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04-08-2015 Parks and Recreation Commission
AGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, APRIL 8, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of February 11, 2015 5:01 p.m. Public discussion of any item not on the agenda 5:03 p.m. Friends of Hickory Hill 5:10 p.m. Blue Zones Discussion • Neighborhood Community Gardens • Drinking Fountains 5:30 p.m. Increasing Diversity on City Boards & Commissions Stefanie Bowers, Human Rights 5:50 p.m. Neighborhood Open Space Review 5:55 p.m. Recreation Division Report • Affiliate Update • Youth Sports Council Update 6:05 p.m. Parks Division Report • Garden Plots • New Trash Receptacles • Park Shelter Rentals • Blackhawk Mini Park Update • Trail clean-up 6:20 p.m. Directors Report • Riverfront Crossings Update • Friends of Hickory Hill • Neighborhood Park Updates 6:30 p.m. Chairs Report 6:35 p.m. Commission Time/Suggestions for Future Agenda Items 6:45 p.m. Adjournment MINUTES PARKS AND RECREATION DRAFT FEBRUARY 11, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, Larry Brown, Clay Claussen, Maggie Elliott, Cara Hamann, Katie Jones, Lucie Laurian, Joe Younker Members Absent: David Bourgeois Staff Present: Mike Moran, Chad Dyson, Zac Hall Others Present: Temple Hiatt, Del Holland CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Elliott, seconded by Younker to recommend to City Council the approval of Parks and Recreation Department fees and charges and proposed for FY16. OTHER FORMAL ACTION: It was noted that two commission members were left off of the attendance roster for the December 2014 meeting (Cara Hamann & Katie Jones). Moved by Elliott, seconded by Younker to approve the December 10, 2014 minutes as amended. Motion passed 8-0 (Bourgeois absent). PUBLIC DISCUSSION: Temple Hiatt with Iowa City Girls Softball noted that the revenue report that is attached to the commission packet does not list softball and baseball separately. She would like to see these broken down. She also does not see a line item for the proposed 10% rental fee for affiliates listed for FY2016. She asked where these fees will be designated. Claussen noted that the fees will go back into the Parks and Recreation operating budget. Dyson noted that income for these rentals will go into the ball diamond account specifically. Larry Brown noted that he walked the trails in Hickory Hill Park after the recent snowfall and said it was beautiful. He further noted that he encountered 8 to 10 people using the trail, one was cross-country skiing. It appeared to him that these users appreciate the staffs plan to not clear snow from this trail. AFFILIATE GROUP DISCUSSION — IOWA CITY EELS Adam Loria with Iowa City Eels was present at tonight's meeting to discuss the club and the proposed cost recovery for the Parks and Recreation Department. He started by noting that the club currently has 73 swimmers which include kids from 7-years-old to seniors in high school. There are currently two swimmers who are going to nationals. These include Lizzie Brown who is less than one second away from qualifying for the Olympics. The other is Alex Walton who was named Senior Age Coach of the Year. PARKS AND RECREATION COMMISSION February 11, 2015 Page 2 of 8 He noted that Eels will be hosting a huge meet this next weekend. He said that parents help with these meets by running the concessions, timing swimmers and other duties. Loris, commended Matt Eidahl and Matthew Eckhardt for their help in setting up the meets. Communication between Eels and the department has been great. He said that teams that come to Mercer for meets love the pool. Loria announced that they will be sponsoring a Freestyle and Backstroke Swim Clinic on March 25 with Olympic Gold Medalist Anthony Ervin, a USA Olympic team member in 2000 and 2012. Ervin will share his training habits and the drills he uses, dry land routines, and his life as a professional athlete. Loria noted that they are currently charged for the space they use and the dumpster fees during meets. However, they don't see the increase as anything they can't handle. They increased their equipment fees in the past to cover costs. Dyson said that this group is the only affiliate group that does pay. They pay a flat fee of $1000 a month regardless of usage. Staff has talked about looking at their actual usage to see how it compares to their flat fee. As far as the proposed affiliate fees, Eels are looking at ways to decrease costs and are okay with proposal with enough notice. Elliott asked how kids get into the program. Loria said that they advertise in the Parks and Recreation activity guide. They also will be present after a swim lesson sessions are complete and talk to those families who have kids that have passed level 4 or 5 to see if they are interested. There are also bulletin boards with their info at both Mercer and Coralville. They have some ideas in the works to increase membership. Younker asked what kind of trends they have seen in their membership numbers. Loris. noted that the club hit some rough patches in the past where there was some turnover on the board and that during the transition. Once getting a board in place, membership has slowly increased. They expect to have some seniors that will sign on in the fall. Brown asked what the age of distribution is within their club. Loria said that most are 12 and under (8 and under has 25 and 9-10 year olds also have 25). Bentler asked what percentage of the members are nonresidents. Loria said that while he does not know the exact number, he would guess about 10%. Claussen asked if they had any access to the kids through the school district. This has been a challenge for them. They have not talked about this avenue recently. Loria expressed his appreciation for being invited to come and speak with the Commission. The Commission likewise thanked him for taking the time to come meet with them. NEIGHBORHOOD OPEN SPACE REVIEW Prairie Hill: In summary this is a proposal to develop a cohousing community. The property is adjacent to Benton Hill Park. The Planning and Zoning Commission did not approve the proposal. Therefore, the group has revised their plan. There will be no land swap. Therefore Parks will maintain the space as they have in the past. Moran noted that the easement that has always been there will have to be reviewed. Laurian relayed her concern about the parking that would be necessary for the cohousing development. Dell Holland, member of the public present at tonight's meeting and a member of the Board of Managers for the cohousing project, noted that that is regulated by the City. PARKS AND RECREATION COMMISSION February 11, 2015 Page 3 of 8 RECREATION DIVISION REPORT Recreation Projects Update • City Park Pool: This project will be closed out very soon. There were two change orders; 1) tree damage during construction and 2) liquidated damages due to delay in construction. ■ Fairmeadows Park: Restroom to be placed adjacent to the splash pad. This is set to finish by May 1. Winter/Spring Program Update: Programs are off and running. The new session for swim lessons started this past week. The department has consolidated swimming lessons into one night per week over six weeks, rather than the previous two nights a week over four weeks. This has been very well received. Affiliate Update: Dyson explained that he had created a joint flyer with affiliate group information to go out to the schools. However it was not approved for distribution He was able to get some fliers directly into the secretaries' hands and it has been approved to be placed on bulletin boards. He was also referred to the Virtual Backpack. Moran and Dyson are discussing whether to pursue. Brown asked if there had been any more discussion about potential grant applications for the affiliate groups Dyson said that this has been discussed at both the Girls Softball and Kickers board meetings. Both groups are interested in pursuing this option. Brown also asked if staff felt it would make sense to have other affiliates pay a flat fee similar to what Iowa City Eels currently does. Dyson thinks that this is worth looking into. Claussen asked what the future relationship between the Parks and Recreation Department and the two new schools being constructed in Iowa City. Dyson noted that the department will be entering into 28E agreements with both new schools for gym use on evenings and weekends, similar to the one that is in place between the department and Grant Wood Elementary. AFFILIATE GROUP FEE DISCUSSION: Dyson reviewed his summary of major points written for athletic affiliate groups. He has listed various avenues from cost reductions to revenue enhancements and lastly affiliates usage fee options. Cost Reductions: 1) Decrease operational expenditures: • Labor hour reductions: Dyson noted that the new Affordable Care Act is going to affect the department's employee process rather significantly and we will likely experience a reduction in labor due to these changes. The majority of labor hours impacted comes from weekend tournaments when staff is called back in to work these weekends. The department is trying to compensate for this by increasing the rental rate for ball diamonds and soccer fields. • Volunteer Maintenance: Staff does not recommend this option. While the department has contracted out some of its operation, which has proven to be a viable option, a volunteer program for such duties has not proven successful. 2) Participant Scholarships • Seek Grants & Sponsorships: Staff recommends this option and would like to pursue these grants and sponsorships. PARKS AND RECREATION COMMISSION February 11, 2015 Page 4 of 8 Revenue Enhancements 1) Facility Scheduling: • Consolidate Scheduling to open facilities for additional rentals: Staff recommends this option. Kickers have moved all their games to Saturday, thereby opening the fields on Sundays for additional rentals. • Increase tournaments: Staff recommends 2) Rental Rate Increases • Staff recommends this option and implementation is in progress. Rental rates proposed are listed in the revenue spreadsheet that was included in the commission packet. The FYI fees reflect a rather significant increase. Affiliate Usage Fees 1) 10% of actual usage: This idea is based on the 2010 policy that was written but was never put into action. At that time we could not determine the best way to handle those groups who had contributed money to the department. This time, however, it is a budget issue so has become necessary to review the policy. Younker asked if that would be based on average use and when it would be paid. Dyson said it would be reconciled at the end of the season. The department would look at the total number of games and practices and determine the average cost and charge them 10% of the respective fees at that time. Dyson will bring back a draft policy in April for Commission to review and act on. 2) Set percentage of City costs — This idea was based on our 28E agreements; however, this doesn't give the affiliate groups any control. Moved by Younker, seconded by Bentler, that Parks and Recreation staff prepare a draft policy consistent with the recommendations included in the February 2015 Commission packet. Passed 8- 0 (Bourgeois absent). Laurian wondered if staff and commission were introducing some inequity, for instance, could there be a sudden increase