11IX7.CIv Sln,f70U(X $..'OCO Oft 5[1l 0 7a11 FPII M01 Rp1 May Jun lul Mig Sep Oct ■smH's7 513.119.4. 5v 5F.,M,86 SCO2&45 54,166.67 SC1377.60 SEObR.94 �14dh1 pn H rwsC. • �i .., y F lL' Im icnter hM1erctf j5rnnfnn Fir a SI a tivn Q I Flit Station 04 1. r n o� Hi qi + •� of N Ill.n Y :[:: pi 11 ry • �. 11 December 5, 2014 Page 7 Parks(SuCharSes Jan Feb Mar ar May Jun Jul Aug Sep I Oct Lowe r City Pa rk $426.36 $428.25 $384.32 $21,009 $14.14 $12.15 $13.12 $13.59 $1719 $16619 City Park ShelterNB $100.28 $104.33 $92'2 $4746 $10.00 $10.00 $1_0.00 $10.00 $11.31 $1794 City Park Bed Brick $157.15 $165.85 $15320 $91.34 $10.00 $10.00 $5.0.00 $10.00 $11.96 $43.09 City Park Zoo $116 63 $128.94 $111.14 $52.80 $13.09 $10.00 $10.00 $-0.00 $1i.31 $55.67 TUTAL $80042 $827.37 $74178 $431.69 $47.23 $42.15 $43.12 $43.39 $5176 $282.88 December 5, 2014 Page 8 1.3 Water Usage: City Hall fill I i.LM j JIaGO Jul' Sep milon 4urj Ashton House Kil YI n!an pap Mn sohl MO Jur. Jul J;,J- Fui,'j-MJu' 1u; A, "I 45 I'll .. 124 TTRA Lodge Ono .w. 2m 0 J,n, Jun -- M. PW Bill Jul dffi Jan : Pan Mar ;pFu Jul, Jun Jul Jum .aulinuu: 1 0 w . W. I . 20 . 31G , 55(l 7641 bL0 am TTRA Marina all 41100 1,,, 0 Fee Mx 141 May Jun Jul uns Mar A- - 1. t Fib Wj R!V_ Jul A RAL Recreation Center lip2GWl AM jan Jul Jun Fan M., W 144 Jun Jul - ; kul, kP Galbns 57AW! 2 :2641110. atlux, 9,c)(111-i3pm Jul 63v(11,C) Mercer/Scanlon 21JEW 960.11 Jul ln§ Mar an, nio, Slu, Jul. .1 Fun -My mi+2 Nu 9� A-, Jul do-W A. TrRA Lodge Irrigation Mry Jun Jul "a — � ..I all 1.1 j A-A- �EQ!laaa 6,927 252 SAIJ._ 4,MT Senior Center la"un r Iloa its0 -Jun Feb M., Ap Ju; j- n Jul Jun, xP JM M.F. Al� Ml -Jud.. A,,ij- Up December 5, 2014 Page 9 Fire Station #2 0 Idn FM Mn Rp May J.n iulRub Sry - WbrW Rpt i ialai i..L F. GO U;Ir. Ic . i M — I Fire Station #4 City Park Rest Rooms Mn dm bal FO Mat ,,t bay, ba Jul Jall .'Feb.,1. Illbi _ All, I May iun- JW J. Jlba.-n S yaria 0 1.3.1 Excessive water consumption: There is no excessive usage in November. Fire Station 83 5W 1 �� _'� Jan I'ay Mat all, Mal, bar. JW Aq 'a. -I;ib Jay xg -Mar u—M 1- _hl -L I.II,J � 0 ..... ... . City Park Pool Irrigation IW '7F7m7 I AM MAI IA. wiiwyl.� .0 —0 0 City Park Ball Park (MD)K) a - I" FM:740401 Jar, Feb 'a , a" a,y- may bab Jul UR W yasaW ' 26 I,iis;, i,730' 6.70 11$111),d M 14700�134)35: WO December 5, 2014 Page 10 2. BAS/FMCS (BUILDING AUTOMATION SYSTEM/ENERGY MANAGEMENT CONTROL SYSTEM) These systems control facility HVAC (Heating, Ventilation, and Air Conditioning) equipment along with the associated mechanical and electrical components. In some facilities the BAS will control lighting as well. This section contains a brief explanation of existing conditions and some justification to bring the City of Iowa City BAS/EMCS systems up to modem standards. Upgrading the BAS system would have a significant positive impact on energy consumption and conservation as well as reduce unnecessary controls and equipment failures. Many of our city facilities are using newer BAS controls (2-10yrs) that may or may not require simple software upgrades in order to maintain system compatibility with ITS servers. Energy rebates are also available for many projects of this type. Consideration should be taken to consolidate systems so that the city uses one manufacturer for all BAS/EMCS systems city wide. This strategy would have the potential for significant savings in many areas including software licensing, installation and maintenance costs as well as discounted service calls and future upgrades. 2.1 BAS/EMCS Technology Plan/ Energy Strategy Master Plan: We have developed a BAS/EMCS Technology Plan/ Energy Strategy Master Plan. The plan along with a memorandum of introduction is located on the T drive. T:\REC\Facilities Manager. 