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Home My WebLink About04-07-2015 Citizens Police Review BoardMEMORANDUM CITIZENS POLICE REVIEW BOARD A Board of the City of Iowa City DATE: April 1, 2015 TO: CPRB Members FROM: Kellie Tuttle RE: Board Packet for meeting on April 7, 2015 Enclosed please find the following documents for your review and comment at the next board meeting: • Agenda for 04/07/15 • Minutes of the meeting on 03/10/15 • Office Contacts — March 2015 • Complaint Deadlines Other resources available: National Association for Civilian Oversight of Law Enforcement NACOLE provides information regarding civilian oversight in law enforcement nation wide. For more information see: www.NACOLE.org AGENDA CITIZENS POLICE REVIEW BOARD April 7, 2015 — 5:30 P.M. HELLING CONFERENCE ROOM 410 E. Washington Street ITEM NO. 1 CALL TO ORDER and ROLL CALL ITEM NO. 2 PRESENTATION BY EQUITY DIRECTOR — Increasing Diversity on City Boards & Commissions ITEM NO. 3 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED • Minutes of the meeting on 03/10/15 ITEM NO. 4 OLD BUSINESS • Community Forum ITEM NO. 5 NEW BUSINESS ITEM NO. 6 PUBLIC DISCUSSION ITEM NO. 7 BOARD INFORMATION ITEM NO. 8 STAFF INFORMATION ITEM NO. 9 CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. ITEM NO. 10 MEETING SCHEDULE and FUTURE AGENDAS • April 28, 2015, 6:00 PM, , IC Library, Room A, Community Forum • May 12, 2015, 5:30 PM, Helling Conference Rm • June 9, 2015, 5:30 PM, Helling Conference Rm • July 14, 2015, 5:30 PM, Helling Conference Rm ITEM NO. 11 ADJOURNMENT I Ir -0,- fill CALL TO ORDER: Chair Melissa Jensen called the meeting to order at 5:35 P.M. MEMBERS PRESENT: Fidencio Martinez, Royceann Porter, Joseph Treloar MEMBERS ABSENT: Mazahir Salih STAFF PRESENT: Staff Kellie Tuttle and Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Captain Doug Hart of the ICPD RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by Treloar, seconded by Martinez, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 02/10/15 • ICPD Department Memo #15-08 (January 2015 Use of Force Review) • ICPD Use of Force Report — January 2015 Motion carried, 4/0, Salih absent. OLD BUSINESS Community Forum — The Board reviewed the draft forms that were included in the meeting packet. Jensen stated that she would like to start the forum off by doing a general review process and would be willing to put something together. Tuttle stated that the educational video was still being tweeked and that there would hopefully be more information on the status for the April meeting. Jensen also suggested doing a short "what's new this year" for the forum, and also accept correspondence. NEW BUSINESS Responsibilities of Board Members — Jensen wanted to review and remind Board members that attendance is very important and if you're unable to make a meeting that every effort should be made to contact staff during business hours or call her cell if it's after five o'clock. That way if there are quorum issues, other Board members can be contacted. She also emphasized making sure that all materials are being reviewed prior to the meeting such as complaints, reports from the police department and audio/videos. Legal Counsel had touched on confidentiality at the February meeting as a reminder to members. Jensen also stressed that as a member of the Board it is a shared responsibility, and not just one or two members, to take turns on writing the draft of the public report that the Board reviews and sends to City Council, and if a member states that they will write a draft, they need to follow through, especially with the deadlines the Board has to complete the review process. CPRB March 10, 2015 Page 2 Video Review Process — In September of 2014, the Board came up with a process to review audio/video for complaints if they were longer than 30 minutes. Members could make an appointment with staff during business hours or if they needed to review after business hours or on the weekend, they could contact the police department to set up a time. Shorter audio/video would be reviewed during executive session at a meeting. Jensen wanted to see how the Board thought that process was working but also wanted them to think about whether that same process will continue to work with the impending body cameras and the increase of video that will be made available. Board members agreed that the current process in place seems to be working. The Board will continue to evaluate the process as necessary. PUBLIC DISCUSSION Captain Hart stated that he attended some training a few weeks prior called White Priviledge, which had an outstanding speaker, Dr. Eddie