if the City were to build a new pool. Moran noted that the criteria would remain the same for all affiliates, giving the affiliate control of how much they use the facility. Dyson also noted that these expenses come from different budgets. This is a cost recovery effort of operations only. The policy will give Moran the authority to review and revise on annual bases. Dyson noted that it has been very beneficial having the opportunity to talk with all of the affiliate groups. It has been nice to hear their ideas and get their input during this process. Dyson would like to have them present to the commission on a more regular basis, perhaps monthly or quarterly. Jones expressed her appreciation to the affiliate groups as well. Laurian would like the Commission and staff to continue to pursue the school district in getting information out to the students and their parents. Bentler noted that there are online neighborhood group newsletters that may be worth reaching out to. Dyson will contact Marcia Bollinger in Neighborhood Services. Jones asked if there were other ideas mentioned that were viable, such as sponsorships or naming rights. Dyson said that these ideas are more viable than in they have been in the past. Hiatt was asked if Iowa City Girls Softball had been approached about a possible donation. Hiatt said that she was not aware of such an offer. PARKS AND RECREATION COMMISSION February 11, 2015 Page 5 of 8 APPROVAL OF PARKS & RECREATION FEES & CHARGES: Moran noted that the projected revenues for the department were included in this month's commission packet. These will go to Council on March 9 for approval. The most significant increase is the park shelter fees. After Laurian's class completed a survey, it was determined that Iowa City shelter fees were quite low. Moved by Elliott, seconded by Younker to recommend to City Council the approval of Parks and Recreation Department fees and charees and nronosed for FY16. Hall noted that he attended the 81' Iowa Turf Grass Conference and Trade Show held in Altoona in February. Joe Wagner, a Parks employee, was awarded the 2015 Meritorious Service Award by the Iowa Turf Grass Institute for his "outstanding leadership and vision, efforts to improve educational opportunities for those in the industry and the mentoring he has provided other turf managers across the state." Wagner is the turf grass specialist in parks and oversees maintenance of all City sports fields. Hall said that the new winter trail maintenance pilot program has been implemented with mixed reviews. In summary, City crews will remove snow only from trails that are used by commuters or that connect to schools and other essential service areas. The other trails will be left snow covered to increase winter recreation activities while also reducing park maintenance costs. Staff will continue to monitor the program. Hall reported that staff is working to prep the water for skating at both City Park and Terry Trueblood Recreation Area. The weather has proven to make it challenging, as the melting and then refreezing causes the ice to be too rough for skating. Hall stated that staff is over -seeding the prairie along the trail at TTRA and then on the north end between the lodge and the parking lot. In total they have seeded about 10 acres. Staff will be attending the annual Shade Tree Conference in Ames in two weeks. Emerald Ash Borer (EAB) will be a big topic of discussion. A professor from Purdue, who has created an EAB model, will be presenting. Younker mentioned an article that was in the Gazette that states that the Cedar Rapids Parks and Forestry Department have decided to inject an insecticide into the trunk of 1200 to 1900 good quality, city -owned ash trees in an attempt to save them. Hall says that staff will explore this option to determine if it is feasible. His thought is that treating the trees in this manner only prolongs the life of the tree and that it will still likely die from EAB eventually. Brown noted that he at one time had an oak tree that was diseased and he was told by a commercial company that injecting a tree is like throwing your money away. 17IH.ZNIIZi��..2-9 M-01 l Budget Review: The City budget will be reviewed at the March 9 council meeting. Moran said he does not expect there to be many comments or questions about the Parks and Recreation Budget, although, there might see some affiliate group members at this meeting. Lower City Park Master Plan: RFP has been written. Staff will evaluate and interview three of the bidders. Once contractor is selected staff will hold two public meetings for this project. PARKS AND RECREATION COMMISSION February 11, 2015 Page 6 of 8 Willow Creek/Kiwanis Parks Master Plan: Moran reported that about 25 people attended the latest public meeting and gave the plan rave reviews. HBK will go ahead with the design process and run this through council. City will start taking bids in March with construction beginning in April. Tower Court Park: A spray pad will be placed in the park. There is some concern about extra drainage and staff will work with the contractor to eliminate this issue. A new playground will be added to the park as well. The City is working with Oaknoll about a proposal to add senior fitness equipment to the park. Highland Park: Moran met with Thomas McInerney, Architect, (the architect for the Ashton House renovation) who has volunteered his services for this project as he lives in the Highland Park Neighborhood. The shelter has arrived and will be installed this spring along with some other cosmetics. Timing, of course, depends on weather. TTRA: Staff is working on plans to provide more water to Sand Lake. One idea is to tie into a large effluent pipe from the sewer plant. This plan should increase the water level by 1 to 2 feet. Laurian asked if there was a concern about the quality of this water. Moran noted that the DNR approved this water. City currently uses this water on soccer fields and are also looking at capping into a pipe that goes along Gilbert Street to provide water to Napoleon ball fields. Signs will be placed to inform the public. Riverfront Crossings: Moran noted that staff forwarded to the designer the comments and suggestions gathered at the recent Riverfront Crossings public presentation. RDG is looking at these and will reevaluate the plan based on those comments. The designer will present this plan to Commission for review in April. Laurian asked if there is talk of potentially saving the old wastewater treatment building and if there had been any thought of moving the building. Moran said that it is not conducive to moving. Jones noted that it is her understanding that the building is not ADA compliant. Laurian asked if it is worth Commission pushing towards saving the building. Moran stated that there is no money in the budget to save the building, it was not budgeted for within the project Chadek Gardens: The plan is to place community gardens in the southeast corner of this property. Moran will be talking with the neighborhood about the parks development plans and about planning a grand opening for the park. Claussen agreed that this would be a great way to honor the Chadek Family. Staff Changes: Moran announced that Sheri Thomas, the departments Central Business District (CBD) Supervisor, has retired. The department is going to transfer the CBD maintenance to the Parking/Transportation Division. One Parks employee will be transferred to that division. The City will contract with ABM to clean the pedestrian mall. They will likewise contract with the Shelter House to clean before, during and after festivals held in the downtown area. The CBD Supervisor position will be advertised as a Senior Maintenance Horticultural Specialist. This position will be in charge of flower beds, prairies, medians etc. throughout the City. Moran noted that he will be out of the country for the March I I Commission Meeting. It was determined by all to cancel this meeting. Commission will meet again on April 8. CHAIRS REPORT: Claussen noted that the Riverfront Crossings Public Presentation was well done. Although, he believes it to be odd that the Parks and Recreation Commission is not being asked for more input. He stated that it appears that the white water park is off the table. Laurian noted that she would like to see the zip line idea eliminated as well. Brown noted that his grandchildren were quite excited about the possibility of a zip line. Moran noted that if a zip line is part of the development the management of such will be contracted. PARKS AND RECREATION COMMISSION February 11, 2015 Page 7 of S Brown asked if there was any plan for the Doug Paul property which was the site for New Pioneer Coop Community Gardens. Moran said that he and City Manager Tom Markus met with Paul who has plans in place for that property. Claussen asked about the progress on The Chauncey. Moran noted that the Planning and Zoning Commission failed to approve two motions that would have allowed rezoning of three city blocks including this site. The first motion was to defer a decision on the proposed rezoning and the second motion was to recommend that city council approve the addition of the three blocks to the Downtown and Riverfront Crossings plan. Because these motions failed, the Downtown and Riverfront Crossings plans will be considered by the city council. The council will likely vote at its February 9 meeting. Laurian asked if we are going to lose Chauncey Swan Park due to the shadow. She noted that there are other groups out there protesting the building, but that this commission hasn't today voiced any opposition. She said she spoke with Jim Throgmorton who said that they could build this without using the park for a staging area, that there are ways to stage onsite. Moran said that a lot of money will be committed to redeveloping the park so that the department will not have to bear the burden of cost. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Laurian noted that a group working on a biodiversity policy will present to council on March 9 asking Council to write such a policy. Laurian's students are working on an assignment that includes creating a biodiversity plan for Chadek Green Park, prairie plantings, butterfly gardens etc. Another group of students will be working on a project plan for Lower City Park. She thought this might be useful when writing the RFP for City Park. Their project will include flood management. Jones noted that Cedar Rapids is adding an ADA portion within Noelridge Park. She asked if there was anything in Iowa City. Moran noted that all parks have to be partially ADA accessible. Elliott wanted to make sure that staff is aware of a United Way/Johnson County Foundation scholarship program for summer activities. ADJOURNMENT: Moved by Elliott. seconded by Bentler, to adjourn the meeting at 6:47 p.m. Motion passed 8-0 (Bourgeois absent). PARKS AND RECREATION COMMISSION February 11, 2015 Page 8 of 8 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME TERM ? N ? o \° ago o '" EXPIRE N en a n o r- oo S Suzanne 1/1/17 X X O/E X X X X X X X X X X Bentler David 1/1/15 X X X X X X X X X X X X O/E Bourgeois Larry Brown 1/1/18 X X O/E X X X X X X X X O/E X Clay 1/1/18 X X X X X X X X X X X X X Claussen Maggie 1/1/17 X X O/E X X O/E X X X O/E X X X Elliott Cara 1/1/16 X X X X X X X X X X O/E X X Hamann Katie Jones 1/1/18 X X X X X X X X X X O/E X X Lucie 1/1/15 O/E X X X X O/E X O/E X X X X X Laurian Joe Younker 1/1/16 X O/E X X X O/E X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT TO: Michael Moran FROM: Chad Dyson DATE: March 11, 2015 RE: February 2015 Monthly Report S.P.I. 220 S. Gilbert Street The Recreation Division's Special Olympics athletes and coaches have been preparing for the State Mid -Winter Tournament on March 14`s at the University of Iowa Field House and at Iowa City West High School. After the area competitions, there are 4 athletes in basketball skills, one Iowa City Recreation Division basketball team, and two cheerleading teams who will compete at the State Tournament. (Master Plan: enhance Program Development) Staff hosted the Special Olympics Iowa Mid -Winter Tournament Planning Committee meeting. The 20 different committee chairs gave reports of progress made in coordinating the upcoming event. (Master Plan: Collaborate with Community Organizations and Businesses) Over 100 SPI participants carve to the Happy Hearts Dance at the Recreation Center. It was a fun evening of dancing, Valentine's crafts and games. (Master Plan: Enhance Program Development) SPI Special Olympics Track & Field Running and Race Walking practices began with a total of 88 participants. Aquatics and Aquacise programs began with good registration numbers as well. SPI Zumba began with 15 participants each week. The Track & Field and Aquatics athletes will be preparing for competition at the Area Spring Games in Cedar Rapids. (Master Plan: Enhance Program Development) The Recreation Division worked cooperatively with the Dental Public Health Club at the University of Iowa College of Dentistry & Dental Clinics to provide free custom made mouthgurards for the Division's Special Olympics athletes who participate in soccer, basketball and flag football. This was a great opportunity for the athletes and many were able to get them fitted and have them for future sports participation. (Master Plan: Enhance Program Development and Collaborate with Community Organizations and Businesses) Staff attended the Division's temporary part-time staff meeting at the Terry Trueblood Recreation Area. Division policies and procedures were discussed. (Master Plan: Enhance Program Development) Staff gave a presentation about the Special Populations Involvement (SPI) program to the UI Introduction to Therapeutic Recreation class. (Master Plan: Increase Awareness of Program Offerings) Recreation Division February 2015 Monthly Report Page 2 of 3 SoundReach, a vocal performance group for adults with special needs, began meeting at the Robert A. Lee Community Recreation Center. They are directed by music therapists with West Music. SoundReach practices each week with two performances each year. (Master Plan: Enhance Program Development and Collaborate with Community Organizations and Businesses) New programs were created for upcoming sessions to be included in the Parks and Recreation Department's Summer Activity Guide. (Master Plan: Enhance Program Development) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM In collaboration with the ICPD and SE Jr High, held a 5 week intramural program for SE students. The program is held afterschool (Tuesdays Dodge ball and Thursdays 3 on 3) at the Scanlon Gym. Teams competed with teachers in dodge ball and ICPD in basketball. Goal 4 Pursue Comprehensive Service Delivery and Goal 8: Collaborate with Community Organizations • First session of youth winter sports ended. Conducted post parent evaluations for youth basketball (up 40 kids), youth volleyball and Taekwondo. Goal #5: Solicit Community Involvement and Feedback. • The ICRD hosted Fun Night at the Mercer Aquatic Center Scanlon Gym on February 13. Families could participate in Roller Skating, Jump on Inflatables, Shoot hoops, swimming or play in the game room at $5 per child. (Goal 10: Plan for Continued Equitable Level of Service as Community Grows • During the month of February, the Mercer Aquatic Center Scanlon Gym hosted a 1 day volleyball tournament, 3 day swim meet, and 2 day soccer tournament. It also hosted 135 hours of weeknight gym rental, 8 birthday parties, and 3 meetings. Goal 7: Assure Financial Sustainability • Continue to promote and advertise upcoming youth programs and special events on ICRD web page, ActiveNet, Facebook, Monitor production and school backpack. (Goal #6: Increase awareness of Program Offerings) Continue to conduct post on -rental evaluations. (Goal #5: Solicit Community Involvement and Feedback.) Continue to send out weekly updates to part time staff regarding policies and upcoming information. (Goal #1: Maximize the Planning Process) SPORTS/WELLNESS All the equipment in the new fitness room is in working order at the RAL Recreation Center. The belts on the treadmills were replaced last month. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). 30 participants signed up for the second session of youth gymnastics. (Goal #2 — Track Performance Measures). Recreation Division February 2015 Monthly Report Page 3 of 3 Staff posted articles on the department's website and updated the website content regarding the upcoming summer softball registrations and the President's Day facilities schedule. (Goal #6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the swim lesson session deadline, the adult art classes, and the Nature Explore Workshop are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Winter sports leagues are coming to an end in late March and early April. Early Spring is also a busy time for sports field rentals in our department. (Goal #2 — Track Performance Measures). SOCIAL/CULTURAL The Recreation Division Potter's Studio staff and public user card holders donated 19 ceramic bowls to the Domestic Violence Project's SOUPER BOWL fund raiser. The project is held annually to raise both awareness and funds for the Domestic Violence Project. 19 is a record number of bowls for our group to contribute. (Master Plan: collaborate with community organizations) End of year evaluations were due to the 10 MILLION KIDS OUTDOORS initiative. We are proud to announce we have tripled the number of youth participating in outdoor nature programs in 2014. (Master Plan: continue to provide a high level of service in environmental education) The first (hopefully annual) FREEZE FEST held at the Terry Trueblood Recreation Area was a great success! Well over 300 children and their parents or caregivers attended the event to ice fish, decorate penguin cookies, play games, learn about the out of doors, ice skate and enjoy musical entertainment. Many organizations helped make this event successful including Take a Kid Outdoors, the STEAM Lab, the Iowa City Bird Club, the Army Corp of Engineers, the Raptor Project, the Uke-A-Maniacs and Yotopia. (Master Plan: Collaborate with other organizations and business; identify and develop new programs, expand volunteer opportunities) Staff has been investigating grants for the Recreation Center Edible Landscape Project. 'Two have been submitted to date and a meeting is to be held in early March to determine which additional grants to seek Volunteer writers are also being sought. (Master Plan: research and pursue alternative funding) A promotion check list has been compiled to encourage preliminary discussion of creative marketing. (Master Plan: increase awareness of programs by effectively communicating department offerings to the public) SPRING BREAK CAMP materials were released with registration opening early March. Please see attached flier. (Master plan: FUN) SUMMER CAMP parent information was compiled for release in early March. Please see attached information. (Master Plan: MORE FUN!) AQUATICS Included in March 2015 monthly report. Registration Begins March 25, 2015 THEME CAMP QUIET ON SET_ June 3-12 Do you dream of taking the stage in a play or musical production? This week will have campers busy getting into characters, writing scripts, performing skits, and exploring the different types of theater. This week we will take a field trip to The University of Iowa Theatre Department Acting Workshop and tour of Englert Theatre. BEAKERS, BUBBLES, AND BIG EXPLOSIONS_ June 15-19 Explore the wacky world of science! Campers will become junior scientists as they carry out exciting science experiments, investigate interesting science trivia, and learn cool new ways to use common household items. Campers will also get to be a doctor for a day when we visit The University of Iowa's Mini Medical School. NUTS ABOUT NATURE June 22.26 Spend the week exploring the great outdoors! Campers will spend their days outside hiking, playing nature games, bug hunting, and partaking in a nature based scavenger hunt. These exciting activities will take place in various nature parks and trails around Iowa City. A nature themed field trip to Wickiup Hill Learning Center will make campers buzz with excitement! A WRINKLE IN TIME_ June 29-July 3 How heavy were suits of armor? How do you walk like an Egyptian? What was the Oregon Trail really like? This week campers will travel back in time with activities, games, and crafts that explore the ways of past civilizations. Campers will also take a trip back to the pioneer days with a field trip to Usher's Ferry. WHAT DOES THE FOX SAY?_ July 6-10 Do foxes make a sound? Are elephants afraid of mice? Can pigs fly? Campers will get a chance to learn more about the unique characteristics of animals and have fun with animal themed crafts. An animal themed field trip to the Niabi Zoo will give campers an up -close encounter! PUT ME IN COACH_ July 13-17 Are you ready to get your head in the game? This week is all about sports! Campers will play a variety of sports that require team collaboration and individual effort. Not a basketball fan? No biggie! Come play crab ball! This week campers will go ice-skating at Coral Ridge Ice Arena. IT'S A BIRD, IT'S A PLANE....IT'S A SUPER CAMPER!