2.2 BAS Operating Summary: City Hall — There are 3 separate systems controlling this facility. A Trane Tracer system installed around 1992 handles the North Court section of the building. There is a very old pneumatic control system that is completely stand- alone and inefficient. Some of the pneumatics have been converted to DDC via a Barber Coleman DMS system that has become unreliable over the years. The conversion was never completed. Most of the issues with City Hall BAS are in progress to be corrected with the project discussed in section 4.1 City Hall HVAC Replacement Project and 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings. Some equipment will still remain under older controls and will need to be addressed accordingly. RALCRC - Old pneumatics are controlling approximately 5u"�o of Held devices such as valves and dampers while the remaining half have been converted to DDC via a Barber Coleman DMS system that has become unreliable over the years. This conversion was never completed. This system is also not compatible with new computer software and cannot be accessed remotely. Manual changes to valves and controllers must be made seasonally. The system is unreliable. With the project discussed in section 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings, remote connectivity will be established making it possible to access the system and troubleshoot on a somewhat limited basis until the existing controls can be upgraded. Mercer/Scanlon — This facility Is currently using some of the oldest pneumatics controls in the state. Serious consideration to upgrade the controls to this facility is urgently needed. As the controls fail, upgrades will be required on an emergency basis. This makes repairs and upgrades unnecessarily expensive. Field devices and controllers are obsolete and can't be obtained. The same Barber Coleman DDC system as City Hall and RALCRC operates portions DEPARTMENT Of PARKS & RECREATION DIVISION OF PARKS, FORESTRY, ANd CBD Date: December 1, 2014 To: Michael Moran, Director From: Zac Hall, Superintendent Re: Parks Monthly Report —November 2014 I, GENERAL OPERATIONS M EM(Do R AIN du mg Hours A. Equipment Repair & Maintenance 322 Includes time changing some equipment over for snow removal. B. Construction 189 C. Mowing and Mulching leaves, 179 D. Ice and snow Removal and Preparations 176 E. Cleaning Shelters and Restrooms. 92 F Ground Repairs 80 G. Garbage Pick Up and Recycling 73 H. Shops and Pole Shed Cleaning ' 64 I. Clean Up ofthe Napoleon Pack Storage lot . 63 J. Plumbing & Electrical Repairs 52 K. Drop Off and Picking up Materials and Equipment 40 M. Meetings 33 N. Facility Repairs 19 O. Vandalism Repairs 19 P. Moving Herky Statues 18 G. Signs- Repairs and Installations 17 R. Miscellaneous Tasks 14 S. Dog Parks '7 a LA DEPARTMENT Of PARKS & RECREATION j� (�� (j� DIVISION Of PARks, FORESTRY, ANd CBD MEMORAN um Date: December 1, 2014 To : Michael Moran, Director From: Zac Hall, Superintendent RE :Forestry Monthly Report— November 2014 I FIELD OPERATION / SERVICE REQUESTS HOURS A. SERVICE REQUESTS: 10 Trees Pruned .6..,Trees Removed = 7 105 B. PARKS & SPECIAL REQUESTS, 8 Trees Ptunod =10 Removals= 0 38 C. STREETS DIVISION: 2;Trees Pruned = 2 Trees Removed = 0 5 II FIELD OPERATIONS/ GENERAL A. ROUTINE STREET MAINT: Trees.:Pruned = 84 Trees Removed =, 5 150 Watering Street Trees 14.hours EAB Prep B. ROUTINE PARK. ;MAINT: Trees Pruned 15 Trees Removed = 0. 48 Mercer Park, $.:; Hickory Hill Park,14. Market S. quare Park Napoleon Shop C. TRAIL MAINTENANCE: 4 Lindemann Trail -Tree Wrap D. SPECIAL PROJECTS 36 Hanging Holiday Decorations and Crow Balls in Central Business District E. TRANSPLANTING 13 Working w/ Pleasant Valley 80" Tree Spade To Rita's Ranch Dog Park: 3 Celebration Maples 2 Homestead Elms 1 Senna Glenn Maple K NURSERY 12 Filling Spade Holes and Pruning G. SNOW REMOVAL 75 H. TREES REMOVED Size Distribution CLASS I =1 CLASS II = 6 CLASS III = 5 III. MAINTENANCE OPERATIONS A. CHAIN SAW! HAND TOOL MAINT 27 Saws & chains 17.5hrs. Hand tools 9.5 hrs. B. EQUIPMENT TRANSFER/ EQUIP MAINT. 