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01-14-2015 Parks and Recreation Commission
Kellie Tuttle From: City of Iowa City <webmaster@iowa-city.org> Sent: Wednesday, January 14, 2015 8:44 AM To: Kellie Tuttle Subject: Notice of Meeting Cancellation - Parks and Recreation Commission Notice of Meeting Cancellation - Parks and Recreation Commission Posted by: City Staff Contact: Tammy Neumann Mailing List: Agendas - Boards, Commissions & Committees Contact Phone: (319) 356-5210 Originally Posted 1/14/2016 8:43:30 AM The meeting of the Parks and Recreation Commission that had been scheduled for 5:00 PM, Wednesday, January 14, 2015 at Robert A. Lee Recreation Center, Meeting Room B has been cancelled due to a lack of quorum. Do not reply directly to this a-maill It is produced from an automated system and is not monitored for replies. If you have a question or comment about this information, please contact the originating department of this message, or by using our feedback form. For technical questions regarding the website, please contact our web team. • Unsubscribe or edit your subscription details. • Visit our lobs page for employment opportunities. • View more news from the City of Iowa Citv. AGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, JANUARY 14, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of December 10, 2014 5:01 p.m. Public discussion of any item not on the agenda 5:05 p.m. Friends of Hickory Hill Park Report 5:10 p.m. Affiliate Group Discussion — Iowa City Eels Swim Club 5:45 p.m. Neighborhood Open Space Review 5:50 p.m. Recreation Division Report • Affiliate Update • Recreation Projects Update • Winter/Spring Program Update 6:00 p.m. Affiliate Group Fee Discussion 6:15 p.m. Parks Division Report • New winter trail maintenance pilot program • Ice Skating • TTRA Maintenance • Iowa Sports Turf Conference • ISU Shade Tree Conference 6:25 p.m. Directors Report • Budget Review • CIP Review • Lower City Park RFP 6:35 p.m. Chairs Report 6:40 p.m. Commission Time/Suggestions for Future Agenda Items 6:45 p.m. Adjournment MINUTES PARKS AND RECREATION COMMISSION DECEMBER 10, 2014 DRAFT ROBERT A. LEE COMMUNITY RECREATION CENTER— MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois Clay Claussen, Maggie Elliott, Lucie Laurian, Joe Younker Members Absent: Larry Brown Staff Present: Mike Moran, Chad Dyson, Zac Hall Others Present: Allan Guymon, Temple Hiatt, Del Holland, Jase Humphry, Steve Schuette CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Two amendments to the November meeting minutes were requested. There was an unidentified attendee at November meeting. Temple Hiatt with Iowa City Girls Softball identified that person as John Smick. Second request was to change the word "goals" to "changes" in the Dog PAC section so that it now states 'They will be discussing changes for next year." PUBLIC DISCUSSION: Steve Schuette with Iowa City Girls Softball (ICGS) noted that their board met following the last Parks and Recreation Commission Meeting. He confirmed that they understand that the City and the Parks and Recreation Department are facing budget issues and that the Parks and Recreation Department and Commission are gathering information about Napoleon Park and Iowa City Girls Softball to see if there are any opportunities to ease the budget constraints. The Commission will vote as nine members and make a recommendation to the City and then the City Council will vote on that recommendation. ICGS wants to make sure that the Commission knows that field usage charge, if levied, is likely to have a significant negative impact on the program and especially for lower income families. Claussen noted that the Commission and Department were directed by City Council to come up with a plan to deal with this in the event of budget constraints which have been created by a state property tax reform. Elliott said she remembers that the Affiliate Group Policy was first passed when she came on the Commission in 2012 and at that time it was not related to a bond issue. Moran noted that the PARKS AND RECREATION COMMISSION December 10, 2014 Page 2 of 10 policy was not enforced at that time due to an agreement to give credit for donations given by affiliate groups. Schuette asked for clarification as to what is causing this review. Is it because of budget constraints and if not, what exactly are we talking about? Why are we being asked to gather this information? Claussen reminded ICGS that the Commission is having this same discussion with all affiliate groups. Schuette said that they understand that, however, asked what the directive was three years ago. Moran answered that three years ago the Commission changed the policy regarding Dog Park revenue. At the time 95% of dog park revenue when to Johnson County DogPAC. It was determined at that time to discontinue that policy. Now the revenue for dog park tag sales comes to Parks and Recreation as the department was doing the majority of the maintenance. It was determined then that perhaps other affiliate groups should be contributing to maintenance costs as well. He explained that this time it is related to the property tax reform. Elliott asked if this new directive came from City Manager 1. Moran answered yes. Hiatt with ICGS then spoke. She said that ICGS did provide Dyson with follow-up on the questions addressed to them such as outside residents and comparison fees with other communities. Schuette noted that the group had some good discussion with Dyson the previous night during their board meeting. FRIENDS OF HICKORY HILL PARK: No report. Moran said that there should be a new liaison assigned to the Commission and that they should be present at the January meeting. NEIGHBORHOOD OPEN SPACE REVIEW None AFFILIATE GROUP DISCUSSION — IOWA CITY KICKERS SOCCER CLUB Those present from Iowa City Kickers Soccer Club included the following: Allan Guyman who has been on the board for 12 years and noted that he has been involved with a lot of history and good experiences with the City. He served as president in the past but is now the treasurer. Jace Humphry has been affiliated with the group for the past 13 years. Izaac Warner, current president, has been on the board for 4 years. Guyman began discussion by saying that there is a lot of history that went into the development of the park between Kickers and the City. Kickers gave $300,000 towards the development of the park. At one point Kickers and the City came close to writing a Memorandum of Understanding that spelled out a number of rights that Kickers would receive due to their contribution. This understanding stated that Kickers would always have first rights of Feld use and that they would never be charged for their field use. However, this MOM was never signed. He said that they understand that times change and that budgets have to be met. He noted that while