HomeMy WebLinkAbout02-11-2015 Parks and Recreation CommissionAGENDA
PARKS AND RECREATION COMMISSION
5:00 p.m.
WEDNESDAY, FEBRUARY 11, 2015
ROBERT A. LEE COMMUNITY RECREATION CENTER
MEETING ROOM B
5:00 p.m. Call to order
Approval of minutes from meeting of December 10, 2014
5:01 p.m. Public discussion of any item not on the agenda
5:05 p.m. Friends of Hickory Hill Park Report
5:10 P.M. Affiliate Group Discussion — Iowa City Eels Swim Club
5:30 p.m. Neighborhood Open Space Review
5:35 p.m. Recreation Division Report
• Recreation Projects Update
• Winter/Spring Program Update
• Affiliate Update
5:45 p.m. Affiliate Group Fee Discussion
6:05 p.m. Approval of Parks & Recreation Fees & Charges
6:15 p.m. Parks Division Report
• New winter trail maintenance pilot program
• Ice Skating
• TTRA Maintenance
• Iowa Sports Turf Conference
• ISU Shade Tree Conference
6:25 p.m. Directors Report
•
Budget Review
•
CIP Review
•
Lower City Park RFP
•
Willow Creek/Kiwanis Park Update
•
Tower Court Park Update
•
Highland Park Update
•
March Meeting
6:35 p.m. Chairs
Report
6:40 p.m. Commission Time/Suggestions for Future Agenda Items
6:45 p.m. Adjournment
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
DECEMBER 10, 2014
ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, David Bourgeois Clay Claussen,
Maggie Elliott, Lucie Laurian, Joe Younker
Members Absent: Larry Brown
Staff Present: Mike Moran, Chad Dyson, Zac Hall
Others Present: Allan Guymon, Temple Hiatt, Del Holland, Jase Humphry, Steve
Schuette
CALL TO ORDER
Chairman Claussen called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council
action):
None
OTHER FORMAL ACTION:
Two amendments to the November meeting minutes were requested. There was an
unidentified attendee at November meeting. Temple Hiatt with Iowa City Girls Softball
identified that person as John Smick. Second request was to change the word "goals" to
"changes" in the DogPAC section so that it now states "They will be discussing changes for
next year."
PUBLIC DISCUSSION:
Steve Schuette with Iowa City Girls Softball (ICGS) noted that their board met following the last
Parks and Recreation Commission Meeting. He confirmed that they understand that the City and
the Parks and Recreation Department are facing budget issues and that the Parks and Recreation
Department and Commission are gathering information about Napoleon Park and Iowa City
Girls Softball to see if there are any opportunities to ease the budget constraints. The
Commission will vote as nine members and make a recommendation to the City and then the
City Council will vote on that recommendation. ICGS wants to make sure that the Commission
knows that field usage charge, if levied, is likely to have a significant negative impact on the
program and especially for lower income families. Claussen noted that the Commission and
Department were directed by City Council to come up with a plan to deal with this in the event
of budget constraints which have been created by a state property tax reform.
Elliott said she remembers that the Affiliate Group Policy was first passed when she came on the
Commission in 2012 and at that time it was not related to a bond issue. Moran noted that the
PARKS AND RECREATION COMMISSION
December 10, 2014
Page 2 of 10
policy was not enforced at that time due to an agreement to give credit for donations given by
affiliate groups. Schuette asked for clarification as to what is causing this review. Is it because
of budget constraints and if not, what exactly are we talking about? Why are we being asked to
gather this information? Claussen reminded ICGS that the Commission is having this same
discussion with all affiliate groups. Schuette said that they understand that, however, asked what
the directive was three years ago. Moran answered that three years ago the Commission changed
the policy regarding Dog Park revenue. At the time 95% of dog park revenue when to Johnson
County DogPAC. It was determined at that time to discontinue that policy. Now the revenue for
dog park tag sales comes to Parks and Recreation as the department was doing the majority of
the maintenance. It was determined then that perhaps other affiliate groups should be
contributing to maintenance costs as well. He explained that this time it is related to the property
tax reform. Elliott asked if this new directive came from City Manager 1. Moran answered yes.
Hiatt with ICGS then spoke. She said that ICGS did provide Dyson with follow-up on the
questions addressed to them such as outside residents and comparison fees with other
communities. Schuette noted that the group had some good discussion with Dyson the previous
night during their board meeting.
FRIENDS OF HICKORY HILL PARK:
No report. Moran said that there should be a new liaison assigned to the Commission and
that they should be present at the January meeting.
NEIGHBORHOOD OPEN SPACE REVIEW:
None
AFFILIATE GROUP DISCUSSION — IOWA CITY KICKERS SOCCER CLUB
Those present from Iowa City Kickers Soccer Club included the following: Allan Guyman
who has been on the board for 12 years and noted that he has been involved with a lot of
history and good experiences with the City. He served as president in the past but is now
the treasurer. Jace Humphry has been affiliated with the group for the past 13 years. Izaac
Warner, current president, has been on the board for 4 years.
Guyman began discussion by saying that there is a lot of history that went into the
development of the park between Kickers and the City. Kickers gave $300,000 towards the
development of the park. At one point Kickers and the City came close to writing a
Memorandum of Understanding that spelled out a number of rights that Kickers would
receive due to their contribution. This understanding stated that Kickers would always have
first rights of field use and that they would never be charged for their field use. However,
this MOM was never signed. He said that they understand that times change and that
budgets have to be met. He noted that while they are certainly not excited about the
possibility of having to pay for their field use, that they understand that it may have to be.
Kickers main concern is that they have invested money and made several donations to the
City and wanted to know how that was going to be reconciled beyond a thank you. In the
past when this proposal came up, they took some steps to help the City. They rescheduled
games and practices to allow for others to rent the fields. They scheduled all their games
on Saturdays to accommodate others. They said they are happy to think of other ways that
PARKS AND RECREATION COMMISSION
December 10, 2014
Page 3 of 10
they and the City can work together and maintain the best relationship possible. Claussen
said that this is the kind of dialogue that the Commission is look for from the affiliate groups.
Younker asked Dyson how much it costs the City to run the soccer complex. Dyson stated
that the five year average is $100,000 per year. He also noted that revenue generated as
nearly doubled since Kickers have made their scheduling adjustments.
Claussen asked if Kickers received sponsorships. Humphry noted that they tried with
Scheels and others with mixed results. Guyman said that they have given approximately
160 scholarships with a total of 1200 participants. The cost is about $75-$80 per player for a
uniform and equipment. Claussen asked if they work with the schools. Humphry said that
they have incurred a major roadblock when it comes to getting information out through the
schools. They, therefore, use electronic notification, word of mouth, and the Virtual
Backpack, however, numbers continue to decline. Dyson said that the department is
working on a plan to get more information distributed through the schools. One idea is that
the Recreation Center creates a flyer in the spring and fall encompassing all of the groups'
information. Jones asked if the affiliate group information is in the Parks and Recreation
Program Guide. Dyson noted that while it is, more detailed information about the programs
could be added. Guyman said that Kickers is a little different in that they are supposed to
have all registration complete before school starts. Unfortunately they receive a lot of late
registrants as the first day of school may be the first time that parents have received any
information about the upcoming season. He further noted that the number of participants
from North Liberty and Coralville has dramatically declined.
Elliott suggested that perhaps other affiliate groups should also look at the rescheduling of
games etc. to assist in increased revenue. Dyson said that Boys Baseball has done this as
well in recent years.
Claussen asked if Kickers charges a non-resident fee. Guyman said that Kickers have been
working with Mike Gunn, who is an Iowa City Resident but is a soccer coach in West
Liberty. West Liberty contributes to Kickers and also includes the majority of the kids who
receive scholarships. They cannot charge a non-resident fee as these kids are already less
fortunate. This program has offered a positive experience for these kids and has improved
their lives. Fifty players a year go on to participate in high school soccer. Graduation rates
have improved and much of this can be contributed to the soccer program.
Humphry said he would like to avoid park usage fees as it will affect numbers of attendance
However, he would like to help in finding other ways to increase revenue.
Hiatt with ICGS said that opening up fields to outside rentals would depend on the demand
by the organization. Weekdays may not be a problem but weekends would be challenging.
Hiatt also noted that they and Boys Baseball have also contributed to the City. She asked
why some affiliate groups have contracts with the City and others do not. Moran said that
there are no existing contracts. Younker said that if there were, it would not likely state that
if an organization raises a certain dollar amount that they would be excluded from paying
field usage fees.
Hiatt said she was very pleased with Dyson's mentioning of a possibility of forming a youth
sports coalition that would assist in a grant application process which in turn would help to
relieve financial pressures for these organizations.
PARKS AND RECREATION COMMISSION
December 10, 2014
Page 4 of 10
BUDGET REVIEW:
Moran distributed a department specific CIP list to the Commission. He also distributed a
revenue report that showed both history and projected revenue for the department. He
noted that some specific changes will include an increase in cemetery fees (there have
been no changes in these fees for 9 years). He also noted that shelter rental fees will
increase as well as the fees to rent The Park Lodge at the Terry Trueblood Recreation
Area. Dog park fees will increase as well.
Moran announced that due to budget constraints there will be some staff reorganization and
personnel layoffs. He noted that the department recently lost a % time maintenance
position due to a retirement. Rather than replacing that person, the department is
contracting the services out. The department will also layoff two clerk typist positions.
These positions will be eliminated effective July 1 (with the new fiscal year). The department
has put a current opening in the Central Business District on hold because of potential
reorganization in that Division as well.
The department is considering contracting out the farmers market. Requests for Proposals
are due in January. At that time it will be determined if there is enough of a cost savings to
go through with this proposal.
ELECTION OF OFFICERS
Bourgeois nominated Clay Claussen to continue as Chairperson of the Parks and
Recreation Commission.
(Brown absent).
Bourgeoos nominated Joe Younker to continue as Vic -Chair of the Parks and Recreation
Commission.
Moved by Bourgeois, seconded by Bentler as the Vice -Chair of the Parks and Recreation
Commission for 2015. Motion Passed 8-0 (Brown absent).
RECREATION DIVISION REPORT:
Winter Facility Project Update: Dyson reported that the construction of a wall around the
fitness area in the Recreation Center will begin this week. Other projects in the building
include upgrading of the pool lights and replacement of the shower heads in the locker
rooms.
Blue Zones Update: Dyson announced that City Hall and the Senior Center have been
designated Blue Zone Worksites. The City continues progress towards designating the
Library, Robert A. Lee Recreation Center, Mercer Park Aquatic Center, Cemetery and city
parks as Blue Zone Site. Jones noted that Cedar Rapids have changed their concession
offerings at fields to healthier options. Dyson noted that the Iowa City is looking to do the
same.
PARKS AND RECREATION COMMISSION
December 10, 2014
Page 5 of 10
Affiliate Groups: Glaussen asked Dyson if he was asked to leave the Iowa City Girls Softball
meeting prior to its conclusion. Dyson confirmed that he was. He also noted that when he
requested a copy of their 2013 tax return information, they noted that while their accountant
advised them against it, they did in fact release a copy to Dyson. Younker, who is an
attorney, noted that their 990 form (nonprofit) is public information however; they do not
need to disclose their detailed accounting records.
Younker asked if the Commission should designate a deadline for proposals from affiliate
groups to be presented. Elliott asked for some clarification on the difference on what the
affiliate policy entails and she feels there is some confusion as to why we are reviewing the
policy and why we are more strongly pushing for its approval this time. Moran explained that
the policy currently states that they pay 10% of what their cost would have been if they were
charged the full rental fee for their use of the fields. Elliott said that she thinks that a
decision regarding the affiliate policy should be made soon after presentations conclude.
After Iowa City Eels Swim Club presents in January, staff will make any necessary changes
to the policy and bring back to Commission in February for a vote.
PARKS DIVISION REPORT:
Fencing at Napoleon Park: Hall noted that due to issues with overflow parking from
Napoleon Park, fencing has been placed around the area to better secure the Park Shop
building. He also said that they will be looking at expanding the fenced in storage lot that is
used for a holding area for surface materials used in the parks.
TTRA: Staff mowed down the prairie grass at The Terry Trueblood Recreation Area. They
will reseed this next season to keep the prairie grass process on track. Signs are in place to
notify the public.
Trail Maintenance: Hall announced that the department is trying a pilot program this winter
to encourage recreational activities on the trails as well as reduce park maintenance costs
spent on snow removal. City crews will remove snow only from those trails that are used by
commuters or that connect to schools and other essential areas of the city. The City will use
data from Strava Labs which helps to identify the most used trails. Strava Labs collects data
from 1500 registered trail users in Johnson County. They use a smarlphone app or a GPS
to track their usage.
Elliott asked if the Parks staff is responsible for the snow removal for the small bridges over
the creek. Hall said that it depends where the bridge is located. In the past staff has
cleaned bridges that are connected to a trail system or near a park.
Hall also noted that in an effort to reduce maintenance costs, the department is reducing the
number of staff that are called in on the weekends by lessening the areas that will receive
snow removal. This will also eliminate the need for on -call pay and overtime wages. There
are two full-time staff that work on the weekends and it is believed that they will be able to
cover snow removal in the essential areas including the Central Business District and
bridges. Laurian asked if the department will consider designated no -mow areas as well.
Hall said that they will be investigating this option as well.