75 Transfers 10 hrs. Maintenance 65 hrs. C. SHOP TIME 20 Cleaning 19 hrs. Misc. Errands 1 hrs. D. DUMP CHIPS/ FUEL TRUCKS IV. ADA19NSTRATION A. Contract Prep & Checking B. New Service requests C. Planting Prep D Training &workshops E. Meetings F.Other - Office Work 10 hrs Logs 8 hrs EAB 3 hrs 7 21 30 5 10 4 21 To: Mike Moran y From: Russell Buffington Date: December 4, 2014 03 nd t C erri eery Re: Monthly Report for November 2014 n :t0am-perpthial cam, cemetery es, nblit;hci1 is 2843 I. OPERATING AMOUNT A. Interments (4) 1. Cremation, Resident, Weekend w/ tent & chairs 1 @ $460.00 $460.00 2. Cremation, Resident, Weekend 1 @ $300.00 $300.00 3. Adult Full Burial, Resident, Weekend 1 @ $800.00 $800.00 4. Adult Full Burial, Non -Resident 1 @ $900.00 $900.00 INCOME FROM INTERMENTS $2,460.00 B. Lot Sales 1. Resident, Columbarium Niche 1 @ $700.00 $700.00 2. Resident, Monument Space 9 @ $700.00 $6,300.00 INCOME FROM LOT SALES $7,000.00 TOTAL INCOME FROM INTERMENTS & LOT SALES $9,460.00 II. CEMETERY MAINTENANCE HOURS A. Funerals 23 B. Grounds Maintenance 33 C. Equipment Repair & Maintenance 60.5 D. Building Maintenance 23 E. Mow/Mulch Cemetery 56.5 TOTAL CEMETERY MAINTENANCE 196 HOURS NXwg 9ridr ss: PJwne (319) 356-5105 Ltxwiw,r.: 410 E-�t Mgdngtuu Sheet Fax (319) 341-4179 10006rorw!SH Mt Icam City, LA 52240-1826 1m City. LA 522W III. BUDGETED & SPECIAL PROJECTS A. Lot Sales B. Lot Locating C. Meetings D. Genealogy Requests E. Funeral O.T. F. Inside Snow Removal G. Inside Snow Removal O.T. TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE & OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Outside Snow (1435) B. Outside Snow O.T. (1435) TOTAL OUTSIDE MAINTENANCE TOTAL CEMETERY HOURS *total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor x 1 4.PFTx2 HOURS 3 4 3 1 8 10 1.5 R11XI [1111MI 99 HOURS HOURS 4 1 W011IM 493.5 HOURS Wz!.;rg 4Lidress: Mmu: (319) 356-5105 La tio,:: 410 East i1b:rJu%gimi Sf c f F tx (319) 34"1-4179 1000 urouxx Stud roux=. Cit j,1A 52-140-1826 loon: Cit^111A 5224C December 4, 2014 Dear Parks and Recreation Board, As an organization, Iowa City Kickers has enjoyed a great relationship with Iowa City Parks and Recreation. Based on a mutual commitment from the City and Kickers to allow enhanced opportunities for recreational soccer, the Iowa City Kickers Soccer Park was developed over 20 years ago with substantial resources from the City and a donation from Kickers in the hundreds of thousands of dollars. Since then, tens of thousands of area youth have had the opportunity to participate on beautiful fields at the Iowa City Kickers Soccer Park that are some of the best in the Midwest. Kickers has continued to support improvements in the park with an additional $100,000+ in donations to the City since 2000. Based on this mutual understanding and respect, a memorandum of understanding was drafted in 2001 that clarified the details of the verbal agreement between the City and Kickers when the Soccer Park was developed. One key element of this memorandum was that Iowa City Kickers would always have first priority for the fields, a privilege for which we have been very grateful. Another important commitment from the City was that Kickers would not be charged for use of these fields in recognition of the large monetary contribution from Kickers for development and improvement. With the discussion currently being considered by this commission, we understand that this agreement may be changed by the City. The proposal will mean that Iowa City Kickers will pay to play and practice on the fields for which we donated so many hundreds of thousands of dollars. While we completely understand that the City is experiencing many of the