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HomeMy WebLinkAbout10-14-2015 Parks & Recreation CommissionAGENDA PARKS AND RECREATION COMMISSION 5:00 p.m. WEDNESDAY, OCTOBER 14, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER MEETING ROOM B 5:00 p.m. Call to order 5:01 p.m. Staff Introduction 5:03 p.m. Approval of Minutes from Meeting of September 9, 2015 5:05 p.m. Public Discussion of any Item not on the Agenda 5:10 p.m. Lower City Park Master Plan Presentation — Confluence 5:30 p.m. CIP Prioritization 5:50 p.m. Recreation Division Report — Chad Dyson • Project Update o Eastside Sports Complex (commission rep) • City Park Pool End of Season Report • Iowa City Girls Softball Update • Recreation Programing • Staff Training 6:05 p.m. Parks Division Report — Zac Hall • Memorial Bench Program • Thornberry Dog Park Pond • Community Garden Program • Willow Creek/Kiwanis Park Project Update • Seasonal Projects Update 6:20 p.m. Directors Report — Geoff Fruin • Parks & Recreation Director Update • Oak Grove Park Update • Riverfront Crossing Park (commission rep) • Hickory Hill Master Plan (commission rep) • Mercer Park Update • Ashton REAP Grant • Dubuque St. Pedestrian Bridge Ribbon Cutting Event • Solar Power Evaluation • Commission Vacancies 6:40 p.m. Chairs Report — Clay Claussen 6:45 p.m. Commission Time/Suggestions for Future Agenda Items 7:00 p.m. Adjournment CITY OF IOWA CITY MEMORANDUM Date: October 9, 2015 To: Parks and Recreation Commission From: Geoff Fruin, Assistant City Manager Re: Review of the City's Capital Improvement Plan (CIP) At your October 14`" meeting, staff will be seeking feedback on the Parks and Recreation related projects in the City's Capital Improvement Plan (CIP). The CIP is updated annually by the City Council as part of the budget process. City department directors are currently reviewing last year's CIP and suggesting appropriate modifications. Such suggestions are reviewed by the Finance Director and City Manager's Office before a formal recommendation is made to the City Council. I will be asking the Commission to comment on the CIP plan that was adopted by the Council this past year. Included with this memo is a copy of the approved Parks and Recreation related CIP projects, as well as an accompanying list of notable projects that were not funded in last year's CIP. It would be appropriate for the Commission to discuss the timing of funded projects, whether unfunded projects should be reconsidered, and whether funded projects should be delayed. Commissioners should also feel free to suggest other projects that are not listed on the funded or unfunded lists. At your meeting, staff will be ready to answer questions related to the budgeting process and any specific projects that you may not be familiar with at the moment. PARKS MAINTENANCE Lower Muscatine Road Landscaping S. Sycamore Landscaping - Langenberg to "L" S. Sycamore Landscape- Langenberg to Highway 6 Parks Annual Improvements/Maintenance Frauenholtz-Miller Park Development Iowa River Corridor Trail -Rocky Shore to Normandy Lower City Park Emergency Access Road Riverfront Crossings Riverbank/Park Development Mercer Park Playground Emerald Ash Borer Response Plan Tower Court Park Renovation Pheasant Hill Park Renovation Intra-city, Bike Trails Hickory Hill Trail Redesign & Development Highway 15idewalk/Trail Sustainable Roadway Vegetation Management Program Willow Crk/Kiwanis Park Master Plan Improvements Upgrade Building BAS Controls Tennis Court/Pickle Ball Court Resurfacing Parks Maintenance Total 'Project later removed from the CIP due to higher than e RECREATION City Park Cabin Restoration City Park Pool Cabana Shelters Annual Recreation Center Improvements Elementary School Recreation Facility Partnership Mercer Aquatic Center/Scanlon Gym Improvements Recreation Center Lobby Remodel Youth Sports Complex Feasibility Study Recreation Total Parks Maintenance Totals Recreation Totals Totals Notable Unfunded Projects Second Parking lot at Ashton House Expanded Parking at TTRA Lower City Improvements (Master Plan underway) Eastside Sports Complex (Master Plan underway) Willow Creek Park Phase 2 and 3 Improvements Creekside Park Redvelopment Riverfront Crossings Park Improvements Westside Recreation Center HAL Recreation Center Phase 2 Improvements Sand Prairie Enhancement Old Highway 218 Trail (Sturgis Ferry Park to McCollister) Highway 6 Trail (Broadway to Sycamore) ADA Park Improvements Restroom /Shelter Replacement (Creekside and Happy Hollow) City of Iowa City Parks and Recreation 2015-2019 Adopted Capital Improvement Plan 2015 2026 2017 2018 2019 Total $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $87,000 $100,000 $100,000 $100,000 $100,000 $487,000 $223,000 $223,000 $200,000 $200,000 $211,511 $211,511 $500,000 $500,000 $500,000 $1,500,000 $214,855 $214,855 $75,000 $75,000 $75,000 $75,000 $75,000 $375,000 $73,334 $73,334 $136,800 $50,000 $2,108,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $2,258090 $250,000 $250,000 $250,000 $250,000 $750,000 $678,000 $678,000 $25,000 $25,000 $25,000 $25,000 $25,000 $125,000 $350,000 $350,000 $240,000 $170,000 $125,000 $535,000 on other CIP projects $175,000 $175,000 $65,000 $65,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 $750,000 $775,000 $1,525,000 $15,000 $38,000 $53,000 $160,000 $160,000 2015 2026 2017 2018 2019 Total $1,906,700 $3,621,000 $1,170,000 $1,803,000 $250,000 $8,650,000 MINUTES DRAFT PARKS AND RECREATION COMMISSION SEPTEMBER 9, 2015 ROBERT A. LEE COMMUNITY RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bentler, David Bourgeois, Larry Brown, Clay Claussen, Maggie Elliott, Cara Hamann, Lucie Laurian, Paul Roesler, Joe Younker Members Absent: None Staff Present: Mike Moran, Chad Dyson, Zac Hall Others Present: Steve Schuette CALL TO ORDER Chairman Claussen