_ July 20-24 This week campers will unleash their inner superhero! Campers will create capes, masks, and their own superhero logo! No superhero is complete without discovering their extraordinary super power! This week campers will practice their flying skills at Iowa Gymnest and will learn superhero protection skills at a Tae Kwan Do workshop! AHOY MATEYJuly 27-31 Get ready to sp_lish and splash through this wet water week! Campers will get a chance to practice their pirate skills, discover underwater sea creatures, and explore the mysteries our oceans hold. Campers will spend a fun, water - filled day at Cherry Hill Aquatic Center for the field trip this week. SUMMER CAMP & CO. CONSTRUCTION I INTERIOR DESIGN I REMODELING_ August 3-7 An abandoned town is in need of your help! The run-down houses are fixer uppers and need remodeling! This week campers will have a chance to design their dream home and hold their own extreme home makeover in the Robert A. Lee Social Hall. Campers will work together to build dream homes and the perfect summer camp neighborhood. An unveiling of these houses is scheduled for the last day of camp! ART CAMP PAINT YOUR WAY TO STARDOM_ June 8-12 Ever heard of Pablo Picasso? How about Andy Warhol or Jackson Pollock? This week your child will get to be all of these famous artists and more! Well known pieces of art will be recreated by the campers! Field trip to The University of Iowa Theatre Department acting workshop and tour of Englert Theatre. LET'S MAKE A MESS_ June 15-19 Get messy with this weeks' experimental and unconventional art. We will be getting our hands dirty with some gross art methods and mixing up sloppy sensory concoctions when we combine science with the art world. Field trip to The University of Iowa's Mini Medical School. ART IN THE WILD_ June 22-26 Come spend the week scavenging through the Iowa City wilderness to create nature art! Your camper will be using anything and everything from the great outdoors to create some very original works of art. Field trip to the Wickiup Hill Learning Center. ART THROUGH THE AGES_ June 29-July 3 Travel back in time to try some ancient Egyptian art styles and take a crack at cave paintings. Fast forward to the days of impressionism and on to modern art! Your camper will gain a sense of how art has evolved over time and put their own creative flair to it. Field trip to Ushers Ferry. ANIMAL ART_ July 6-to I want to hear you roar! ... with animal art week. All week long we will be doing animal arts and crafts. What will bring out your camper's inner beast? Will it be an animal mask? A four legged clay creation? Real life and mythical creatures are welcomed! Field trip to the Niabi Zoo. ART IN MOTION_ July 13-17 Bring your art to life with art that moves! Jump into famous paintings, discover optical illusions, and explore kinetic art with wind chimes and more! Never again will you let your art stand still! Field trip to Coral Ridge Ice Arena. MAKE ART YOUR LIFE_ July 20-24 Just imagine being able to create art everyday of your life! This week we will explore the many options of the art world! There is photography, fashion design, graphic design, book illustrations and much more! Let your child discover their own artistic passion. Field trip to Iowa Gymnest and a Tae Kwan Do workshop. ART AT SFA_ July 27-31 Come take a deep sea art adventure as we dive into an ocean themed art week! Make a splash while crafting foax aquariums, colorful rainbow fish, an ocean in a bottle and a wide variety of nautical themed creations. Field trip to Cherry Hill Aquatic Center. SUMMER CAMP & CO. CONSTRUCTION I INTERIOR DESIGN I REMODELING_ August 3-7 An abandoned town is in need of your help! The run-down houses are fixer uppers and need remodeling! This week campers will have a chance to design their dream home and hold their own extreme home makeover in the Robert A. Lee Social Hall. Campers will work together to build dream homes and the perfect summer camp neighborhood. An unveiling of these houses is scheduled for the last day of camp! Admission A child is eligible to enter the Iowa City Recreation Division Summer Day Camp program under the following conditions: i. Space is available. z. The child will have completed grades K-6 by June, 2015. -Those completing Kindergarten by June 2015 must have also turned age 5 by September 15, 2014. 3. All required forms are properly completed and returned with full payment. Staff Counselors are carefully chosen for their interest and experience in leading children's recreation activities. Staff trained in First Aid and CPR will be on site at all times. In addition to our regular camp staff, certified lifeguards will be on duty during all pool activities. Our expected staff to child ratio will be ino for most activities. Specialists will lend expertise in the many varied recreation programs we offer at camp, assuring you and your child well -planned, safe, and exciting activities every day. Arrival and Departure Check in at the Robert A. Lee Recreation Center Gymnasium between 7:3o and 9:00a.m. Parents must sign their child(ren) in with camp staff every morning. Please drop your child(ren) off by 9:ooa.m. Check out at City Park Shelter #z between 4:oo and 5:30p.m. Please park your car and walk to the shelter to sign out your child(ren). Campers will not be allowed to leave in a manner other than the above without advance written notification to the Supervisor. In cases where children are expected to walk home, catch a bus, leave early, or deviate in any other way from the regular camp procedures, you must contact staff in writing (this form is available in the registration packet). *If someone other than the responsible parent or guardian will be picking up your child(ren), you must complete the permission for release form in advance. This form needs to be completed before another individual, who is not on the pick-up list, is allowed to pick up your child(ren). What Every Day All children should bring their daily needs inside a backpack or bag, as we carry our possessions with us most of the day. Swimsuit and towel: Campers will swim 2-4 times per week at the City Park pool. Lunch: Campers should bring their own lunch every day. Refrigerators and microwaves are not available during camp hours. Due to storage restrictions, bulky coolers are discouraged. Supplemental snacks (if desired): We will be providing two simple snacks each day, scheduled for mid -morning and mid -afternoon. Parents may wish to supplement according to their own child's needs. We suggest fruit, cheese, crackers, etc. Purchasing of snacks from vending machines will not be allowed during camp hours. Water bottle: No glass, please. Non -water soluble sunscreen: A medical release is necessary for staff to apply sunscreen and is included in the registration packet. *We have found in past summers that spray sunscreen can be highly ineffective and easily wasted. Please note that spray sunscreen is not allowed at camp. We recommend lotion sunscreens in order to more sufficiently protect your camper from the sun. What to Leave at Home Electronic games/devices and trading cards Personal cell phones: If a camper needs to contact a parent throughout the day, a phone will be provided. Jewelry and other valuables Money for vending machines: Children will not be allowed to purchase items from the vending machines during camp. Please purchase items for your child(ren) before or after camp. *Please double check backpacks before sending your child to camp to make sure they are not bringing any of these items, or that the bag is too heavy* What to Wear CAMP T-SHIRT (every day): One camp T-shirt is provided for each child with camp registration. Additional shirts will be available for $6 each, while supplies last. GYM SHOES AND SOCKS: Shorts or pants are both acceptable and should be chosen according to weather conditions. Sandals or flip flops may be brought for use at the pool, but will not be allowed during the other day's activities. Regulation swimwear is required at the pool. *Please mark the Inside of all apparel with the child's name and phone number. Field Trips Summer camp participants will go on field trips in and around the eastern Iowa area each week. • The bus loads shortly after 9:ooa.m., so prompt drop-off is necessary in order to go on the field trip. Special accommodations or transportation cannot be made for children arriving late. • Field trip days vary from week to week. Please check the posted messages during check -in for details regarding each week's field trip. Transportation Most day to day transportation is provided by Iowa City Transit or Cambus. Transportation for most field trips and other special events will be by school bus charter. Late Pickup Charge Parents of children left after 5:30p.m will be charged $5.00 for each additional 5 minutes. If you run into a problem, call ahead —we'll help out in whatever way we can. Illness and/or Injury Please DO NOT bring your child to camp if he/she: • Has a fever of iod or above Is vomiting or has vomited in the last eight hours Has a communicable illness such as chickenpox, strep bacterial infection, or any illness considered to be contagious by the Johnson County Health Department. You will be contacted immediately if your child exhibits any of the above symptoms. You will be asked to remove your child until all symptoms have subsided. *If your child is ill or will not be attending camp call the Recreation Division office after 8a.m. at 319-356-5100. *If your child becomes ill or injured during the day we will call according to the EMERGENCY CONTACT INFORMATION you provided. If this information changes throughout the summer, please notify us. Medications Medications should not be sent in your child's backpack. Parents must fill out and sign a medication release form* during check -in for medication(s) to be administered. This includes non-prescription drugs, creams, suntan lotion, etc. Please leave your child's medication and release form with the check -in staff. You may pick it up at the end of the day if necessary. All medications MUST BE in the original container with the name of the medication, physician's name and amount to be given printed on the label. Pharmacists will usually divide the medication into two separate bottles upon your request. All medication will be administered by Recreation Division staff. * A new medication release form is to be filled out for each one week session. Parks and Recreation Live Program Updates • Go to the City Website: www.ic90v.or rainoutline to subscribe. Inclement Weather In case of inclement weather, children will remain at the location where they checked in. Should severe weather occur during the afternoon, children will either be transported back to the Recreation Center or will take shelter in the Levitt Center across from City Park. Please subscribe to the City's rain -out site at www.icgov.oryJrainoutline to receive email or text notification. Please call the Iowa City Recreation Division 319-356-5100 if in doubt. Special Needs Parents of children with disabilities or children requiring special arrangements should note these special needs on the registration form AND make a special accommodation request in writing to Cindy Coffin at cndy-coffina iowa- cit .o The more time we have before the program begins, the better we will be able to meet the needs of the individual. Insufficient or lack of notice may delay your child's attendance. Call us and we'll be glad to help! Low -Income Requirements The Parks and Recreation Department will accept applications for fee discounts on summer camps, based on income. Applications are available at the Recreation Division office. Eligibility applies only to residents of Iowa City. For further information, contact the Main Office, 319-356-5100. Refund Policy Request for refunds must be made at least 3 working days prior to the first meeting and during regular office hours. Pro -rated refunds for health reasons may be considered after camp begins and requests must be made in writing to the Program Supervisor, Joyce Carroll at 220 South Gilbert Street, Iowa City, IA 52240 or at W-ce- carroll0iowa-ci .oar¢ A doctor's certificate maybe required. No refunds will be given for programs which have been completed. Dismissal The following will warrant dismissal: The child cannot adjust and requires individual attention at a level that prevents the leader(s) from caring for other children or if the child exhibits social or emotional problems so severe they are detrimental to themselves, other children, or staff. We will work closely with parents to discourage inappropriate, disruptive, or dangerous behavior. In all cases, no child will be withdrawn without an attempt to conference with parents. Please discuss concerns in advance of attendance. This can save us all from needing to discuss issues later. We look forward to providing exciting summer recreation activities for your child(ren). Please participate in your child's experience through comments and suggestions. Warmest Regards, Joyce Carroll, CPRP Program Supervisor Iowa City Recreation Division 319-356-5100 iQyce-carroll@iowa-citv.org 1.u. s 41.