PARKS AND RECREATION COMMISSION
December 10, 2014
Page 6 of 10
TTRA Marina/Winter Events: Moran noted that the marina building has been winterized and
that Fin & Feather staff are in the process of moving in the winter sports equipment that will
be offered for the public to rent.
Ashton House: Lights are up in the parking lot and hand rails are being installed in the
house.
Farmers Market: The second Holiday Market is scheduled for this weekend
Chadek Green: Moran has met with neighborhood members regarding this property and
they are happy that the City has purchased the property.
Park Signs: New park signs have been installed at Chadek Green, Creekside, Tower Court,
and Willow Creek Parks.
CHAIRS REPORT:
Claussen discussed an article that was published In the Press Citizen regarding the affiliate
fees. He stated that an editorial written and published in the Press Citizen gave a wrong
portrayal of what the Department and Commission are trying to do.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Laurian asked about sand prairie park boundaries. Moran noted that the north boundaries
are on the crop line. Laurian also noted that Jim Throgmorton has talked with her about
biodiversity in the City and that Council will be discussing this further in the future with
departments.
Laurian stated that she will discuss results of her class survey regarding park shelter fees at
the next meeting.
Elliott asked if there is still a strategic plan in place. Moran said that there is, however, it is
six years old and is in need of an update. He stated that he will get some fee estimates of
doing an update and get back to the Commission. Members agreed that a strategic plan is
very helpful in giving them direction.
Jones noted that she went to an American Public Health Meeting and that they mentioned
the edible forest and landscaping around the Recreation Center. Dyson will continue
working with Fred Meyer on the progress of this landscaping plan.
ADJOURNMENT:
PARKS AND RECREATION COMMISSION
December 10, 2014
Page 7 of 10
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
M
TERM
a
m
N
a'
EXPIRES
M
n
m
n
ao
ai
�-
Suzanne
1/1/17
X
X
X
O/E
X
X
X
X
X
X
X
X
X
Bentler
David
1/1/15
X
X
X
X
X
X
X
X
X
X
X
X
X
Bourgeois
Larry
1/1/18
*
X
X
O/E
X
X
X
X
X
X
X
X
O/E
Brown
Clay
111/18
X
X
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
1/1/17
X
X
X
O/E
X
X
O/E
X
X
X
O/E
X
X
Elliott
Allison
1/1/14
X
Gnade
Cara
1/1/16
X
X
X
X
X
X
X
X
X
X
X
O/E
X
Hamann
Katie
1/1/18
*
X
X
X
X
X
X
X
X
X
X
O/E
X
Jones
Lucie
1/1/15
X
O/E
X
X
X
X
O/E
X
O/E
X
X
X
X
Laurian
John
1/1114
X
*
*
X
Westefeld
Joe
111/16
X
X
O/E
X
X
X
O/E
X
X
X
X
X
X
Younker
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LO = No meeting due to lack of quorum
* = Not a member at this time
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: January 3, 2015
RE: December 2014 Monthly Report
S.P.I.
Staff members have been busy making plans for the Special Olympics Winter Games in
Dubuque. Forty-two athletes from the Recreation Division program are registered to compete in
downhill and cross country skiing, and snowshoe events. Special Olympics Iowa will host the
competitions at Sundown Ski Resort and the nearby Camp Albrecht Acres. In addition, they will
sponsor other special events at the Grand Harbor Resort and Waterpark.
(Master Plan: Enhance Program Development)
The SPI "Deck the Halls" program had 61 participants making a number of different seasonal
crafts, holiday ornaments and miniature trees.
(Master Plan: Enhance Program Development)
Staff participated in the IPRA Regional Rendezvous in Cedar Rapids. A presentation, "Branding
Your Department", was given on how to make the best use of today's technology to create
recognizable branding of your agency.
(Master Plan: Provide Staff with Education Development Opportunities)
Participants had fun making holiday ornaments and snow globes using shells, sand and glitter at
the SPI Caribbean Holiday special event.
(Master Plan: Enhance Program Development)
The December Blizzard Bingo and Penguin Pizza Party brought a large group to the Recreation
Center for the final Goodtimers Club event of the year.
(Master Plan: Enhance Program Development)
All the equipment in the new fitness room is in working order at the RAL Recreation Center.
The installation of a glass wall around the area is nearly complete. We have already received
several compliments on it from the public. (Goal #9 — Continue to Provide Equitable LOS in
Existing Parks and Facilities).
The gang showers in the men's locker room were removed in December and replaced with
individual shower heads. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and
Facilities).
The new portable aluminum bleachers are installed in the gymnasium. The old wooden
bleachers were removed in November. (Goal #9 — Continue to Provide Equitable LOS in
Existing Parks and Facilities).
Recreation Division
December 2014 Monthly Report
Page 2 of 3
New cameras are currently being installed in the Recreation Center. This will help make
supervision of the building more efficient. (Goal #9 — Continue to Provide Equitable LOS in
Existing Parks and Facilities).
Staff posted upcoming program information on the three slide -show monitors in the RAL
Recreation Center. Slides about the winter/spring program registration deadlines, the facility
hours for the Martin Luther King Jr. holiday, and 2015 Dog Park Passes are just a few of the new
ones. (Goal # 6 — Increase Awareness of Program Offerings).
Staff posted upcoming program information on the department's web page. Staff also posted
articles on the department's website regarding the upcoming facility schedules. (Goal # 6 —
Increase Awareness of Program Offerings).
The fall volleyball leagues ended on Tuesday, December 9. Results available upon request.
(Goal #2 — Track Performance Measures).
The Scanlon Gym hosted Friday Fun Night, 23 kids attended. Fun Night activities include
roller-skating, 3 inflatables, crafts, swimming and open gym and game room. Goal 10: Plan for
Continued Equitable Level of Service as Community Grows
The fall session of the ICRD youth basketball ended. A post evaluation was conducted for
parents of participants as well as volunteer coaches in regards to positives and negatives on each
program. Goal #5: Solicit Community Involvement and Feedback
Continue to promote youth sport programs and special events through activenet, article manager,
virtual backpack. Goal #6: Increase Awareness of Program Offerings. Continue to conduct
post on -rental evaluations. Goal #5: Solicit Community Involvement and Feedback. Continue
to send out weekly updates to part time staff regarding policies and upcoming information. Goal
#1: Maximize the Planning Process
SOCIAL/CULTURAL
The WINTER SOLSTICE CELEBRATION OF LIGHT was a very well received new special
event held in the Recreation Center and the Discovery Garden. About 150 people attended this
first time event to make lanterns, learn about winter Sowing, make crafts of dried flowers and
herbs, place luminaries in the Discovery Garden space and learn a little more about our
December traditions. (Master Plan: Enhance program development by adding new programs
related to new trends in recreation)
The return of PARENTS NIGHT OUT programs was again quite successful. These programs,
offered in collaboration with the Downtown District, are in their second year. 81 youth,
preschool to age 12 years participated in arts and crafts, games, tumbling and storytelling while
their parents went out to eat or shop downtown. Special Guest, Mike Haverkamp and his banj o
was an added bonus and we will intend to bring in other music programs next year. (Master Plan:
Enhance program development and collaborate with community organizations and businesses)
WINTER BREAK CAMPS were fun and creative yet again. Most well received were wax resist
activities,
Recreation Division
December 2014 Monthly Report
Page 3 of 3
building gingerbread houses, making stop motion animation films and of course, swimming.
(Master Plan: Fun!)
The two day BABYSITTING class was held over break. Thirteen teens completed the program
which includes child safety, nutrition, first aid and CPR.
The call for musicians to play at MARKET MUSIC AND PARTY IN THE PARK was sent
early December. Within a week all but only a few spots were filled. We are excited to add
October Market Music thanks to the continued and increased donation made by the
UNIVERSITY OF IOWA COMMUNITY CREDIT UNION. (Master Plan: Collaborate with
Community Organizations and Business and pursue alternate funding)
Staff have collaborated with WEE JAM MUSIC to offer two sessions of preschool music
engagement beginning in January. We are excited to add this new program and to begin offering
a more serious music program for youngsters. We have attached a flier for your information.
(Master Plan: enhance program development)
_AQUATICS
We are in the process of designing a parent -education/ awareness program, it is progressing as
scheduled. We are surveying our swim lesson parents to determine areas of need. We are
working with the city of Clive to establish areas that we feel should be addressed.
Goal #8—Collaboration with outside agencies.
The custom lesson program has proved to be moderately successful, we are going to take a closer
look and make some adjustments:
1) Attempt to "string" together multiple lessons per instructor. We are finding that the
instructors do not feel it is worth their time to teach an isolated 20 min lesson. Rather
they would prefer to schedule multiples lessons consecutively. This creative scheduling
could allow them to cover the required lessons and make it worthwhile.
2) Expanding the private lesson program will place a large amount of responsibility on the
individual instructor, we will need to "hand pick" the right candidates.
3) It is our hope that moving more privates to this format will allow for group lesson
expansion, a large revenue generator.
The entire process is a movement toward two Master Plan goals: Goal 3- Enhance program
development and Goal 7- Ensure financial stability.
7 "s
Y
4W,
Aow
New Wee Jam Music Session starting soon!
Sign up now for the four -week Wee Jam Music class at Iowa City's Robert A. Lee Community
Recreation Center. Classes are on Wednesdays at 10:30 AM. The next session starts January
21st and runs through February 11th. Classes are 1/2 hour long and are designed for children
18 months to 5 years old. Cost is only $20 per child. Siblings under 18 months are free.
Why is early childhood music important?
• Music engages all areas of child development: intellectual, social and emotional, motor and
language.
• Early musical training helps develop areas in the brain involved with language,
processing and reasoning at a time when these skills are crucial for toddlers and
preschoolers.
e Participating in musical experiences helps children build motor skills, improve memory and
allows them to practice self-expression.
Co -Sponsored by the Iowa City Parks & Recreation Department.
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January 8, 2015—
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
MONTHLY FACILITIES REPORT
MONTH REPORTED:
December 2014
PREPARED BY:
Scott Jastason, Facilities Manager
January S, 2015
Page 2
1. ENERGY PERFORMANCE TRENDS
Electric Total
Gras Total
• r
Total
Cal andar year 2014
November Energy Profile: Senior Center
(Billing cycle is 1 month behind)
Gaz Pro Jle-Means S nlor Center
Mx Ic Use eR le-MH denlor Cn r
o[el Us ePro(le
Senlar@Mer
Period Drys A, Curt Avg Utt
Pedod Drys Avg Dort An W.
Period
Avg Curt
erm
e$0.5.89 r...
xov)Mm Decss 311Uer
Deo-13 33 $3G.92 93.3
M,B 33
pverege Temp•M'
$303g
1.1 Electrical Usage:
Facilities Total
Parks Total
Total Calandar year2014 Im
January 8, 2015
Page 3
Fain aaettne Charyee
Jan Feb Mar Apr May Jun Jul MA Sep Oct Nov
City Hall
$5,348.54
$4,905.87
$4,923.86
$5,422.38
$7,144.56
$8,184,48
$8,723.60
$9,620.79
$5,123.18
$4,0760
$4,769.69
RALRC
$2,707.53
$2,558.89
$2A78.20
$2,641.70
$3,374.31
$3,346.21
$3,697.20
$3,748.58
W10.56
$2,05728
$2,051.83
Mercer/&anlon
$4,78333
$4,53549
$4,610A0
$4,496.95
$4,515.90
$5,699.01
$6,268.0
$7,587.99
$4,500,48
$4,250A8
54,533.89
MA -Lodge
5323A0
$323.84
$284.22
$352.51
$613.20
$501.28
$389.91
$832.34
$305.32
$285.74
$302.52
] -Henna
$136.64
$132,42
$116.83
$114.99
$171.83
$231.84
$226.09
$215.84
$114.29
$106.22
$104.r]
Fire Dept -Station 82
$1,124.53
$1,107A9
$958.25
$793.60
$829.34
$846.22
$857.72
$893.21
$653.74
$752.14
$921.94
Fire Dept - Station 0
$310A4
$294.33
$20.18
$250.95
$317.98
$350.38
$274.96
$385.71
$201.82
$180.05
$191,43
Fire Dept-Staban 84
$1348.25
$1,349.91
$1,200,46
$891."
$729.18
$820b4
$511.98
$841.68
$531.06
$578.39
$828.76
Seniar Center
1 $;US0.88
$2,03].]8
$1,893.14
$2,3IS.50
$2,960.]]
