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Home My WebLink About06-10-2015 Parks and Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, JUNE 109 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order Approval of minutes from meeting of May 13, 2015 5:01 p.m. Public discussion of any item not on the agenda 5:03 p.m. Friends of Hickory Hill 5:07 p.m. Neighborhood Open Space Review 5:08 p.m. River Front Crossings Park Plan Update, Karen Howard, Planner 5:40 p.m. Recreation Division Report • Summer Program Update • Recreation Program Supervisor— Customer Engagement Position • Facility/Project Update • Youth Sports Council Update 5:45 p.m. Parks Division Report • Hickory Trail Additions • Tower Court Spray Pad • Jace W.-- Boy scout Bridge, Hickory Hill • TTRA Prairie 6:00 p.m. Directors Report • Neighborhood Park Updates • RAGBRAI • Farmers Market Update 6:15 p.m. Chairs Report 6:25 p.m. Commission Time/Suggestions for Future Agenda Items 6:35 p.m. Adjournment MINUTES DRAFT PARKS AND RECREATION COMMISSION MAY 13, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott, Cara Hamann, Katie Jones, Lucie Laurian, Members Absent: Joe Younker Staff Present: Mike Moran, Chad Dyson Others Present: Anne Burnside, Del Holland, Kathy Janz, Barb Meredith, Steve Schuette CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Bourgeois, seconded by Bentler to approve the April S, 2015 minutes as written. Motion passed 8-1 (Younker absent) PUBLIC DISCUSSION: Steve Schuette with Iowa City Girls Softball was present at tonight's meeting. He asked what the status is of the field usage charges and what they should expect next. Dyson reported that he is in the process of forming a youth sports council. He is hoping to host an initial meeting in June. He has introduced the concept to affiliate groups and has asked them to appoint board members to sit on this council. He would also like one or two commission members to be a part of this group. The goal of the Youth Sports Council is to review all of the ideas/plans for the various affiliate groups to increase revenue and bring this plan back to Commission for a vote. He would like this council to be an ongoing group that will look at large scale sponsorships, community scholarships and other funding possibilities. This council would represent youth sports as a whole rather than individual groups. However, the council will not supersede any existing affiliate groups; they will not have any say in how each board operates. Bourgeois noted that it was his understanding that there was an affiliate group policy approved by the Commission in 2010. Claussen explained that it was tabled at the time as there was confusion in how to credit those groups for their donations they had given to the City. However, it has now become necessary to revisit this policy due to the impending property tax changes that will greatly affect the department budget. Bourgeois asked Schuette for a copy of the Iowa City Girls Softball budget. Schuette asked him what exactly he wanted to see. Bourgeois responded that he wanted to see their income and expenses report. Schuette said that their budget is approximately $30,000-$35000 in and out annually. He noted that they were in the red last year and have noted that several times. He further stated that they do not budget for PARKS AND RECREATION COMMISSION May 13, 2015 Page 2 of 6 equipment for next year's season and that the number goes up and down based on the number of participants. Bourgeois proposed that they create a budget. Schuette reiterated that they do not have a budget broken down and that they have been working with the City for 40 years and that their budget practices have never been an issue. He asked Bourgeois to explain how a budget would determine what their usage fees would be for use of the fields. Jones commented that she did not think that the Commission needed to see their budget. Bentler asked if commission and/or staff receive budgets from other affiliate groups. Dyson stated that the department has the numbers they need to figure the 10% fee, however a budget would help them in determining ways to help the affiliate groups when trying to gain more revenue. Laurian confirmed then that the department only needed to see their usage, not their budget. Schuette stated that the group doesn't need help in that aspect, that they arejust trying to determine how to get the money that will be charged to them for their field use. He noted that it seemed to him based on the math, that the City only gains about $100 in revenue for their out of the season field usage. Schuette further stated that they are trying to determine what the different fees will be, i.e. a field that requires prep vs. one that does not. Once they have those numbers then they can predict how much additional money they are going to need. Moran noted that during this current process, a three year history of field usage was given to each affiliate group. Schuette will look into whether the board has a copy of this document. Moran said that he would resend to Schuette directly if necessary. Commission thanked Schuette for coming to the meeting tonight. JC DogPAC DISCUSSION: Anne Burnside, Barb Meredith, and Kathy Janz were present on behalf of the original founders of the DogPAC group. Burnside noted her concern that the current JC