-0uu-145u3 Parents and caregivers are welcome to visit with children and counselors prior to and after activities, but please do not interrupt activities unless it is necessary. Only registered children may participate in camp activities. Parents and guardians are welcome to observe, but please identify yourself to the staff upon arrival. CAMPER'S LAST NAME: IOWA CITY RECREATION DIVISION COMPLETED FORMS & PAYMENT ACCEPTED BEGINNING MARCH 25, 2015 NOTE., No registration without advance payment and completed forms! Camper's Full Name Nicknames? Male_ Female_ _ Last School Attended Birth Date / / Age_ Name of Responsible Adult Adult Date of Birth State Zip Code Phone Numbers: non.- Work Emergency Cell Number E-mail (if available) SHIRTS: One free shirt is provided per camper. Youth completing grades K-6 wear camp shirts each day for the purpose of identification. Please clearly circle your child's size and place your order for additional shirts below. T-shirt sizes are not guaranteed on registration received after May 8, 2015. Youth S Youth M Youth L Adult S Adult M Adult L Adult XL Adult XXL (1955) # of ADDITIONAL SHIRTS X $6 = $ Please turn over for more registration! asomb- NON- FILL IN THEME CAMPS 2015 (AM/PM Play included in fee) TIME RESIDENT RESIDENT* AMOUNTHERE 3586 WEEK 1: JUNE 8—JUNE 12 Quiet on Set 9am-4pm $155 $160 WEEK 2: JUNE 15 —JUNE 19 3589 Beakers, Bubbles, & Big Explosions 9am4pm $155 $160 WEEK 3: JUNE 22—JUNE 26 3592 Nuts About Nature 9am-4pm $155 $160 WEEK4: JUNE 29—JULY3 3640 A Wrinkle in Time 9am-4pm $155 $160 WEEK 5: JULY 6—JULY 10 3641 What Does The Fox Say? 9am-4pm $155 $160 WEEK 6: JULY 13—JULY 17 3642 Put Me In Coachl 9am-4pm $I55 $160 3643 WEEK 7: JULY 20—JULY 24 It's a Bird! It's a Plonel It's a Super Camper! 9am-4pm $I55 $160 3644 WEEKS: JULY27—JULY 31 Ahoy Mateyl 9am-4pm $155 $160 3645 WEEK 9: AUGUST 3— AUGUST 7 Summer Camp & Co. Construction I Interior Design / Remodeling 9am-4pm $I55 $160 NON- FILL IN ART CAMPS 2015 (AM/PM Play included in fee) TIME RESIDENT RESIDENT' AMOUNTHERE 3587 WEEK I: JUNE 8—JUNE 12 Point Your Way to Stardom 9am4pm $155 $160 3588 WEEK 2: JUNE 15 —JUNE 19 Let's Make a Mess 9am-4pm $155 $160 3590 WEEK 3: JUNE 22—JUNE 26 Art in the Wild 9am-4pm $155 $160 3646 WEEK 4: JUNE 29—JULY 3 Art Through The Ages 9am-4pm $155 $160 WEEK 5: JULY 6—JULY 10 3647 Animal Art 9am-4pm $155 $160 364$ WEEK 6: JULY 13—JULY 17 Art in Motion 9am-4pm $155 $160 WEEK 7: JULY 20—JULY24 3649 Make Art Your Life 9am-4pm $155 $160 WEEK 8: JULY 27—JULY 31 3650 Art at Sea 9am-4pm $155 $160 3645 WEEK 9: AUGUST 3— AUG UST7 Summer Camp & Co. Construction I Interior Design I Remodeling 9am-4pm $I5S $160 *A non-resident is any individual residing outside the corporate limits of Iowa City TOTAL DUE $ GRAND TOTAL (t-shirts plus camp fees) MAKE CHECKS PAYABLE TO: Recreation Division BRING OR MAIL TO: Iowa City Recreation Division, 220 S. Gilbert Street, Iowa City, IA 52240 (Phone 356.5100) SORRY: NO FAX or ON-LINE REGISTRATION FOR SUMMER CAMP Only residents of Iowa City may apply for discounts based on income. Inquire at the Recreation Division office for further questions. For Office Use Only: Receipt # Clerk's initials Date Sent CHECK METHOD OF PAYMENT: Check/Money Order Enclosed MasterCard_ _VISA Discover CREDIT CARD # (all digits): EXP. DATE AUTHORIZED SIGNATURE 3 Digit Code IOWA CITY RECREATION DIVISION SUMMER CAMP J N I "#M- 3) frtY OL I.W. CITY Child's Full Name: First Middle Birth Date Grade Completed in 2015 1. PARENTS/GUARDIANS/CUSTODIANS WITH WHOM THE CHILD RESIDES: Name: Relationship to Child: Address: Day Phone: Employer: Employer: Evening Relationship to Child: Day Phone: Evening Phone: 2. PERSONS TO CONTACT IF PARENTS ARE UNAVAILABLE IN CASES OF ILLNESS, INJURY, OR EMERGENCY: If reasonable attempts to contact parents or guardians are unsuccessful, staff will contact individuals below to pick your child up. Relationship to Child: Address: Day Phone: Employer: Evening Phone: Name: Address: Relationship to Child: Day Phone: Evening Phone: 3. List people here who will be picking your child upon a regular basis. Name: Address: Employer:_ Relationship to Child: Day Phone: Evening Phone:_ Name: Relationship to Child: Address: Day Phone: Employer: Evening Phone: Name: Relationship to Child: Address: Day Phone: Employer: Evening Phone: 4. LEGAL CUSTODY RESTRAINTSIPERSON(S) WHO MAY NOT PICK UP YOUR CHILD: (You must provide us with a copy of the court order for any individuals you list here.) 1. Name: Relationship to Child: 2. Name: Relationship to Child: X _ Signature of Parent/Guardian/Custodian Date parksmVam emerginl.dw IOWA CITY RECREATION DIVISION SUMMER CAMP TO BE COMPLETED BY PARENT/LEGAL GUARDIAN/LEGAL CUSTODIAN Child's Full Name: Last First Middle Birth Date School of Last Attendance City & State Date Significant illnesses and surgeries child has had (give age at time): 2. Any special health -related needs of child (allergies, medications, injuries, mental, emotional, or physical conditions, etc.): 3. Is there any impairment of vision, hearing or speech which we should be aware of? 4. Is your child subject to any conditions which limit mental or physical activity? 5. Is your child subject to any conditions which may result in an emergency situation? 6. Any other special needs your child may have? REMEMBER. PARENTS OF CHILDREN REQUIRING SPECIAL ARRANGEMENTS FOR ATTENDANCE MUST CONTACT THE IOWA CITY RECREATION DIVISION IN ADVANCE. IN MOST CASES TWO WEEKS NOTICE IS RECOMMENDED. INSUFFICIENT NOTICE MAY RESULT IN A DELAY OF YOUR CHILD'S PARTICIPATION. PLEASE MAKE SPECIAL REQUESTS IN WRITING AND DIRECT THEM TO THE SUPERINTENDENT OF RECREATION. 7. Date of last physical Dr. 8. Are immunizations up to date? ❑ Yes ❑ No If no, what is needed? perks=Vomstheeltha.doe -ONW- IOWA CITY RECREATION DIVISION SUMMER CAMP Child's Name: Last First Middle Birth Date Doctor Known Allergies Present Medication Phone Number In the event that my child requires medical and/or surgical care while I am out of the city or unable to be reached, I hereby give my consent for medical transport, medical and/or surgical care at the most available medical facility. I agree to pay all costs and fees contingent on any emergency care and/or treahnent for my child as secured or authorized under this consent. This consent will be in effect from June 8, 2015 through August 7, 2015 while the child is enrolled in Iowa City Recreation Division Summer Camps. X X Signature of Parent/Guardian/Custodian Signature of Parent/Guardian/Custodian give consent to the City of Iowa City (Parent/Gwrdian) to provide the following special service during programs sponsored by the Iowa City Recreation Division: Application of sunscreen provided by participant's parent and/or guardian and/or sunscreen provided by the City of Iowa City Recreation Division in the absence of participant provided sunscreen. The undersigned parents) and/or guardian(s) hereby acknowledge that this service is solely for the convenience of the recipient, that such service will be provided by a person who is not a health professional; nevertheless the undersigned agree to indemnify, defend and hold harmless the City of Iowa City, its officers, agents, employees and Recreation Division staff from any and all claims, damages, costs, charges, expenses and suits arising out or resulting from the giving or failure to give sunscreen as provided above. X X Signature of Parent/Guardian/Custodian Signature of Parent/Guardian/Custodian Date perk9r%Vb msVr*dmmn.dw �i IOWA CITY RECREATION DIVISION SUMMER CAMP I TRAVEL AUTHORIZATION I give permission for my child, , to participate in the Iowa City Recreation Program for which I have registered him/her. I give permission for my child to leave the Robert A. Lee Community Recreation Center, area parks and/or the Mercer/Scanlon Facility, on a daily basis, for trips by bus, car, public transportation or foot to parks or other program destinations. I understand some of these field trips may occur outside the city limits of Iowa City. The Parks and Recreation Department will notify parents before each trip outside city limits via hand-out and/or posted message. Signature of Parent/Guardian Date: Please describe below your child's level of swimming skills. For instance: "non -swimmer"; "can float"; "strong swimmer'; "swims in deep water"; "comfortable in deep water"; 'Tearful of deep water'. Please note that Summer Camp activities may, trom time to time, be photographed for future brochures, other promotionals, or for group pictures. Due to the public nature of our Summer Camp facilities we cannot be responsible for photographs made by the media or others. We will, however, do our best to adjust according to your needs. Should you have any such concerns, please contact the Iowa City Recreation Division in writing at the time of your registration. Thank you. ALITHORtZATION TO LEAVE CAMP ALONE Complete this form if your child will be leaving camp alone. For example, some children may ride a bus each day or attend a sports practice after camp. has permission to leave the Iowa City Recreation Division (Name of Child) Summer Day Camp by at (i.e. walking, bike, bus) (Time) to I understand the Iowa City Recreation Division will not be responsible after my child leaves the program as authorized above. X Signature of Parent/Guardian/Custodian IOWA CITY PARKS AND RECREATION DEPARTMENT Spring Break Camp 2015 March 16-March 20, 2015 For Youth Grades K-6 (Must have turned 5 years old by September 15, 2014) Science Fun for Everyone —Monday, March 16 Today will be dedicated to performing hands-on science activities and experiments. Create and expand your knowledge of electricity, magnetism, air pressure and more! We will be swimming in the Robert A. Lee Recreation Center pool so be sure to bring a swimsuit and a towel! Luck of the Irish —Tuesday, March 17 Happy Saint Patrick's Day! Today we will be learning about Irish lore, playing games such as hot potato, and going on a shamrock scavenger hunt to collect a fun treat! Irish crafts and snack will be provided! We will be swimming in the Robert A. Lee Recreation Center pool so be sure to bring a swimsuit and a towel! Lions. Tiaers and .....Dinosaurs? —Wednesday, March 18 Today we will be taking a trip to the Devonian Fossil Gorge where we will watch a presentation on fossils and then go on an exploration! We will be guided by Terry Escher, Army Corp of Engineers, who will demonstrate the process of locating the various fossils. We will be skating in the Robert A. Lee Recreation Center Gym so be sure to bring a pair of socks along with wrist guards, knee pads, and helmets if desired! Campers must be here by 9AM, as buses will be leaving the Recreation Center at 9:10AM Build a Book —Thursday, March 19 Using our imagination, writing skills, and artistic abilities, we will be creating our very own books! Examples ranging from picture books to chapter books will be brought from the Iowa City Public Library. We will be swimming at the Robert A. Lee Recreation Center pool so be sure to bring a swimsuit and a towel! Play like a Chamo—Friday, March 20 We will