$3,30).21
$3,306.]2
$3,725.17
$1,90.1.72
$1,M8.56
$1,513.33
Ashton
$103.99
$86.66
$]691
$53.86
$110.12
S89A2
$155A2
$]9.0]
$306.95
$163.66
$2]]84
MJ%L
$18,235.53
$17,333.68
$16,805.95
$17,30.98
$20,76779
$23,176.89
$24,412.27
$3],551.1]
$15,831.12
$14,fi3014
$15p96.00
more-,vsnron house nas snown no data tar meter readings on invoices since September 2014)
Fire Station #4
l
150W -
+ 2000D
Ilr
L
11 iJ
!1
EJ t
6 Ji
Feb Mar Apr Mry
Jun Jul Ng
_
Sep W
Nw
MOWH 2J819 2130D 273W 12314 8916
8379 SS90 9280
9009 100611
143%
January8, 2015
Page 4
Paris Electric Charges
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
W.Behas n St Pa rk
$24.19
$24.19
$24.20
$24.19
$24.20
$22.87
$24.05
$23A1
$23.01
$23.01
$23.01
Napoleon Maintenance Gangs
$14.93
$14,40
$14.23
$15.19
$18.61
$25.57
$22.59
$2572
$17.00
$13.93
$13.24
He poleon B-FLD Light
$26.03
$26.12
.$78.98
$278.59
$598.24
$273.78
$28.13
$216.70
$12.75
$25.71
$26.51
Na Glean Concessions
$54.81
$49.38
$49.99
$44.73
$118.89
$284.69
$113.30
$161.30
$]].42
$59.14
$48.82
Rocky Shore Dr
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$M33
$10.00
$10.00
$10.00
$10.00
Green Mtn Dr Pheasant Hill
$13.12
$13.12
$13.12
$13.13
$13.12
$13.12
$13.01
$13.02
$13.01
$13.01
$13.00
550 Greenwood Or
$26.74
$28.60
$28.34
$27.20
$31.09
$32,49
$31.02
$2758
$26.09
$26.18
$2958
City Park Pool
$13.70
$12.0
$12.911
$16.15
$2130
$34.09
1 $34.18
$28,49
$23.55
$22.51
$16.21
City Park Sta
$62.35
S52,881
$53.85
$78.06
$99.78
$200.16
$106.64
$111.031
$90.36
$7942
$67.89
CityPark BaysBell Lotal
$12.74
$12.21
$12.30
$12.38
$12.30
$12.46
$10.80
$12.30
$11.65
$11.74
$11.83
City Park BoysB-0all Lights
$30.88
$25.80
$25.]]
$27.20
$99.96
$15435
Crops (.A])
Deal(69)
$40.57
$30.00
$10.00
City Pa rk Boys B-ball Ou bhouse
$23.08
$20.36
$20.54
$28.43
$110.83
$17533
txasd lm TQ
$122,08
$71.83
$24.17
$20.24
Clty Park Security Light
$64.25
$64.27
$64.27
$64.27
$54.19
$64.17
$63.36
$63.06
$63.10
$63.10
$0.09
City Park Ce bin.
$1107
$11.07
$11.07
$11.07
$11.07
$11.07
$10.37
$10.00
$10.00
$10.00
$10.00
City Park Flagpole
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$1037
$10.00
$10.00
$10A0
$1040
CityPark Sheiterly2
$16.%
$15.63
$20.01
$15,45
$15.80
$20.66
$1].1]
$20.0
$16.38
$15.08
$15.33
City Park Sheiter84
$11.07
$11.07
$11.07
$1133
$11.51
$11.07
$10.37
$30.00
$10.001
$20.26
$10.00
City Park Sheltern
$11M
$11.07
$11.07
$11.07
$11.25
511.28
$10.34
$10.23
1 $10.53
$10.26
$10.00
City Perk ShelterM
$16.0
$15.72
$15.80
$15.15
$16.33
$16.51
$9.35
$16.01
$14.55
$14.73
$14.64
City Park Sheltern
$24.57
$22.38
$21.05
$22A7
$21.24
$22,48
$24.71
$4.57
$22.73
$32.06
$18.87
City Park Gray Brick
$1]A]
$16.15
$15.24
$40.79
$25.73
$36.55
$13.05
$36.12
$29.0
$21.09
$15.95
CSty Park Red Brick
SSSA6
$49.90
$44.03
$35.97
$56.80
$34.84
$537
$28.14
$20.57
$76.01
$36A3
City Park Tennis Building
$1125
$li.25
$14.14
$15433
$111.00
$190.57
$226.28
Craddla3sa)
$239.95
$142,40
$83.46
City Park Tennis Shed Lts
$83.78
$83.80
$83.81
$83.83
$83.81
$83.82
Crada(4a)
$81.93
$164.76
$82.87
$17.16
CI Park Machine Shed
$264,41
$220.75
$215.76
$92.24
$61.91
$49.66
$57.33
$1.19
$36.36
$43.84
$213.50
City Park Shop
$97.15
$91.10
$82.60
$73.99
$62.00
1 $0.83
$74.38
$60.51
$57.32
$61.161
$66.0
City Perk Pond
$135.02
1 $110.301
$24.13
$11.07
$1307
$11.28
$11.28
1 $10.00
$10M
$10.00
$10.00
Taylor Dr Light
$146.02
$82,42
$80.50
$52.63
$110.55
$0.45
564.00
$69.76
$63.01
$62.44
$64.11
Fairchild St Lights
$74A0
$52.18
$53.50
$42.63
$31.23
$31.11
$27.18
$34.86
$32.82
$45.91
$60.02
N Dubuque Terrell Mill Lts
$156.59
$121.08
$111.62
$114.25
$302A1
$116.27
$111A5
$14836
$120AS
$130.59
$136.36
Bloomington St Gambo
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$10A5
$10.00
$10.00
$10.60
$10.79
BI4omingt0n St Llght
$33M
$3197
$32.14
$33.63
Nainvmcesmce
April
$214.06
..'(Mea]J
05138)
($12.86)
$19.98
Harrison Hill Light
$13.81
$13.81
$27.64
$13.82
$1332
1 $13.82
$13.79
$13.80
$13.80
$13.80
$13.80
]th Avea
$21.15
$19.92
$20.54
$20.10
$26.57
$28,98
$26.14
$29,42
$24.50
$23A7
$19.27
Dover St Tennis Court
$11.33
$11.25
$17.64
$54.72
$81A6
$142.50
$181.94
$98.55
$149.66 1
$17311 1
$10.18
D.serStStonages
$18.61
$22.29 1
$18.08
$2632
$16.24
$18.42
$17.44
$20.0
$14.73
$13AS
$16.12
Dover St Light Mercer
$28.40
$1848
$21.39
$38.92
$45.94
$460.54
$70.36
$47.02
$121.82
$93.86
$10.06
Dover St Shelter
$39.96
$37.18
$38.22
$46.90
$112.56
$191.61
$145.35
$154.05
$135.99
$72A2
$40.32
Dover St Pump
$42.10
$41.84
$37.63
$28.51
$22.20
$37.82
$18.]]
$16,48
$16.21
$20.93
$33.79
Dover St Diamonds 3&4 Lb
$12.03
$12.03
$11.95
$14.58
$179A6
$278A0
$29.61
$28.37
$2A.60
$63.08
$10.]9
Reno St Shelter
$21.94
$1949
$13.52
$12.07
NornvoicesinceApril
$54.12
coven($s]Q
(S12.29)
$0.85
$11.91
Dodge St Light College Green
$104.52
$33.39
$n.95
$73.83
Noonvo¢e since April
$33051
areasSQ 04)
($59.22)
$2451
$97.98
Drawn St Shelter
$32.68
$31.81
$32.08
$32A4
No invoice since April
$165,45
and.(SNAG
632A9)
$3.08
$35.33
Pan St Security Light
$12.53
$25.27
$12.64
$12.64
$12.64
$12.71
$12.84
$12.84
$12.84
$12.84
MintlefisieSecurityUght
$13.12
$26.25
$13.13
$13.12
$13.12
$13.03
$13.01
$13.01
$13.01
$13.00
Court Hill Pe rk 5helterB2
$17.38
$32.57
$16.15
$16.15
$17.99
$17.68
$21.09
518.21
$14.91
$12.19
MIamIDrUght
$12.63
$25.27
$1264
$12.64
$1264
$11.71
$12.84
$12.84
$12.84
$12.84
Conklin Lo Shelter
$11.07
$11.07
$ISA2
$21.52
$12.21
$14.27
$11.54
$12.08
$11.22
$10A4
$10.00
1st Ave Peninsula Bridge
$57.35
$48.59
$45.61
$44.73
$39.65
$41.66
$4838
$40.12
$48A9
$43.06
$6332
1117 Teg DrSheher
$35.70
$33.34
$3151
$30.99
$34.75
$42.04
$40.23
$4130
$35.78
$34A7
$32.04
TOFAL
$2,072.23 1
$1,739.12
$1,794.80 1
$1,987.10 1
$2,627 12 1
$3,429.59 1
$2,583.18 1
$1,961.20 1
$1,856.18
$1,647.19
$1,632.0
Monthly Parks Electricity Charges
iwmou
.ILuw p
Monthly Facilities Gas Charges
W,05a.cu
St0A00.rlu
51 Ax=
5 W.000 on
Ss,Qwm
glou
SPA
1 1
1 ,
1 '
' ++n fK+ Mar qpr
M¢j (yn
ud Ng
Sep Ucf now
1 Sgrw�s7 S!] L19 iTt,l ¢6 51].IgS $1,7656.
7 . 6 S F
.p
January 6, 2015
Page 6
W11M.Gutbr F Jan Feb Mar Apr WY Jun Jul Nib Sep Oct Nov
Clty Hell
$3,871.39
$4,103.29
$3,829.63
$1,651.91
$1,318.58
$1,25649E$3,474
$1,196A9
$1,026.61
$1,210.14
$2,385.O6
MRC
$5,274.54
$5,861.75
$5,574.93
$4,138.68
$1,564.00
$N1.fia
$)62.68
$1,491.27
$2,145.09
$4,121.83
Menmr/Scanlon
$6,938.92
$6,673.31
$4,)]5.09
$5,905.52
$4,294.71
$3,147,87
$1,62239
$3,272.46
$4,03.57
$6A54.13
)IRA -LW,
$345.93
$396.22
$184.95
$162.94
$4738
$39.]1
$32.52
$31.10
$)4.65
$278.81
FJre Dept-StationN
$118.54
$135.05
$103.68
$65.)0
$44.]2
$39.40
$34.12
$31.50
$)5.]2
$85.15
Fire De-StatlenM
$4)3A3
$560.98
$290.67
$300.52
$43A9
$31.23
$23.60
$31.10
$59A]
$2]lA2
Fire Dept-StationN
$612.38
$1,030.18
$634.16
$100.96
$50.3]
$48.93
$36.04
$34.06
$45.6]
$SNAG
Senior CeM.,
21ton
$2,922.05
$2,889.16
$1,892.66
$1,220.73
$798.16
$669.30
$443.33
$459.50
$66553
$1,8]8A2
]
$561.89
$497,9)
$499.71
$209.39
1 Ha Owa
1 $16.29
$10.001
01
Wowe
xo owe
He Owe
lnAL
$21,119.05
1 $22,148.92
1 $1],]85S3
1 $13,556.35
1 $8,159.61 1
$6,19O.86 1
$6,32BA5 1
$4,155.57
$5,3)].fiO
$8,9fi9.94
$15,969.28
(Note - Ashton House has shown no data for meter readings on invoices since September 2014)
January 8, 2015
Page 7
PMNFGMCherpa Jon Feb Mar Apr May Jun J)1 MR Sep
Oct Nov
Lower Oty Park
$426.36
$428.25
$384.32
$240.09
$14.10
112.11
$13.12
$1339
$17.18
$166.18
$214.16
Oty Park Shelter BB
$100.28
$104.33
$93.12
$47.46
$10.00
$10.00
$10.00
$10.00
$11.31
$17.94
$53.65
City Park Red Brick
$15J.15
21E85
$153.20
$91.34
$SOAO
$10.00
$10.00
$10.00
$11.96
$43.09
$102.83
City Park Zoo
$116.63
$128.94
$111.14
$S2.80
$13.09
$10.00
$10.OD
$10.00
$11.31
$55.67
$95.21
3 AL
$80DA2
$827.37
$741.78
$431.69
$4J.33
$42.15
$43.12
$43.39
$51.]6
$28238
$40.85
1.3 Water Usage:
City Hail
6A00
4A✓D th
r So med
Mly i 1 1 1' Ny Sep i Oct{I i ry Ott
.Gull iLQOW+6.p SZO0-n1p8 ),OWiP,Wo %OBo &OM )APD npM!8A00 )AOpi
` ..- _ ..
Ashton House
2m -
350
]00
0-
' Jan Feb yMmI Vr M9y, lun i 1 An8 Stpt W f. Dec
�MGallure 1% 3J i 055 52145 i06 N 221 193y35 45
RAL Recreation Center
]D.DPP
D__
An Fee Mar 6p, MM, Ynn lul
APa SaP Ott NevOM
Jan FM M.1 Pp MaY lun lull-Ny IXI Ibe D.
�Wlknn�5),gM?1P�M360D1'31QO 9A00� 19,OOo.6 61.OFA )9,6W 67AW
Mercer/Scanlon
COCA)
a))m
IDp00
0 L_
an hE
M Ap reataY lun --Jul A, - -
, ot[ Na' net
'Jan : Feb Ma M �lun lnl �_ Sg Oct Nw nim
�GSIMnst9500�]40019,aM16,3s).ASO�gWOtijW ),3W I7$0n.4" '
January 8, 2015
Page 8
TTRA Lodge
TA
LEE_L�-: 1W IN: 3W'Sm I LSUj W 12W 1
TTRA Marina
Jun ,n, W AV
MWJW JW An, ,up Nun
Fe6_! moE Jun ubi
I��wuw-�
!REND Mi M .6W. M 1S41?! J. ZJ
Fire Station #2
xWo
9 A
��M.r An MI;j Jun j =Mf A.,1_ Nn,
Fire Station #4
4W0
500 4,Mdl. I
I I
Una
,.w1uxn.m? 81ND;6V W t A3
1314 53Dw ail. 'u; Jim!;
City Park Pool
1W6W .