they are certainly not excited about the possibility of having to pay for their field use, that they understand that it may have to be. Kickers main concern is that they have invested money and made several donations to the City and wanted to know how that was going to be reconciled beyond a thank you. In the past when this proposal came up, they took some steps to help the City. They rescheduled games and practices to allow for others to rent the fields. They scheduled all their games on Saturdays to accommodate others. They said they are happy to think of other ways that PARKS AND RECREATION COMMISSION December 10, 2014 Page 3 of 10 they and the City can work together and maintain the best relationship possible. Claussen said that this is the kind of dialogue that the Commission is look for from the affiliate groups. Younker asked Dyson how much it costs the City to run the soccer complex. Dyson stated that the five year average is $100,000 per year. He also noted that revenue generated as nearly doubled since Kickers have made their scheduling adjustments. Claussen asked if Kickers received sponsorships. Humphry noted that they tried with Scheels and others with mixed results. Guyman said that they have given approximately 160 scholarships with a total of 1200 participants. The cost is about $75-$80 per player for a uniform and equipment. Claussen asked if they work with the schools. Humphry said that they have incurred a major roadblock when it comes to getting information out through the schools. They, therefore, use electronic notification, word of mouth, and the Virtual Backpack, however, numbers continue to decline. Dyson said that the department is working on a plan to get more information distributed through the schools. One idea is that the Recreation Center creates a flyer in the spring and fall encompassing all of the groups' information. Jones asked if the affiliate group information is in the Parks and Recreation Program Guide. Dyson noted that while it is, more detailed information about the programs could be added. Guyman said that Kickers is a little different in that they are supposed to have all registration complete before school starts. Unfortunately they receive a lot of late registrants as the first day of school may be the first time that parents have received any information about the upcoming season. He further noted that the number of participants from North Liberty and Coralville has dramatically declined. Elliott suggested that perhaps other affiliate groups should also look at the rescheduling of games etc. to assist in increased revenue. Dyson said that Boys Baseball has done this as well in recent years. Claussen asked if Kickers charges a non-resident fee. Guyman said that Kickers have been working with Mike Gunn, who is an Iowa City Resident but is a soccer coach in West Liberty. West Liberty contributes to Kickers and also includes the majority of the kids who receive scholarships. They cannot charge a non-resident fee as these kids are already less fortunate. This program has offered a positive experience for these kids and has improved their lives. Fifty players a year go on to participate in high school soccer. Graduation rates have improved and much of this can be contributed to the soccer program. Humphry said he would like to avoid park usage fees as it will affect numbers of attendance. However, he would like to help in finding other ways to increase revenue. Hiatt with ICGS said that opening up fields to outside rentals would depend on the demand by the organization. Weekdays may not be a problem but weekends would be challenging. Hiatt also noted that they and Boys Baseball have also contributed to the City. She asked why some affiliate groups have contracts with the City and others do not. Moran said that there are no existing contracts. Younker said that if there were, it would not likely state that if an organization raises a certain dollar amount that they would be excluded from paying field usage fees. Hiatt said she was very pleased with Dyson's mentioning of a possibility of forming a youth sports coalition that would assist in a grant application process which in turn would help to relieve financial pressures for these organizations. PARKS AND RECREATION COMMISSION December 10, 2014 Page 4 of 10 BUDGET REVIEW: Moran distributed a department specific CIP list to the Commission. He also distributed a revenue report that showed both history and projected revenue for the department. He noted that some specific changes will include an increase in cemetery fees (there have been no changes in these fees for 9 years). He also noted that shelter rental fees will increase as well as the fees to rent The Park Lodge at the Terry Trueblood Recreation Area. Dog park fees will increase as well. Moran announced that due to budget constraints there will be some staff reorganization and personnel layoffs. He noted that the department recently lost a % time maintenance position due to a retirement. Rather than replacing that person, the department is contracting the services out. The department will also layoff two clerk typist positions. These positions will be eliminated effective July 1 (with the new fiscal year). The department has put a current opening in the Central Business District on hold because of potential reorganization in that Division as well. The department is considering contracting out the farmers market. Requests for Proposals are due in January. At that time it will be determined if there is enough of a cost savings to go through with this proposal. ELECTION OF OFFICERS Bourgeois nominated Clay Claussen to continue as Chairperson of the Parks and Recreation Commission. Bourgeios nominated Joe Younker to continue as Vic -Chair of the Parks and Recreation Commission. Moved by Bourgeois, seconded by Bentler as the Vice -Chair of the Parks and Recreation Commission for 2015. Motion passed 8-0 (Brown absent) RECREATION DIVISION REPORT: Winter Facility Project Update: Dyson reported that the construction of a wall around the fitness area in the Recreation Center will begin this week. Other projects in the building include upgrading of the pool lights and replacement of the shower heads in the locker rooms. Blue Zones Update: Dyson announced that City Hall and the Senior Center have been designated Blue Zone Worksites. The City continues progress towards designating the Library, Robert A. Lee Recreation Center, Mercer Park Aquatic Center, Cemetery and city parks as Blue Zone Site. Jones noted that Cedar Rapids have changed their concession offerings at fields to healthier options. Dyson noted that the Iowa City is looking to do the same. PARKS AND RECREATION COMMISSION December 10, 2014 Page 5 of 10 Affiliate Groups: Claussen asked Dyson if he was asked to leave the Iowa City Girls Softball meeting prior to its conclusion. Dyson