financial woes affecting businesses and municipalities across the country, we are disappointed that Kickers is being lumped with all other affiliate organizations, and perhaps with all other non-profit organizations regarding the recouping of costs that will be expected without consideration of our past contributions. We do not believe it is just to charge organizations and groups, that have used their own resources to help develop the facilities, the same fees as other organizations that have provided little, if any, resources toward their development and improvement. With the current amount of scholarships offered, and our own budgetary issues being what they are, any sort of fee might necessitate this fee being passed on to our players. Such an increase could obviously have a dramatic effect on the number of families who can afford to participate. We have been working with Chad Dyson to come up with alternative solutions to recoup the desired costs in ways other than assessing fees. We look forward to continued dialogue on the subject and a fair resolution that will be agreeable to both Kickers and the City. Thank you for your consideration. Sincerely, Jase Humphrey Iowa City Kickers President-elect TO: Iv as Cty O'kni ROOM Af Wrectar'; FROM: Mi c*hael K M&ati, CLP Suped*mdws of Rlot7e*fion DATE' MAY 1, 2000 RM Meata of UACMUUMairls Lpllzi CITY OF IOWA Cl . TY PAW &RECREATION DF.M.A.RTMENT for ".10 ,%.Q Qty KjCkefsked. thor W.Wa Lily Parks and IOWA CIW)!aAW A Re0t4UtbDZ D2PArlbWht I: At MM,* bhddd m—dialogs VAft WN s4as.a 1100ah ZdA0. board ro . a-Md. I provide fieW lbrPM664 'Ailth inulw&r, stry ' PTA Patai be.,16 awwins proyide on w .per sczrd one (0'.W.ur bd.= times *RdAliTly Coo) mblutw qfbDr last game W set out �q ent, obs:tvi tuffic, malaWn umh pick-up and gerieTil park rt'. Provide Qpj too* w *8 r� Apowpi; otoAstoras* and WthusiwA imol alwis Kickers Tin &St (ig.ht:l *.a I . lzomwess . ionvperaflons . of tbe: Pick, (min, also ktibkk st ilght of rellusal for Ift nis 40 mame Wit, 0F99Mf2W0M 6. ARM ch ly. ki.b6nlolvsal ho p;A to wid-ree 7. Pay tAirtly,costs for the facility lowa,Sq Kickery. rentaftom pa providesit.st P"!ioa "*p.m bulb equipment, refbm e ent, jerseys for all games and T=rtz t, kud uW all•stall', *d -VolUTIME 1 .a. . afid 4 wnrk is -ermjnftctl.nn with the lbwn City Paft arwi Recreation DePartmew wprovide a htgh o t -4iWo oUldift's epode -pm$= fpl!: tho Ditizew0f R.wa City; Ci sqTok *Dugh wke: S. Fvl'ow and obsem lowd and i weliculilk a4d ruk- W 10julanons 'Alle operating thi common ffoodsand teimed acdAlva ny Te'Troai god r . ) . i . teaw of Pa*s & Rtcreation 19'wn 51TT lVW4 SljAD;xt;iz rem Deacke Pte9dcric, Iowa City Kckm December al, 1993 M&WRANMM Of ACREMIMM Iowa City Parks and Recreation Department and icua city Klckera UUqWM FIELD DSVZLDFAW' CITY'OFIOWA CITY PARKS & RECREATION DEPARTMENT The Iowa city Parka and Recreation Department agreed to cooperate with the Iowa City Kickers in the development of soccer fiel:de on City property loca-;ed adjacent to the cxty's south wastewater treatment facility.. Pending budget approval by the City Council, the city agrees to contribute $140, 000 towards this project, with th4r understanding that the Kickers will contribute $20D,000, said contributions are totals., and do not new to 1.7e made as a lump sum Payment; devaln mart +ra .