Jun JM'-Alnu, !4-7
Jxt
_L.iFebI W,. A, M Jun 1.1 Xp i —_EWw �_jsm
nI RBMW�kIL2L
TTRA Lodge Irrigation
4"' 2.AKND
0 �1f1
AW JnJ
Jim I
7 'mii I �M-1 -;Z MI
534
Senior Center
15000 �
I0000 -
Jim; 41 i'm iv-j i"; i. i -um I Jum T sy Oa
Fire Station #3
m
City Park Pool Irrigation
An
FW
JV Jun
T;Feb
Ap, i Tun
0 0 0
January 8, 2015
Page 9
City Park Rest Rooms
cro .
+a°
M° iM Mu W MN Iw 1
Hn TMCI i pW Mani lw 1 Jul i_A!%
�OJlbns L—.1..�O 1-_0 •.350 �f : M ° 0
—_ .._1.. _. ._. I �.._:_ .. �._.
1.4.1 Excessive water consumption:
saw
aamo �
:gaoo ;
uoa0
City Park Ball Park
High volume usage at RALCRC Aug- Dec and Mercer in Dec was due to maintenance and repairs.
High volume use at Mercer ball diamonds is under investigation by water division.
2. BAS/EMCS (BUILDING AUTOMATION SYSTEM/ENERGY MANAGEMENT CONTROL
SYSTEM)
These systems control facility HVAC (Heating, Ventilation, and Air Conditioning) equipment
along with the associated mechanical and electrical components. In some facilities the BAS will
control lighting as well. This section contains a brief explanation of existing conditions and some
justification to bring the City of Iowa City BAS/EMCS systems up to modern standards.
Upgrading the BAS system would have a significant positive impact on energy consumption and
conservation as well as reduce unnecessary controls and equipment failures. Many of our city
facilities are using newer BAS controls (2-10yrs) that may or may not require simple software
upgrades in order to maintain system compatibility with ITS servers. Energy rebates are also
available for many projects of this type.
Consideration should be taken to consolidate systems so that the city uses one manufacturer
for all BAS/EMCS systems city wide. This strategy would have the potential for significant
savings in many areas including software licensing, installation and maintenance costs as well
as discounted service calls and future upgrades.
2.1 BAS/EMCS Technology Plan/ Energy Strategy Master Plan:
We have developed a BAS/EMCS Technology Plan/ Energy Strategy Master Plan. The plan
along with a memorandum of introduction is located on the T drive. T:\REC\Facilities Manager.
2.2 BAS Operating Summary:
City Hall — There are 3 separate systems controlling this facility. A Trane Tracer system
installed around 1992 handles the North Court section of the building. There is a very old
pneumatic control system that is completely stand- alone and inefficient. Some of the
pneumatics have been converted to DDC via a Barber Coleman DMS system that has become
unreliable over the years. The conversion was never completed. Most of the issues with City
Hall BAS are in progress to be corrected with the project discussed in section 4.1 City Hall
HVAC Replacement Project and 4.2 Project to Upgrade Building Automation System
(BAS) to Connect Three Buildings. Some equipment will still remain under older controls and
will need to be addressed accordingly.
January 8, 2015
Page 10
RALCRC - Old pneumatics are controlling approximately 50% of field devices such as valves
and dampers while the remaining half have been converted to DDC via a Barber Coleman DMS
system that has become unreliable over the years. This conversion was never completed. This
system is also not compatible with new computer software and cannot be accessed remotely.
Manual changes to valves and controllers must be made seasonally. The system is unreliable.
With the project discussed in section 4.2 Project to Upgrade Building Automation System
(BAS) to Connect Three Buildings, remote connectivity will be established making it possible
to access the system and troubleshoot on a somewhat limited basis until the existing controls
can be upgraded.
Mercer/Scanlon — This facility is currently using some of the oldest pneumatics controls in the
state. Serious consideration to upgrade the controls to this facility is urgently needed. As the
controls fail, upgrades will be required on an emergency basis. This makes repairs and
upgrades unnecessarily expensive. Field devices and controllers are obsolete and can't be
obtained. The same Barber Coleman DDC system as City Hall and RALCRC operates portions
of the facility. There is also no remote connectivity. This is the 3rd building discussed in section
4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings.
TTRA — There is a DDC system by Andover Controls "Continuum" that controls 1 ERU (Energy
Recovery Unit). Continuum is connected via the city network and is controlled from the Facilities
office. A Honeywell Gateway device was installed by Affordable Heating and Cooling. This
allows remote connectivity to the HVAC thermostats to control the building temperatures
remotely.
Fire Stations — Station 2 has a fairly new DDC "Metasys" by Johnson Controls. Installed in
2009, it needs to have a simple "maintenance" update in order to allow system connectivity to
the city server upgrades.
Station 4 has a newer DDC "Metasys" by Johnson Controls. The BAS has connectivity and is
operating as designed.
The Center — has a fairly new DDC "Niagara" system by Schneider Electric. Installed in 2009, it
needs to have a simple "maintenance" update in order to allow system connectivity to the city
server upgrades.
Other City Facilities — there are several facilities throughout the city with HVAC equipment
operating via a BAS system that has not yet been viewed by the Facilities Manager. As the
departments/divisions and building operators become acquainted with the position of Facilities
Manager and the role it involves, and opportunity presents itself to review the system controls,
system summaries and status reports will be incorporated into the monthly report.
2.3 BAS controlled Equipment Operating in a Manual, Operator, or Failure Mode:
City Hall, RALRC, Mercer/Scanlon and Senior Center have several devices, valves and other
equipment components operating manually. This is mainly due to equipment age and system
capability.
2.4 Overrides to Sequences of Operations in Effect
January 8, 2015
Page 11
Several pumps and fans are overridden "on" or "off' under various circumstances. In some
cases, this has become the norm. This is primarily due to lack of functionality and age of BAS
systems. It also causes energy waste.
3 ADDITIONAL SERVICES WORK
3.1 Contractor Service Calls:
1. All Temp Refrigeration was called to various sites for plumbing and HVAC service issues.
2. Advanced Electric replaced 8 RALCRC pool lights with LED fixtures. More lights will be
added in January. There will be approximately $2K in rebates from MidAmerican for this $15K
project.
3.2 Contractor Service Contract Work:
AAA Mechanical of Iowa City has been
service contract beginning in October 2014.
3.2a HVAC PM — City Hall
3.3 Project Requests:
awarded a 3-year HVAC Preventive Maintenance
3.3a Pool temperature control/automation —
This project has been resurrected due to recent temperature control issues. Baker Group has
been asked to resubmit their proposal.
3.3b Ashton House indoor stairwell handrail -
Charlie's Welding fabricated and installed replacement.
4. PROJECT STATUS REPORTS
4.12014 City Hall HVAC Replacement Project:
PH1 PD/FD RTU replacement has been completed.
PH2 North Court RTU replacement — Attended preconstruction meetings bi-monthly. We
discussed scheduling and lead time for unit arrival. It does not ship until 11/21. Baker has begun
to work on VAVs controls. The unit did not ship on time and the project extended beyond
substantial completion date.
4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings.
Completed, Niagara front end installed.
4.3 Animal Shelter — Construction is to begin in fall. We will need to watch controls contractors
to insure they comply with the standards set in the BAS/EMCS Technology Plan/ Energy
Strategy Master Plan.
4.4 Robert A Lee Recreation Center Fitness Room Enclosure — Pre -bid meeting set for
August 12. Work is scheduled for the month of December. 95% completed
January 8, 2015
Page 12
4.5 Ashton House Exterior Painting — Certa-Pro Painting was low bid and has been awarded
the contract to paint the house. Project completed.
4.6 RALCRC Men's Locker Room Shower Replacement —
All Temp Refrigeration was lowest of 3 bids and was awarded the contract. Paul will order
supplies with 4-6wk lead time. Project is scheduled for December. Completed. Additional work
for ADA showers and soap trays to be completed in January.
5. WORK FLOW
5.1 CMMS (Computerized Maintenance Management Software)
This software maintains a database of information for maintenance operations. This information
is designed to enhance the productivity of maintenance workers. It also helps the management
team make informed decisions, such as calculating the cost of machine breakdown repair
versus preventive maintenance or outright replacement, which leads to better allocation of
resources. Any asset, be it equipment or personnel performance can easily be tracked and
adjusted accordingly.
5.2 Antero—the CM MS database
We have spent several months gathering equipment lists and other pertinent data to enter into
the system. A maintenance staff member is being trained on the system and assists with some
data entry duties to help expedite the process moving forward. We are nearly ready to run a test
batch of recurring work orders for auto generation. We are excited to be having this software
very close to implementation.
Update: The assigned staff member has resigned his position with the city. This will delay
implementation of Antero until an acceptable replacement is found.
5.3 Completed Work Order Summary:
Work orders are being completed using a temporary format which will
trained on Antero is functional enough to enter work orders manually.
file.
City Hall — There were 171 work orders completed.
Normal daily maintenance/custodial routine = 105
Building occupant requests = 55
In-house maintenance repairs = 10
Service calls to contractors = 1
RALRC - There were 115 work orders completed.
Normal daily maintenance/custodial routine = 30
Building occupant requests = 10
In-house maintenance repairs = 15
Service calls to contractors = 2
be in place until staff is
Work orders are kept on
January 8, 2015
Page 13
Aquatics - 0
Mercer/Scanlon - There were 74 work orders completed.
Normal daily maintenance/custodial routine = 27
Building occupant requests = 4
In-house maintenance repairs = 12
Service calls to contractors = 4
Aquatics = 27
Other = 0
Other Aquatics Facilities - There were 0 work orders completed.
Normal daily maintenance/custodial routine = 0
Building occupant requests = 0
In-house maintenance repairs =0
Service calls to contractors = 0
Aquatics = 0
TTRA - There were work 3 orders completed.
Normal daily maintenance/custodial routine = 3
Building occupant requests = 0
Service calls to contractors = 1
Ashton House - There were 2 work orders completed.
Normal daily maintenance/custodial routine = 4
Building occupant requests = 0
Service calls to contractors = 1
Fire Stations - There were 4 work orders completed.
Building occupant requests =
In-house maintenance repairs = 2
Service calls to contractors = 2
The Center — There were 0 work orders completed.
Normal daily maintenance/custodial routine = 0
Building occupant requests = 0
In-house maintenance repairs = 0
Service calls to contractors 0
5.4 Staffing
Mercer is once again short staffed as the MWI % position has opened due to a termination.
ABM cleaning service has been contracted to take over the cleaning duties of this position
effective 12/15/2014.
An MWII position vacated due to retirement has been filled. Brian Buhr started on December 5.
Brian comes with excellent technical and HVAC skills.
January 8, 2015
Page 14
5.5 Miscellaneous
Upon request of the fire department, we have taken the lead in monitoring and controlling fire
stations HVAC equipment.
6. WATER TREATMENT LAB REPORTS
Received notice from Ross of ATI that boiler water system at City Hall may be contaminated. It
appears to be caused by the low glycol content in the system. Glycol is not needed and was
only added as a precaution during a boiler change being performed during cold months a few
years ago. We will drain and flush the entire system, add fresh water and treat accordingly in
the spring. Due to current work on the city hall RTU replacement project addressing this before
winter would not be advisable.
7. MAJOR MAINTENANCE REPORTS:
7.1 The RALRC pool leak has been addressed.
7.2 RALCRC Gilbert St handicap ramp has incurred some damage from the winter. Engineering
will review for modifications to ensure ADA compliance. An initial cost estimate to replace the
ramp is $8500. No other contractors seem to be interested or are too busy to bid on this project.
The ramp continues to deteriorate as more pieces of cement fall off. We will try to move forward
with the existing bid.
8. FACILITIES INSPECTIONS:
Inspections conducted in December were Water Plant and Distribution. The reports can be
found on the T-drive at T:\REC\Facilities Manager
9. WARRANTY REPAIRS:
The newly installed pool HX for RALCRC is leaking. Prime Mechanical installe this and will
repair the leak.
10. LOST TIME ACCIDENTS, SAFETY PROBLEMS, OR HAZMAT INCIDENTS:
No issues to report for December.
January 8, 2015
Page 15
11. MAJOR EQUIPMENT OUT OF SERVICE:
No issues to report for December.
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: Michael Moran
FROM: Chad Dyson
DATE: February 4, 2015
RE: January 2015 Monthly Report
S.P.I.
The 30a' Annual Special Olympics Winter Games were held at Sundown Ski Resort and at
Albrecht Acres in Dubuque. Over 400 athletes from across the state came together for this
winter sports event. The Recreation Division had a group of 54 athletes, coaches and support
staff that attended this three day competition. Athletes competed in Alpine and Nordic Skiing
and Snowshoeing events. There were many trips to the podium to receive their medals and
ribbons. Other highlights that the athletes enjoyed were the Opening Ceremonies where the
Special Olympics Torch was lit and the Special Olympics sponsored dance and pool party.
(Master Plan: Enhance Program Development)
The Recreation Division hosted the Special Olympics Iowa Mid -Winter Tournament Planning
Committee meeting with over 20 committee members and Special Olympics Iowa staff in
attendance. Due to construction projects at the UI Field House, the Basketball Skills and
Cheerleading competitions will be moved to West High School. The Team Basketball and
Powerlifting competitions will remain at the Field House. Staff will again coordinate
volunteers. A new online volunteer registration program has been developed and community
members can go to the Special Olympics Iowa website to sign up to volunteer for this event.