DogPAC board has severed its ties with Iowa City. She feels that this is very unfortunate as the group, in the early years, had a great relationship with the City. Burnside and Meredith attended the DogPAC meeting in April. She said that their purpose now is to create dog parks in North Liberty and Coralville. Burnside understands that the goal of the original DogPAC was to open dog parks throughout Johnson County. However when they approached other cities in Johnson County, there were not well received. At the current DogPAC board meeting in April, the treasurer's report showed there to be $84,000 in the DogPAC account. The group admitted to Burnside that this is revenue generated from dog park tag sales and daily passes in Iowa City. She asked how they would justify using this money to create dog parks in other communities. They said that as a board, they feel that they have the authority to spend this money in other communities of Johnson County. It was after attending their meeting that Burnside asked to be put on the Parks and Recreation Commission agenda. She distributed copies to the commission of past resolutions/agreements between the City and JC DogPAC. In summary, she stated that in the 2006 agreement, the original understanding was that 90% of the user fees would be paid out to DogPAC in light of the fact that DogPAC had raised over $200,000. The agreement also stated that money raised from the sale of tags would be used for Iowa City Dog Park maintenance and for new dog parks in the community. In 2010 the City began staffing the parks and it was agreed at that time that staff frees would be taken from the dog park tag fees prior to figuring the 90% dollar amount that would then go to DogPAC. It was again agreed that DogPAC would use these funds for maintenance of the parks. In a final agreement in 2011, it was determined that 100% of the fees would go to the City. At that time President Andy Dudler disclosed that the DogPAC had $100,000 in its bank account. When asked what their plan was for that money, he stated that it was to be used for maintenance and enhancements of the existing parks. Burnside stated that it is her understanding that that board became somewhat dysfunctional and that in 2012 the entire board resigned. Since then a new DogPAC board has been reformed. Burnside said that her main concern is that this money is being taken outside to other communities to start up new parks. She stated that based on these agreements, DogPAC promised that that money received would be put back into the parks in Iowa City and expressed her great concern of the current DogPAC board to be allowed to walk away with that money. Burnside said that the dog parks in Iowa City are in great need of work. One example she gave was the poor condition of the PARKS AND RECREATION COMMISSION May 13, 2015 Page 3 of 6 pond and its need for rehab. She said it is important to look at the maintenance costs to the City. Burnside, Meredith and Janz are asking Commission to consider, on behalf of the City parks, taking some action against the current DogPAC board to assure that this money is spent on Iowa City dog parks. She is deeply distressed that DogPAC abandoned these parks and took the money with them. Elliott asked if they are sure that this is the same money. Burnside said that they confirmed with her that it is at their board meeting in April Moran noted that in 2012 that this current DogPAC board did, in fact, purchase trees, benches and trashcans for the dog parks as well as donated $5000 to the construction of the new animal shelter. He said that they reinvested $15,000 into the parks. He admitted that it caught the City by surprise when they received a letter from DogPAC cutting their ties with the City. He noted that the current board has always given the City money when asked. Laurian asked if we had enough expenses to equal the $84,000. Meredith said that there is research currently going on about what can be done to repair the pond. She said that when the pond was constructed it was to be supplied by overland water. However, the water becomes very stagnant. Moran noted that the City is talking about creating a solar powered aeration system. He said that there have also been some people who have stepped forward who are offering to build a windmill which would help with erosion. These plans are all very preliminary at this time. Meredith suggested that this project certainly would be financed with this money that DogPAC has in their account. She further noted that the pond is a great amenity but would be so much better if it was accessible and clean. Burnside said that it was her understanding that the pond had been closed on several occasions due to bacteria. Bourgeois explained that the water is tested every month and that it has never been closed during his time staffing the park. Burnside said that it is her understanding that there is talk of a third dog park in Iowa City. Jones asked if DogPAC knows that this money is supposed to come back to Iowa City and asked why they are focusing their attention on other communities. Elliott wondered if perhaps they were disappointed about the response received when suggesting a park go into the new Riverfront Crossings area or perhaps they are frustrated that they are no longer receiving the revenue from tag and pass sales. Moran