be playing games such as soccer, basketball, and badminton. After a morning filled with games and activities, we will be heading to Colonial Lanes, where children will bowl and play putt -putt golf. Campers will be swimming Monday, Tuesday, and Thursday Registration Fees: Residents: $40.00 / day and Non -Residents: $45.00 / day 201rs g Break Registration forms available at: Robert A. Lee Recreation Center, 220 S. Gilbert St. Mercer/Scanlon Facility, 2701 Bradford Drive www.icgov.org/pr "Registration begins March 2, 2015 ** For more information call (319) 3 56-5 100 More Information on back SPRING BREAK CAMP INFO CAMP HOURS Camp activities take place at the Robert A. Lee Recreation Center from 9 am - 4pm. Bring your own lunch! Morning and Afternoon snacks will be provided FEES Residents of Iowa City: $40 each day Non -Residents: $45 each day WHAT TO BRING ADDITIONAL SUPERVISED PLAY EVERYDAY Children may be check in anytime from 7:30 AM to 9:00 AM for supervised indoor games in the Gym. Children may be checked out from 4:00 PM to 5:30 PM. Those remaining after 4:00 PM will be treated to crafts and games in the Social Hall. There is no additional fee for Supervised Play. CAMP GUIDE March 16-Science Fun for Everyone: Guest Speakers will be bringing science alive in topics such as magnetism, electricity, and more! March 17-St. Patrick's Day: Campers will do activities related to the holiday using shamrocks and ' leprechauns. March 18-Lions and Tigers and.... Dinosaurs?: We will be going on a fieldtrip to the Devonian Fossil Gorge! March 19-Build a Book: Campers will be going through the process of creating their own stories, including characters and illustrations. March 20-Play like a Champ: Campers will be going to Colonial Lanes to go bowl and putt -putt golf. Lunch Swimsuit and towel (M, T, TH) Tennis shoes and socks Appropriate clothing for each day (hat, gloves, boots, etc.) Registration forms are available at Robert A. Lee Recreation Center 220 S. Gilbert Street AND ` Mercer/Scanlon Gym 2701 Bradford Drive. Sorry -no online registration for this program CITY OF IOWA CITY PARTICIPANTS LAST NAME: Spring Break Camp 2015 March 16"' - 20th **REGISTRATION BEGINS MARCH 4, 2015** A SEPARATE FORM MUST BE COMPLETED FOR EACH PARTICIPANT ADULT NAME: First Last: Adress Adult Birth Date City/State/Zip Phone No's.: Home Work Emergency PARTICIPANTS NAME: First: Last: Birth Date: Age Male Female School Grade HEALTH INFORMATION/SPECIAL ACCOMODATIONS: Please indicate any health information that would be important for staff to know (for example, asthma, allergies, medications, physical, mental, and emotional disabilities, etc.) Also note if English is not the child's primary/first language. Should your child require special accommodations in order to participate, please contact the Iowa City Recreation Divison (356-5100) as soon as possible. Insufficient notice may result in a delay of your child's participation. I give permission for my child, to participate in the Iowa City Recreation Program for which I have registered him/her. I give permission for my child to leave the Robert A. Lee Community Recreation Center, area parks and/or the Mercer/Scanlon Facility, on a daily basis for trips by bus, car, public transportation or foot to parks and other program destinations. I understand some of these field trips may occur outside the city limits of Iowa City. The Parks and Recreation Department will notify parents before each trip outside City limits via hand-out and/or posted message. Signature of Parent/Guardian: REGISTRATION Code I Resident Non -Resident Fill in amount here (3593) Monday,, March 16 9am-4 m $ 40 $45 (3594) () March 17 gam -am- 44pm $40 $45 (3595) Wednesday,March 18 gam-4 $40 $45 (3596) (gamgam Thursday, March ) h 19 —4 m $40 $45 (3591) (am— March 20 gam-4 $40 $45 m R# Clerk's Initials_ *NON-RESIDENT: PERSON WHO DOES NOT RESIDE WITHIN CORPORATE LIMITS OF IOWA CITY Mail in Fax in Walk-in Simply mail in the 319-356-5487 Register in person at the Iowa completed Registration with Be sure to include your Visa City Recreation Division or payment to: or MasterCard number, use our drop box available at Iowa City Recreation Center expiration date and the upper level of Robert A. 220 S. Gilbert St. signature. Available 24 Lee Community Recreation Iowa City, IA 52240 hours! Center: 220 S. Gilbert St. SORRY; NO ONLINE REGISTRATION REFUNDS are only available with 3 business days notice. NO REFUNDS DUE TO WEATHER! We cannot be responsible for the inclement weather. Programs will still be held at the Robert A. Lee Recreation Center Should you require a return receipt or confirmation, please include self-addressed, stamped envelope. METHOD OF PAYMENT: Check/Money Discover MasterCard Visa Credit Card Number: 0000000000000000 Expiration Date: Authorized Signature: 3 DIGIT CODE _ MAKE CHECKS PAYABLE TO: RECREATION DIVISION FEDERAL ID: 42-600-4805 city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: April 2, 2015 RE: March 2015 Monthly Report RECREATION ADMINISTRATION We are moving the affiliate cost recovery discussions along. One of the recommendations was the formation of a youth sport council advisory board. Among other things this council would assist with the formulation of the cost recovery policy/plan by taking into account the affiliate and staff recommendations on this issue. The initial formulation of the YSC will take place in June or July. The goal would be for the YSC to present a final draft version of the cost recovery plan to Commission sometime in September or October. Along with the cost recovery plan the YSC would serve to advise the department on other issues concerning youth sports groups in the community. These issues would include but not limited to transportation issues, low income/sponsorships for youth sports, grant applications, volunteerism and more. S.P.I. Recreation Division Special Olympics athletes and coaches attended the City Council meeting to support the City's proclamation that March is Special Olympics Month in Iowa City. (Master Plan: Increase Awareness of Program Offerings) Over 1000 Special Olympic athletes, parents and coaches from across Iowa came to Iowa City for the State SO Mid -Winter Tournament at the University of Iowa and Iowa City West High School. The Opening Ceremonies, banquet and dance were held the evening before the competition at the Coralville Marriott. Recreation Division athletes competed in basketball and cheerleading. Over 250 volunteers helped to make it a successful event. (Master Plan: Enhance Program Development) The Goodtimers Club "Joker's Wild Casino Night" was held at the Recreation Center with participants playing simple card games with snacks as prizes. (Master Plan: Enhance Program Development) The Special Olympics Spring Games entries were completed for athletes competing in aquatics and track & field events. (Master Plan: Enhance Program Development) Staff attended the IPRA Awards Committee meeting in Grinnell to review and select the awards that will be presented at the IPRA Spring Conference Awards Banquet in Davenport. (Master Plan: Enhance Program Development) Three SPI programs beginning this month were Special Olympics (SO) Tennis with 35 registrations, SO Bocce with 78 participants and the "Cheese Please" cooking class had 34 registered. (Master Plan: Enhance Program Development) Recreation Division March 2015 Monthly Report Page 2 of 3 PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM The MPACSG update the PA system to allow paging through the facility through phone lines. Facility also upgraded camera system. Facility also replaced 16 interior surveillance cameras as well as installed 4 exterior cameras. Goal 10: Plan for Continued Equitable Level of Service as Community Grows • During the month of March, the Mercer Aquatic Center Scanlon Gym hosted 2, 2-day soccer tournaments, a 2-day basketball tournament, 133 hours of weeknight gym rental, 8 birthday parties, and 4 meetings. Goal 7: Assure Financial Sustainability • Continue to promote and advertise upcoming youth programs and special events on ICRD web page, ActiveNet, Facebook, Monitor production and school backpack. (Goal 46; Increase awareness of Program Offerings) Continue to conduct post on -rental evaluations. (Goal #5: Solicit Community Involvement and Feedback.) Continue to send out weekly updates to part time staff regarding policies and upcoming information. (Goal 91: Maximize the Planning Process) SPORTS/WELLNESS All the equipment in the new fitness room is in working order at the RAL Recreation Center. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). 26 participants signed up for the third session of youth gymnastics. (Goal 42 — Track Performance Measures). Staff posted articles on the department's website and updated the website content regarding the upcoming summer softball registrations and the Easter facilities schedule. (Goal #6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the swim lesson session deadline, the adult art classes, and the Nature Explore Workshop are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). Winter sports leagues are coming to an end in late March and early April. Early spring is also a busy time for sports field rentals in our department. (Goal #2 — Track Performance Measures). SOCIAL/CULTURAL SUMMER CAMP registration opened this month. Registrations to date are in line with past summers. Field trip plans, special visitors, schedules and trainings are all our focus through May now. Staff met regarding the CITY PARK AMUSEMENT RIDES. We are lucky to have our Coordinator from last year return for the 2015 season. Staff scheduling has been organized and dates for training and opening have been decided on. The rides will open on May 23 and close Sept 27. POTTER'S STUDIO staff met to discuss changes in glazes resulting in a work day to re -engineer some glaze recipes. The studio will also receive a new kiln late spring or early summer. Staff attended the BEYOND RUBIES Women's Conference at Kirkwood Community College. The conference was once again, outstanding, particularly the two keynote speakers. Staff and interns collected over $4300.00 in donations for the Iowa Parks and Recreation Association SCHOLARSHIP AUCTION to be held in early April in Davenport. Proceeds from this auction are awarded to students in Parks, Recreation and related fields of study. Recreation Division March 2015 Monthly Report Page 3 of 3 Meetings were held with representatives from Backyard Abundance to discuss grants available for the development of an EDIBLE LANDSCAPE and outdoor classroom to surround the Recreation Center. (Master Plan: Identify and develop programs related to new trends and collaborate with community organizations) The Recreation Division hosted the annual EMPLOYEE POTLUCK AND STAFF REGOGNITION event in the Social Hall this month. It was a great event and about 150 attended. Our very own Earlis Stockman received award to recognize his 45 years of service with the city. Imagine ...... 