(Master Plan: Expand Department Volunteer Opportunities and Collaborate with Community
Organizations and Businesses)
Recreation Division staff members have been working with Special Olympics Iowa and the
University of Iowa Athletic Department on several collaborations. As a result, two events were
held in January. The UI Women's Basketball team showcased Special Olympics athletes during
halftime of a game. Also, the UI Women's Gymnastics team held a Special Olympics Night
with free admission for Special Olympics athletes.
(Master Plan: Enhance Program Development)
The Special Olympics Basketball Skills Competition was held at Northwest Junior High. There
were 33 athletes from the Recreation Division who competed. Those who earned first place
ribbons will advance to the State Competition in March.
(Master Plan: Enhance Program Development)
Dominic Chesney, Lauren Jevaney, and Tori Nickols, University of Iowa students, began
internships with the Recreation Division. They are therapeutic recreation majors and will be
working primarily with the SPI program.
(Master Plan: Collaborate with Community Organizations and Businesses and Expand
Department Volunteer Opportunities)
Recreation Division
January 2015 Monthly Report
Page 2 of 4
New staff members were hired and attended SPI Orientation sessions in preparation for the
Winter/Spring programs.
(Master Plan: Enhance Program Development)
SPI Winter Session I programs began with the following registration numbers: Special
Olympics (SO) Cheerleading — 28; SO Basketball -65; "Sweet On You" — 36; and the ongoing
SPI Zumba class has 20 participants involved.
(Master Plan: Enhance Program Development)
Staff attended a session entitled "Intercultural communication: Moving from Conflicts to
Collaborations". This program was presented by Culture Friendly Consulting, LLC and outlined
different cultural conflict resolution styles.
(Master Plan: Provide Staff with Education Development Opportunities)
PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM
• January started a new session of youth sports including Preschool — 6a' Grade Basketball
(204), 3`d-6 h Grade Volleyball (14), and Taekwondo (20). ( Goal 3: Enhance Program
Development) Prior to the start of the season held a coach meeting for each program. (Goal
1: Maximize the Planning Process)
• Held a mandatory staff meeting for Scanlon Gym staff, "self -assessments" (Goal 1:
Maximize the Planning Process)
Continued to offer FREE roller-skating at the Grant Wood, Sundays 1-3 (90). (Goal 4 Pursue
Comprehensive Service Delivery)
■ The MPASCG hosted 2 elementary nights (Longfellow 1/23 and Lemme 1/30). (Goal 8:
Collaborate with Community Organizations) MPASCG hosted Rockets Volleyball
Tournament (1/25)
• Continue to promote and advertise upcoming youth programs and special events on ICRD
web page, ActiveNet, Facebook, Monitor production and school backpack. (Goal #6:
Increase awareness of Program Offerings) Continue to conduct post on -rental evaluations.
(Goal 45: Solicit Community Involvement and Feedback.) Continue to send out weekly
updates to part time staff regarding policies and upcoming information. (Goal # 1: Maximize
the Planning Process)
All the equipment in the new fitness room is in working order at the RAL Recreation Center. A
few of the pieces are having their upholstery redone in February. The fitness room was also
painted the first week of February. We have already received several compliments on it from the
public. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities).
New cameras were installed in the Recreation Center in January. This will help make
supervision of the building more efficient. (Goal #9 — Continue to Provide Equitable LOS in
Existing Parks and Facilities).
Recreation Division
January 2015 Monthly Report
Page 3 of 4
Staff posted upcoming program information on the three slide -show monitors in the RAL
Recreation Center. Slides about the winter/spring program registration deadlines, the facility
hours for the Presidents' Day holiday, and lifeguard training classes are just a few of the new
ones. (Goal # 6 — Increase Awareness of Program Offerings).
Staff posted upcoming program information on the department's web page. Staff also posted
articles on the department's website regarding the upcoming facility schedules. (Goal # 6 —
Increase Awareness of Program Offerings).
7 teams signed up for the Adult Basketball League on Sunday evenings, 9 teams for CoRec
Volleyball on Sunday afternoons, 13 teams for Women's Volleyball on Tuesday evenings, and 9
teams for Senior High Intramural Basketball on Monday afternoons. (Goal #2 — Track
Performance Measures).
33 participants signed up for the first session of youth gymnastics. (Goal #2 — Track
Performance Measures).
SOCIAL/CULTURAL
Many grants are in review for the Recreation Center EDIBLE LANDSCAPE PROJECT,
Backyard Abundance and several staff are looking at some possibilities with a Wellmark grant of
great interest.
(Master Plan: Pursue alternate funding and collaborate with community organizations)
A children's yoga class was designed this month by Tyler Clark; Recreation Dance Instructor
and University of Iowa Dance student. This will be a class offered in eight drop in meetings at
no fee and will begin in late February. See the attached flier. (Master Plan: Enhance program
development and expand volunteer opportunities)
Hard to believe but work began in earnest for SUMMER CAMP (as well as other summer
programs). We have decided to put our plans to the test by sending themes and descriptions out
to many staff and parents for comment. (Master Plan: Enhance program development and
solicit community input)
The Spring Trout Stocking of Terry Trueblood Recreation Area has been set by the DNR and
supervisors have met with Interns responsible for this season's event. (Master Plan: Assure
program opportunities in all geographic sectors of the city and collaborate with other
organizations)
FREEZE FEST planning was completed. Please see the flier attached and pass the word.
Art classes for preschool and youth began again in January. Registrations are quite good. Dance
class registrations are also high. Adult ceramics classes have satisfactory registration whereas
drawing and painting class registrations were low.
Recreation Division
January 2015 Monthly Report
Page 4 of 4
AQUATICS
The lighting project is nearly complete at the Robert A. Lee Recreation Center. We replaced the
8 existing sodium halide lights with energy efficient LED fixtures. The results are both
aesthetically pleasing and energy efficient. We will be analyzing the next few months of power
bills to determine the cost savings experienced.
While August is still several months out we are starting to identify projects for the Mercer
shutdown. The pool will be shut down for the entire month of August per its two year rotation.
The shutdown allows us to perform much needed maintenance and special projects.
We will be taking a close look at revamping the current Parent -Tot swim lesson class. We will be
looking to split the current class into two separate offerings. The current format is a water
orientation class designed to help adults learn proper techniques for teaching swimming through
games, songs and individual instruction. This class currently includes children from 6 months to
3 years. We are finding this is too large of a demographic to reach effectively. We will be
introducing a "bridge" type class geared toward 2 and 3 year olds. This new class will introduce
a structured swim class independent of parents.
The new swim lesson format seems to be running very well. Parents appreciate the one -night -a -
week offering. We have yet to see how staggered registration will work.
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Snow crafts! Art Projects! Penguin Ring Toss! Rates and more'
Winter explorations
Snow and ice activities with S.T.E.A.M. Lab's Kirk Cheyney
Birdwatching with the loam City Bird Club
Winter safety tips from the U.S. Army Corps of Engineers
Survival skills and animal tracking with UI Wildlife Camp leaders
Bird adaptation information from the Raptor Center
Outdoor winter fun withTakeA Kid Outdoors
Iowa City Public Library Story Time vath Karen Gordan
Erterhirmert ari4 refresbrr+erts
Entertainment by the Uke-A-Maniacs
Treats: Frost a cookie
Hot cocoa from Yotopia
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February 5, 2015 "�—
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
MONTHLY FACILITIES REPORT
MONTH REPORTED:
January 2015
PREPARED BY:
Scott Justason, Facilities Manager
February 5, 2015
Page 2
1. ENERGY PERFORMANCE TRENDS
Electric Total
Gas Total
Total Calandar year 2014
December 2014 Energy Profile:
RALCRC
(Billing cycle is 1 month behind)
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Facilities Total
Parks Total
Total Calandar year 2014
February 5, 2015
Page 3
FrilaheeBMYCQ
Fan Feb Ml Apr Jana Jun Jul Au Sep on N. Dec
U Hall
$5,348.54
$4,906.BJ
$4,923.86
$5,422.39
$7,144.56
$8,184.48
$8,723.60
$9,620.79
$5,123.18
54,457.60
$4,769.69
$4,959A3
RAMC
$1,)0).53
$2,558.0
$2,478.20
$2,641.J0
$3,370.31
$3,346.21
$3,69730
$3,748.58
$2,410.56
$;057.28
$;051.83
$2,185AS
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$4,783.33
$4,535.0
$4A10.40
$4,496.95
$4515.90
$5,699.01
$6,268.67
$7,587.99
$4,500.48
$4,250.48
$4,533.89
$4,988.48
4 -Lod
$323.40
$323.84
$284.12
$352.51
$613.20
$501.28
$389191
$832.34
$305.32
$285.74
$302.52
$314.79
T18n-Manna
$136.64
$132.42
$116.83
$114.99
$171.93
$231.94
$226.09
$215.84
$114.29
$306.22
$lO4.J7
$114.43
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$1,1]A.53
SL107.49
$959.25
$793.60
$82934
$846.22
$857.72
$893.21
$583.60
$515.36
$752.14
$921.94
Flre De-Rationm
$310.44
$294.33
$263.18
$25045
$337.98
$350.38
$V&96
$385.J1
$201A2
$180.05
$191.43
$212.17
Flre De-Rataonll4
$1,344A25
$1,349.91
$1.200.W
$891.64
$729.19
$820.84
$511.98
S941AS
S511.06
$S78.39
$828.76
$92J.93
Senior Center
$2,050.1141
$2,03].J8
$1.893.]4
$2,3455o
$1,960.T/
$3,30).21
$3,306.72
$3,J25.IJ
$1,903.J2
$1,-B.56
$1,513.33
$1,421.76
nahtan
$102.99
$86.66
$J6.81
$53A6
$SSo.J3
$89.43
$155.62
$>9.OJ
$106.95
$163.68
1 $277.841
$374.28
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$18,23553
1 $17,333.68
$16,805.95
$1),363.98
$2U,76].]9
1 $23,1J6.89
1$24,412.V
1$37,551.17 1
$15,7 0.98 1
$14,39236
1919 u3 70
$16,324.86
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February 5, 2015
Page 4
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Jan Feb Mar Apr May lun Jul Me See Oct N. Dec
W.9<nton St Park
$U.19
$24.19
$24.20
$24.19
$24,20
$22.87
$2LO
$23.01
$23.01
$23.01
$23.02
$23.04
Napoleon Maintenance Garage
514.93
$14.40
$14.23
$15.19
$18.61
$25.57
$22.59
$25.72
$17.00
$13.93
$13.24
$13.69
Napoleon BiW lsght
$26.03
$26.12
$78.98
$278.58
$598.24
$273.7e
$28.13
$216.70
$12.75
$25.71
$26.51
$28.88
Napel<on Concessions
$54.91
$49.39
$49.99
$44.73
$218.89
$284.69
$10.30
$161.30
$77.42
$59.14
$49.92
$50.34
ROkyShom Dr
$12.07
$11.07
$11.07
$11.07
$11A7
$11.07
$10.33
$WAG
$10AO
$10.00
$10.00
$10.00
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$13.12
$15.12
$13.12
$19.13
$13.12
$13.12
$13.01
$UAI
$UAS
$13.01
$J3.00
$13.34
550 GreewoOd Dr
$26.74
$28.60
$28.34
$27.20
$31.09
$30.26
$31.02
$31.02
$27.58
$26.09
$26.18
$2958
CityparRPool
$13.70
$12.65
$12.91
$16.15
$3150
$34.09
334.0
$29.49
$23.55
$22.51
$16.21
$13.89
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$62.35
.$52.88
$53.85
$79.04
$99.78
$200.16
$106.64
$111.03
$90.36
$79.42
$67.99
$71.93
City Pak Boys B-0all At
$12.74
$1231
$12.30
$I238
$12.30
$12.46
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$12.30
$11.65
$11.74
$1183
$11.93
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$30.88
$25.80
$25]2]
$27.20
$99.96
$150.75
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$40.57
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$10.00
$10.18
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$aA8
$2036
$2054
$28.0
$110.83
$175.33
Craahora)
$122.08
$71.83
$24.11
$20.24
$19.52
City Park Security Light
$64.25
$66.27
$64.27
$64.27
$64.29
$64.27
$0.36
$63.06
$63.10
$63.30
$63.09
$64.27
City Park Cabins
$11A7
$11.07
$11.07
$11.07
$11.07
$11.07
$10.37
$U.00
$10.00
$10.00
WAS
$10.00
Ot Perk Flagpole
$11.07
$11.07
$11.07
$11.07
$11.07
$11.07
$10.37
$10.00
$10Ao
$10.00
$10.00
$10.00
cin,park 5hekerm
$16.94
$0.63
$20.01
$ISAS
$HAD
$20.66
$17.17
$20.63
$was
$15.08
$1533
$16.06
Cltypak Sh<ker84
$11.07
$11.07
$11.07
$11.33
$11.51
$11.07
$10.37
$10.00
$10.00
$1036
$1040
WAO
CityPak ShekerlS
$12.07
$11.07
$11.07
$11.07
$21.25
$11.28
$10.34
$IBM
$10.53
$10.26
$10.00
WAD
CrtyPark ShekeraS
$16.69
$I5.72
$I5.80
$16.15
$16.33
$16.51
$9.35
$16.01
$14.55
$14.73
$U.64
$15.38
Cityliarle ShekolN
$24.57
$22.38
$U.o6
$2147
$21.24
$22.48
$24.71
$0.A
$22.71
$32.06
$113.97
$20.67
City Pak Grey Bnck
$17.47
$16.15
$16.24
$40.79
$25.73
$36.55
$13.05
$36.12
$28.63
$2199
$15.95
$16.70
City Pak Bed Brief.