noted that we began staffing the parks after it was discovered that many people were entering the parks without paying for the day passes or acquiring a yearly tag. Burnside noted that DogPAC has also stopped doing fundraising activities. Discussion ensued about staff discussing the concern of the money with the City Attorney. Elliott suggested that perhaps before going to the City attorney that that staff/commission put together a list of expenses necessary to maintain the parks and then meet with JC DogPAC to see what they are willing to pay for. Moran said he would like to at least get options from the City Attorney based on the agreements/resolutions as written. Bourgeois noted that the current board has been very cooperative when asked for money. As mentioned, they paid for benches and water fountains. When a shelter was suggested, they wrote a check for that. He said that to date they have not refused to pay for anything when asked. Burnside said that the City needs to establish another dog park board to communicate and work with the Commission and Parks and Recreation staff. Liz Ford, Supervisor for the Animal Services Division, told Burnside that the most successful dog parks in the country are those that have a citizen user group that is actively involved in maintenance and development and that has been lost. Burnside noted that role model behavior at the parks need to be nurtured. Bentler expressed that she does not believe this it be the case and that there is a different tone at the dog parks than in the earlier years. Janz stated that a nurtured environment without antagonism can be recreated. Moved by Brown, seconded by Bentler, that the Parks and Recreation Department get an opinion from the City Attorney regarding options available to the Commission and staff to retrieve the PARKS AND RECREATION COMMISSION May 13, 2015 Page 4 of 6 money in the DogPAC bank account that was generated from usage fees for the Iowa City doe parks. Passed 8-1 (Younker absent). THORNBERRY POND PROPOSAL: Bourgeois introduced Jim Glasgow with Jim Glasgow Construction Company of Iowa City. Glasgow noted that after a friend was complaining about the condition of the pond at Thomberry Off -Leash Dog Park, he proposed that a sand point well be installed and a windmill that would pump water on a continuous bases. "A Sandpoint Well is a shallow water well source obtained from no more than 25' below the ground. In areas where the ground under the soil is quite sandy and there exists a high water table Sandpoint Wells have in the past, and still can be found in use today, for potable and non - potable uses." (http:Hactivera in.tru lia.com/blogsview/872813/definition-what-is-a-sand point -well) He distributed a concept plan to the commission and explained the process as follows: r Dig out pond center if needed to a depth of 15' • Clean up and shape the east (shallow) side for rock placement • Rip rap the perimeter with 4" or larger stone • Make one zero entry ramp with finer stone or concrete • Make two other ramps to blend with existing slope • Install posts to allow for a dock for jumping dogs • Install a water windmill that would feed into the pond He noted that this is a fairly simple proposal and wants to make sure there are no issues with the City. Moran noted that in checking with Housing Inspection Services it cannot generate any energy and it cannot extend beyond 16' in height. Glasgow suggests a 12' windmill. He mentioned that staff might consider installing a fence around the windmill to keep people from climbing. He stated that since the well will be downstream from the City's shallow well, it won't need very much water to keep it in good shape. When the river rises to a point that it would go into the spillway, there will be a pipe that allows water to flow to the river. Laurian asked if there could be some wetland plants put in place of some of the rip rap. Glasgow said that this is a possibility. He explained that rip rap is used to stabilize the ground as well as protecting it from damage. Laurian asked Glasgow if he is donating his time and work for this project. Glasgow said they will donate as much as they can while also coordinating fundraising efforts with Bourgeois. Bourgeois has agreed to fundraise $10,000 for the project. Glasgow noted that if hired to do this project, the total cost will be about $35,000. Glasgow first wants to make sure that there are no safety or legal concerns on behalf of the City. If everything is okay with the City, he will then solidify the prices. Laurian noted that she is very pleased with the educational opportunities this project will allow as well and suggested that perhaps there be signage that includes a diagram of how the process works, Moran asked Glasgow to provide him with a letter stating his plans in detail and he will then run it past the Housing Inspection Services staff for their consideration. Bentler moved, Jones seconded to allow Jim Glasgow with Jim Glasgow Construction to produce a preliminary cost proposal for an upgrade of the Thornberry Off -Leash Dog Park pond. Passed 8-1 (Younker absent). RECREATION DIVISION REPORT Dyson handed out the summer activity guide to Commission members. PARKS AND RECREATION COMMISSION May 13, 2015 Page 5 of 6 Blue Zones Update: Dyson noted that he serves on both the Blue Zones Engagement Committee and co- chairs the Moai Committee. Moai is an Okinawan practice that roughly means "meeting for a common purpose."