HomeMy WebLinkAbout05-21-2015 Senior Center CommissionThe
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Agenda
Thursday May 21, 2015
4 p.m. — 5:30 p.m.
Room 209
Time
4-4:15 p.m.
1.
Introductions—Honohan
2.
Minutes (March 19, 2015)
3.
Public Discussion
4.
Commission Assignments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday May 28, June 4 and 18 at 9 a.m.
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, June 2 and 16 at 7 p.m.--????
4:15
—4:20 p.m.
S.
Steering Council Report —Mitchell
4:20-4:25
p.m.
6.
New Horizons Band Update—Kopping
4:25
—4:30 p.m.
7.
Status of Senior Center Alcohol Policy—Honohan
4:30
— 5:15 p.m.
8.
Operational Overview—Kopping
✓ Committee A
✓ Strategic Plan Progress
✓ County Funding
✓ Complete Forms
✓ Staff Reports
✓ Building Updates
5:15
— 5:30 p.m.
9.
Commission Discussion—Honohan
✓ Board of Supervisors Report—
✓ City Council Report —
Meeting Packets:
1. Agenda: Thursday, May 21, 2015
2. Minutes: Senior Center Commission,
Thursday, March 19, 2015;
3. Staff Reports
Preliminary Minutes
March 19, 2015
MINUTES
SENIOR CENTER COMMISSION
March 19, 2015
ROOM 202, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Kathy Mitchell, Margaret
Reese. Jack Hobbs
Members Absent: Mark Holbrook, Cheryl Clamon
Staff Present: Linda Kopping, Kristin Kromray, Michelle Buhman
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM FEBRUARY 19, 2015 MEETING:
Hobbs noted that commissioner Clamon need to be added to the attendance
record. Felling noted word change on page two (flesh to flush). Reese noted a
grammar correction on page 4.
Motion: To accept the minutes from the February 19, 2015 meeting as
amended. Motion carried on a vote of 5/0. Reese/Hobbs.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
COMMISSION ASSIGNMENTS:
Honohan will attend the next City Council meeting. Kopping will attend an
upcoming board of supervisor meeting.
1
Preliminary Minutes
March 19, 2015
STEERING COUNCIL REPORT:
The minutes from the previous meeting were distributed. Honohan noted that the
Newcomers Breakfast was well attended and a nice event.
Motion: To accept minutes of the Steering Council. Motion carried 5/0.
Reese/Hobbs.
NEW HORIZONS BAND UPDATE:
Honohan reported that the Friends of the New Horizons Band hired a lawyer.
Assistant City Attorney, Eric Goers has contacted their lawyer and they are
currently in negotiations.
DISCUSSION OF RESPONSE TO AD HOC COMMITTEE
RECOMMENDATIONS:
Kopping noted that there are recommendations throughout the Ad Hoc
Committee report, which was included in the commission packet. Kopping
distributed a preliminary plan of action outlining all of these recommendations.
Kopping reviewed this document. She stated that she would like to form a
committee (named Committee A) to discuss certain recommendations including
current fee structure for members and the facility, changes to the current
programing schedule to improve rentals and the kitchen space. Although she is
not sure yet how large Committee A should be she would like representation
from the commission as well as people from the steering council working
committees and participants.
Honohan noted that the recommendation that the city council most interested in
was funding sources outside of the City of Iowa City's contribution. He thinks this
is the most important recommendation in the Ad Hoc Committee report. Kopping
agreed and indicated that that would be the primary focus of the plan of action.
Kopping asked for commissioners to review the plan of action and let her know if
they had any ideas or recommendations about how to move forward with
Committee A. Kopping noted that commissioner Holbrook has expressed
interest in being on Committee A and asked if any other commissioners would
like to volunteer. Honohan, Felling, and Hobbs expressed interest.
She reported that she has moved forward with a contract with Linda Wastyn, who
will be working on a strategic plan for fundraising. Kopping is working with the
city attorney's office to finalize this contract.
Preliminary Minutes
March 19, 2015
OPERATIONAL OVERVIEW:
Kopping asked if the next commission meeting could be moved to a different
date. April 9th at 4pm was agreed upon.
Kopping noted that it is time to start developing the Senior Center's five year
goals and objectives. She is looking for a facilitator for this process and asked if
anyone knows of someone who is good at this to please let her know.
Kopping noted that she received the FY15 check from the Friends of the Center
endowment that is held in the Community Foundation of Johnson County and
that it increased 11 % over the last year to $34,250.31.
The commission reviewed the additional staff reports that had been distributed.