$55.16
$49.90
$44.03
$35.97
$56.80
$34.84
$5.87
$28.14
$20.57
$76.01
$36.41
$41.25
Guy Park Tennis Building
$11.25
$11.]5
$14.14
$H&S3
$111.00
$190.57
$226.28
cras<(..a)
$239.95
$142.40
$8346
$10.18
City Pa k Tennis Shed L[s
$83.79
$83.90
$83.81
$83.83
$83.81
$83.82
cNuiae)
$81.93
$I64J6
$92.87
$I7.16
$84.54
Cii Park Machine Shed
$264.41
$220.75
$215.76
$92.24
$61.91
$49.66
$57.33
$1.19
$3636
$43.84
$213.50
$283.03
City Park Shop
$97.15
$91.10
$82.60
$71.99
$62.00
$63.83
$74.38
$605I
$57.32
$61.16
$66.67
$76.25
Clty Park Pond
$135A2
$110.30
$24.23
$11.07
$11.07
$11.28
$1L28
$IOAD
$10A0
$10.00
$10.00
$30.53
TaylorDr0ght
$146.02
$82.42
$80.50
$52.63
$11055
1 $65.45
$64A)
$69.76
$63.01
$62.44
$64.11
$024
Faimhild StU
$76.10
$52.18
$53.50
$42.63
$31.23
$3L31
$27.111
$31.86
$32.82
$46.91
$60.02
$68,49
N Dubuque Terrell Mill Lts
$156.59
$U1.08
$111.62
$124.25
$10141
$116.27
$111.45
$148.36
$120.0
$130.59
$136.36
$148.94
Slopmmgton St Gavbo
$11.07
$11.07
$11.07
$11.0]
$1L07
1 $11.07
$10.45
$10.00
$10.00
$10.60
$10.79
$1029
Bloomington 2 Ught
$33.a4
$31.97
$32.14
$33.63
Nonrvmeeslna
Rnnl
$214.06
v IL(MAo
(551.38
($12.861
$U.98
$32.99
Harrison Hill Light
$I3.61
$13.81
$27.64
$13.02
$13.82
$13.82
$13.79
$U.80
$33.80
$13.80
$13.80
$IdAe
J[h Rvea
$21.15
$19.92
$20.54
$20.10
$23.57
$U.98
$26.14
$29.42
$U.60
$21.47
$19.27
$20.99
Dover St Tenniscout
$11.33
$11.25
$17.64.
$50.72
$21.46
$141.50
$2111.94
$911.55
$149.64
$17.JB
$10.18
$13.69
Dover StSwage
$U.61
$22.29
$HAS
$26.32
$16.24
$U.42
$17.44
$20.63
$14.73
$13.69
$16.12
$17.91
DPyer St Light Herter
$28.40
$18.08
$21.39
$38.92
$45.9.
$46054
$78.36
$47.02
$121.82
$93.86
$10.06
$37.63
DOyer5t5helter
$39.96
$37.18
$38.22
$".So
$11256
$191AI
$145.35
$154.05
SIBS."
$72.42
$40.32
$39.73
Ooyi steep
WAD
$41.84
$37.63
$28.51
$22.20
$37.92
$18.JJ
W."
$16.21
$20.93
$33.79
$34.97
DoverSt Diamonds 3&4L4
$12.03
$12.03
$11.95
$14.58
$179A6
$278.40
$29.61
$28.37
$24.60
$63.08
$10.79
$10.43
Beno$t5hek<r
$21.94
$19.49
$13.52
$11.07
Nourancedince,usl
$54.12
weLi(¢e.iy
12.291
$0.85
$11.91
$12.20
Dodge St Lght College Green
$104.52
$0.39
$77.95
$73.83
Noiirvuiasinasipnl
$330mSI
wail QNDA4)
59.22
$24.51
$97.99
$100.08
Bmym5t5helter
$32.68
$31.81
$32.08
$32.44
shouppacernaA ril
5165.45
soutFlaa0
l$32.49)
$3.08
$35.33
$2859
Pep St Security light
$12.63
$2537
$1264
$12.64
$12.64
$12.73
$12.84
$12.84
512.84
$12.84
$13.16
Myrtl<Mrc %cuntyl4ght
$13.12
$26.25
$13.0
$13.12
$0.12
$13.03
$13.01
$HAI
$13.01
$13.00
$13.29
Court Hill Pak Shelter 82
$17.39
$32.57
$16.15
$16.25
$I7.89
$17.68
$21.09
$18.21
$14.91
$12.19
$12.38
Mum' Dr Llght
$1263
$25.27
$12.64
$12.64
$12.64
$1273
$1244
$1284
$12.84
$12.84
$13.16
Conklin In Maher
$11.07
$11.07
$11.42
$11.51
$1231
$U.27
$11.54
$12.08
$11.22
W."
WAS
$I0.00
Ss[ Rve Peninsula Bridge
$57.35
$4839
$45.61
544.]3
$39.65
$41.66
$U.38
$40.12
$48.49
$0.06
$0.52
$75.05
1117 Tag DIShOter
$35.70
$3334
$31.51
$30.99
$3475
$42.04
$40.23
$41.30
$35.78
$3447
$32.04
$29.58
TOTAL
$2,072.23
$1.739.12
$1.794,90
$1.997.30
$2,627.12
$3,427.36
$;583.18
$1.9B4.64
$1A58.27
$2,647.10
$2,629.25
$1.813.46
&a.m100
$1ti00n3
Spur
Sl:mar
57?Jxx xl
-1vjw ua
$Lmad
$5mm
"..m
$dS,Cwxc
Monthly Parks Electricity Charges
IF.b 1 Mai .Mr ..1Jry Jun oA
11-.11-
mii �LIL
Monthly Facilities Gas Charges
$70,1*0 v
515.0m 00
$10.000.00
Sk4pP.u11
$( 00
lin fetl Mar Apr M,}y
]ud 7u1
M141d
SL•y Qi:l NOV I1no
.wwR l 521,119 $22,148 517.785 523.556 58:769.
SUM •56.1n.
$4,181.
%J35 .S%037. 51.5,959 5MOS2
February 5, 2015
Page 6
isdJRevsMQsgea Jan Feb Mar 4r Mey Jun Jul Aug Sen M a. Der
City Hall
$3,871.39
$4,103.29
$3,829.63
$1,01.91
$1,318.58
$1,256.49
$L421.96
$1,1%.49
$1,13M.61
$1,210.3.4
$2,385.06
$2,876.54
WRC
$5,274.54
$5,861.75
$5,574.98
$4,138.68
$1,564.00
1 $941.64
$663.65
$762.68
$1,49217
$2,145A9
$4,121.83
$4,517.74
Mercer/Scanlon
$6,938.92
$6,67331
$4,"5.09
$5,905.52
$4294.71
$3,14]A]
$3,474.40
$ 622.89
$3,272.46
$4,693.57
56,454.13
$6 939.92
TINp-Lodge
$345.93
$39612
$364.95
$162.94
$4738
$39.71
$30.66
$32.52
$31 30
$76.65
$27SAl
$228.30
Fire Delft -Station R
$119.54
$136.06
$1M.68
$fi5.]0
$M.72
$39.40
$39.22
$34.12
$34.97
$31.50
$M.72
Was
Fire DeO-StaDon M3
$473A1
$560.98
$290A7
$100.52
$4L49
$31.M
$3115
$28.60
$31.20
$59.47
$271.42
$360.40
Fire De-Statmn M4
$612.38
$1,030.19
$634.16
$100.96
$50.37
$48.93
$48.33
$46.04
$34.06
$45.67
$594.46
$75836
seniarcenter
$2,922.05
$2,889.16
$1,892.fi6
51122033
$798.16
$669.30
$086"
$443.33
$45930
$665.63
$1,878.4E
$2,393.11
lwM1ten
$561.89
$497.97
$499.71
$209.39
4+
$16.29
$10.00
$14.66
W.+
9mav
4r+a7
$294.21
TOrpL
$2L119.05
$E2,148.92
$I7,M5.53
$M,556.35
$g369.61
$6,190.86
$6,338.45
$9,18133
$fiA35.25
$9,037.11
$]5,959.85
$18,454.33
(Note - Ashton House has shown no data for meter readings on invoices since September 2014)
padmeasmarla. Jan Feb Mar Jor Ma Jun Jul pu Se
Oct Nw Da,
L.MWPerk
$426.36
$428.2
$384.32
$240A9
$14.14
Mn
$13.12
$13.39
$17.18
$M6.38
$210.M
$311.50
Cd Perk Melter NB
$300.28
$104.33
$93.12
$47.46
$10.00
$lO.OD
$30.00
$10A0
$11.31
$17.94
$53.65
$81.94
Cit Perk Red Bnck
$07.15
$165.85
$]53.20
$91.34
$]0.00
$10.00
$10.00
$10.00
$12.96
$43.09
$102.83
$134.34
City Perk Zoo
$116.53
5128.94
$111.14
$52.90
$13A9
$10.00
$10.00
$10.00
$11.31
$55.67
$95.21
$1M.56
=AL
$800.4E
$R7.37
$]41.79
$431.69
$4].M
$43.35
543.3E
$63.39
$51.76
$382A8
$4fi5.85
$fi5234
February 5, 2015
Page 7
1.3 Water Usage:
City Hall
Du6m �
AM"
zam +,
D-
IIIIw
J!v
e,ImMila Faam�amoil� aP�. "a
Ashton House
M
13D 1
aw t
So i
p _
lan Feb Mn a Ilun lul Sep Oct eUv Dec
��6a11Mw _3] 65 55 , 12 w5 ]M B6 131 193 35 OS
RAIL Recreation Center
IMAM
a=n
"I
Jen Feb Me _ Wl MeY lm lul.N:P
A. Feb an,lunlan d�a PI Oct Xw tki •I
Wikns 6) d4Dm 33,O0Oi 9AOD ed.OmilgMDlb;Wl 41YW #BUAP'15MDl`67=
Mercer/Scanlon
SMDm
e0AD .
zpbaD
0-
jan _
MM
eY1W NI
Pub Sep W an, pn
_•6allwn_ lan ][W ] 2r 3W MeY lun —Jul-I
X Neu .Dec Mn
•_ _ ... 9' I .:.6350 9�0 P.<DDta— ].300 ].SDD w985d
February 5, 2015
Page 8
TrRA Lodge
fiW 1fim
m-WIME-3. 1!
TrRA Marina
,en FeLMer ap May �p w
Fire Station #2
saw
0- 11 ftlt 6-7 ft-�
SSW
Sfim
Sm
Fire Station #4
City Park Pool
Kf
1a
0
,UV pa
jFibLrWIIpR �"OaO 4 j
TTRA Lodge Irrigation
�W -
M-Y I.. IDI My An
Y'D Oh
2N!Lk117 4� 4.S2 W
Senior Center
Fire Station #3
City Park Pool Irrigation
xM
xw
Jan FO Mir Aff_
1 0
0 0 M
February 5, 2015
Page 9
Cky Park Rest Rooms
am -
hn iM M., 1• �_ _
MN Iw lul Yp
1.4.1 Excessive water consumption:
waW
waoo
2p
1g000 —
High volume use at Mercer ball diamonds is under investigation by water division.
City Park Ball Park
2. BAS/FMCS (BUILDING AUTOMATION SYSTEM/ENERGY MANAGEMENT CONTROL
SYSTEM)
These systems control facility HVAC (Heating, Ventilation, and Air Conditioning) equipment
along with the associated mechanical and electrical components. In some facilities the BAS will
control lighting as well. This section contains a brief explanation of existing conditions and
justification to bring the City of Iowa City BAS/EMCS systems up to modern standards.
Upgrading the building automation systems will have a significant positive impact on energy
consumption and conservation as well as make great strides in helping to reach city
sustainability goals. Significant energy rebates are also available for many projects of this type.
Steps have been taken to consolidate BAS systems so that the city uses one manufacturer for
all BAS/EMCS systems city wide. With multi- departmental cooperation, this strategy has the
potential for significant savings in many areas including software licensing, installation and
maintenance costs as well as discounted service calls and future upgrades.
2.1 BAS/EMCS Technology Plan/ Energy Strategy Master Plan:
We have developed a BAS/EMCS Technology Plan/ Energy Strategy Master Plan. The plan
along with a memorandum of introduction is located on the T drive. T:\REC\Facilities Manager.
This plan will also be updated as BAS systems throughout the city are integrated to the Niagara
platform.
2.2 BAS Operating Summary:
City Hall — There are 3 separate systems controlling this facility. A I rane Tracer system
installed around 1992 handles the North Court section of the building. There is a very old
pneumatic control system that is completely stand- alone and inefficient. Some of the
pneumatics have been converted to DDC via a Barber Coleman DMS system that has become
unreliable over the years. The conversion was never completed. Most of the issues with City
Hall BAS are in progress to be corrected with the project discussed in section 4.1 City Hall
HVAC Replacement Project and 4.2 Project to Upgrade Building Automation System
(BAS) to Connect Three Buildings. Some equipment will still remain under older controls and
will need to be addressed accordingly.
February 5, 2015
Page 10
RALCRC - Old pneumatics are controlling approximately 50% of field devices such as valves
and dampers while the remaining half have been converted to DDC via a Barber Coleman DMS
system that has become unreliable over the years. This conversion was never completed. This
system is also not compatible with new computer software and cannot be accessed remotely.