(http://www.iowafoodandfitness.ora/uploads/PDF File 95492450.pdf). A priority for the Engagement Committee is meeting their pledge number goal. The goal is to have 11,859 pledges by October 2015. They currently have 10,645 pledges. Dyson noted that this community has been consistently ahead of the milestones throughout the process. There has been some frustration noted with the pledge web site. Blue Zones is working to modify this to make it more user friendly. To make a pledge go to www.bluezonesproiect.com. Hamann noted that people can also sign the pledge during the farmers market at the Bicyclists of Iowa City table just outside the ramp towards E. Washington St. She further explained that this program encourages people to bike or walk to the market. If they do so, they will receive $2 in market bucks. Summer Programming Update: Summer registration for classes began on April 30. Dyson will have final numbers of registrants by the June meeting. He noted that the department usually sees an increase in registrations around Memorial Day. He noted that one of the division's longstanding programs, Playgrounds, was cut from the department's budget. Playgrounds were a free drop -in program for children held at several neighborhood parks throughout the city. Marcia Bollinger with the Iowa City Planning Department applied for a PIN Grant to reestablish two of these programs. This grand was approved and the department will re -open Fairmeadows and Wetherby Park Playgrounds programs. Projects Update: City Park Rides, the City Park Pool and splash pads are all set to open on May 23. The turf is coming in nicely at the pool and the bathhouse has been painted. The restroom project at Fairmeadows Park is complete. Affiliate Update: Dyson noted that most of this was covered in the earlier conversation at tonight's meeting. He said that the majority of the youth sports are either in full swing or over halfway through their seasons, and, in fact, Kickers season ends the upcoming weekend. Brown expressed his concern about a barn that is falling down near the Kicker's complex. He asked if this property is in the city limits. Moran noted that it is not within City limits but would contact the County about Browns concern. Elliott asked Dyson if he is requesting Commission members be a part of the Youth Sports Council. Dyson confirmed that it would be helpful to have a couple of commission members as a part of this council. He explained that this Council will be an advisory group only and that it will not be a policy making board. PARKS DIVISION REPORT In Hall's absence, Moran reported. Horticulture: The department has hired Tyler Baird as the new Horticultural Specialist for the department. The department has also secured a horticulture intern from Kirkwood. The downtown planting has been complete and looks great for the upcoming graduation weekend. Planting has also been done for most of the planters at the Terry Trueblood Recreation Area (TTRA). Moran noted that there will be a more defined limestone wall installed around the back end of the lodge. The goal is to deter people from walking through this area. PARKS AND RECREATION COMMISSION May 13, 2015 Page 6 of 6 Garden Plots: All of the garden plots in both Chadek Green Park and Wetherby Park have been leased. While there was some discussion about adding on to the Chadek garden plots, staff decided that with the Blue Zones initiative for neighborhood gardens, they would hold off on this for the current season. The department has received a request from both Creekside and Hunters Run neighborhoods to establish neighborhood gardens so the program is off and running. Weideman Walk: The signs for the Weideman Walk have been installed at TTRA and look really nice. There is one more to be placed at the east end. Brown mentioned that there is a part of the bike path on the west side of the park that has an approximately four inch drop and needs repair. Note: It was determined later that this portion of the path mentioned is located behind Metro Pavers and not inside the park. Forever Green has planted five trees between the playground and the shelter at TTRA to stabilize and deter erosion. New Trash Receptacles: The new trash receptacles are being put in place in the higher impact areas. DIRECTORS REPORT: Neighborhood Park Updates: Tower Court: The spray pad materials for Tower Court Park will be in on Friday and installers will begin work on May 20. The playground equipment is to be shipped on May 20 as well. It is expected that it will take approximately two weeks or so to install the spray pad. The old playground equipment has been removed from the park. The neighborhood is very excited about the enhancements to this park. Reno Street Park: There will be an upgrade to the garden and a swing -set installed in this park. Highland Park: The park shelter will go up soon. There has been a company chosen to provide a playground, however, they have to acquire an Iowa license before final approval. TTRA Marina: The contract with Fin & Feather to run the concessions from the marina building at TTRA will go to council for their approval at their next meeting. This has been a big success for Fin & Feather and the income from these