Buhman reported that the Images of Aging film that was produced by SCTV,
(based on interviews of Senior Center members photographed by Peter
Feldstein), has been accepted into the Cedar Rapids independent film festival.
The festival will occur April 17-18. Buhman and Emily Light are working to try and
have some of the photographs hung at the festival as well.
Motion to receive distributed staff reports. Motion carried on a vote of 5/0.
Mitchell/Reece
COMMISSION DISCUSSION:
None.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Mitchell/Hobbs.
3
Preliminary Minutes
March 19, 2015
Senior Center Commission
Attendance Record
Year2015
Name
Term Expires
3/20
5/15
6/19
7/17
10/23
11/20
12/18
1/22/15
2/13/15
2/19
3/19/15
Cheryll Clamon
12/31/18
--
--
--
--
--
--
--
X
O/E
X
O/E
Chuck Felling
12/31/15
X
X
X
X
X
X
NM
X
X
X
X
Rose Hanson
12/31/14
X
X
X
X
X
X
NM
Jack Hobbs
12/31/16
X
X
X
X
X
X
NM
O/E
X
X
X
Mark Holbrook
12/31/18
X
X
X
X
X
X
NM
X
X
X
O/E
Jay Honohan
12/31/16
X
X
X
X
X
X
NM
X
X
X
X
Kathy Mitchell
12/31/15
X
X
X
X
X
X
NM
X
X
X
X
Margaret Reese
12/31/15
X
X
O/E
X
X
X
NM
X
O/E
X
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
Preliminary Minutes
March 19, 2015
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Emily Light, Community Outreach Specialist
Date: May 20, 2015
AARP Tax Aide Program 2015
As most of you know, the Senior Center lost an incredible volunteer when Bob Woodburn, the
leader of the Senior Center tax aide program, passed away earlier this year. We are all
saddened by this loss, and are comforted only slightly by the knowledge that The Center had
the opportunity to recognize Bob (in the presence of his wife, Mary Ann, who also died earlier
this year) with an award for his service to seniors at our volunteer recognition event last fall.
Despite working without Bob for the last few weeks, our other tax aide volunteers (Fred Durian,
Pete Husak, James Ephgrave, and Richard Trealoff) did an outstanding job of wrapping up the
season. We also received some help from a regional AARP Tax -Aide volunteer, Steven Kueter,
which we greatly appreciate.
From April 1-15 this year, we went ahead with plans for a pilot project that had been developed
earlier in consultation with Bob to make the tax services available during drop -in hours, rather
than by appointment. Our hopes with this experiment were to find out if a drop -in approach
had a positive impact on efficiency for the front desk staff, the tax counselors, and even the tax
clients. If successful, this approach would cut down on the amount of time and frequency of
contacts for the front desk staff (eliminating appointment reminder calls and repeated
rescheduling by clients, etc.), reduce down time between appointments for tax counselors
(many appointments do not require the entire hour that is allotted), and provide clients with
the flexibility to receive services on whichever date best meets their needs. Staff and tax aide
volunteers will meet to weigh the pros and cons of this approach before deciding if we will
carry this approach forward to tax season next year.
Senior Health Insurance Information Program (SHIIP) Updates
The Iowa City/Johnson County Senior Center will receive a 2015 Governor's Volunteer Award
for outstanding commitment and service related to our 25 years of service as a SHIIP site. We
have been invited to an award ceremony on June 4, 2015 at 10:30 AM in Marion, IA, and staff
and SHIIP volunteers will be present to accept the award.
EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST
3 1 9-356-5224 0 EMILY-LIGHT@?IOWA-CITY.ORG 0 28 S LINN ST, IOWA CITY, IA 52240
We are excited to welcome two new SHIIP counselors, John Kane and Harry Ruth, to the Senior
Center team. They are training in May and June, will shadow other counselors in July and
August, and be ready to get started by the time the Medicare Open Enrollment period rolls
around. We are also pleased to have another new volunteer, Rachel Liddle, MPH, a financial
counselor at UIHC, to help with drug plan reviews and office work during open enrollment.
Spring Concerts and Events
The spring season culminated with a series of successful concerts and special events. Among
the programs and groups I work with:
- Consider the Conversation 2: Stories about Cure, Relief, and Comfort, an Emmy-
nominated documentary, was shown at The Center in partnership with Honoring Your
Wishes to an audience of 125 people. The event occurred on April 16 in conjunction
with National Healthcare Decisions Day, and drew attention to the importance of
advance care planning and the availability of healthcare planning services at The Center.
