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HomeMy WebLinkAboutAnnexation and zoning applicatioin Dear Applicant: It is the goal of the Planning and Community Development Department to provide adequate public notification for development items. Following is a list of required items to include with your rezoning, subdivision, OPD, special exception, or variance applications. It is important to conform to these requests to prevent any delays in the process. A list of addresses must accompany every application for rezoning, subdivision, special exceptions and variances. This list must include all landowners of property within 300' of the proposed site, including public ways. This information is available at the City Assessors Office located at 913 S. Dubuque Street. The Planning staff will post a sign at the time an application is filed. The sign must remain until the application is approved or denied. Larger sites will require one sign for every 200' of frontage on each street adjacent to the site. These signs will contain general information regarding the application and will provide a phone number for persons to contact Planning staff with questions regarding the application. Planning staff will be responsible for removing the signs. If the applicant notices the sign has been removed or damaged between the time of application and final approval or denial of the request, the City of Iowa City Planning staff should be notified. A copy of the Iowa City's GOOD NEIGHBORHOOD POLICY (enclosed) will be provided to every applicant at the time of application. This policy has been developed to help create more opportunities for early and more effective citizen participation in both major and minor projects and encourages an applicant's participation beyond current legal requirements for notification. An application has been enclosed for your use. If you need additional forms, you may photo copy this form or you can obtain additional copies from our office, or online at www.icgov.org/applications. If you have any additional comments or concerns about these changes, please contact our department at 356-5230. Sincerely, Janet Dvorsky, Administrative Secretary Dept. of Planning and Community Development ppdadm/apps/P&Z Form 3-Annexation & zoning.indd FOR STAFF USE: Date submitted .............................................................................................. Case # .............................................................................................................. $.............................. fee paid on ..........................................................(date) Application received by ............................................................................... Copy to Applicant Copy to PCD Original to City Clerk Applicant Information Applicant Name ............................................................................................................... Address .......................................................................................................... ................................................................................... ZIP ............................... Phone .......................................... email........................................................ Contact Person (if other than Applicant) Name ................................................................................................................ Address ............................................................................................................ ................................................................................... ZIP ................................. Phone ........................................... email ....................................................... Property Owner (if other than Applicant) Name ............................................................................................................... Address ........................................................................................................... ................................................................................... ZIP ................................ Phone ......................................... email ...................................................... During the review process City staff and the Planning and Zoning Commission may visit the property. If the property owner does not wish to allow staff or Commission to enter onto the property, please sign here .................................................................................................... The City has a Good Neighbor Policy that encourages applicants to meet with neighbors prior to submitting an application. Copies of the policy are attached to this application form or are available from the Department of Planning and Community Development. Please check one of the following:  Applicant plans to use the Good Neighbor Policy  Applicant chooses not to use the Good Neighbor Policy Form 3: Application for Annexation and Zoning City of Iowa City Planning & Zoning Commission, (319) 356-5230  www.ICgov.org / PCD Property Information Address (if no address list name of closest street) ........................................................................................................................... Assessor’s Parcel # ...................................................................................... Property size ................................................................................................. Current property zoning ........................................................................... Requested zoning ......................................................................................... 1.  Submit Form 1 for the rezoning 2.  If a Planned Development Overlay Zone is being requested, submit Form 2 Application Requirements Checklist Please attach the following items. Additional materials may be required during the review process. Failure to submit complete application materials may result in delays in processing, so please use the following checklist to confirm that your application is complete. 1.  Location map of the property outlining area to be annexed. 2.  Legal description of the property (if more than 25 words, deliver or email electronic version to PlanningZoning@iowa-city.org) 3.  Name and address of all property owners within 300 feet of the property 4.  Application fee 5.  Applicant’s statement as to why the annexation and proposed zoning is appropriate. .......................................................................................................................... .......................................................................................................................... .......................................................................................................................... ..........................................................................................................................