concessions will afford them to purchase some significant equipment that will include a family paddle boat and an additional two person paddle boat. RAGBRAI: The RAGBRAI participants will be riding through Iowa City on the morning of Saturday July 25. The City is making many plans in preparation for their arrival and departure. Vendors will be invited to set up on Iowa Avenue from 5:30 to 11 a.m. that morning. The theme of the day is Iowa Farm Fresh. Moran has extended an invitation to current farmers market vendors to set up on Iowa Ave. that morning. They have the option of operating on just Iowa Ave., operating at both Iowa Ave, and the regular market location or staying at the market location only. There will be a water station set up in Chauncey Swan Park as well as restrooms on the corner of Gilbert St. and Iowa Ave. Dyson is working with the Senior Center to host a breakfast and other activities at TTRA which the riders will pass on their way out of the town. It is expected that there will be about 12,000 riders going through Iowa City. PARKS AND RECREATION COMMISSION May 13, 2015 Page 7 of 6 Farmers Market: The management of the market transition is going well. Avacentre, who was awarded the management contract for the market, has hired all of the employees who worked for the market in past seasons. The transition has been seamless. Riverfront Crossings Update: This will be placed on the June Commission agenda as Karen Howard from the Planning Department was unable to attend tonight's meeting. The mercury abatement has been complete. The contract for demolition will begin soon. Wetlands will need to be placed at the bottom of the five acres as well as stabilization of Ralston Creek. The RFP for this project will not be released until 2017. Lower City Park: The City has received seven proposals for this project. Hall and Moran attended one of Laurian's classes at the University. Her students created a plan for City Park as well. Hall and Moran both found their ideas to be good ones and hope to incorporate some of those within the RFP. Staff hopes to have a master plan by September. CHAIRS REPORT: None COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Bentler noted that a lot of people have told her that it is very difficult to see where the entrance is into Terry Trueblood Recreation Area, especially at night. Moran noted that they are currently working on this by placing some lights at the corner and as close to the sidewalk as possible. Hamann noticed, while working at the farmers market as part of the Bicyclists of Iowa City program, that there is a need for more bike racks. There was some discussion about the best placement of additional bike racks. Staff will follow-up. Elliott noted that she was very impressed and grateful for being informed of the money that is in the DogPAC account. Moran again noted that he is not certain that the Commission and/or staff will have any recourse as it is the Johnson County DogPAC, not Iowa City DogPAC. Jones suggested that staff have a conversation with them, especially since they have been so willing to give money recently. Moran noted that $84,000 would not be enough money for another community to put in a dog park. He also noted that there is a dog park in the Riverfront Crossings plan. Laurian suggested going to DogPAC to ask them if they would be willing to pay for the pond upgrades. Bourgeois noted that he attended some of the DogPAC meetings lately. He noted that they expressed concern over the changing of signs in the park as they are unhappy about how they are worded. They also expressed their unhappiness with the grass and snow maintenance. They said they were tired of dealing with these types of issues and want to move on to bigger projects such as developing more parks. They have appointed two new members to the board who are from North Liberty. Bourgeois said he does not want to alienate them and doesn't feel that they have completely shut out Iowa City. ADJOURNMENT: Moved by Bourgeois, seconded by Bender to adjourn the meeting at 6:45 p.m. Motion passed 8-1 (Younker absent) PARKS AND RECREATION COMMISSION May 13,2015 Page 8 of 6 PARKS AND RECREATION ATTENDANCE RECORD NAME <r a a v er to ,� to TERM en enet n o r o a eq N d 'n EXPIRE S Suzanne 1/1/17 O/E X X X X X X X X X X X X Bentler David 1/1/15 X X X X X X X X X X O/E O/E X Bourgeois Larry Brown 1/1/18 O/E X X X X X X X X O/E X X X Clay 1/1/18 X X X X X X X X X X X X X Claussen Maggie 1/1/17 O/E X X O/E X X X O/E X X X O/E X Elliott Cara 1/1/16 X X X X X X X X O/E X X X X Hamann Katie Jones 1/1/18 X X X X X X X X O/E X X X X Lucie 111115 X X X O/E X O/E X X X X X X X Laurian Joe Younker 1/1/16 X X X O/E X X X X X X X X O/E KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Michael Moran FROM: Chad Dyson DATE: May 28, 2015 RE: May 2015 Monthly Report S.P.I. The 31` Annual Special Olympics State Summer Games were held in Ames on the Iowa State University campus. More than 2,000 athletes and over 1,000 coaches and volunteers were in attendance for the 3 day event. Recreation Division athletes competed in team and individual skills in soccer, swimming, track and field events, bocce and tennis. In addition to the competitions, Special Olympics Iowa hosted the Opening Ceremonies, the Celebration Dance at Hilton Coliseum, and the Olympic Festival. (Master