HomeMy WebLinkAbout07-16-2015 Senior Center CommissionThe
Center
IOWA CITY/JOMNSON COUNTY SENIOR CENTER
Agenda
Thursday July 16, 2015
4 p.m. — 5:30 p.m.
Room 209
Time
4-4:15 p.m.
1.
Introductions—Honohan
2.
Minutes (June 11, 2015)
3.
Public Discussion
4.
Commission Assignments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday, July 23 and 30 and August 6 and 20 at 9 a.m.
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Monday, July 27 and Tuesday, August 18 at 7 p.m. --????
4:15 —4:45 p.m.
S.
Iowa City Parks and Recreation Department Rental Contract and Alcohol Policy—
Honohan/Moran
4:45 — 5:15 p.m.
6.
Operational Overview—Kopping
✓ CommitteeA
✓ Strategic Plan Progress
5:15 — 5:30 p.m.
7.
Commission Discussion—Honohan
✓ Board of Supervisors Report
✓ City Council Report
Meeting Packets:
1. Agenda: Thursday July 16, 2015
2. Minutes: Senior Center Commission,
Thursday June 11, 2015
3. Staff Reports
Preliminary Minutes
June 11, 2015
MINUTES
SENIOR CENTER COMMISSION
June 11, 2015
ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Chuck Felling, Margaret Reese, Jack Hobbs,
Cheryl Clamon, Mark Holbrook
Members Absent: Kathy Mitchell
Staff Present: Linda Kopping, Kristin Kromray
Others Present:
RECOMMENDATIONS TO COUNCIL:
None.
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
APPROVAL OF MINUTES FROM MAY 21, 2015 MEETING:
Motion: To accept the minutes from the May 21, 2015 meeting as amended
(correction on page 2). Motion carried on a vote of 6/0. Reese/Hobbs.
PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA:
Kopping thanked commissioners Reese, Holbrook and Felling for attending the
Board of Supervisors grant event.
COMMISSION ASSIGNMENTS:
Honohan will attend a city council meeting.
SENIOR CENTERALCHOL POLICY:
The commission discussed the agreement Iowa City Parks and Recreation
(ICPR) Department has with the Avacentre (copy included in meeting packet).
Honohan noted that there was no information on the Avacentre website
regarding the rental spaces available at the ICPR Department. Reese noted that
ICPR is only one of many clients that they likely have and it is unlikely that they
provide marketing for each contracted organization. Rather, the Avacentre
1
Preliminary Minutes
June 11, 2015
handles all of the other aspects of events held at each venue. For instance, set-
up and clean-up, and assistance with catering, staffing, and the like.
Claymon questioned whether the kitchen was currently an asset to the rentability
of the Assembly Room. Kopping stated that the condition of the kitchen and its
possible renovation to enhance the rentability of the Assembly Room is part of
the discussion Committee A is currently having in conjunction with their
discussion of rental fees. They will make a recommendation about this that will
be included in their final report to the Commission.
The commission asked if Mike Moran could attend the next commission meeting
to answer questions that they have about the contract that they have with
Avacentre.
OPERATIONAL OVERVIEW:
COMMITTEE A:
Kopping reported that Committee A has met 3 times and has been working on a
strategy for figuring out what the percentage of cost recovery should be for the
Senior Center. To guide their work a cost recovery pyramid model is being used.
This model is widely used to determine cost recovery for recreational
programming and is the model ICPR is attempting to implement.
Honohan asked if Friends of the Center had been mentioned. Kopping stated
that one person on the committee suggested that efforts should be undertaken to
make sure the level of support Friend's provides for low-income scholarship
discounts (approximately $10,000/year) become more widely known. Kopping
went on to say that the primary focus of Committee A is on The Center's cost
recovery and fee structure and not activities of the Friends.
Next, the committee will be discussing membership fees.
STRATEGIC PLAN PROGRESS:
Linda Wastyn is finished with the focus groups and has been gathering
information from staff. She will be sending out a digital survey soon.
COMMISSION DISCUSSION:
The next commission meeting will be held on July 16th.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook/Reese.
Preliminary Minutes
June 11, 2015
Senior Center Commission
Attendance Record
Year2015
Name
Term Expires
6/19
7/17
10/23
11/20
12/18
1/22/15
2/13/15
2/19
3/19/15
4/16
5/21
6/11
Cheryll Clamon
12/31/18
--
--
--
--
--
X
O/E
X
O/E
NM
X
X
Chuck Felling
12/31/15
X
X
X
X
NM
X
X
X
X
NM
X
X
Rose Hanson
12/31/14
X
X
X
X
NM
Jack Hobbs
12/31/16
X
X
X
X
NM
O/E
X
X
X
NM
X
X
Mark Holbrook
12/31/18
X
X
X
X
NM
X
X
X
O/E
NM
X
X
Jay Honohan
12/31/16
X
X
X
X
NM
X
X
X
X
NM
X
X
Kathy Mitchell
12/31/15
X
X
X
X
NM
X
X
X
X
NM
X
O/E
Margaret Reese
12/31/15
O/E
X
X
X
NM
X
O/E
X
X
NM
X
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
07/15/2015 13:32
OF
IOWA CITY
1
(CITY
KKromray YEAR TO
DATE REPORT
IP
glytdbud
FOR 2016 99
JOURNAL DETAIL
2015 1
TO
2015
13
ACCOUNTS FOR:
ORIGINAL
TRANFRS/
REVISED
AVAILABLE
PCT
10570100 Senior Center Administrations
APPROP
ADJSTMTS
BUDGET
YTD ACTUAL
HNC/REQ
BUDGET
USED
336110 Johnson County
-59,224
0
-59,224
.00
.00
-59,224.00
.0%
346600 Membership Fees
-57,354
0
-57,354
-952.00
.00
-56,402.00
1.7%
356200 Permit Parking
-20,390
0
-20,390
-4,240.00
.00
-16,150.00
20.8%
362100 Contrib & Donations
-46,911
0
-46,911
-344.00
.00
-46,567.00
.7%
363910 Misc Sale of Merchandise
-6,091
0
-6,091
-239.01
.00
-5,851.99
3.9%
369100 Reimb of Expenses
-2,500
0
-2,500
.00
.00
-2,500.00
.0%
382200 Building/Room Rental
-532
0
-532
.00
.00
-532.00
.0%
382400 Locker Rentals
-1,603
0
-1,603
-60.00
.00
-1,543.00
3.7%
384200 Vending Machine Commission
-264
0
-264
.00
.00
-264.00
.0%
TOTAL Senior Center Administrations
-194,869
0
-194,869
-5,835.01
.00
-189,033.99
3.0%
TOTAL REVENUES
-194,869
0
-194,869
-5,835.01
.00
-189,033.99
Senior Center membership as of 7-15-15 = 1610