Moore Jr. Hart thanked Porter for helping coordinate bringing him into the community. The City sent several staff persons there from different departments to take part in his training and it was very well received. Hart informed the Board that they are bringing Dr. Moore back for a law enforcement conference in May. BOARD INFORMATION Porter and Martinez mentioned receiving an invitation from the NAACP for a "Know Your Rights on Campus' presentation being held on Thursday, March 121h at 8:30 PM at the Iowa Memorial Union. The Black Student Union and a couple of law students would be speaking and they asked for some representation from the CPRB. The description of the process for filing a complaint, what would benefit a complaint, and what would make the process more successful than others were a few things they asked to be touched on. Porter said she would stop by the office and pick up informational materials for handouts and information on the upcoming Community Forum. Treloar asked Captain Hart to forward a thank you from him and one of his clients to Officer Schwindt for going above and beyond to help him out. STAFF INFORMATION Tuttle informed the Board that the City's Equity Director will be doing a presentation to all boards and commissions on Increasing Diversity on City Boards and Commissions. Tuttle will check her availability to come to the April meeting and schedule as soon as possible. EXECUTIVE SESSION Motion by Treloar, seconded by Jensen to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. March 10, 2015 Page 3 Motion carried, 410, Salih absent. Open session adjourned at 6:03 P.M. REGULAR SESSION Returned to open session at 7:05 P.M. Motion by Jensen, seconded by Treloar to set the level of review for CPRB Complaint #14-11 to 8-8-7 (B)(1)(a), On the record with no additional investigation. Motion carried, 4/0, Salih absent. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) ® April 7, 2015, 5:30 PM, Helling Conference Rm ® April 14, 2015, 5:30 PM, Helling Conference Rm (Moved to April 7tn) ® April 28, 2015, 6:00 PM, , IC Library, Room A, Community Forum ® May 12, 2015, 5:30 PM, Helling Conference Rm ® June 9, 2015, 5:30 PM, Helling Conference Rm Jensen stated she would be unavailable for the April 14th meeting. After discussion the Board agreed to move the April 14th meeting to April 7tn Motion by Jensen, seconded by Treloar to move up the April 14th meeting to Tuesday, April 7th Motion carried, 4/0, Salih absent. Treloar stated he would not be available for the May 12th meeting. The Board will look at dates for May at their next meeting. ADJOURNMENT Motion for adjournment by Treloar, seconded by Martinez. Motion carried, 4/0, Salih absent. Meeting adjourned at 7:09 P.M. CITIZENS POLICE REVIEW BOARD (Formerly Police Citizens Review Board) ATTENDANCE RECORD YEAR 2014-2015 (Meeting Date) TERM 5/5 5/13 5/19 6/11 8/26 9/15 10113 11/10 11/25 12/3 12/8 12/29 2/10 3110 NAME EXP. Melissa 9/1/16 X X X X X X X X X X X X X X Jensen Donald 9/1/15 --- --- --- --- --- --- --- --- --- --- --- --- --- King Joseph 9/1/17 X X X X X X X X X O/E X X X X Treloar Royeeaol 9/1/16 O X X X X O X O O X X X O X Pm•ter Mazahir 9/1/17 X X X O/E O X X X X X X WE X O/E Salill Maxinle 9/1/15 -- --- --- --- X --- --- --- --- --- --- Tremblay Fidencio 9/I/15 --- --- --- --- --- --- --- X X X X O/E X X Martinez KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member POLICE CITIZENS REVIEW BOARD OFFICE CONTACTS March 2015 Date Description None April 7, 2015 Mfg Packet PUN wi71N IaIF_1IIkaDW_\ CPRB Complaint #14-11 Filed: 12/31/14 Chief's Report due (90days): 03/31/15 Chief's Report filed: 02/25/15 CPRB Mtg #1 (Review) 03/10/15 CPRB Mtg #2 (Review) 04/07/15 CPRB Report due (90days): 05/26/15 CPRB Complaint #15-1 Filed: 03/04/15 Chief's Report due (90days): 06/02/15 Chief's Report filed: ??/??/15 CPRB Mtg #1 (Review) ??/??/15 CPRB Report due (90days): ??/??/15 CPRB Complaint #15-2 Filed: 03/18/15 Chief's Report due (90days): 06/16/15 Chief's Report filed: ??/??/15 CPRB Mtg #1 (Review) ??/??/15 CPRB Report due (90days): ??/??