- Family Folk Machine had two concerts this spring, a program called "Blooming Where
You're Planted" about food and gardening. One performance was held at The Center on
Apr 19 with 130 people in the audience, the other at the Old Capitol Senate Chamber on
Apr 12 as part of the University of Iowa's Food for Thought Theme Semester.
- Voices of Exerience and Senior Standing Room Only each had well -attended shows at
The Center. Both groups are making arrangements to give summer performances for
residents of local retirement residences.
- SoundReach Choir performed at The Center on the evening of May 13 to a standing
room only crowd of 130+ people. SoundReach is a music therapy program of West
Music that began in 1995, a choir for adults with developmental disabilities. This
program always brings a very diverse audience to The Center.
Food, Family, Culture, and Change: A Digital Storytelling Project
Senior Center Television volunteers collaborated with students from a University of Iowa art
class on a digital storytelling project. For six weeks this spring, students and seniors worked
together to create videos that explored themes of food, culture, and memory (also in
conjunction with the UI's Food for Thought Theme Semester. The groups shared their video
works at a public screening on May 1. Intermedia professor Sarah Kanouse worked closely with
SCTV Video Production Specialist, Brad Mowrey, and me to plan and implement the
collaborative project, and we all look forward to doing it again next year. The finished projects
will be shown on the local access channels as well as UITV, and will be available to view on the
Senior Center's YouTube channel, run by Senior Center Television:
https://www.youtube.com/user/lowaCitySCTV
EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST
319-356-5224 • EMILY-LIGHT(�PIOWA-CITY.ORG
28 SOUTH LINN STREET, IOWA CITY, IOWA 52240
Senior Center Television
In addition to the intergenerational project this spring, Senior Center Television has had a lot
going on this spring! Two of our pieces produced by SCTV were shown as official selections of
the Cedar Rapids Independent Film Festival. Our accepted films included:
• "Images," the interview project produced in conjunction with the portraits of Senior
Center members taken by Peter Feldstein in 2012.
• "An Evening with Frank Lloyd Wright," a documentary made by Rosemarie Petzold and
Brad Mowrey, which features the restored FLW hotel in Mason City, IA.
SCTV has been beefing up the Senior Center's YouTube channel content, adding lots of new and
archived videos for the viewing enjoyment of the general public. New programs posted on
YouTube are linked to via the Senior Center facebook page, and traffic to the YouTube videos
can be tracked with built-in features on the site. Our most popular videos are the Family Folk
Machine concerts, the "Images" project, and the Sudanese Community Choir concert. We are
excited for the City's new website to launch so we can explore opportunities to post SCTV
videos to our own site and integrate it with our YouTube channel.
Progress is being made on the Family Folk Machine's "Brown Gold" music video, which is being
produced with funds from a Community Foundation grant. A professional sound recording of
the FFM singing the song was completed by Luke Tweedy of Flat Black Studios in recent weeks.
Brad Mowrey, our SCTV staff person, is working on the visual side of the project, with a small
animation component coming from former SCTV staffer Nick Thornburg. The plan is to
complete the music video this summer and host a premiere party in early fall.
Finally, stay tuned for some neat programming initiatives from Senior Center Television. This
fall SCTV will unveil its new "magazine" format show, an hour-long monthly show that features
short segments covering a diverse range of topics, offering information and entertainment from
the senior perspective in bite -sized pieces. We expect to show the first episode to a public
audience at an open house event at the Senior Center in early October.
Quilt Raffle Update
After discussion among staff and quilting volunteers, it has been decided that we will not hold a
quilt raffle in fall of 2015. We are planning ahead for our next raffle in June of 2016. The reason
for the change is two -fold: the quilters would not be able to have a quilt ready for this fall
because a top has not been donated and they are piecing the next raffle quilt from scratch; and
we would like to try an early summer raffle when more volunteers may be available, weather is
likely to be nice, the farmer's market will be in full swing, and the potential for ticket sales to
increase when the raffle aligns with the Iowa City Arts Fest.