Manual changes to valves and controllers must be made seasonally. The system is unreliable.
With the project discussed in section 4.2 Project to Upgrade Building Automation System
(BAS) to Connect Three Buildings, remote connectivity will be established making it possible
to access the system and troubleshoot on a somewhat limited basis until the existing controls
can be upgraded.
Mercer/Scanlon — This facility is currently using some of the oldest pneumatics controls in the
state. Serious consideration to upgrade the controls to this facility is urgently needed. As the
controls fail, upgrades will be required on an emergency basis. This makes repairs and
upgrades unnecessarily expensive. Field devices and controllers are obsolete and can't be
obtained. The same Barber Coleman DDC system as City Hall and RALCRC operates portions
of the facility. There is also no remote connectivity. This is the 3rd building discussed in section
4.2 Project to Upgrade Building Automation System (BAS) to Connect Three Buildings.
TTRA — There is a DDC system by Andover Controls "Continuum" that controls 1 ERU (Energy
Recovery Unit). Continuum is connected via the city network and is controlled from the Facilities
office. A Honeywell Gateway device was installed by Affordable Heating and Cooling. This
allows remote connectivity to the HVAC thermostats to control the building temperatures
remotely.
Fire Stations — Station 2 has a fairly new DDC "Metasys" by Johnson Controls. Installed in
2009, it needs to have a simple "maintenance" update in order to allow system connectivity to
the city server upgrades.
Station 4 has a newer DDC "Metasys" by Johnson Controls. The BAS has connectivity and is
operating as designed.
The Center — has a fairly new DDC "Niagara" system by Schneider Electric. Installed in 2009, it
needs to have a simple "maintenance" update in order to allow system connectivity to the city
server upgrades.
Other City Facilities — there are several facilities throughout the city with HVAC equipment
operating via a BAS system that has not yet been viewed by the Facilities Manager. As the
departments/divisions and building operators become acquainted with the position of Facilities
Manager and the role it involves, and opportunity presents itself to review the system controls,
system summaries and status reports will be incorporated into the monthly report.
2.3 BAS controlled Equipment Operating in a Manual, Operator, or Failure Mode:
City Hall, RALRC, Mercer/Scanlon and Senior Center have several devices, valves and other
equipment components operating manually. This is mainly due to equipment age and system
capability.
February 5, 2015
Page 11
2.4 Overrides to Sequences of Operations in Effect:
Several pumps and fans are overridden "on" or "off' under various circumstances. In some
cases, this has become the norm. This is primarily due to lack of functionality and age of BAS
systems. It also causes excessive energy consumption.
3 ADDITIONAL SERVICES WORK
3.1 Contractor Service Calls:
1. All Temp Refrigeration was called to various sites for plumbing and HVAC service issues.
2. Advanced Electric replaced 8 RALCRC pool lights with LED fixtures. More lights will be
added in January. There will be approximately $2K in rebates from MidAmerican for this $15K
project.
3.2 Contractor Service Contract Work:
AAA Mechanical of Iowa City has been awarded a 3-year HVAC Preventive Maintenance
service contract beginning in October 2014.
3.2a HVAC PM — Ashton House, TTRA, Fire Departments, RALCRC and Transit.
3.3 Project Requests:
3.3a Pool temperature control/automation —
This project has been resurrected due to recent temperature control issues. Baker Group has
been asked to resubmit their proposal.
3.3b Ashton House indoor stairwell handrail -
Charlie's Welding fabricated and installed replacement.
4. PROJECT STATUS REPORTS 2015
4.12014 City Hall HVAC Replacement Project:
PH1 PD/FD RTU replacement has been completed.
PH2 North Court RTU replacement — the project remains behind substantial completion. There
have been several delays mainly due to contractor scheduling and some due to equipment
problems. We are considering assessing some liquidated damages since this is now over 2
months past expected completion. The contractors will need to return in the spring in order to
start the air conditioning portion.
4.2 Animal Shelter — Construction began in fall 2014. We will need to watch controls
contractors to insure they comply with the standards set in the BAS/EMCS Technology Plan/
Energy Strategy Master Plan.
4.3 Robert A Lee Recreation Center Fitness Room Enclosure — Substantially complete.
Punch list items remain.
February 5, 2015
Page 12
4.4 RALCRC Men's Locker Room Shower Replacement
All Temp Refrigeration was lowest of
supplies with 4-6wk lead time. Project
showers and soap trays were complete
5. WORK FLOW
3 bids and was awarded the contract. Paul will order
is scheduled for December. Additional work for ADA
d in January 2015. This project is completed.
5.1 CMMS (Computerized Maintenance Management Software)
This software maintains a database of information for maintenance operations. This information
is designed to enhance the productivity of maintenance workers. It also helps the management
team make informed decisions, such as calculating the cost of machine breakdown repair
versus preventive maintenance or outright replacement, which leads to better allocation of
resources. Any asset, be it equipment or personnel performance can easily be tracked and
adjusted accordingly.
5.2 Antero — the CMMS database
We have spent several months gathering equipment lists and other pertinent data to enter into
the system. A maintenance staff member is being trained on the system and assists with some
data entry duties to help expedite the process moving forward. We are nearly ready to run a test
batch of recurring work orders for auto generation. We are excited to be having this software
very close to implementation.
Update: January2015- The new MW has taken the lead and has made significant progress
toward having Antero ready to go.
5.3 Completed Work Order Summary:
Work orders are being completed using a temporary format which will be in place until staff is
trained on Antero is functional enough to enter work orders manually. Work orders are kept on
file.
City Hall — There were 170 work orders completed.
Normal daily maintenance/custodial routine = 97
Building occupant requests = 59
In-house maintenance repairs = 12
Service calls to contractors = 2
RALRC - There were 56 work orders completed.
Normal daily maintenance/custodial routine = 31
Building occupant requests = 10
In-house maintenance repairs = 10
Service calls to contractors = 3
Aquatics = 2
February 5, 2015
Page 13
Mercer/Scanlon - There were 78 work orders completed.
Normal daily maintenance/custodial routine = 26
Building occupant requests = 0
In-house maintenance repairs = 12
Service calls to contractors = 6
Aquatics = 34
Other = 0
Other Aquatics Facilities - There were 0 work orders completed.
Normal daily maintenance/custodial routine = 0
Building occupant requests = 0
In-house maintenance repairs =0
Service calls to contractors = 0
Aquatics = 1
TTRA - There were work 3 orders completed.
Normal daily maintenance/custodial routine = 3
Building occupant requests = 0
Service calls to contractors = 1
Ashton House - There were 2 work orders completed.
Normal daily maintenance/custodial routine - 4
Building occupant requests = 0
Service calls to contractors = 1
Fire Stations - There were 4 work orders completed.
Building occupant requests =
In-house maintenance repairs = 2
Service calls to contractors = 2
5.4 Staffing
MWIII/Pools was on medical leave for approximately 3 weeks. The RALCRC custodian
performed daily cleaning duties during this time.
5.5 Miscellaneous
Upon request of the fire department, we have taken the lead in monitoring and controlling fire
stations HVAC equipment.
February 5, 2015
Page 14
6. WATER TREATMENT LAB REPORTS
Mercer boiler sample came back with a low treatment reading. After discussion with ATI, we
determined to retake the sample and have it reanylized.
7. MAJOR MAINTENANCE REPORTS:
7.1 The RALRC pool leak has been addressed.
7.2 RALCRC Gilbert St handicap ramp has incurred some damage from the winter. Engineering
will review for modifications to ensure ADA compliance. An initial cost estimate to replace the
ramp is $8500. The plan is to replace in spring.
8. FACILITIES INSPECTIONS:
Inspections conducted in December were Water Plant and Distribution. The reports can be
found on the T-drive at T:\REC\Facilities Manager. Due to other projects, no inspections were
conducted in January.
9. WARRANTY REPAIRS:
The newly installed pool HX for RALCRC is leaking. Prime Mechanical installed this and will
repair the leak. The leak remains after 2-3 attempts to repair. Prime has sent a bill for over $1 K.
We are awaiting a response from Prime as to; a. why a bill for warranty repairs. b. why is it still
leaking.
City Hall RTU4 — N court unit had a failed supply fan motor sheave. This is a factory start up
issue and is being repaired by the equipment manufacturer.
10. LOST TIME ACCIDENTS, SAFETY PROBLEMS, OR HAZMAT INCIDENTS:
No issues to report for January.
11. MAJOR EQUIPMENT OUT OF SERVICE:
No issues to report for January.
To: Mike Moran
From: Russell Buffington
Date: January 7, 2015
Re: Monthly Report for December 2015
I. OPERATING
A. Interments ( 5 )
1. Adult Full Burial, Resident
2 @ $600.00
2. Adult Full Burial, Resident, Weekend
1 @ $800.00
3. Cremation, Resident, Weekend
1 @ $300.00
4. Cremation, Non-resident, Weekend
1 @ $450.00
INCOME FROM INTERMENTS
B. Lot Sales
1. Resident, Flush Monument Space
2 @ $600.00
INCOME FROM LOT SALES
ov 1� '�"x
YV}�
'T
Oall ar'd Ceinetery
a aotr-perpetual care cearetery
establishal in 1843
TOTAL INCOME FROM INTERMENTS & LOT SALES
II. CEMETERY MAINTENANCE
A. Funerals
B. Grounds Maintenance
C. Equipment Repair & Maintenance
D. Building Maintenance
E. Mow / Mulch Cemetery
TOTAL CEMETERY MAINTENANCE
AMOUNT
$1,200.00
$800.00
$300.00
$450.00
$2,750.00
$1,200.00
$1,200.00
$3,950.00
31
62.5
49
53
6.5
202 HOURS
? J1';)tgAddrPhoto; (319) 356-5105 I.Lk2: t7on:
410 ErsfWasli gron Sh a Fax (319) 341-4179 1000 Browra strxt
loaar Ceh„ 1A 52240-1616 Imv City, Li 5224G
III. BUDGETED & SPECIAL PROJECTS
A.
Lot Sales
B.
Lot Locating
C.
Meetings
D.
Genealogy Requests
E.
Funeral O.T.
F.
Monument Repair
G.
Inside Snow Removal
H.
Outside Snow Removal
TOTAL BUDGETED & SPECIAL PROJECTS
IV. ADMINISTRATIVE & OFFICE DUTIES
V. OUTSIDE MAINTENANCE
A. Outside Snow (1435)
B. Outside Snow O.T. (1435)
TOTAL OUTSIDE MAINTENANCE
TOTAL CEMETERY HOURS
*total hours include the following
1. Leaves with pay
2. Rest Periods
3. Supervisor x 1
4.PFTx2
HOURS
1
7
3
1
8
1
0
0
21 HOURS
142.5 HOURS
HOURS
0
0
0 HOURS
527 HOURS
14 ing.4rt:L e, : Phmee. (319) 356-5105
410 Ea5tWa4 irgtoij Street F tx (319) 341-4179
Loma City, LA 52240-1826
Lw:lion:
1000Bwzn- st;ed
Iowa City, iA 52146
I
of 1QW4
-'`
To: Mike Moran ..
From: Russell Buffington
Date: February 5, 2015 oakl nd Cernetery
Re: Monthly Report for January 2015 n not'r-peipetnat care ceweteniestablished is 1843
I. OPERATING AMOUNT
A. Interments (4)
1. Adult Full Burial, Resident, Weekend
3 @ $800.00 $2,400.00
2. Adult Full Burial, Resident
1 @ $600.00 $600.00
INCOME FROM INTERMENTS $3,000.00
B. Lot Sales
1. Resident, Monument Space
5 @ $700.00 $3,500.00
2. Resident, Flush Monument Space
1 @ $600.00 $600.00
INCOME FROM LOT SALES $4,100.00
TOTAL INCOME FROM INTERMENTS & LOT SALES $7,100.00
II. CEMETERY MAINTENANCE HOURS
A. Funerals 26
B. Grounds Maintenance 76.5
C. Equipment Repair & Maintenance 54.5
D. Building Maintenance 32.5
TOTAL CEMETERY MAINTENANCE 189.5 HOURS
MalzrgAAr.ss: Pime (319) 356-5105 Looitiva:
410E;tstWashingfi,aSbmt Fox (319)341-41791000 Ewwa Street
Iowa City, LA 52240-1826 1u a City; IA 5220
III. BUDGETED & SPECIAL PROJECTS
HOURS
A.
Lot Sales
3
B.
Lot Locating
5
C.
Meetings
1.5
D.
Genealogy Requests
1
E.
Funeral O.T.
13
F.
Inside Snow Removal
34.5
G.
Inside Snow Removal O.T.