confirmed that he was. He also noted that when he requested a copy of their 2013 tax return information, they explained that their accountant advised them against releasing that. Younker, who is an attorney, noted that their 990 form (nonprofit) is public information however; they do not need to disclose their detailed accounting records. Younker asked if the Commission should designate a deadline for proposals from affiliate groups to be presented. Elliott asked for some clarification on the difference on what the affiliate policy entails and she feels there is some confusion as to why we are reviewing the policy and why we are more strongly pushing for its approval this time. Moran explained that the policy currently states that they pay 10% of what their cost would have been if they were charged the full rental fee for their use of the fields. Elliott said that she thinks that a decision regarding the affiliate policy should be made soon after presentations conclude. After Iowa City Eels Swim Club presents in January, staff will make any necessary changes to the policy and bring back to Commission in February for a vote. PARKS DIVISION REPORT: Fencing at Napoleon Park: Hall noted that due to issues with overflow parking from Napoleon Park, fencing has been placed around the area to better secure the Park Shop building. He also said that they will be looking at expanding the fenced in storage lot that is used for a holding area for surface materials used in the parks. TTRA: Staff mowed down the prairie grass at The Terry Trueblood Recreation Area. They will reseed this next season to keep the prairie grass process on track. Signs are in place to notify the public. Trail Maintenance: Hall announced that the department is trying a pilot program this winter to encourage recreational activities on the trails as well as reduce park maintenance costs spent on snow removal. City crews will remove snow only from those trails that are used by commuters or that connect to schools and other essential areas of the city. The City will use data from Strava Labs which helps to identify the most used trails. Strava Labs collects data from 1500 registered trail users in Johnson County. They use a smartphone app or a GPS to track their usage. Elliott asked if the Parks staff is responsible for the snow removal for the small bridges over the creek. Hall said that it depends where the bridge is located. In the past staff has cleaned bridges that are connected to a trail system or near a park. Hall also noted that in an effort to reduce maintenance costs, the department is reducing the number of staff that are called in on the weekends by lessening the areas that will receive snow removal. This will also eliminate the need for on -call pay and overtime wages. There are two full-time staff that work on the weekends and it is believed that they will be able to cover snow removal in the essential areas including the Central Business District and bridges. Laurian asked if the department will consider designated no -mow areas as well. Hall said that they will be investigating this option as well. PARKS AND RECREATION COMMISSION December 10, 2014 Page 6 of 10 DIRECTORS REPORT TTRA Marina/Winter Events: Moran noted that the marina building has been winterized and that Fin & Feather staff are in the process of moving in the winter sports equipment that will be offered for the public to rent. Ashton House: Lights are up in the parking lot and hand rails are being installed in the house. Farmers Market: The second Holiday Market is scheduled for this weekend Chadek Green: Moran has met with neighborhood members regarding this property and they are happy that the City has purchased the property. Park Signs: New park signs have been installed at Chadek Green, Creekside, Tower Court, and Willow Creek Parks. CHAIRS REPORT: Claussen discussed an article that was published in the Press Citizen regarding the affiliate fees. He stated that an editorial written and published in the Press Citizen gave a wrong portrayal of what the Department and Commission are trying to do. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Laurian asked about sand prairie park boundaries. Moran noted that the north boundaries are on the crop line. Laurian also noted that Jim Throgmorton has talked with her about biodiversity in the City and that Council will be discussing this further in the future with departments. Laurian stated that she will discuss results of her class survey regarding park shelter fees at the next meeting. Elliott asked if there is still a strategic plan in place. Moran said that there is, however, it is six years old and is in need of an update. He stated that he will get some fee estimates of doing an update and get back to the Commission. Members agreed that a strategic plan is very helpful in giving them direction. Jones noted that she went to an American Public Health Meeting and that they mentioned the edible forest and landscaping around the Recreation Center. Dyson will continue working with Fred Meyer on the progress of this landscaping plan. ADJOURNMENT: PARKS AND RECREATION COMMISSION December 10, 2014 Page 7 of 10 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME TERM EXPIRES Suzanne 1/1/17 X X X O/E X X X X X X X X X Bentler David 1/1/15 X X X X X X X X X X X X X Bourgeois Larry 1/1/18 X X 0/E X X X X X X X X OIE Brown Clay 1/1/18 X X X X X X X X X X X X X Claussen Maggie 1/1/17 X X X O/E X X O/E X X X O/E X X Elliott Allison 1/1/14 X Gnade Cara 1/1/16 X X X X X X X X X X X O/E X Hamann Katie 1/1/18 X X X X X X X X X X O/E X Jones Lucie 1/1/15 X O/E X X X X O/E X O/E X X X X Laurian John 1/1/14 X " X Westefeld Joe 1/1/16 X X O/E X X X O/E X X X X X X Younker KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: January 3, 2015 RE: December 2014 Monthly Report S.P.I. Staff members have been busy making plans for the Special Olympics Winter Games in Dubuque. Forty-two athletes from the Recreation Division program are registered to compete in downhill and cross country skiing, and snowshoe events. Special Olympics Iowa will host the competitions at Sundown Ski Resort and the nearby Camp Albrecht Acres. In addition, they will sponsor other special events at the Grand Harbor Resort and Waterpark. (Master Plan: Enhance Program Development) The SPI "Deck the Halls" program had 61 participants making a number of different seasonal crafts, holiday ornaments and miniature trees. (Master Plan: Enhance Program Development) Staff participated in the IPRA Regional Rendezvous in Cedar Rapids. A presentation, `Branding Your Department", was given on how to make the best use of today's technology to create recognizable branding of your agency. (Master Plan: Provide Staff with Education Development Opportunities) Participants had fun making holiday ornaments and snow globes using shells, sand and glitter at the SPI Caribbean Holiday special event. (Master Plan: Enhance Program Development) The December Blizzard Bingo and Penguin Pizza Party brought a large group to the Recreation Center for the final Goodtimers Club event of the year. (Master Plan: Enhance Program Development) All the equipment in the new fitness room is in working order at the RAL Recreation Center. The installation of a glass wall around the area is nearly complete. We have already received several compliments on it from the public. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). The gang showers in the men's locker room were removed in December and replaced with individual shower heads. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). The new portable aluminum bleachers are installed in the gymnasium. The old wooden bleachers were removed in November. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Recreation Division December 2014 Monthly Report Page 2 of 3 New cameras are currently being installed in the Recreation Center. This will help make supervision of the building more efficient. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the winter/spring program registration deadlines, the facility hours for the Martin Luther King Jr. holiday, and 2015 Dog Park Passes are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the department's web page. Staff also posted articles on the department's website regarding the upcoming facility schedules. (Goal # 6 — Increase Awareness of Program Offerings). The fall volleyball leagues ended on Tuesday, December 9. Results available upon request. (Goal #2 — Track Performance Measures). SPORTS/WELLNESS The Scanlon Gym hosted Friday Fun Night, 23 kids attended. Fun Night activities include roller-skating, 3 inflatables, crafts, swimming and open gym and game room. Goal 10: Plan for Continued Equitable Level of Service as Community Grows The fall session of the ICRD youth basketball ended. A post evaluation was conducted for parents of participants as well as volunteer coaches in regards to positives and negatives on each program. Goal #5: Solicit Community Involvement and Feedback Continue to promote youth sport programs and special events through activenet, article manager, virtual backpack. Goal #6: Increase Awareness of Program Offerings. Continue to conduct post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback. Continue to send out weekly updates to part time staff regarding policies and upcoming information. Goal #1: Maximize the Planning Process SOCIAL/CULTURAL The WINTER SOLSTICE CELEBRATION OF LIGHT was a very well received new special event held in the Recreation Center and the Discovery Garden. About 150 people attended this first time event to make lanterns, learn about winter Sowing, make crafts of dried flowers and herbs, place luminaries in the Discovery Garden space and learn a little more about our December traditions. (Master Plan: Enhance program development by adding new programs related to new trends in recreation) The return of PARENTS NIGHT OUT programs was again quite successful. These programs, offered in collaboration with the Downtown District, are in their second year. 81 youth, preschool to age 12 years participated in arts and crafts, games, tumbling and storytelling while their parents went out to eat or shop downtown. Special Guest, Mike Haverkamp and his banjo was an added bonus and we will intend to bring in other music programs next year. (Master Plan: Enhance program development and collaborate with community organizations and businesses) WINTER BREAK CAMPS were fun and creative yet again. Most well received were wax resist activities, Recreation Division December 2014 Monthly Report Page 3 of 3 building gingerbread houses, making stop motion animation films and of course, swimming. (Master Plan: Fun!) The two day BABYSITTING class was held over break. Thirteen teens completed the program which includes child safety, nutrition, first aid and CPR. The call for musicians to play at MARKET MUSIC AND PARTY IN THE PARK was sent early December. Within a week all but only a few spots were filled. We are excited to add October Market Music thanks to the continued and increased donation made by the UNIVERSITY OF IOWA COMMUNITY CREDIT UNION. (Master Plan: Collaborate with Community Organizations and Business and pursue alternate funding) Staff have collaborated with WEE JAM MUSIC to offer two sessions of preschool music engagement beginning in January. We are excited to add this new program and to begin offering a more serious music program for youngsters. We have attached a flier for your information. (Master Plan: enhance program development) AQUATICS We are in the process of designing a parent -education/ awareness program, it is progressing as scheduled. We are surveying our swim lesson parents to determine areas of need. We are working with the city of Clive to establish areas that we feel should be addressed. Goal #8—Collaboration with outside agencies. The custom lesson program has proved to be moderately successful, we are going to take a closer look and make some adjustments: 1) Attempt to "string" together multiple lessons per instructor. We are finding that the instructors do not feel it is worth their time to teach an isolated 20 min lesson. Rather they would prefer to schedule multiples lessons consecutively. This creative scheduling could allow them to cover the required lessons and make it worthwhile. 2) Expanding the private lesson program will place a large amount of responsibility on the individual instructor, we will need to "hand pick" the right candidates. 3) It is our hope that moving more privates to this format will allow for group lesson expansion, a large revenue generator. The entire process is a movement toward two Master Plan goals: Goal 3- Enhance program development and Goal 7- Ensure financial stability. New Wee Jam Music Session starting soon! Sign up now for the four -week Wee Jam Music class at Iowa City's Robert A. Lee Community Recreation Center. Classes are on Wednesdays at 10:30 AM. The next session starts January 21st and runs through February 11th. Classes are 1/2 hour long and are designed for children 18 months to 5 years old. Cost is only $20 per child. Siblings under 18 months are free. Why is early childhood music important? • Music engages all areas of child development: intellectual, social and emotional, motor and language. • Early musical training helps develop areas in the brain involved with language, processing and reasoning at a time when these skills are crucial for toddlers and preschoolers. • Participating in musical experiences helps children build motor skills, improve memory and allows them to practice self-expression. A i Co -Sponsored by the Iowa City Parks & Recreation Department. 