/15 TENTATIVE MEETING SCHEDULE April 28, 2015, Community Forum May 12, 2015 June 9, 2015 July 14, 2015 INCREASING DIVERSITY ON CITY BOARDS & COMMISSIONS Presented by Stefanie Bowers Equity Director City of Iowa City Citizens Police Review Board (April 7, 2015) Why is this Important? Contributes to the development and administration of local government. Programs, Services, and Outcomes. zoi4- I Strategic Plan Status Report 15 9C,V Strategic•• • Advance intent of Ad Hoc Diversity Committee recommendations and develop new programs/initiatives that directly respond to ongoing concerns Increase the diversity of city staff and department leadership Explore ways to facilitate and improve relations between city staff and minority residents Achieve greater racial/ethnic diversity on city boards and commissions Examine alternative approaches to delivering services and programs for senior citizens Consider establishing council member "listening posts" on a regular basis in different parts of the city; consider the possibility of joint listening posts with representatives of other governing bodies Meet on regular basis with members of the ICCSD board Develop comprehensive communications plan and a marketing strategy for the community Incorporate the 2013 Sustainability Assessment findings into operations and develop an associated action plan for the community Race &Ethnicity in Iowa City Asian or Race & Ethnicity Pacific Islander Hispanic American 6.90% 5.30% Indian or Alaskan Native 020% Black 5.80% White 82.50% Demographics The City currently has 131 seats for the 19 established boards & commissions and 1 council. The 19 boards and commissions are: Airport Commission, Airport Zoning Board of Adjustment, Airport Zoning Commission, Board of Appeals, Assessor's Examining Board, Board of Adjustment, Board of Review, Charter Review Commission, Citizens Police Review Board, Civil Service Commission, Historic Preservation Commission, Housing & Community Development Commission, Human Rights Commission, Board of Library Trustees, Parks and Recreation Commission, Planning and Zoning, Public Art Advisory Committee, Senior Center Commission, and Telecommunications Commission. Eighty responses were received which means 61% of current board, commission and council members responded to the voluntary survey. Those who responded identified the following. 67 are White. 53 are married. 51 identify as heterosexual. 51 are over the age of 65. 38 have an annual household income of over $100k. 43 males responded to the survey and 35 females responded. getINVOLVED! Serve On an Iowa City Hoartl or Couuni»su>n 1. 8['IVylsxfylllfttu'uw l�gw.wgp pWV—rEwUIMrI -N aoll ldpl, . ;VVVI,' What are we doing? The process in which applicants apply. Tracking who applies. Looking at making uniform applications for all boards/commissions. Rewording the application questions. Online application and submittals. OLUNTEER JMAN RIGHTS COMMISSION! - As a member of one of the City's commissions you will focus upon community needs that require your understanding, dedication, vision, enthusiasm, and experience. THERE ARE VACANCIES with terms beginning JAN. 1, 2015 The Commission holds regularly scheduled meetings each month. The application form is available at www.icgov.org/hmnanrights or by calling 356-5022 or emailing humarerighbo iowa<ityorg. APPOINTMENTS ARE DETERMINED BY THE CITY COUNCIL. APPLICANTS MUST RESIDE IN IOWA CITY AND BE (Q YEARS UOF AGE. STATE LAW REQUIRES COMMISSIONS TO BE BALANCED ACCORDING TO GENDER. THE CURRENT DEMOGRAPHICS ARE: APPLICATIONS ARE DUE BY WEDNESDAY, OCTOBER 22 AT 5 PM IN THE CITY CLERK'S OFFICE AT CITY HALL, 410 E. WASHINGTON STREET. t�9h/ fl1Af1.Pi 1Y1�91UYlQ.fA,9YL A:b �lPi �UITIQfl� � l.(YIIgIIUMd�/ visit www.icgov.org/humanrights Or call 319356 5022. Applications are now being accepted for a N IOWA CITY HU AN VACANCY z RIGHTS COMM SSION to fill an unexpired term which will end on January 1, 2016. The commission member who is named to 1111 the seat may request reappointment when the farm expires, if he or she chooses to do so. Full terms run for three years. DUTIES OF THE COMMISSION INCLUDE State law requires that most disseminating Information and educating the boards and commissions be gender - public on civil and human rights, including balanced. Currently, five men and planning programs and activities to eliminate three women serve on the Human various types of recommendations The Commission the evening, with when necessary. discrimination, and making to the City Council. meets at least once a month special meetings scheduled Service a Rights in 0 0 0 basis. Commission. 