0
TOTAL BUDGETED & SPECIAL PROJECTS 58 HOURS
IV. ADMINISTRATIVE & OFFICE DUTIES 158 HOURS
V. OUTSIDE MAINTENANCE HOURS
A. Outside Snow( 1435 ) 21
B. Outside Snow O.T. ( 1435) 0
TOTAL OUTSIDE MAINTENANCE 21 HOURS
TOTAL CEMETERY HOURS 538 HOURS
*total hours include the following
1. Leaves with Pay
2. Rest Periods
3. Supervisor x 1
4.PFTx2
Afaiting Addrees: Piwne (31$ 356-5105 Lowhc.i:
410 Eaet Washington Street Fax (319) 341-4179 1000 B)Oio i Stavt
lmva City, L9 5224&1826 Sawa CiP t, LA 52140
DEPARTMENT Of PARI<S & RECREATION
DIVISION Of PARks, FORESTRY, ANd CBD
ZI
> �i
Date: January 6, 2015
To: Michael Moran — Director of Parks & Recreation
From: Zac Hall — Superintendent of Parks, Forestry & CBD
Re: Parks Monthly Report — December 2014
I. GENERAL OPERATIONS Hours
A. Recreation Wall and Cabinet Construction 250
B, Tree and brush Clean Up at TTRA
237
C. Equipment Repair .&. Maintenance>
189
D. Tree Pruning
119
D. Sign
100
E. Construction of Hoist
94
F. Dropping Off and Pricking Up Materials and Equipment
65
G. Meetings
64
H. Cleaning Shops and Restrooms
61
I Dog Parks
61
J. Cleaning Napoleon Shop Storage Yard
57
K, Garbage Pick Up
55
L. Ground Repairs
55
M, Facility Repairs
35
N. Picnic Table Repairs
25
O. Emergency Electrical Repair at Napoleon Shop
18
P. Vandalism Repairs
18
Q. Preparing Garden Stakes 18
R. Miscellaneous Tasks
S. Doctor and Therapy Appointments
T. Hockey Net Repairs and Checking Ice
U. Snow & Ice Removal
V. Office Work
W. Playgrounds Maintenance
12
11
4
DEPARTMENT Of PARks & RECREATION
DIVISION Of PARks, FORESTRY, ANd CBD
Date : January 7, 2015
To : Michael Moran, Director
From; Zac Hall, Superintendent
RE :Forestry Monthly Report —December 2014
To
i_6 � R I
I FIELD OPERATION / SERVICE REQUESTS HOURS
A. SERVICE REQUESTS: 6 Trees Pruned = 2 Trees Removed = 0
B. PARKS/ SPECIAL PROJECTS: 5 Trees Pruned= 5 Trees Removed = 1
16
II FIELD OPERATIONS/.GENERAL
A. ROUTINE STREET MAINT: Trees Pruned ;�406 Trees removed = 0
200
Structural Pruning 95% on East side of the City .
B. ROUTINE PARK MAINT: Trees Pruned = 16 Trees Removed 0
27
Frauehholtz-Miller,No. Market Square, College Green & Scott 'Parks— 9 hrs.
EAB: Court Hill Park =18 hrs. (Bark Peeling)
C. TRAIL MAINTENANCE
4
Scott Trail- vegetation removal only.
D. SPECIAL PROJECTS: Trees pruned = 0 Trees Removed = 0
18
Assist Parks Division - 2 hrs, Radio. Firmware Project = 5.5 hrs
Utility Truck training = 10.5 hrs.
E. TREES REMOVED
Size Distribution CLASS I = 1 CLASS II = 0 CLASS III = 0
III. MAINTENANCE OPERATIONS
A. CHAIN SAW/ HAND TOOL MAINT 28
Saws & chains 17 hrs.
Hand tools 11 hrs.
B. EQUIPMENT TRANSFER/ EQUIP MAINT. 32
Transfers 0 hrs.
Maintenance 32 hrs.
C. SHOP TIME
Cleaning 6 hrs.
Misc, Errands 3 hrs.
D. DUMP CHIPS AND FUELING TRUCKS 2
IV. ADMINSTRATION
A. Meetings 8
B. New Service Requests 27
C. Contract Prep/ Checking 17.5
D, Other - 34
Office work 16 hrs,
Logs 8 hrs.
EAB: 10 hrs.
DEPARTMENT Of PARKS & RECREATION
DIVISION Of PARks, FORESTRY, ANd CBD
I��EMoRAIrl,41dum
Date: February 3, 2015
To: Michael Moran —Director of Parks & Recreation
From Zac Hall — Superintendent of Parks, Forestry & CBD
Re: Parks Monthly Report —January 2015
I. GENERAL OPERATIONS Hours
A. Snow and Ice Removal 414
B. Equipment Repair and Maintenance
225
C .Tree Pruning
222
D. Construction
123
Includes 77 hours on Rec Center cabinet
E. Skating Ponds Maintenance
88
F. Garbage Pick UP
73
G. Office Work
67
H. Dropping Off and Picking Up Items
56
I. Ground Repairs :
54
J. Facility Repairs
40
K. Seeding
40
L. Turf Grass Conference 32
M. Meetings 31
N. Cleaning Shops & Restrooms 26
O. Vandalism Repairs 18
P. Collecting Money at Dog Parks 10
O .Remove Holiday Decorations from Downtown 9
R. Doctor Appointment s & Therapy 6.5
S. Carnival
Time Spent to create Daily Maintenance Log Sheets
T. Miscellaneous tasks
IOWA CITY GIRLS SOFTBALL
!'pw4 CIT�
P.O. Box 2866
Iowa City, IA 52244
February 4, 2015
Members of the 2015 Iowa City Parks and Recreation Commission,
The following is in response to questions that came up during our meeting with the Parks & Rec
Commission, actions that our board recently took and some final thoughts about this process.
The Commission inquired about the number of non-residents participating in Iowa City Girls Softball.
Our 2014 registrations showed a total of 63 non-residents. (It should be noted that this number reflects
the address of the parent registering the player and not necessarily the address of the player.)
The Commission inquired about our fees ($50/$55) and thought they were too low. A brief search of
comparative communities shows:
Coralville/North Liberty: ages 9-13; Res $45; Non $56.25; 12-14 games
Ottumwa: T-Ball $30; 8U-18U $60; 8U/l0U/13U/18U; 19 games
Cedar Rapids: ages 4-10: Res $36/Non $43; ages 7-12: Res $60/Non $68
ICGS: K-3`d grade: $50; 4`s - 12a' grade: $55; 16 - 20 games
Our board discussed our current fees and decided not to increase our rates for 4th -12th graders nor to
lower our rates for K-3rd graders. Our fees will remain the same for our 2015 season.
Considering that ICGS has lost $8,000 over the past two years due to reduced participation, our board
discussed ways we could increase revenue and/or reduce costs. Here is what the board approved:
1. Increase Team Sponsor fee from $200 to $250
2. Increase Concession Stand rental fee from $300/day to $400/day
3. Removal of Primary Division umpires
Barring any weekend tournament rain outs, this could potentially provide ICGS with nearly $6000 in
relief.
Increasing our participation by 100 could also provide an additional $5000 in revenue. This is why
getting a flier into the hand of every ICCSD participant is so important. This is something we have
been trying to accomplish for over five years.
We understand that the Parks & Rec must do what is in the best interest of the City just as we must do
what is in the best interest of our program. ICGS is the only program that exclusively serves girls.
There is an abundance of data available through the Women's Sports Foundation that shows girls have a
higher rate of depression, a higher rate of suicide and fewer opportunities for athletic participation. We
must do what is right for the girls in our community.
The last time this matter was presented to the City Council, we had parents and former board members
wanting to flood the City Council meeting. This time, we opted to raise awareness through an online
www. icgs. org
IOWA CITY GIRLS SOFTBALL pwa CIT
l'
P.O. Box 2866 ,
Iowa City, IA 52244
petition that will be presented to City Council electronically. The press discovered our online petition
and inquired about the issues at hand. We decided to present a letter to the paper so we had one voice,
where our comments wouldn't be taken out of context. If our letter gave the wrong portrayal or
contained inaccuracies, please communicate with us so we can better understand this process.
City Code 10-9-5(B) currently states "the director is authorized to reduce or waive fees for use of park
facilities or equipment for affiliate groups or organizations providing public recreational opportunities
and which are under the sponsorship or cosponsorship of the parks and recreation department."
The Director has it in his discretion to honor the verbal agreement and consideration currently in place.
For the vitality of our program, we must continue our partnership as it is today, without either party
charging the other for the services it provides.
Sincerely,
Temple Hiatt
Past President of Iowa City Girls Softball
templehiatt@yahoo.com
www.icgs.org
IOWA CITY GIRLS SOFTBALL ll'' TpyvA CTIC
P.O. Box 2866
Iowa City, IA 52244
February 4, 2015
Members of the 2015 Iowa City Parks and Recreation Commission,
Thank you for donating your time, talents and efforts to help make Iowa City a better place for families
to live.
As a transplant to Iowa, having lived in more than 25 different places before moving here, I truly do
not think that most of the citizens of our area understand how special this community has become when
compared with so many other areas of our country. I sincerely believe that is only made possible
because of people like you.
One of the many gems of this community is the variety of recreational options available to children of
all income levels, backgrounds and abilities. These activities are often lost in the larger cities, cities that
tend to have other priorities.
You have been asked to look for new revenue streams for the Parks and Recreation Department, in
hopes that your recommendation would ease City budget issues. One option that has been reviewed
over the past few years is to charge Iowa City Girls Softball, a non-profit organization run by
volunteers on behalf of the city, to use Napoleon Park. ICGS has partnered with the City of Iowa City
to create and maintain the park and softball program. You have listened intently to presentations and
had discussions with ICGS participants, participant family members, and taxpayers who do not have
family members participating.
You are aware of the online petition that has been signed by hundreds of community residents.
Based on the city's accounting you have determined that the annual cost to maintain Napoleon Park for
an entire year is about $50,000, and that the actual incremental maintenance cost for ICGS to use the
park is only a few thousand dollars.
You know that ICSG is also under financial pressure, operating at a loss of $8,000 over the past two
years.
You know that charging ICGS to use Napoleon would draw valuable resources away from ICGS's core
activity - managing the softball program. Diminishing these resources would negatively impact the
program and its participants. The first and hardest to be impacted would likely be girls from lower
income families, who have historically benefited from low or no -cost participation through
scholarships.
You know that if field usage charges are levied against ICGS, it is possible that the City would at some
time be required to manage the girl's softball program, which would actually increase the costs to the
www.1cgs. org
IOWA CITY GIRLS SOFTBALL
YOKW CIT�
P.O. Box 2866
Iowa City, IA 52244
City. There is not a clear contingency plan if field usage fees are requested from ICGS and ICGS does
not have the funds.
You know that there are several alternatives the City could explore to bring in additional revenues
and/or reduce costs, such as:
1. Reduce labor hours
2. Raise field rental fees for weekend tournaments
3. ICGS attempts to trade mowing labor or maintenance materials for advertising/team sponsorship
4. Remove Second set of bathrooms
5. Create off season programs — kick ball, fall ASA softball, adult fastpitch
6. Sell advertising rights to re -name the park.
7. Establish a youth sports coalition that would assist in grant application process.
You know that ICGS is relying on the City to honor its verbal agreement to maintain the park, as it has
for over 40 years, and as outlined in the Memo of Understanding prepared by ICGS and presented to
the Commission.
There is one common denominator with everyone involved in the discussion at commission meetings
on this topic, at ICGS board meetings, and in the petition: except for a few commission members, no
one has expressed support of charging ICGS to use the fields.
You have done what you have been asked to do - to gather information. Now you must use what you
have learned and vote to make a recommendation to the City Council.
You have Two Choices:
1) Go to the City Council and let them know that despite all the feedback from the public, you are
in favor of charging ICGS to use Napoleon Park. If you choose this option you must also let
them know that this would certainly have a negative impact on the girls, the program and the
community. In the end, it might not help the budget at all, and will most certainly increase costs
when the City is faced with running the program as well.
2) Support the unanimous wishes of all the citizens who have reached out to you. Tell the City
Council that this youth program is important to the City along with the partnership it has with
ICGS and the City should continue to maintain Napoleon Park as it has for over 40 years,
without charging ICGS to use Napoleon Park.
Do what you know is right. Your actions will indicate what you feel is right.
Regards,
Steve Schuette
Past President of Iowa City Girls Softball
www.icgs.org
220 SOUTH GILBERT STREET
IOWA CITY IOWA 52240-1632
CITY OF IOWA CITY
"Discover the Benefits"
PHONE (319) 356-5100
FAX (319) 356-5487
w Jcgov.org
Athletic Affiliate Groups Discussion
February 6,2015
Introduction
In light of the City's pending budget cuts, staff has recommended Commission revisit the Affiliate Usage Policy
and engage the Affiliate Groups in discussion with the goal of assisting the Parks and Recreation Department in
recovering facility maintenance costs through altemative revenues or decreased operational expenditures. Over
the past several months each of the Athletic Affiliate Groups has been invited to and attended a Commission
meeting to discuss and share their thoughts. Below is a summary of the discussions with proposed options and
staff recommendations for the Commission to review.
Cost Reductions
1) Decrease operational expenditures
• Labor hour reductions
• Volunteer maintenance — mowing and field prep (staff recommendation against)
2) Participant Scholarships
• Seek grant and sponsorships to offset lost revenues (staff recommendation for)
Revenue Enhancements
1) Facility Scheduling
• Consolidate scheduling to open facilities for additional rentals (staff recommendation for)
• Increase tournaments (staff recommendation for)
2) Rental rate increases (staff recommendation for — implementation in progress)
Affiliate Usage Fees
1) 10% of actual usage for scheduled games and practices (staff recommendation for)
• Reviewed annually to a max of 50%
• Based on actual usage — would allow affiliates better control
2) Set percentage of City costs—10-15% initially
• Reviewed annually to a max of 50%
• Based on percentage of actual City costs — affiliates would have little control
3) Continue with current practices — No fees accessed
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