45 years! What a great investment the city made when they hired Earlis! The SPRING TROUT STOCKING was held at Terry Trueblood Recreation Area on March 28'". Over 50 participants watched the DNR stock the lake. Many tried their luck to catch while some participated in other events planned by interns of the Recreation Division. (Master Plan: Collaborate with community organizations and assure programming opportunities in all geographic sectors) The Recreation Division held a job fair at the Mercer/Scanlon facility on March 25. It was fairly well attended and we did receive several new summer applications for the effort. (Master Plan: Increase awareness of Department offerings, and expand volunteer opportunities) AQUATICS Aquatics Summer preparation is in high gear, new staff is being hired, City Park Pool is being cleaned, and we are starting intensive staff training. We are experiencing a moderate amount of roll over this spring. Normally we lose 15-20% of our employees mostly due to graduation. This is summer we are expecting close to the same amount. On Thursday April 1st we started spring cleanup at City Park Pool. The process will involve the following: Leaf and debris clean up, with assistance from the Streets Department (usage of the large leaf/ debris vac system) - Extensive power wash of the pool and deck area - Scrubbing the pool with mild detergents and cleaners - Concrete and caulk repair/ replacement where needed - Complete paint job (this year we will be painting the entire pool) Once the pool is painted and the paint has cured we will begin the filling process. The pool should take 2- 3 days to fill and once done we can begin to regulate the water. Our goal is to have the pool ready for swimming by Monday May W'; ready to open to the public on Saturday May 25s'.—Goal #1 Maximize the planning process This spring we will be working proactively to limit and eliminate closures due to positive bacterial testing. It is impossible to completely eliminate this risk but we are taking steps to reduce the risk. - Extensive public awareness campaign is being conducted (attached is a letter that was sent to all parents/ guardians of swim lesson participants) - Closely examine our housekeeping procedures to ensure nothing is being "tracked in" from the locker rooms UV system examination to ensure proper flow and efficiency Possible scheduled super -chlorination days ov 10w'q To: Mike Moran From: Russell Buffington Date: March 4, 2015 Re: Monthly Report for February 2015 I. OPERATING A. Interments ( 2 ) 1. Infant Burial, Non -Res., Weekend, w/ tent 1 @ $385.00 2. Cremation, Resident 1 @ $200.00 INCOME FROM INTERMENTS B. Lot Sales 1. Resident, Monument Space 10 @ $700.00 2. Resident, Columbarium Niche 4 @ $700.00 3. Non -Resident, Infant Space 1 @ $300.00 INCOME FROM LOT SALES r..?TAT'. - •y n� Oakland LIL Cemetery r non-petpebtai care cewetenj established h)1843 AMOUNT $385.00 $200.00 $585.00 $7,000.00 $2,800.00 300.00 $10,100.00 TOTAL INCOME FROM INTERMENTS & LOT SALES $10,685.00 II. CEMETERY MAINTENANCE HOURS A. Funerals 13 B. Grounds Maintenance 37.5 C. Equipment Repair & Maintenance 60.5 D. Building Maintenance 43 TOTAL CEMETERY MAINTENANCE 154 HOURS MagingAddress: Phuue (319) 356-5105 Lxxr!ica: 410 East Washington: Shwet Fay (319) 341-4179 1000 Brazai Street lava City, lA 52240-1326 Imw City, LA 522�6 III. BUDGETED & SPECIAL PROJECTS HOURS A. Lot Sales 5 B. Lot Locating 3 C. Meetings 2 D. Genealogy Requests 1 E. Inside Snow Removal 53.5 F. Inside Snow Removal O.T. 0 TOTAL BUDGETED & SPECIAL PROJECTS 64.5 HOURS IV. ADMINISTRATIVE & OFFICE DUTIES 147 HOURS V. OUTSIDE MAINTENANCE HOURS A. Outside Snow ( 1435 ) 25 B. Outside Snow O.T. ( 1435) 0 TOTAL OUTSIDE MAINTENANCE 25 HOURS TOTAL CEMETERY HOURS 475.5 HOURS *total hours include the following 1. Leaves with pay 2. Rest Periods 3. Supervisor x 1 4. PFT x 2 MailingAddn s: Phone(319)356-5105 Lo-lion: 410 East Waskingtoi S&wf Frac (319) 341-4175 1000 Baaoa Street Imuu C�t;r, IA 5224t11326 lava City, IA 52240 ov tow, y To: Mike Moran From: Russell Buffington *dC-e Date: April 2, 2015 � a0etery Re: Monthly Report for March 2015 J n noir-perpetual care cemetery established in 1843 I. OPERATING AMOUNT A. Interments ( 7 ) 1. Adult Full Burial, Non -Resident 3 @ $900.00 $2,700.00 2. Adult Full Burial, Non -Res., weekend 2 @ $1,200.00 $2,400.00 3. Niche Cremation, Resident, weekend 1 @ $300.00 $300.00 4. Cremation, Non -Res., w/ tent and chairs 1 @ $380.00 $380.00 INCOME FROM INTERMENTS $5,780.00 B. Lot Sales 1. Resident, Flush cremation space 2 @ $300.00 $600.00 2. Resident, Monument space 2 @ $700.00 $1,400.00 3. Non -Resident, Monument space 1 @ $1,050.00 $1,050.00 4. Non -Resident, Flush Monument space 3 @ $900.00 $2,700.00 INCOME FROM LOT SALES $5,750.00 TOTAL INCOME FROM INTERMENTS & LOT SALES $11,530.00 II. CEMETERY MAINTENANCE HOURS A. Funerals 50 B. Grounds Maintenance 94.5 C. Equipment Repair & Maintenance 60 D. Building Maintenance 27.5 E. Mow / Mulch 8 TOTAL CEMETERY MAINTENANCE 240 HOURS MaitingA&irws: Phew (319) 356-5105 Lo fiun: 410 East Wasl ingk;n Street Fax (319) 341-4179 1000.610ma Stu rt Iaaw City, IA 52240-1826 Iowa City. IA 52240 III. BUDGETED & SPECIAL PROJECTS A. Lot Sales B. Lot Locating C. Meetings D. Genealogy Requests E. Inside Snow Removal F. Repairs on Deeded Body Building TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE & OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Outside Snow ( 1435 ) B. Outside Snow O.T. ( 1435 ) TOTAL OUTSIDE MAINTENANCE TOTAL CEMETERY HOURS *total hours include the following 1. Leaves with pay 2. Rest Periods 3. Supervisor x 1 4.PFTx2 HOURS 2.5 7 14 2 10 3 38.5 HOURS 161.5 HOURS HOURS 6 0 6 HOURS 532.5 HOURS :bWhng Add?4s Phone (319)356-5105 Ls ahon: 410 East Waslangttm Street Fax (319) 341-4179 1000 Bronco Str Mt Ioma City IA 522,1&1826 Iowa Gtj. lA 52240 QEj3ARTOf P ri ARILS I�I i�, ANdIlO>V E A%RAN ,�-EIr m QIVfS1OlY ❑f �ARILS, Frarusrny, arvd CSQ JJJ l i©/' �4.61 U Date: April 2, 2015 To: Michael Moran, Director From: Zac Hall, Superintendent Re: Parks Monthly Report — March 2015 I. GENERAL OPERATIONS i f om , A. Equipment Maintenance 243 B. Garbage Pick Up & Recycling 161 C. Snow & Ice Removal & Checking Routes . ,: 101 D. Grounds Repair 99 E. Plumbing, & Electrical Repairs "' 88 F. Sweeping Sand off Trails & S.idewalks 70 G. Tree:Work : 69 H, Dug Out Project at Mercer 58 I. Drop off &:Pickup Materials & Equipment'S7 J. Clean Red Brick, Sheds &' Mercer Pool Building 54 K. Summer Help — Calling & Interviewing 47 L. Facility Repairs 45 M. Meetings & Awards Pot Luck 44 N. Garden Stakes Prep 44 O. Moving Shop Furniture 40 P. Rec Center Counter Construction Q. Kirkwood Turf Meeting 32 R. Ice Skating Pond Maintenance 30 S. Dog Park Maintenance T. Construction Projects U. Fire extinguisher Yearly Inspections V. Doctor & Therapy Visits W. Miscellaneous Tasks X. Carnival Y. Signs Z. Office Work 21 19 11 0 3 DEPARTMENT Of PARKS & RECREATION DIVISION OF PARKS, FORESTRY, ANd CBD Date: April 3, 2015 To : Michael Moran, Director From: Zac Hall, Superintendent RE : Forestry Monthly Report — March 2015 I FIELD OPERATION / SERVICE REQUESTS MEMORANdum HOURS A. SERVICE REQUESTS 12: Trees Pruned =4 Trees Removed =1 26 B. PARKS & SPECIAL REQUESTS: 12 Trees Pruned = 9 Removals=1 26 C. REFUSE DIVISION: 2 Trees Pruned = 1. Trees Removed = 0 5 D. STREETS DIVISION: 2 Trees Pruned '= 2 Trees ;Removed 0 3 E. TRAFFIC ENGINEERING: 1 Ttees Pruned = 1-Trees Removed = 0 2 F.. WATER DIIVISION :1 Trees Pruned = Q Trees:Removed.=..1 5 Cedar Street Water Main Break B"Ash Tree II FIELD OPERATIONS/ GENERAL A. ROUTINE STREET MAINT: Trees Pruned =;163 Tree Removed = 0 99 Creekside, Northside & Eastside Neighborhoods B. ROUTINE PARK MAINT: Trees Pruned = 3 Trees Romoved = 28 38 Fairmeadows, CourtIiill and Chadek.Gieen Parks C. TRAIL MAINTENANCE 33 Ashton House Prep D. SNOW REMOVAL 23 F. TREES REMOVED Size Distribution CLASS I = 8 CLASS II = 15 CLASS III = 8 III, MAINTENANCE OPERATIONS A. CHAIN SAW/ HAND TOOL MAINT 12 Saws & chains 9 hrs. Hand tools 3 hrs. B. EQUIPMENT TRANSFER/ EQUIP MAINT. Transfers .5 hrs. Maintenance 14.5 hrs. 15 C. SHOP TIME 6 Cleaning 1 hr, Misc. Errands 5 hrs. D. DUMP CHIPS/ FUEL TRUCKS IV. ADMINSTRATION 5 A. Meetings 12 B. New Service Requests & PTNs 29 C. Contract Prep & Checking 13 D. Planting Prep 26 D. Other 33 Office Work -6 hrs., Logs- 8 hrs. Application & hiterviews-19 hrs. u City of Iowa City j PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Mike Moran, Director FROM: Joe Wagner, Turf Specialist DATE: April 2°d 2015 RE: Athletic Facilities March Report 1. Events for March 2015 are at 14 compared to 14 for March 2014. Although both are driven by weather we were able to get users groups on fields this March, The stall date for events is April 151 but was able to have Soccer practices and some Baseball. For both years all events was held the last weekend of the Month. In March 2014 we only had 14 baseball practices and were unable to have Soccer practices. March 2015 we had 7 Soccer and 7 Baseball practices. 2. Labor hours for March 2015 are at 471,5 total hours compared to 856.5 for March 2014. With frost still in the ground hi March at 24" we was not able to work early this year while in 2014 frost had left the ground by the end of the Month. 3. Out of the labor hours 209 hours was for Soccer and Baseball prep in March of 2015 while in March of 2014 483 was for prep in Soccer, Softball and Baseball, This past March due to frost we were unable to work on Napoleon Park softball fields. The Softball fields were too soft for equipment or play. 4. Staff has worked hard to open all fields for the April I" opening date and we had all Facilities open for play for that evening. We start Games the Ise weekend in April and all fields are ready for play, Even though we have had a warm March compared to the past year frost has prevented us from getting fields ready ahead of time and has kept us from having more seasonal staff working this March which relates to staff hours being reduced. a q 9 9 0. q 0 L .0 0 m u R 9 0 0 0 0 q qlq Rl q q C! 0 CR 9 q q 0 49 0 0j0 n 010 00 00 0 a Q Q O w- 1 I 1 1" WIN i 0 c E l3OfOJd w E ow E w c E E t; E 2 E Lo 0 & .9 m m L e) u u u tiI= U01412301 Ilepsee I lleqljoS lleq:l 0 0 C? q 0. 9 q q 41 q q 9 9 q R N q q 11 q q 00 q 0 0 0 0 0 n a Q n 0 0 a 0 a 0 a O 0 O a a 0 0 0 0 a A- -o O w O O 'r- c -2 E F r- Sr o N-11 -a D w 'w < a (9 u 0 w u u Val< m u W > I2 o SVed SPIDIJ DIP141V O x H O � P Om1 0 V1 0 w 0 O aO 0 eMepp u 0 0 0 0 0 O H C W N H a t0 o w LL T t _ u L 0 m ZJ LL 6 V0 Q Fic N ? in 6 cR ro U LL ❑ B ® ❑ C W c N a N S w w m P 0Qn m U a Q ❑ o ® o LL c ❑ t a n 4 O O Y. NC .1 o CR q 019 -q q. 