1 C I i Y Or I O W A CITY � r qk January 8, 2015 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org MONTHLY FACILITIES REPORT MONTH REPORTED: December 2014 PREPARED BY: Scott Justason, Facilities Manager January 8, 2015 Page 2 1. ENERGY PERFORMANCE TRENDS Electric Total Gas Total Total Calandaryear2014 MT M-Mz November Energy Profile: Senior Center (Billing cycle is 1 month behind) olal Pr Ie Gar Vs P.M. -therms fr.Epane D¢trlr Vra Prnflle-gwx Snler Ce r eenlpr Center Perlpd D., An ('art Avg Ilse pedod Drys AvgC An We Pedp Avg Curt D er De er r N.7th.Ne M, M De B 33 g56. 33.3 D.0 33 $43.e9 Jgg Average Temp=W I I su,., 1.1 Electrical Usage: Facilities Total Parks Total Total Calandar year 2014 Im January 8, 2015 Page 3 FKllltl65e0cacCbergaa Jan Feb Mar Ap, May Jun Jul Aug Sep Oct Nov atyHall $5,348.54 $4,906.87 $4,92336 $5,42238 $7,144.56 $8,184A8 $8,723.60 $9,620.79 1 $5.123.18 $4,451.w $4,70.69 RALRC $2,]0].53 $2,558.89 $2,478.20 $2,641.70 $3.374.31 $3,346.21 $3,697.20 $3,748.58 $2A10.56 $2,057.28 $2,051.83 Mercet/Sanlon $4,783.33 $4,535,49 $4,61DA0 $4,496.95 $4,515.90 $5,699.01 $6,20.67 $7,587.99 $4,SOOAS $4,250A8 $4,533.89 MA -Lodge $323.40 $323.84 $284.22 $352.51 $613.20 $501,28 5389.91 $832.34 $305.32 $295.74 $302.52 33RA-Manna $136.64 $132A2 Sill $11499 $171.83 $23184 $226.09 $21534 $114.29 $106,22 $104]] Fire Dept -Station a2 $1,124.53 $1,10749 $958.25 $793.60 $829.34 $846.22 $857.72 $893.21 $653.74 $752.14 $921.94 Fire Dept -Station lH $310.44 $294.33 $263.18 $250.85 $317.98 $35038 $274.95 $385.71 $201.82 $180.05 $191A3 Fla De t-Station JJ4 $1,348.25 $1,349.91 $1,200A6 $891.64 $729.18 $820.84 $511.98 $841.68 $511.06 $578.39 $828.76 Seni0rCente, $2,050.88 $2,03]]8 $1,893.74 $2,34530 $2.950.]] $3,107,21 $3,306.72 $3,725.17 $1,903.72 $1,79856 $1,51333 AFban $101.99 $86.66 $76.81 $53.86 1 $110.72 $89,42 $]9.0] $106.95 $163.68 $2]]84 HL59 ]afAL $38,235.53 $17,333.68 $16,805.95 $1],363.98 $20,]6]]9 $23,1]6A9 $2AA32.I] $3],5511] $15,83132 $14,00.14 $15A96.00 vault, - ,oli uF, nuuav nos snown no card rot meter ]eaaxngs on invoices since Jeptemaer zo14) l< 4 120u00 - 1ppppp JUNK)6WM OLIXO 20010 Fire Station #4 za0m JUDOa ' 5030 a Jan Feb WF Apr Mat Jun Jul Aq Sep art hoe,". .10MA1 21819 21303 17M 12314 =6 � JIM 1 5M 19260 9009 . JUDGE, 14396i i! RAL Recreation Center Fire Station #3 i sac" I - 3a00 4 2000 I a ,m 1 iFebMs. Mr Me, No ,ul Iwg Sep Oci Hut, I Senior Center S000n 4100,10 - 0, 1a000 Hn Feb : Mar Ay Mry Jun Jul A. Sec Ott January 8, 2015 Page 4 Pert BetVlc Charges Jan Feb Mar Apr May Jun Jul Asig Sep Oct Nov W.Benme A Pa rk $24.19 $2A.19 1 $24.20 $34,19 $0 $22.87 $2A.05 $23.01 $23.01 $23.01 $23.01 Napoleon Maintenance Garage $14.93 $14.40 $14.23 $15.19 $1824,2.61 $25,57 $2259 $25.72 S1700 $13.93 $13.24 Napoleon DLight $25.03 $26.12 $78.99 $278,58 $598.24 $2]3.]8 $2813 $216.70 $12,75 $25.73 $2651 Napoleon Concessions $54.81 S49381 $49.99 $44.73 $118.89 $284.0 $113.30 $161.30 $]]Al $59.14 $48.82 Rocky Shore Or $11.07 $11.07 $11.07 $11.07 $11.07 $11.07 $10.33 $30.00 $10.00 $10.00 $10,00 Green Mtn Or Pheasant Hill $13.12 $13.12 1 $13.12 $13.13 $13.12 $13.12 $13.01 1 $13.01 $13.01 $13.01 $13.00 550 Greenwood Or $26.74 $28.50 $28.34 $27.20 531.09 $32.49 $31.02 1 $2758 $26.09 $26.19 $29.58 City Park Pool $13.70 $12.65 $12.91 $26.15 $2130 $34.09 $34.28 $28,49 $23.55 $2251 $16.21 City Park Stage $62.35 $52.88 $53.85 $78.04 $99.78 $200.15 $]OG.Sa $111.03 1 S9o.36 $79,62 $67.89 ClryPark Bays Bball Lot pB $12.74 $1211 $12.30 $12.38 $12.30 $12,46 $10.80 $1230 $11.65 $12.74 $11.83 City Parka B-ball Llglits $30.88 $25.80 S25." $27.20 $99.96 $154.75 Ciaat(LRA) Cisai(al) $40.57 $10.00 $10.00 Clty Park Boys B-ball Clubhouse $23.08 S2036 $20.54 $28,43 $110.83 $175.33 olasu(1aal) $122.08 $71.83 524.17 $20.24 City Pa rk Security Light 564.25 SW,27 $64.27 $64.27 $64.29 $64.27 $53.36 $63.06 $63.10 $63.10 $0.09 Clty Park Cabins $11A7 $11.07 $11.07 $11.07 $11.07 $11.07 $10.37 $10.00 $10.00 $10A0 $10.00 CityPark Flagpole $11.07 $I3A7 $11.07 $11.07 $11.07 $11.07 $10.3] $10.00 $10.00 910.00 $10.00 City Park Shelterx2 $36.94 $15.63 $20.01 $15A5 $35.80 $20.66 $1].1] $20.63 $16.38 $15.08 $15.33 Gty Park Shelter& $12.0] $11.0] $11.0] S1133 $11.51 $11.0] $10.3] $10.00 $10.00 $10.26 $10.00 Ci Park Shelter BS $11.0] $1147 $11.0] $11.07 $11.25 511.28 $10.34 $10.23 $10.53 $10.26 $10.00 CityPark Sheltern $16.68 $15.72 $15.80 $1G.15 $16.33 $16.51 $9.35 $26.01 $14.55 $14.73 $14,64 City Park Shelter88 $24.5] $2238 $21.06 522.47 $2124 $22.48 $24.]1 $45] $22.]S WAS $18.87 CIN Park Grey Brick $1]A] $1fi.35 $16.24 $40.79 $35.71 $36.55 $13.05 $36.12 $28.63 $21.89 $15.95 IX Park Red Brick $55.16 $49.90 $44.03 $35.97 $56.80E$49.66 4 $5.8] $28.14 $20.5] $76.01 $3fiA1 CityPark Tennis Building $1125 $11.25 $14.14 $154.83 $111.007 $226.28 Crtl.11431.) $239.95 SWAB $83A6 City Park Tennis Shed Lfs $83.]e $93.90 $83.81 $83.83 $83.812 Cords(Aa) 581.93 $164.]fi $82.87 $17.16 City Park Machine Shed $264A1 $220.]5 $215.76 $92.24 $61.916 $5]33 $1.19 $36.36 $43AC $21350 City Park Sho $971S $91.10 $82.50 $]1.99 $62.003 $]4.38 $60.51 $5].32 $61.16 S66.6]Ciry Perk Pond $135.02 $110.30 524.13 $11.0] $11.0] $11.28 510,00 $10,00 $10.00 $10.00 Taylor Or Ligh[ $146.02 $82A3 $80.50 $52.63 $110.555 $64.00 $0.]6 $63.01 $62A4 $64.11 FairchildStLlghta $J4.10 $52.18 $53.50 $42.63 $31.231 $2].18 534.86 532.82 $46.91 $60.02 N Dubuque Terrell Mill Lfs $156.59 $121.08 $111.62 $114.25 S102A1 S111AS $148.3fi $120A5 $330.59 $136.36 8laomingtonStGaaebo $11.0] $11.0] $11.0] $11.0] $11.0] $IOAS $10.001 $10.00 $10.60 $10.79 Bloorwit,lonSt Light $33M $31.97 $32.14 $33.63 Nonwiceslncepnl A $214.06 x(ex4 alnATi ($51.38 (532.86) 519.9E He rrison Hill Light $13.81 $13.81 $27.64 $13.82 $13,82 $13.82 $13.79 S13.80 $13.80 $13.80 S1330 ]th Ave Ct $21.15 $19.92 $20,54 $20.10 $24.57 1 $28.98 $26.14 $29.62 $24.0 $21.47 $19.27 Dover St Tennis Court $11,33 $11.25 $17.64 $54.72 $81.46 $142.50 $181,94 $9B,5S $Mg." $1].]8 $10.18 Oover St Storege $18.61 $22.29 $18.08 $2632 $16.24 $18.42 $17.44 $20,63 $14.73 $13.68 $16.12 Dover St Light Mercer S28.40 $18.08 $21.39 $38.92 $45,99 1 $460.54 $78.36 $47.02 $121.82 $93.86 $10.06 Dover5t5helter $39.96 $37.18 1 $38.22 WW90 $112.56 $191.61 $145.35 $154.05 $135.99 $72A2 $40.32 D.rSf Pump $42.10 $41,84 $37.63 $2851 $22.20 $37.82 $18.17 $16,48 $16.21 $20.93 $33.79 Oaver St Diamonds3®4 Lts $12.03 $12.03 $11.95 $14.58 S179A6 S378.40 $29.61 1 $28.37 $24,60 $63.08 $1019 Reno Sf Shelter $21.94 S19A9 $13.52 $11.07 Noinv0icesinceApnl $59.12 airtld (aa4aq I IS12.291 $0.85 $11.91 Dodge St Light College Green $10432 $83.39 $nAs $73A3 No invoice since April 5330.51 maen(6x4M) (559.22) 52451 $97.98 B..St5halter $32.68 $3181 $32.08 $32M Noinvelcesince April $16545 nedn(MAN 32A9) $3,08 $35.33 Page Sl SecurltyLight $12,63 $25.27 $12.64 $12.W S12.64 $12,71 $12,84 $12.84 $12.84 $12.84 Myrtle Ave Securlty Light $13.12 $26.25 $13.13 $13.12 $1312 $13.03 $13,01 $33.01 $13.01 $13.00 Court Hill Pa rk Sheltern $17.38 $32.57 $16.25 $16.15 $17.89 $17.68 $21.09 $18.21 $14.91 $12.19 Miami Or Light $12.63 $25.27 $12.64 $12,64 $12m" $1231 $1284 $12.84 $12.84 $12M Conklin Ln Shelter $11.07 $11.07 $11.42 $11,51 $12.21 $14.27 $11.54 $12.108 $11.22 $10M $10.00 latAve Peninsula Bridge $5735 $G8,S9 $45,61 $44.]3 $39.65 $41.6fi $48.38 $40.12 $4849 $43.06 $0.52 111]Teg Or She $35.]0 $33.34 $3151 $30.99 $34.75 $42.04 $40.23 $41,30 $35.78 $34A7 $32A4 1OFAL $2,07223 $1,739.12 $1,794.8. $1,997.10 $2,627.12 $3,429.59 $2,583.18 $1,961.20 $],B.Sfi.]B $1,69].19 $1,632.fi5 Monthly Parks Electricity Charges savww s3.SW w 53bulw M5mm 511DW.rlq mo sl.d to I—]— 5i,olnaw 5sww �qwlfan lek — I NK m" rill, nil Monthly Facilities Gas Charges $IS'i'm l a-e 1 -,6v0 1 01 1 r+w Sx uWuo $U.D w w I I iD un II I II fr]� M.l fqn Aq[ ■SCnFv7 $I.i ti9. 