Plan: Enhance Program Development) New staff members were hired and they, along with returning staff, attended training sessions in preparation for the opening of the City Park rides. (Master Plan: Enhance Program Development) The Recreation Division has a Special Olympics Unified Softball team again this year and will play each week in a league in Cedar Rapids. Special Olympics Unified Softball teams are comprised of players with and without special needs. (Master Plan: Enhance Program Development) New volunteers were interviewed and placed in upcoming summer programs. (Master Plan: Enhance Program Development and Expand Department Volunteer Opportunities) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM • The MPACSG is transitioning current facility staff into Customer Service attendants. Customer Service attendants will regulate facility as well as be able register patrons for classes and take facility reservation during ALL open facility times. Held an activenet training for staff. • Held a coach meeting for Volunteer and ICRD Coaches for summer Tee Ball. Received 25 volunteers and 5 team sponsorships. • The ICRD will be hosting the Live Healthy Iowa Track Meet at City High Track on May 29. This track meet is replacing the Hershey Track Meet. The Hershey Company dropped the North America Hershey Track Meet program. • Due to weather, the ICRD spring sports season concluded 1 week later than originally scheduled. Parent evaluations were conducted online. • The MPACSG is implementing Blue Zone regulations into their vending machines. • Met with ICPD in order to gain access to roads during the upcoming Youth Triathlon. Recreation Division May 2015 Monthly Report Page 2 of 3 SPORTS/WELLNESS Adult Softball is ongoing after a rough start to the season due to a week of rain at the beginning of May. (Goal #6 — Increase Awareness of Program Offerings). All the equipment in the new fitness room is in working order at the RAL Recreation Center. The decks on the treadmills were changed last month and the seats to the recumbent bikes were adjusted as well. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). Staff posted articles on the department's website and updated the website content regarding the summer program registrations and the upcoming facilities schedules. (Goal #6 — Increase Awareness of Program Offerings). Staff posted upcoming program information on the three slide -show monitors in the RAL Recreation Center. Slides about the department opening the City Park Pool and the Amusement Rides, Parties in the Park, and consignment theme park tickets are just a few of the new ones. (Goal # 6 — Increase Awareness of Program Offerings). SOCIAL/CULTURAL Preparations were completed and trainings held for the opening of the CITY PARK AMUSEMENT RIDES. Rides opened Memorial Day weekend and will remain open now through the end of September. The DISCOVERY GARDEN has been cleaned up from the winter and many new plants are popping out daily. Several groups have already planned trips to the garden. We continue to look for more volunteers to tour these groups and to provide free hands on learning activities for them as well. (Master Plan: Reach out to those in financial need) A REPLACEMENT KILN has been ordered for the Potter's Studio. This is a purchase we have been putting off for the past several years but now one of the kilns continually errors and its repair would not be a wise use of funds. HIRING for camp, art classes and other seasonal jobs was completed this month. Applicants seemed, as a whole, to have more experience than in past years which is great but also makes it more difficult for us when trying to retain them. Work began on a new project to increase the number of VOLUNTEERS at special events and youth programs. We will proactively seek individuals and groups in order to improve programs and cut expenses. (Master Plan: Expand department volunteer opportunities) BIKE HELMET SALES have been through the roof this year! This is a terrific service we provide as members of the SAFE KIDS JOHNSON COUNTY COALITION. (Master Plan: Collaborate with Community Organizations and Businesses) SURVEYS were sent to participants in art, and dance classes and a few special events from this past school year. Camp participants will begin to receive these online surveys beginning this summer. (Master Plan: regularly solicit community input in program and facility planning efforts) Recreation Division May 2015 Monthly Report Page 3 of 3 Please see the Market Music and Party in the Park fliers attached here in your packets. We hope you can attend at least a few of these events this summer. AQUATICS We are continually researching ways to better serve our swim lesson parents. We also continually research ways to utilize our staff more efficiently. Over the last two sessions we have implemented a few new measures. We are putting in some extra effort to make our program as best as it possibly can be. We will do all we can and let the program speak for itself. 