(attach additional pages if necessary) Return Completed Form To: City Clerk, City of Iowa City, 410 E. Washington St., Iowa City, IA 52240 2014 FEES FOR REVIEW OF APPLICATIONS City of Iowa City Planning & Zoning Commission and Board of Adjustment TYPE FEE Subdivision Preliminary (Minor) $700 Preliminary (Major) $700 + $15 per lot Final $700 Combination: Preliminary/Final $770 + $15 per lot Planned Area Development (OPD) Preliminary $700 + $15 per lot Final administrative review $265 (To be submitted to Housing & Inspection Services) Combination: OPD and Subdivision Preliminary $700 + $15 per lot Final $695 Combination: Preliminary/Final $770 + $15 per lot Rezoning $490 Comprehensive Plan Amendment $490 Voluntary Annexation $490 Street or Alley Vacation $200 Variance $405 Special Exception $405 Other BOA actions $405 Combination BOA actions $480 *These fees will be updated in February 2015 to reflect changes in the rate of inflation. Source: Bureau of Labor Statistics, US Department of Labor Consumer Price Index Data for 2014 www.bls.gov CITY OF IOWA CITY Planning and Zoning Commission 2015 Application Deadline * Due to holiday. Submit Application by Noon to: City Clerk’s Office, City Hall, 410 E. Washington Street, Iowa City Meeting time and location Planning and Zoning formal meetings are scheduled for the first and third Thursday of every month at 7 p.m. in Emma Harvat Hall, City Hall, 410 East Washington Street. (If needed, Planning and Zoning informal meetings are held at 5:15 p.m. on the Monday preceding each formal meeting.) Attendees are advised to check the meeting agenda at www.icgov.org/apps/boards or contact the Department of Development Services at 319-356-5230 for any possible changes. For more information contact Bob Miklo at 319-356-5240 or bob-miklo@iowa-city.org. APPLICATION DEADLINE FORMAL MEETING December 24 * January 15 January 15 February 5 January 29 February 19 February 12 March 5 February 26 March 19 March 12 April 2 March 26 April 16 April 16 May 7 April 30 May 21 May 14 June 4 May 28 June 18 June 11 July 2 June 25 July 16 July 16 August 6 July 30 August 20 August 13 September 3 August 27 September 17 September 10 October 1 September 24 October 15 October 15 November 5 October 29 November 19 November 12 December 3 November 25 * December 17 December 17 January 7 December 31 January 21 Zoning is the tool by which local government can control urban form by specifying the building use, size, and placement on a property. A rezoning is a process that changes the zoning of a property or group of properties. The City Council makes land-use and zoning decisions for Iowa City after receiving a recommendation from the Planning and Zoning Commission. What happens in the rezoning process? A change in zoning will typically affect the density, intensity, or permitted use of a property. The City’s Comprehensive Plan, compatibility with surrounding zones, and adequacy of city infrastructure and services are all factors considered in determining if a rezoning is appropriate. Public input is important in this process, so with any request for a rezoning, the public is notified by a number of means. When a rezoning application has been submitted, City staff sends notification by letter to all the owners of property located within three hundred (300) feet of the boundaries of the proposed rezoning site. This notice includes information about the request, a City staff contact (name, phone, and email), and the tentative date and location of the Planning and Zoning Commission meeting. A sign is also posted on the property advising the public that a rezoning has been applied for. Planning and Zoning Commission The Planning and Zoning Commission reviews applications and staff evaluation/recommendations for rezoning, street vacations, annexations, and subdivision development; hears opinions from both the general public and property owners affected; and makes recommendations to the City Council. In addition, the Commission makes recommendations on Comprehensive Plan amendments and District Plans. The formal Planning and Zoning meetings are held on the first and third Thursday of each month at 7:00 p.m. in Emma J. Harvat Hall in City Hall. Work sessions are sometimes held the Monday before the formal Planning and Zoning meetings. The work sessions are a time for Planning and Zoning Commission members to share information and discuss items of business. While the work sessions are open to the public, they are not a time for citizen input. The number of Planning and Zoning meetings where a rezoning is discussed depends upon the complexity of the issues involved. City Council The City Council makes final decisions on applications for rezoning, street vacations, annexations, and subdivision development, and the adoption of planning documents. Before making that decision, however, the Council reviews the recommendation from the Planning and Zoning Commission and hears opinions from both the general public and property owners affected. The formal City Council meetings are typically held on the first and third Tuesday of each month at 7:00 p.m. at the Emma J. Harvat Hall in City Hall, 410 East Washington Street. How can I participate in the process? Public input is important in order for the Planning and Zoning Commission and the City Council to completely understand the issues related to a rezoning request. You can provide comments orally (in person at the formal meetings) or in writing. The Zoning Process Proposed Rezoning Neighborhood Notification Staff Review & Report Planning & Zoning Commission 1) Informal meeting 2) Formal meeting(s) a) hear staff reports b) hear applicant/developer c) hear public views 3) Recommendation to Council City Council 1) Informal meeting 2) Formal meeting(s) a) hear applicant/developer b) hear public views Zoning Decision The City Council must vote three times in order to approve a rezoning.      A Citizen’s Guide to the Rezoning Process Understanding and Participating in the Process City of Iowa City Planning & Community Development 356-5230 Written comments for the Planning and Zoning Commission should be received by the Planning Department no later than Thursday seven days prior to the commission meeting to ensure that they are included in the packet of information. To contact the Planning and Zoning Commission, send an email to planningzoning@iowa-city.org or send a letter addressed to the Commission at 410 East Washington Street, Iowa City IA 52240. Written correspondence for the City Council must be received by the City Clerk’s office by the Wednesday prior to the formal meeting in order in order to be included in the council packet. To contact the City Council, send an email to council@iowa-city.org or send a letter addressed to the council at 410 East Washington Street, Iowa City IA 52240. All correspondence submitted after the deadlines listed above will be hand-distributed to the Commission or Council. Protest of Rezoning Under Iowa law, if the owners of 20 percent or more of the area located within 200 feet of the proposed rezoning oppose it, the zone change may only occur with a ¾ vote (6 out of the 7 members) by City Council. It is necessary to submit a written protest petition to the City no later than the closing of the public hearing before the City Council. Petition forms may be obtained at the Office of the City Clerk, City Hall, at 410 East Washington Street. Petitions should include:• Notarized signatures and addresses of the protesting property owners.