57],1v8 577,7R.'•. $i1,5ib, $tl,iI�.Si .§.ya,9f38 54328.4 $41GG.E j[�7Yi.G 9E011 i Wi9 January 8, 2015 Page 6 Fsilttles6mChFige6 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Clry Nell $3,871.39 $4,103.29 53,829.63 $1,651.91 $1,318SS $1,25649 $1,421.96 $1,195.49 $1,O26.61 $1,210.14 $2,385.06 R4RC $5,274.54 $5,861.75 $5,574.98 $4,138.68 $1,564.00 $941.64 $663.65 $762.68 $1,491.27 $2,145.09 $4,121.83 Mercer/Scanlon $6.938.92 $6,673.31 $4,))5.09 $5,905.52 $4,294.71]669.30 $3A)4A0 $1,622.89 $3,272A6 $4,693.57 $6A54.13 )FRA-bdp $345.93 $396.22 $184.95 $162.94 $47.58 $3O.66 $3252 $31.30 $74.65 $1)881 Fire Dept Station 82 $118.54 $136.O6 $103.68 $0.70 $44.72 $3922 $34.12 $31.50 $)5.)2 $85.15 Fire Dept -Station 83 $4)3A1 $560.98 $290.67 $100.52 $41.49$31.)5 $28.60 $31.10 $59.47 $271A2 Fire Dept -Station 84 $612.38 $1,030.18 $04.16 $100.96 $50.37$48.33 $46.04 $34.06 $45.67 $594A6 Senior Center $2,922A5 $2.689.16 $1,892.66 $1,220.73 $798.16$608.48 $44333 $459.50 $665.63 $1,8)8A2 hton $561.89 $49).9) $499.)1 $209.39 No pNa$10.00 0 Ne Nte Nop.uNtAI $21,119.05 $22,148.92 $1),)85.53 $13,556.35 $8,159.61 $6,328A5 $4,166.0 $6,3)).60 1 $8,969.94 $15,969.28 mote - Hsnfon House has shown no data for meter readings on invoices since September 2014) January 8, 2015 Page 7 praidGemadammus Jan Feb Me, Apr May Jun Jul Au8 Sep Oct Nov Lower Oty Park $426.36 $428.25 1 $384.31 $240.09 $M.14 112.13 $13.12 $13.39 1 $17.18 $166.18 $214.26 City Park Sheller88 $100.28 $104.33 $93.12 $4]A6 $10.00 $10.00 $10.00 $10.00 $11.31 $17.% $53.0 Clty Park Red BNck $157.15 $15525 $153.20 $91.34 $10.00 $30.00 $1040 $10.00 $11.96 $43.09 $102.83 Crit, Pa rk Zoo $116.63 $128.94 $111.14 $52.80 $13.09 $10.00 $10.00 $1040 $11.31 $SS.67 $95.21 TOTAL $800,42 4827.37 $741.78 $431.69 $4).23 $OI.15 $43.12 $4339 $51.76 $282.88 $40.85 1.3 Water Usage: City Hall ] � {*00 1 Mn FM 1 M J 1yr MiY) Jun IW Mg Sep IXt raw pa[ wGWbrsl �QW1r B4Op 4JFA0]JUO tgmO Bp00'&Wn )pf0 9AOG 8J100 7,000 Ashton House zoo fm fso 50 L 2 AIII x Ax -lan' FeIMar -May L. lul ,My;tI Sep rW iw .•G]Ilons ]55 3) 65 55.� 53 45 1101 j 84 121 120 ZS 45 RAL Recreation Center IDDI sbAm , 0 AnFMM APr MaY Tun JW ��' Au8 Srp O11 Near der N FM i Mar . RW M%V Tun 1 pug_I.3e9. G[t Na "De, 'I w6albn4 1 5)000 2 WP 2 . - ... I N G.GB] 31l1.0. 9.0Y0'f'a0m 1&UW'03.IXIGi610GJ Mercer/Scanlon 600r1 ambo 10000 - 0 Ian Feb Mar MF MaY Iun JYI AI W W Near INI a 1 -Feb :_Mv Le .. � May - iwr lul Jw9 Sew I RI W_u r 0pi wGiIbn195W )W01 ]Ipp 8tl1p1]9,eCG 63m 9.R0, 4pW i0.im{).3W-),50019&BSq January 8, 2015 Page 8 WRA Lodge eoo mm;w 210 TTRA Marine pmo iml --A -4 p Fire Station #2 ". R-- M 4ft Fire Station #4 ssW Finj& Mq, �' Miy, M juj] Aq 9�t. W M M 4" 11111 11, t ill � in! City Park Pool .11, A .2. TTPA Lodge Irrigation 1R L 21D� jw AW %117 Senior Center fan I ji-k- OriO Fire Station #3 City Park Pool Irrigation M M.; M, 4W —M—j AF- 0 '. R. L - 0 n -0 January 8, 2015 Page 9 City Park Rest Rooms MG - LOU 4 lm �_ G yn Feb Mif pp. Mx1''!— _ .. Xp GiOins O O 0 350 Mtl 3.'D 0 _I 0 � 350 � 1.4.1 Excessive water consumption: Cky Park Ball Park sbNm 14GL0: . o � 6 High volume usage at RALCRC Aug- Dec and Mercer in Dec was due to maintenance and repairs. High volume use at Mercer ball diamonds is under investigation by water division. 2. BAS/EMCS (BUILDING AUTOMATION SYSTEM/ENERGY MANAGEMENT CONTROL SYSTEM) These systems control facility HVAC (Heating, Ventilation, and Air Conditioning) equipment along with the associated mechanical and electrical components. In some facilities the BAS will control lighting as well. This section contains a brief explanation of existing conditions and some justification to bring the City of Iowa City BAS/EMCS systems up to modern standards. Upgrading the BAS system would have a significant positive impact on energy consumption and conservation as well as reduce unnecessary controls and equipment failures. Many of our city facilities are using newer BAS controls (2-10yrs) that may or may not require simple software upgrades in order to maintain system compatibility with ITS servers. Energy rebates are also available for many projects of this type. Consideration should be taken to consolidate systems so that the city uses one manufacturer for all BAS/EMCS systems city wide. This strategy would have the potential for significant savings in many areas including software licensing, installation and maintenance costs as well as discounted service calls and future upgrades. 2.1 BAS/EMCS Technology Plan/ Energy Strategy Master Plan: We have developed a BAS/EMCS Technology Plan/ Energy Strategy Master Plan. The plan along with a memorandum of introduction is located on the T drive. T:\REC\Facilities Manager. 2.2 BAS Operating Summary: City Hall — There are 3 separate systems controlling this facility. A Trane Tracer system installed around 1992 handles the North Court section of the building. There is a very old pneumatic control system that is completely stand- alone and inefficient. Some of the pneumatics have been converted to DDC via a Barber Coleman DMS system that has become unreliable over the years. The conversion was never completed. Most of the issues with City Hall BAS are in progress to be corrected with the project discussed in section 4.1 City Hall HVAC Replacement Project and 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings. Some equipment will still remain under older controls and will need to be addressed accordingly. January 8, 2015 Page 10 RALCRC - Old pneumatics are controlling approximately 50% of field devices such as valves and dampers while the remaining half have been converted to DDC via a Barber Coleman DMS system that has become unreliable over the years. This conversion was never completed. This system is also not compatible with new computer software and cannot be accessed remotely. Manual changes to valves and controllers must be made seasonally. The system is unreliable. With the project discussed in section 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings, remote connectivity will be established making it possible to access the system and