1) Our lesson instructors will receive a two week notice of the upcoming session and session assignments. In order to maintain consistency of instructors throughout the session we ask that the same group of instructors that start the session finish the session. Each instructor is notified at the beginning of the season which session they will cover. The additional notice two weeks before the start of the session serves as a reminder of this assignment... increases consistency. (Goal One: Maximize the Planning Process) 2) The Lesson Coordinator delivers each instructors teaching assignment (levels and times they will teach) two weeks prior to the beginning of the session. This allows the instructor to set up a plan and prepares them for which class to expect. (Goal One: Maximize the Planning Process) 3) The Lesson Coordinator prints class rosters one week prior to the beginning of the session and distributes this to the instructors. This allows for a more thorough class plan and also allows us to open up more spots for class expansion. (Goal One: Maximize the Planning Process) 4) We are making an even bigger push in Lesson Evaluation Distribution. To date we have received 25% more evaluations than this time last year. More feedback means greater ability to serve. (Goal Two: Track Performance Measures) Thursdays, 6:30 - 8 pm throughout the summer! Connect with friends and neighbors and enjoy time with your family! Live music, games, arts and crafts, and Ice cream! DATE PARK / LOCATION MUSIC BY 6.4 Kiwanis Park — Aber Avenue & Teg Drive ............................................Marc Janssen 6.11 Reno Park — Reno & Fairchild Streets.......................................................... Ron Hillis 6.18 Benton Hill Park — Benton Street & Miller Avenue ................................. Bluestem Trio 6.25 Court Hill Park, Shelter #1 — 2825 Friendship Street.... Shaking it With Kalimbamon JULY 7.9 Terry Trueblood Recreation Area, Shelter #1 Sand Road & McCollister Blvd. 7.16 7.23 7.30 AUGUST Awful Purdies Wetherby Park — 2400 Taylor Drive ................................................ Yahoo Drummers North Market Square Park — Fairchild & Johnson Streets .............. Pennies on the Rail Creekside Park 1858 7th Avenue Court......... Johnson County Ukelele Social Club 8.6 Highland Park — Highland Avenue & Keokuk Street Bob & Kristie Black Open to the public. No feel More Info: 319-356.5100 or www.lcgov.org/pr CITY OF IOWA CITY Sponsored by the City of Iowa City Parks & Recreation Department NEEF- � ... -k = EE�IIII�i�1111wAii ii■r1 �1i11iR (• >�C�iil�Ili�CiC t Market Music Live music each week at the Wednesday and Saturday Iowa City Farmers Markets at Chauncey Swan Park Co -sponsored by the Iowa City Parks and Recreation Department and University of Iowa Community Credit Union Wednesdays 5.7 pm 2015 June 3......................................................................................Mayflies June 10.............................................................. Dandelion Stompers June17..........................................................................Saul Lubaroff June24...................................................................._.....Rob Lumbard July 1...................... _........................................................ Dave Moore July 8..................................................................................David Zollo July 15.................................................................. Pennies on the Rail July 22....................................................................The Awful Purdies July 29.............................................................................Lew Knudson August 5..................................................................................Ron Hillis August 12................................................................ Nancito Wernett August 19.................................................................. Dunlovin Green August 26.......................................................... The Young Ramblers September 2 (Taste of Market)...................The Yahoo Drummers September 9...............................................................Guy Drollinger September 16................... Joe and Coleen Peterson and Friends September 23.................................................... Drake and Johnson September 30....................................................................Slewgrass Saturdays 1 9. 11 am June6...................................................................The Blue Dog Band June 13......................................................................The Beggarmen June 20.....................................................Marc and Brandi Janssen June 27..............................................................................Jeff Capps July 4......................................... Kolimboman with Scotty Hayward July 11......................................................................... The Tornadoes July18............................................................................ Bluestein Trio July 25...........................................................................Ryne Doughty • August 1....................................................................................Nic Arp August 8.................................................................................Mossman August 15............................................................................ Nick Stika August 22............................................................... Mike Haverkomp August 29..................................................................The Beggarmen September 5...............................Ben Schmidt and Larry Mossman September 12......................................................Sweet Cacophony September 19 (Kids' Day)............................................Terrapin Isle September 26...................................................... Too Young to Quit October 3..................................................... Central Standard Time October 7......................................................................Dennis Florine October 10.......... -............................................................... Kai Shiro October 14............................................................................Ron Hillis October 17 ............................................................... Mark Hartstack October21....................................................................... Deb Singer October 24............................................................... _..... Jay Matthes CITY OF IOWA CITY Open to the public. No fee! For more information: 319-356-5100 or www.icgov.org/pr UNIVERSITY OF IOWA COMMUNITY CREDIT UNION 4V l O w, To: Mike Moran From: Russell Buffington Date: May26, 2015 0aV and,1! Cemetery Re: Monthly Report for May 2015 a non -perpetual care cemetery established in 1843 I. OPERATING AMOUNT A. Interments ( 3 ) 1. Adult, Full Burial, Resident 1 @ $600.00 $600.00 2. Youth, Full Burial, Resident 1 @ $350.00 $350.00 3. Adult, Full Burial, Non -Resident 1 @ $900.00 $900.00 INCOME FROM INTERMENTS $1,850.00 B. Lot Sales 1. Resident, Columbarium Niche 4 @ $700.00 $2,800.00 2. Resident, Monument Space 1 @ $700.00 $700.00 INCOME FROM LOT SALES $3,500.00 TOTAL INCOM FROM INTERMENTS AND LOT SALES $5,350.00 H. CEMETERY MAINTENANCE HOURS A. Funerals 35 B. Grounds Maintenance 119.5 C. Equipment Repair and Maintenance 38 D. Building Maintenance 15 E. Cemetery Plantings 11.5 F. Mow Cemetery 178.5 G. Trim Cemetery 158.5 TOTAL CEMETERY MAINTENANCE 556 HOURS MaiiingAddrm: Phone (319) 356-5105 Lawtw: 410 East Washingum Street Fax (319) 3414179 1000 Brawn Street Ima Cihj, IA 52240-1826 Ia a City, IA 52240 III. BUDGETED & SPECIAL PROJECTS A. Lot Sales B. Lot Locating C. Meetings D. Genealogy Requests E. Funeral O.T. F. Monument Repair G. Grave Repair H. Safety Training I. Special Project (Genealogy presentation) TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE & OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Mow outside cemetery B. Trim outside cemetery TOTAL OUTSIDE MAINTENANCE TOTAL CEMETERY HOURS *total hours include the following 1. Leaves with pay 2. Rest periods 3. Supervisor x 1 4.PFTx2 5. Seasonal Full Time x 1 HOURS 3 1.5 I 0 6 2 0 6 20.5 HOURS 103.5 HOURS HOURS 3 1 4 HOURS 775 HOURS MaihngAddress: Phmte (319) 356-5105 410 East P%shingfun Street Fax (319) 341-4179 Iowa 013h1A 52240-1826 Lowhon: 1000 Brown Street Iowa City, L9 52240 DEPARTMENT OF PARKS & RECREATION I DIVISION of PARKS, FORESTRY, ANd CBD BEM RAN um Date: May 26 2015 To: Michael Moran, Director From: Zac Hall, Superintendent Re: Parks Monthly Report —May 1-25, 2015 I. GENERAL OPERATIONS Hours A. Mowing and Weed Trimming 634 B. Security Duties 200 C. Restroom & Shelter Cleaning 171 D. Construction of HickoryTrailPark Shelter 119 E Garbage & Ground Litter Prek Up 92 F. PlaygroundEquip ment'lVlaintenance 79 G. Ground Repair & Tree Maintenance 77 H. Carnival Rides 75 I .Facility Repairs 69 J. Equipment Repair & Maintenance 60 K. Clean Up after Plash Flooding 60 L Plumbing & Electrical Repairs 51 M. Meetings & Office Work 45 N. Other Construction Projects 30 O. Tower Court Splash Pad 22 P. Wetherby Park Garden Shed 20 Q. Miscellaneous Tasks 20 R. Drop Off & Pick Up Materials & Equipment 15 City of Iowa City PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: !Mike Moran, Director FROM: Joe Wagner, Turf Specialist DATE: May W 2015 RE: Athletic Facilities May Report 1. Events for May 2014 are at 1,015 compared to 927 for May 2015. We had more rain outs for May 2015 compared to May 2014, this spring is Suet compared to last May. 2. Labor hours for May 2014 are at 2,569 compared to 1699.1 for May 2015. We have reduced staff this year compared to previous years and students have started later this year compared to previous years as well. 3. Soccer events for May 2014 are at 378 compared to 323 for May 2015. Youth soccer ended Mny 161n this year but we still have Adult, Hispanic League and ISL games going on till end of June. Basebnll events for May 2014 are at 343 compared to 387 for May 2015. Softball events for May 2014 are at 239 compared to 182 for May 2015. Iowa City Girls Softball numbers are clown again this year as it was last year. 4. Mowing hours are at 350 hours for May 2014 compared to 252.6 for May 2015. We are still trying to reduce mowing hours but with rain horns are still up, staff is still mowing Athletic Facilities and trimming. 5. Seeding hour for May of 2014 are at 74 compared to 28 in May 2015. We just started to renovate Soccer fields this past week and will continue to overseed the fields over the next couple of Weeks. 0 M 6 6 6 60 m Qo a a m a 0 a n om H tit O Tr Iq iN ia n .74 0 Nil l. d nj ��q 4di Sm Vol zz 4DBfOJd 2 E E fi E tj 'S E E 1� RE E 0 w a T r i2 2 1 UM u u m p 1014e00l 11eq71oS jjeqj -U) 4 4 i ai a m a m iN xp P 1a Pill O p i4 "T A 1 A If .�P l.. 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