0 0 Applicants must reside in lowa online at http4Aw calling 356-5022 aleas 18 yearon of be at leas[ IS years of age City. Applications are available .icgovorg/humanrights, or by emailing and by • • • humanrights are applications are due In the . Completed City Clerk's due In the City Clerk's office, 410 E. Washington December le. Street. by 5 p.m. on Wednesday, FOR MORE INFORMATION ON THE HUMAN RIGHTS COMMISSION VISIT s+aaa WWW.ICGOV.ORG/HUMANRIGHTS. our or IOM Crry I obtar U advocate for the library in the community set library plan policies for the future of the library become involved and apply for the Board of Trustees Applications due Wednesday, April 1, 5pm. Three six year terms begin July 1, 2015. Openings for two men and one woman. Must reside In Iowa City and be 18 years of age. Applications are available online at: www.iowa-city.orgricgov/apps/boards/vacancies.asp or pick up an application at the City Clerk's Office, at City Hall, 410 E. Washington St. i0fte IOWA CITY f! PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 319-356-5200 • www.icpl.org Iowa City Public Library board hopes for diversity to fill vacancies Six -year positions open to any adult Iowa City resident Oovemmen4 Iowa City, News, Mitchell&h.i I,Tbs Gmette IOWA CITY — Iowa City residents are encouraged to apply for three open seats on the Iowa City Public Library's hoard ofauatees. Applications am Joe April 1 and can be found on the city website or by stopping by the city, clerk's office at city hall, 410 E. Washington St. Appointments for the unpaid positions, which are open to any adult Iowa City resident, last sec years The terms begin July 1. An email from board member David Hamilton indicates that, in accordance with the Iowa City Couneil's desire to increase diversity on city boss&, the board's hopeful for a diverse pool of epplicants. "At the moment, the Board is all while and nit particularly young, so I can say, as merely one bound member, that here is an opportunity for helpful change, though that depends on a diverse group of applicants making Ihemaelves available," Hamilton said in the email. Information to Provide Where to call for more information with specific contact information Email address for more information Where forms are available or a website Day, time, location of meetings —Second Tuesday of each month at 5:30 Requirements Residency Current or former" peace officer" Gender demographics Length of term(s) -4 years Information to Provide (continued) Description of what the Citizens Police Review Board does • Reviews reports prepared after investigation of complaints about alleged police misconduct and then issues written reports that contain detailed findings of fact and conclusions that explain why and the extent to which complaints should be sustained or not sustained. Maintains a central registry of complaints against sworn police officers. • Prepares an annual reports to the Council on the disposition of these complaints. • Review police policies, procedures, and practices, and may recommend modifications to them. • Hold at least one community forum each year for the purpose of hearing residents views on the policies, practices and procedures of the police department and report those recommendations, if any, to the council, manager and police chief. No power or authority over criminal matters or police discipline. City Resources ICPL City Buses Recreational Centers City Channel 4 City Hall Housing Authority Senior Center News Release Facebook Twitter Complaint forms are available: City Clerk/City Hall Police Department/City Hall Iowa City Public Library Broadway St Neighborhood Center Pheasant Ridge Center Role of Current Board Members/Staff Reach Out & Build Relationships Civic/Organizations/Community Groups Cultural Institutions Places of Worship University Groups Community Events/Fairs Talk about the process Contacting Council members Create a Commission description —like a job description Why you joined Your experiences Benefits of service Other Community Resources RED-1 (Regional Economic Development Institute) Center for Worker Justice of Eastern Iowa The Coalition for Racial Justice The Black Voices 1� , Project State of Iowa T Resource Guides - • - • . s ' T6*d De" a men of -�, Human Rights �N RAG 0 nmeae smeae.e/ei.ex eemmoeM ssie./ssiae amenv. eemmoeiN eemm�e7m.." Al s eemm..iryavxe.n.a eemmo.iry nwome. vie.. G<�e.allo�eamm�mry 1 � I Nrspan¢nmioo�n�eommooM wero CommunM xmivo a�erican eommooiry �o Flo Things to Consider Make the applications "really" available to the public. At various locations and mail out upon request. Get it codified: Appointments shall take into consideration men and women of the various racial, religious, cultural, social and economic groups in the city. (Ord. 94-3647, 11-8-1994) Report out in your annual report the steps taken to increase the diversity of the Board: It lets the community know that you are not just saying the right things but doing things to affirmatively see it happen. Also can be used as a guidepost in the future for other Boards. Best Practices. Long term recruiting strategies. More on the Racial Equity & Diversity Initiative Visit http://www.icgov.org/?id=2281 or search Diversity Initiative.