'Rig in1 g C? ,?IRlqlgIRIq RILnIRl- ai k4, O to 'CA ow pO M F p m: E tf m 10 0 2 Z, E .2 a Lo E O E o 'Fo .0 u 0 < mu 0 ru u (9 2 Ri �j I 0. ml m MR 'E 2 c w 0 o c < 0 , I . w I I I I P o Wed SPIDIJ ol1al477 O n C? qlOIR q Li O 0 m 0 M ro Ul LL VI w U- 0. ro Introduction The City of Iowa City is applying to become a Blue Zones Community — that is, a community built for healthy, active living. To better support the health and well-being of its citizens, the City has developed this neighborhood gardens policy. Neighborhood gardens provide community members with fresh produce, build social connections, provide education, provide opportunity for recreation and physical activity, and promote the beautification of our park lands. This policy provides a uniform framework for neighborhood gardens across the city, while at the same time allowing flexibility of management within each garden. The intent of this policy is to ensure the continuation of equal opportunity for public access to all gardens. The policy can help neighborhood garden members keep their gardens operating smoothly. Definitions DIRECTOR: The director of Iowa City parks and recreation department. NEIGHBORHOOD GARDEN (Garden): An assigned space within a park that is used by an organized group of community members for the purpose of growing ornamental or edible plants NEIGHBORHOOD GARDEN GROUP (Group): The community group establishing and having primary responsibility for operation the Neighborhood Garden. GARDEN COORDINATOR (Coordinator): A community gardener who performs the coordinating role for the management of the Neighborhood Garden. GARDEN MEMBER (Member): A regular participant in a Neighborhood Garden. Applying for a Community Garden Step 1 — Form a Neighborhood Garden Group Residents should organize themselves as an official garden group. Together, the Group must appoint a liaison or garden coordinator(s), who will serve as the Group's representative to the Iowa City Parks and Recreation Department and to the public. The Coordinator(s)'s role is one of communication and facilitation and, as such, the coordinator will be responsible for organizing and monitoring all garden activities. The Coordinator(s) will communicate with the Parks and Recreation Department Director for resource information, questions and maintenance needs. Step 2 — Define the Neighborhood Garden Determine if the Garden will be ornamental (annuals, perennials, small shrubs), edible (plants for use as food), or a combination of the two. Select a location for the Garden. Look for any underutilized sections of parks which will not interfere with park aesthetics or existing uses. Consider activity in and around the space as well as sun exposure and shade from buildings, trees, etc. Look for a water source near the proposed location. Determine the size of the Garden and confirm that the space is large enough. Step 3 — Complete an Application Complete the Application for Starting a New Neighborhood Garden. All application forms received will be reviewed as soon as possible. After the application is received by the Parks and Recreation Department, the Coordinator will be notified if the requested location has been approved or denied. If approved, process to Step 4. Step 4— Community Support Community consent and support is vital in obtaining Parks and Recreation Director approval for a successful Garden. After the location has been approved, a neighborhood meeting must be held to get a consensus of the neighbors surrounding the proposed Garden. This meeting should be arranged by the Coordinator and can be held at the park or an adjacent location. All residents within 3 blocks of the proposed location must be given notice of the meeting via a direct mailing or door -hangar. The Parks and Recreation Director must also be notified in advance of the date, time and location of this meeting. Step 5 — Approval of Garden, Letter of Commitment Upon completion of the neighborhood meeting, the Coordinator should prepare a brief written description of the meeting and attendance. The Parks and Recreation Director will then make a final ruling on approval of the Garden. Before conducting any gardening activity on park property, the Coordinator must sign a Neighborhood Garden Agreement for the group. The Agreement ensures that the garden will be developed, operated, and maintained in accordance with the City's neighborhood garden policy. Garden Elements Regardless of the nature of the Garden, the following elements apply to each Garden. Gardens will be tilled once at the beginning of the season by the City when weather permits. EVERYTHING must be removed from the plot by October 1. The City will provide water service for Gardens in City owned parks where water utilities already exist; however, no hoses may be attached to the spigots. Water will need to be transported from the spigot to the garden plot by bucket or other means. The City will not fund new off -site infrastructure improvements for the sole purpose of establishing a community garden. Caution must be taken when digging in the Garden. All Groups must contact the Parks and Recreation Director for location of any existing utilities if Members intend to dig deeper than 12" below the existing Garden grade. Gardeners must provide all of their own gardening tools and supplies Gardens are public spaces and must maintain a neat appearance. Day-to-day maintenance is the responsibility of the Members. Maintenance should include ongoing efforts to control weeds, maintain healthy plants, remove dead or diseased growth, keep shared garden resources neat and orderly, preserve natural resources and reduce pests. The Parks and Recreation Department will not do any maintenance within the Garden itself. Crops are for home use, not commercial purposes, and must be legal. Do not plant trees. Do not plant invasive or fast spreading plants. Remove these plants if they are growing in your Garden. If the Group decides to no longer maintain their space, they must immediately notify the Parks and Recreation Department. The Group will be responsible for proposing a plan to restore the Garden to parkland to the satisfaction of the Parks and Recreation Department. The Iowa City Parks and Recreation Department reserves the right to remove the Garden at any time and will make every effort to provide notification prior to removal. City of Iowa City 2015 NEIGHBORHOOD GARDEN APPLICATION PART 1: Date Park Address: Community Garden Group Name (if any): Liaison/Primary Leader's Name: Phone Numbers: Mailing Address with zip code: Email: Alternate Contact's Name: Phone Numbers: Mailing Address with zip code: Email: PART 2: Garden Type Desired: 1-1 Ornamentals only Combination of Ornamentals & Edibles i Edibles only Describe in detail, the location where your Group wants to garden. Please be specific. Example: "Our location of interest is 100 feet southeast of the corner of 61„St. & Cornell Ave, bordered by..." Estimate the desired square footage: Please use this space to give us any additional information on the proposed garden (purpose of garden, intended audience, use of produce) CITY OF IOWA CITY/OFFICE USE ONLY I Mail completed form to: Received: Approved: Michael Moran, Director of Parks & Recreation Date: Iowa City Parks & Recreation 220 South Gilbert Street Iowa City, IA 52240 Attn: Tammy Neuman City of Iowa City 2015 NEIBHBORHOOD GARDEN AGREEMENT The City of Iowa City, a municipal corporation, ("City") and agreement ("Agreement") for a Neighborhood Garden ("Garden") and agree as follows: ("Group") enter into this 1. The Garden is approximately _feet by feet, designated and delineated by the Parks and Recreation Department and is located at Park. 2. The Agreement shall commence with the growing season in the year 2015, and terminate at the end of the growing season, but no later than October 1, 2015. 3. Group shall use the Garden for garden purposes only. Lessee shall grow products for personal use only and not to engage in any commercial operation or offer such products for sale. 4. Group shall not allow anyone to use the Garden except the members of the Group. 5. Group shall keep the Garden free of debris and weeds and well -maintained during the Agreement period. 6. If water utilities exist, Group may use a bucket or other means to transport water to the Garden from the water source. Group shall not use a hose to transport water from said source to the Garden. 7. The Group acknowledges and agrees that the City shall not be obligated to preserve or protect the Garden and the City is not obligated to provide any water for the property. Any loss or damage to products or property or any other loss sustained by the Group in connection with the use of the Garden shall be the sole responsibility of the Group. S. If Group does not attend to the Garden Parcel for a period of fourteen (14) days, the City may terminate this Agreement by providing notice of termination as provided herein. 9. By OCTOBER 1, 2015, Group shall remove all non -plant material from the Garden Parcel, including but not limited to wire, stakes, and plastic, to allow the City to till under all the parcels. GROUP's FAIILURE TO DO SO MAY RESULT IN THE CITY NOT PERMITTING A GARDEN TO GROUP IN THE FUTURE. 10. Group agrees to indemnify, defend and hold harmless the City, its officers, agents and employees from and against any and all claims, losses, liabilities or damages, of whatever nature, including payment of reasonable attorney fees, arising from occurrences or accidents arising from this Agreement, or which may be caused in whole or in part by any act or omission of Group including its agents or employees. it. Any violation of the terms of this Agreement by the Group shall entitle the City to terminate this Agreement upon three (3) days written notice to the Group, either delivered or mailed to the address hereunder stated. Group acknowledges and agrees that upon termination of this Agreement that Group shall forfeit to the City any produce or products located in the Garden and that any equipment or property not removed in said three day period will be considered abandoned and forfeited to the City. 12. Group shall not assign or transfer any interest in this Agreement without the prior written consent of the City. 13. This Agreement constitutes the entire agreement between the parties for the use of the Garden under this Agreement. CITY OF IOWA CITY/OFFICE USE ONLY GROUP COORDINATOR Name: (Please PRINT) Approved: Michael Moran, Director of Parks & Recreation Street: Date: City/Zip: Phone: PARKS Chauncey Swan w College Green w Glendale Happy Hollow w Hickory Hill w North Market w Pheasant Hill — Reno Street w Black Spring Circle City Park w Crandic — Peninsula — Skateboard — Terrell Mill Thornberry Dog — Waterworks Prairie — Court Hill Creekside w Fair Meadows w Highland — I C Kickers ? (restrooms) Mercer w Napolean w Oak Grove w Trueblood Rec Area ? (lodge) Rita's Ranch dog park Scott Park Wetherby w Whispering Meadow — Windsor Ridge — Benton Hill — Brookland — Harlocke Hill — Hunters Run Kiwanis — Ned Ashton — Ryerson's Woods — Sturgis Ferry — Tower Court — Villa w Willow Creek w RESOLUTION PROVIDING A POLICY FOR THE PROVISION OF WATER FOUNTAINS IN THE PUBLIC PARKS OF IOWA CITY WHEREAS, water is an essential nutrient for a healthy and vital life; and WHEREAS, the City of Iowa City, as a Blue Zones community, wishes to encourage the healthy choice for its citizens; and WHEREAS, access to free drinking water in public parks will foster the health and well-being of all Iowa Citians, NOW THEREFORE BE IT RESOLVED, THAT THE POLICY AND PRACTICE OF THE CITY OF IOWA CITY SHALL BE: 1. In the establishment of any new public park space, water lines will be extended and public water fountains will be provided if potable municipal water lines are within 300' of such park space. 2. In the case of an existing park, water lines will be extended and public water fountains provided if potable municipal water lines are within 100' of said park. 3. In all of the above cases, public water fountains will be provided at a ratio of one fountain for every 10 acres or less, except in the case of parks in excess of 20 acres, at which, public water fountains will be provided at each of the major entrances to the park provided potable municipal water lines are within the requisite distance from the entrance as stated above. 4. Implementation of provision #2 of this policy shall be through an annual allocation of funds in the City's 5-year Capital Improvements Plan,