• Specific objections to the proposed rezoning may be attached to the petition in a separate letter. Who can sign the petition?• Property owners within 200 feet of the subject property (An owner list is available at the Department of Planning and Community Development).• Other concerned citizens can sign a petition, but their names should be submitted separately. How is the petition filed?• The petition must be filed with the City Clerk no later than the Wednesday before the public hearing for inclusion in the City Council packet, or the petition may be presented at the hearing itself. Stay Informed You can view agendas of all of the City’s Boards and Commissions and City Council at ICGOV.org. To receive notification when new agendas or minutes are posted on the website visit www.icgov.org/subscribe. The agendas will include Staff Reports, Site Plans, etc. Agendas are also available in the City Clerk’s Office. For more information on urban planning visit: www.icgov.org/urbanplanning ppdadm/page/rezoning brochure.indd Revised 1/2012 City of Iowa City Planning and Community Development Department The Office of Neighborhood Services is available to assist with the Good Neighbor Program by arranging meeting rooms, providing sample meeting notices, notifying neighborhood association contacts, and other information and advice. Contact Marcia Bollinger, Neighborhood Services Coordinator Phone: 319-356-5237 E-mail: Marcia-Bollinger@iowa-city.org Good Neighbor meetings are NOT required as part of the review process in Iowa City but they are strongly encouraged in most instances. If you choose to be documented as participating in the program, the following steps need to be followed by the applicant: ⃝Meeting facilities located as close to the subject property and neighbors as possible. The Neighborhood Services Coordinator can make suggestions and final arrangements in most cases. ⃝Good Neighbor meeting notice reviewed by City staff prior to distribution. The Neighborhood Service Coordinator will ensure that it is reviewed/approved and be responsible for sending it on to representatives of impacted neighborhood associations for their distribution. ⃝Meeting notice sent by applicant to all property owners within 300’ of the subject property by applicant and sent out not less than 7 days prior to Good Neighbor meeting date. ⃝Good Neighbor Meeting occurs no less than 7 days prior to the scheduled board/commission meeting to enable adequate time to provide input. ⃝Good Neighbor meeting attended by a City staff representative. Staff will be available as a resource person to respond to process, schedule, and zoning, etc. questions . This will be arranged by the Neighborhood Services Coordinator. ⃝Meeting summary submitted by applicant prior to board/commission review. Applicant will develop a summary of the input provided at the meeting which will be available for distribution at board/commission meeting. See www.icgov.org/goodneighbor for a guide or through the Neighborhood Services Coordinator. Planning & Community Development 410 E. Washington Street Iowa City, IA 52240 Phone: 319-356-5230 Fax: 319-356-5217 Good Neighbor Program www.icgov.org/goodneighbor History and Background Iowa City’s Good Neighbor Program is part of an effort to make the development process run more smoothly between property owners and developers who seek zoning and related changes, and the neighborhoods that may be affected by those changes. The Good Neighbor Program is not a requirement, but rather a recommended approach that encourages proactive dialogue between property owners, developers, and neighbors that may help identify and resolve issues before the project is reviewed by the Planning and Zoning Commission or the Board of Adjustment. For minor projects, such as a yard setback reduction, the approach may be as simple as knocking on neighbors’ doors to discuss the proposed project with them. For a rezoning or subdivision, it may be appropriate to hold a neighborhood meeting or open house to present the project and invite questions and comments from your neighbors. While the Good Neighbor Program does not guarantee specific outcomes, answering neighbors’ questions and hearing their concerns or suggestions may provide the opportunity to developers/applicants to address concerns or objections before the project is reviewed in a public forum. This can minimize controversy and delays when a project is reviewed by the Board of Adjustment, Planning and Zoning Commission, or the City Council. Helpful Tips for a Good Neighbor Meeting What information can you provide that the neighbor will find useful? • Background information including a description of your project and the public process it must go through. • Site plans, elevations, models, aerial photos, drawings, etc. This will help them visualize the changes you wish to make. • Information or other resources that discuss the zoning or land development process. The Planning Department can provide you with this information or is available at www.icgov.org/goodneighbor View it from their perspective: How will neighbors see your project? • Put yourself in the place of the people who surround your property. Will they view your project as an enhancement or unexpected change? • How might your project impact traffic or pedestrian safety in the area? • Does your project enhance or complement existing neighborhood character or does it contrast with what surrounds it? • Will your project alter the natural landscape, impact views, etc.? • Might your project reduce the sense of privacy for a neighboring property owner? Ways to respond to concerns • Listen and be respectful—give people the chance to be heard. • Focus on identifying problems. This meeting is a chance for you to gather input that may be useful to you in getting your project through the review process. The issues that your neighbors raise are often the same issues that may be raised by the Planning and Zoning Commission or the Board of Adjustment. • Be open to options that could be reasonable or affordable ways to alleviate or address problems. • Resolving problems at the meeting is not necessary, but it may be helpful to identify areas where there is some flexibility in your plans. • Know that you won’t necessarily be able to please everyone, but that you are providing an opportunity for dialogue. The neighbors will appreciate your effort and the opportunity to share their views.