&vtand over more than one budget year. All »aana+j shrsW& bc:Powl ks�y Ju+*c 3v, r4W ^ Due to a con tionaa zoning agreenent with J01121 011 County, 1 will be aecessiry .to. either develop a nortt; access roadway (Sy ore Street .extended) during initial development, Or request aft amended a%&-vwm%Mt franc the County which will fsli010 gone deve-lopeent without a north access. The two parties (Xickoro and City) acres to arrive at a mutually acceptable development ,plan and schedule prior to any construction. the City will appoint a project manager. pending necessary approval from the city Council and tho County Hoard of Supervisors, it is the intent to tegin construction in tho Spring of 2994, 49..Trizeblood and Recreation Dixwctor JaI& in, Praaident Iowa (:it Kickers 110 SOUTH GILRIAT SSRBET PXQhE 0190$4.2))F F6VA CITS IOWA 11244-143E PAZ (9t.41956 Sato January 5, 1993 Ct)t .Toff Canklin anti Bickers Hoard of Directors FROM: Terry Trueblood RE: Items relat',pe t�o cloveLdpment of CITY OF IO A CIT a0 W 1110 our ! new soccer Fields My apologies for not being able to attend your meeting. I pa4s along the .following comments/updates relative to our joint plans for development of new soccux f-elas. LI .-.:ETM isc flS I cannot provide you wit.R an actual line -item budget at this time in any great dctail. I can te;1 you that the proposed $240!000 budget includes the following general categories: + Acacaa road from Sycamore Street (ircledinq land acquisition or easement costs) Earth moving * Parking for apProximate.ly 200 cars (gravel) + Seeding and fertilization s Dater lines for drinking water (no turf irz•igatinn) e Design and inspection +� Some contingency PufnrP c0nsider-atioms should include the following possibilities; e Upan*ing the number of Fields ve Expanding .the number of parking spaces Turf irrigation IS Construction or permanent restrooms and equipment storage £aailities * Free planting and other, landscaping Provide hard surface parking and roadways * Security lighting * Perhaps some sports lighting k Park amenitiun (i.e., playground equipment, picnic shelters, etc.) + spectator seating Metbe other items r haysa either not thought abvuL, or inadveryently omitted 33n in •Tg 0tL AS kT i. REST DifG%E yl+d:NA �! 10WA 41T'T IOWA 51.40.1699 PAX 911 Mt-!41 If you feel you absolutely Runt have a line -stem hudget for Ifund raising purposesr we can try to work something up- don't think you need it. UMM Wo .- Z �ceee7tly met with Chris Stephan of 14KS Consultants. I have Asked his to submit a proposal for design and eng1neerin5 and sk estimates for tb8 Plan we are prupor"rkcr I should be hearing back from him sometime next. week. We feel this project is too large and too important ,r� to have professional design work. r WL11 koop you posted on this matter As I had told you 12etore, it has always been my understanding that the city has a sewer^ wasament extending to sycamore Street, over sdiich we could construct an entrance road, as required by the copaty. I was recently informed, hcwevez, that this easement is not *i.de enough fnr.a. roadway. I was also informed that it should be no problem to acquire either an easement or actual purchase or .the p7Cd17axtY We need. Mlat a IlLtle stumtlinq block that caught me by spr.s.se. we will take care of it. Sea urn trough it appears not to be a major problem, it could affect our timing as to when we approach the county Board of Supar'visors. I. obtain property or easement from the Langenbergs (city responsibility). Is. Kj.ckers «o begin fund raising activity. a.. Review proposal from MMS; if Okay, give approval to proceed; if nat, meet to determine next step (joint respon:Qibili.ty). 3. When design and coat estimates are substantially Completed gain approval from City C6uncil to approach the Doaxd of supervisors (City responsibility). q, approach then Board of supervisors to inform them or our pins$ cog perhaps rgquost an amendment to the agreement (joint resoonSibility of the City and Kickers). Detsrmina what needs tc be bid, zwhnt can be accomplished in- house. and .what can be handled by volunteers... proceed (joint responsibility). This '_s a. rather simplistic action plan, and I am certain other things need to no considered. We will naed to meet an a tairly regulav basis tbrolighnut this larocess. Please feelfree to czll me with any questions or suggestions•