troubleshoot on a somewhat limited basis until the existing controls can be upgraded. Mercer/Scanlon — This facility is currently using some of the oldest pneumatics controls in the state. Serious consideration to upgrade the controls to this facility is urgently needed. As the controls fail, upgrades will be required on an emergency basis. This makes repairs and upgrades unnecessarily expensive. Field devices and controllers are obsolete and can't be obtained. The same Barber Coleman DDC system as City Hall and RALCRC operates portions of the facility. There is also no remote connectivity. This is the 3rd building discussed in section 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings. TTRA — There is a DDC system by Andover Controls "Continuum" that controls 1 ERU (Energy Recovery Unit). Continuum is connected via the city network and is controlled from the Facilities office. A Honeywell Gateway device was installed by Affordable Heating and Cooling. This allows remote connectivity to the HVAC thermostats to control the building temperatures remotely. Fire Stations — Station 2 has a fairly new DDC "Metasys" by Johnson Controls. Installed in 2009, it needs to have a simple "maintenance" update in order to allow system connectivity to the city server upgrades. Station 4 has a newer DDC "Metasys" by Johnson Controls. The BAS has connectivity and is operating as designed. The Center — has a fairly new DDC "Niagara" system by Schneider Electric. Installed in 2009, it needs to have a simple "maintenance" update in order to allow system connectivity to the city server upgrades. Other City Facilities — there are several facilities throughout the city with HVAC equipment operating via a BAS system that has not yet been viewed by the Facilities Manager. As the departments/divisions and building operators become acquainted with the position of Facilities Manager and the role it involves, and opportunity presents itself to review the system controls, system summaries and status reports will be incorporated into the monthly report. 2.3 BAS controlled Equipment Operating in a Manual, Operator, or Failure Mode: City Hall, RALRC, Mercer/Scanlon and Senior Center have several devices, valves and other equipment components operating manually. This is mainly due to equipment age and system capability. 2.4 Overrides to Sequences of Operations in Effect January 8, 2015 Page 11 Several pumps and fans are overridden "on" or "off' under various circumstances. In some cases, this has become the norm. This is primarily due to lack of functionality and age of BAS systems. It also causes energy waste. 3 ADDITIONAL SERVICES WORK 3.1 Contractor Service Calls: 1. All Temp Refrigeration was called to various sites for plumbing and HVAC service issues. 2. Advanced Electric replaced 8 RALCRC pool lights with LED fixtures. More lights will be added in January. There will be approximately $2K in rebates from MidAmerican for this $15K project. 3.2 Contractor Service Contract Work: AAA Mechanical of Iowa City has been service contract beginning in October 2014. 3.2a HVAC PM — City Hall 3.3 Project Requests: awarded a 3-year HVAC Preventive Maintenance 3.3a Pool temperature control/automation — This project has been resurrected due to recent temperature control issues. Baker Group has been asked to resubmit their proposal. 3.3b Ashton House indoor stairwell handrail - Charlie's Welding fabricated and installed replacement. 4. PROJECT STATUS REPORTS 4.12014 City Hall HVAC Replacement Project: PHI PD/FD RTU replacement has been completed. PH2 North Court RTU replacement — Attended preconstruction meetings bi-monthly. We discussed scheduling and lead time for unit arrival. It does not ship until 11/21. Baker has begun to work on VAVs controls. The unit did not ship on time and the project extended beyond substantial completion date. 4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings. Completed, Niagara front end installed. 4.3 Animal Shelter — Construction is to begin in fall. We will need to watch controls contractors to insure they comply with the standards set in the BAS/EMCS Technology Plan/ Energy Strategy Master Plan. 4.4 Robert A Lee Recreation Center Fitness Room Enclosure — Pre -bid meeting set for August 12. Work is scheduled for the month of December. 95% completed January 8, 2015 Page 12 4.5 Ashton House Exterior Painting — Certa-Pro Painting was low bid and has been awarded the contract to paint the house. Project completed. 4.6 RALCRC Men's Locker Room Shower Replacement — AII Temp Refrigeration was lowest of 3 bids and was awarded the contract. Paul will order supplies with 4-6wk lead time. Project is scheduled for December. Completed. Additional work for ADA showers and soap trays to be completed in January. 5. WORK FLOW 5.1 CMMS (Computerized Maintenance Management Software) This software maintains a database of information for maintenance operations. This information is designed to enhance the productivity of maintenance workers. It also helps the management team make informed decisions, such as calculating the cost of machine breakdown repair versus preventive maintenance or outright replacement, which leads to better allocation of resources. Any asset, be it equipment or personnel performance can easily be tracked and adjusted accordingly. 5.2 Antero — the CMMS database We have spent several months gathering equipment lists and other pertinent data to enter into the system. A maintenance staff member is being trained on the system and assists with some data entry duties to help expedite the process moving forward. We are nearly ready to run a test batch of recurring work orders for auto generation. We are excited to be having this software very close to implementation. Update: The assigned staff member has resigned his position with the city. This will delay implementation of Antero until an acceptable replacement is found. 