EMILY LIGHT, COMMUNITY OUTREACH SPECIALIST
319-356-5224 • EMILY-LIGHT@?IOWA-CITY.ORG
28 SOUTH LINN STREET, IOWA CITY, IOWA 52240
05/20/2015 10:49
OF
IOWA CITY
1
(CITY
KKromray YEAR TO
DATE REPORT
IP
glytdbud
FOR 2015 99
JOURNAL DETAIL
2016 1
TO
2016
1
ACCOUNTS FOR:
ORIGINAL
TRANFRS/
REVISED
AVAILABLE
PCT
10570100 Senior Center Administrations
APPROP
ADJSTMTS
BUDGET
YTD ACTUAL
HNC/REQ
BUDGET
USED
336110 Johnson County
-70,000
0
-70,000
-59,224.00
.00
-10,776.00
84.6%
346400 Lessons
-4,680
0
-4,680
-418.00
.00
-4,262.00
8.9%
346600 Membership Fees
-50,000
0
-50,000
-47,561.00
.00
-2,439.00
95.1%
348900 Charges for Services
0
0
0
-84.50
.00
84.50
100.0%
356200 Permit Parking
-17,050
0
-17,050
-20,290.00
.00
3,240.00
119.0%
362100 Contrib & Donations
-51,000
0
-51,000
-13,128.94
.00
-37,871.06
25.7%
363910 Misc Sale of Merchandise
-7,736
0
-7,736
-5,200.21
.00
-2,535.62
67.2%
369100 Reimb of Expenses
0
0
0
-2,826.45
.00
2,826.45
100.0%
369900 Miscellaneous Other Income
0
0
0
-21.48
.00
21.48
100.0%
382200 Building/Room Rental
-400
0
-400
-740.00
.00
340.00
185.0%
382400 Locker Rentals
-1,224
0
-1,224
-1,340.00
.00
115.75
109.5%
384200 Vending Machine Commission
-322
0
-322
-262.00
.00
-59.59
81.5%
TOTAL Senior Center Administrations
-202,412
0
-202,412
-151,096.58
.00
-51,315.09
74.6%
TOTAL REVENUES
-202,412
0
-202,412
-151,096.58
.00
-51,315.09
Current Membership as of 5/20/15 = 1624
'P,r—"P- -Qpvx $exi4. Q.
Memorandum
To: Senior Center Commission
From: Michelle Buhman, Program Specialist
Re: Program Report
Date: May 20, 2015
Proaram Committee Update
The Program Committee is planning a second Instructor Meet and Greet for Friday, May 29.
The Committee is committed to continue find new ways they can help improve the teaching
experiences at The Center. They created a short survey which was sent to presenters via
Survey Monkey. I will tabulate the results and present them at the meeting on May 29.
Program Update:
In addition to the numerous professional services and volunteer opportunities Summer 2015
Program Guide offers the community:
88 Unique Classes, Special Events and movies series
22 Groups and Clubs
6 Performance Groups
See the Summer Program Guide for more information.
Visibility Action Team
The VAT is planning to host a LGBTQ PRIDE "Senior Prom" on Friday June 19`" at the Senior
Center.
Student Interns
Megan Johnson, MPH student intern and Ashley Bente, Aging Studies Intern, both successfully
completed internships this past semester, however you will still see them around this summer.
Megan Johnson will be teaching "Fit 4 Life" a new class that will be offered in place of Stephanie
Smith's fitness classes on Tuesday and Thursday mornings. Ashley will continue on this
summer as a volunteer for the trivia program.
Our summer intern Johanny Sotillo. She will be at The Center fulltime from May 26 — July 24.
Promoting Optimal Aging for Johnson County
28 South Linn Street, Iowa City, Iowa 52240 • 319-356-5220• www.icgov.org/senior
e
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Craig Buhman, Maintenance Worker III
Re: Facility Report
Date: 20 May 2015
The Senior Center is nearing completion of the fire alarm panel replacement project. The scope
of work for this project encompassed the removal of most pull stations, smoke and heat
detection sensors, and all of the existing horn/strobe alarms. New sensors and pull stations
were installed in accordance with current fire and safety codes and synchronized horn/strobes
were reinstalled. A new alarm panel was programmed and mounted in the Boiler Room and an
annunciator panel was installed at the Washington Street entrance. Internet protocol alarm
monitoring will replace the previous system which utilized a two traditional phone lines. As
soon as the contractor completes finish work (e.g., patching and painting) and training has been
undertaken, a punch list will be generated for final review and acceptance.
The Center's automated control system for the HVAC system has been updated. The Center's
new control system will be consistent with the controls system used throughout the City. Any
inconsistencies in operation or control will be resolved as the City-wide project is finalized.
As we begin the summer months we plan on focusing some of our effort in remediating some
of the kitchen space. Improvements to some deficiencies that have been discovered in storage
spaces will be atop the task list.
Craig Buhman, Maintenance Worker III
319-356-5227 • craig-buhman@iowa-city.org
28 South Linn Street, Iowa City, Iowa 52240