5.3 Completed Work Order Summary: Work orders are being completed using a temporary format which will be in place until staff is trained on Antero is functional enough to enter work orders manually. Work orders are kept on file. City Hall — There were 171 work orders completed. Normal daily maintenance/custodial routine = 105 Building occupant requests = 55 In-house maintenance repairs = 10 Service calls to contractors = 1 RALRC - There were 115 work orders completed. Normal daily maintenance/custodial routine = 30 Building occupant requests = 10 In-house maintenance repairs = 15 Service calls to contractors = 2 January 8, 2015 Page 13 Aquatics = 0 Mercer/Scanlon - There were 74 work orders completed. Normal daily maintenance/custodial routine = 27 Building occupant requests = 4 In-house maintenance repairs = 12 Service calls to contractors = 4 Aquatics = 27 Other = 0 Other Aquatics Facilities - There were 0 work orders completed. Normal daily maintenance/custodial routine = 0 Building occupant requests = 0 In-house maintenance repairs =0 Service calls to contractors = 0 Aquatics = 0 TTRA - There were work 3 orders completed. Normal daily maintenance/custodial routine = 3 Building occupant requests = 0 Service calls to contractors = 1 Ashton House - There were 2 work orders completed. Normal daily maintenance/custodial routine = 4 Building occupant requests = 0 Service calls to contractors = 1 Fire Stations - There were 4 work orders completed. Building occupant requests = In-house maintenance repairs = 2 Service calls to contractors = 2 The Center — There were 0 work orders completed. Normal daily maintenance/custodial routine 0 Building occupant requests = 0 In-house maintenance repairs = 0 Service calls to contractors = 0 5.4 Staffing Mercer is once again short staffed as the MWI % position has opened due to a termination. ABM cleaning service has been contracted to take over the cleaning duties of this position effective 12/15/2014. An MWII position vacated due to retirement has been filled. Brian Buhr started on December 5. Brian comes with excellent technical and HVAC skills. January 8, 2015 Page 14 5.5 Miscellaneous Upon request of the fire department, we have taken the lead in monitoring and controlling fire stations HVAC equipment. 6. WATER TREATMENT LAB REPORTS Received notice from Ross of ATI that boiler water system at City Hall may be contaminated. It appears to be caused by the low glycol content in the system. Glycol is not needed and was only added as a precaution during a boiler change being performed during cold months a few years ago. We will drain and flush the entire system, add fresh water and treat accordingly in the spring. Due to current work on the city hall RTU replacement project addressing this before winter would not be advisable. 7. MAJOR MAINTENANCE REPORTS: 7.1 The RALRC pool leak has been addressed. 7.2 RALCRC Gilbert St handicap ramp has incurred some damage from the winter. Engineering will review for modifications to ensure ADA compliance. An initial cost estimate to replace the ramp is $8500. No other contractors seem to be interested or are too busy to bid on this project. The ramp continues to deteriorate as more pieces of cement fall off. We will try to move forward with the existing bid. 8. FACILITIES INSPECTIONS: Inspections conducted in December were Water Plant and Distribution. The reports can be found on the T-drive at T:\REC\Facilities Manager 9. WARRANTY REPAIRS: The newly installed pool HX repair the leak. for RALCRC is leaking. Prime Mechanical installe this and will 10. LOST TIME ACCIDENTS, SAFETY PROBLEMS, OR HAZMAT INCIDENTS: No issues to report for December. January 8, 2015 Page 15 11. MAJOR EQUIPMENT OUT OF SERVICE: No issues to report for December. ov 1© To: Mike Moran�- From: Russell Buffington �R' �:•, Date: January 7, 2015 Oak'1 nd , CeinI etery Re: Monthly Report for December 2015 a non-yerpePtel care reiueteryestablishetl in 1843 I. OPERATING AMOUNT A. Interments ( 5 ) 1. Adult Full Burial, Resident 2 @ $600.00 $1,200.00 2. Adult Full Burial, Resident, Weekend 1 @ $800.00 $800.00 3. Cremation, Resident, Weekend 1 @ $300.00 $300.00 4. Cremation, Non-resident, Weekend 1 @ $450.00 $450.00 INCOME FROM INTERMENTS $2,750.00 B. Lot Sales 1. Resident, Flush Monument Space 2 @ $600.00 $1,200.00 INCOME FROM LOT SALES $1,200.00 TOTAL INCOME FROM INTERMENTS & LOT SALES $3,950.00 II. CEMETERY MAINTENANCE HOURS A. Funerals 31 B. Grounds Maintenance 62.5 C. Equipment Repair & Maintenance 49 D. Building Maintenance 53 E. Mow / Mulch Cemetery 6.5 TOTAL CEMETERY MAINTENANCE 202 HOURS W lirg Addrrs: Pim .e (31$ 356-5105 410 &StW"!hlgfaa stavt Fax (319) 3--1-41:9 Ioroa 0: t LA 522,10-1326 L cx. ho,:. 1000 Banua Street iawr. Cih, LA 52210 III. BUDGETED & SPECIAL PROJECTS A. Lot Sales B. Lot Locating C. Meetings D. Genealogy Requests E. Funeral O.T. F. Monument Repair G. Inside Snow Removal H. Outside Snow Removal TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE & OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Outside Snow (1435) B. Outside Snow O.T. (1435) TOTAL OUTSIDE MAINTENANCE TOTAL CEMETERY HOURS *total hours include the following 1. Leaves with pay 2. Rest Periods 3. Supervisor x 1 4.PFTx2 HOURS 1 7 3 1 8 1 0 0 21 HOURS 142.5 HOURS HOURS 0 0 0 HOURS 527 HOURS MX—ivAflr s: Phone (319) 356-5105 410 Ea=t DV 4di,gt, n Street Fax (319) 341-4179 Iowa Cit..1A 522441326 Loci-tiu,.: 1000BIC,W;! sh rt Lnua City, LA 52240 DEPARTMENT Of PARks & RECREATION DIVISION Of PARkS, FORESTRY, ANd CBD YIlk dum Date: January 6, 2015 To: Michael Moran — Director of Parks & Recreation From: Zoe Hall — Superintendent of Parks, Forestry & CBD Re: Parks Monthly Report — December 2014 1. GENERAL OPERATIONS Hours A, Recreation Wall and Cabinet Construction 250 B. Tree and brush Clean Up at TTRA 237 C. Equipment Repair .&, Maintenance 189 D. Tree Pruning 119 D. Sign 100 E. Construction of Hoist 94 F. Dropping Off and Pricking Up Materials and Equipment 65 G. Meetings 64 H. Cleaning Shops and Restrooms 61 I Dog Parks 61 J. Cleaning Napoleon Shop Storage Yard 57 K, Garbage Pick Up 55 L. Ground Repairs 55 M. Facility Repairs 35 N. Picnic Table Repairs 25 O. Emergency Electrical Repair at Napoleon Shop 18 P. Vandalism Repairs 18 Q. Preparing Garden Stakes 18 R. Miscellaneous Tasks S. Doctor and Therapy Appointments T. Hockey Net Repairs and Checking Ice U. Snow & Ice Removal V. Office Work 12 11 0 W. Playgrounds Maintenance 2 DEPARTMENT Of PARks & RECREATION DIVISION Of PARKS, FORESTRY, ANd CBD Date : January 7, 2015 To : Michael Moran, Director From: Zac Hall, Superintendent RE : Forestry Monthly Report —December 2014 YEEMORANdum I FIELD OPERATION / SERVICE REQUESTS HOURS A. SERVICE REQUESTS::6 Trees Pruned = 2 Trees Removed = 0 6 B. PARKS/ SPECIAL PROJECTS: 5 Trees Pruned= 5 Trees Removed - 1 16 II FIELD OPERATIONS/. GENERAL A. ROUTINE STREET MAINT: Trees Pruned ;=406 Trees removed = 0 Structural Pruning 95% on East side of the City . B. ROUTINE PARK MAINT: Trees Pruned = 16 Trees Removed .= 0 Frauehholtz-Mi114,14o. Market Square, College Green & Scott Parks— 9 hrs. EAB: Court Hill Park =18 hrs. (Bark Peeling) , C. TRAIL MAINTENANCE Scott Trail- vegetation removal only, D. SPECIAL PROJECTS: Trees pruned = 0 Trees Removed = 0 Assist Parks Division - 2 hrs, Radio. Firmware Project = 5.5 hrs Utility Truck training = 10.5 hrs. E. TREES REMOVED Size Distribution CLASS I = 1 CLASS II = 0 CLASS III = 0 III. MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT Saws & chains 17 hrs. Hand tools 11 hrs. B. EQUIPMENT TRANSFER/ EQUIP MAINT. Transfers 0 hrs. Maintenance 32 hrs. 200 27 4 m 28 32 C. SHOP TIME 9 Cleaning 6 hrs. Misc. Errands 3 hrs. A DUMP CHIPS AND FUELING TRUCKS 2 IV. ADMINSTRATION A. Meetings 8 B. New Service Requests 27 C. Contract Prep/ Checking 17.5 D.Other - 34 Office work 16 hrs. Logs 8 hrs. EAB: 10 hrs.