called the meeting to order at 5 p.m. OTHER FORMAL ACTION: Moved by Elliott, seconded by Boureeois, to approve the Aueust 12, 2015 minutes as written. Passed 9-0. PUBLIC DISCUSSION: Steve Schuette was present to discuss his concern regarding comments noted in the Parks and Recreation Commission minutes of June 10, 2015. He said it was stated at the meeting that the article that was in the Press Citzen regarding Iowa City Girls Softball and their concerns regarding proposed fee changes for their use of fields, was confusing and included untrue statements. Schuette asked that he receive a letter from the commission listing their specific concerns. Claussen told Schuette that he would not be receiving a letter from the commission, He also reminded Schuette of their recent discussion where Schuette said he felt ambushed by the Press Citizen. Claussen said that he wants to move forward. He admitted that he had some concerns about the online petition and the way it was addressed, however, feels that this is in the past. Schuette again stated that he would like some specifics. Younker said that his recollection was that there were some concerns; however, it was determined by the commission that no further action was necessary. Claussen said that he thought that the article in the Press Citizen casts a negative light towards the Commission and thought that it was a misrepresentation of what was going on. He said that insinuating that the raising of fees for Iowa City Girls Softball's use of the fields to put money back in the City's coffer was inappropriate. Schuette said that he would like some bullet points so that he may address these concerns. Claussen reminded Schuette that in previous meetings the Commission asked Iowa City Girls Softball for a copy of their budget including expenses and this was never done. Schuette mentioned to Claussen that Josh O'Leary asked him for a quote and didn't approach anyone else. Claussen felt it was a very one-sided article and that is why he had an issue. Schuette said he is looking for the inaccuracies. Claussen said that as a result of the proposed fees, the Parks and Recreation Department has created the Youth Sports Council. Their goal is to have a direct line of communication with affiliate groups and to create a common agenda so that everyone is going in the same direction. Younker further stated that the Commission is not looking for a response from Girls Softball. Schuette said that he would like an opportunity to respond to the inaccuracies and provide correct information to the Commission. Younker referred him to the minutes of the June meeting to read what those comments were. PARKS AND RECREATION COMMISSION September 9, 2015 Page 2 of 6 RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None LOWER CITY PARK MASTER PLAN — CONFLUENCE Due to a conflict in their schedule, Confluence had to cancel tonight's presentation. The public meeting scheduled for Thursday, September 10 was also cancelled. Therefore, Moran, Hall and Dyson met to review a couple of concept plans themselves. They will meet with Confluence next week to go over those to see if they are heading in the direction that staff hopes they are. This concept should be available at the Commission's October 14 meeting. Comments from Commission will be collected from Confluence and presented in their presentation to the public. Brown asked if Commission will be able to get feedback from the public meeting. Moran will pass that request on to Confluence. PARK TOUR: Moran thanked commission for being flexible in scheduling the park tour. This will allow him to attend prior to his retiring. The tour is scheduled for Monday, September 14 at 4 p.m. Some of the areas he suggested to tour included Hickory Hill Park, Fainneadows Park, Tower Court Park, Reno Street Park, Hickory Trail Park, Chadek Green Park, Highland Park, Willow Creek and the Eastside Sports Complex location. INTERIM DIRECTOR: Moran announced that Geoff Fruin, the Assistant City Manager, will serve as the interim director for the Parks and Recreation Department. Fruin was present at tonight's meeting. He stated that this is a very attractive position and expects there to be a good applicant pool. He will update the Commission regarding the number of applicants in October. Laurian asked if the Commission would be able to be informed of the backgrounds of the final applicant pool. Fruin said he would look into that. He hopes to be done with the interview process by the October meeting. Claussen will serve on the interview committee. Claussen asked commission members to let him know if there are any questions they would like him to include in the interview. RECREATION DIVISION REPORT: Scheduling: Dyson noted that the program supervisors and he will be attending a training presented by the Johnson County Extension office on how to deal with difficult children. The City is also hosting diversity training for staff. This training is mandatory for all City employees. Dyson also announced that the department will be adjusting some staff schedules to better serve the public. This will include having full-time permanent staff available at the Recreation Center to cover evening hours. Special Olympics: Dyson announced that the school district has discontinued their Special Olympics programming for students. They have struggled in the last several years with programs as they had one coach resign and have not been successful in filling that position. They approached the Recreation Center proposing that we take on additional participants. Recreation staff is enthusiastically agreeable to this. Two parent meetings have been scheduled. Staff hopes to expand their programs offered as they expect to have some younger children participate. Youth Sports Council: The group has held their second meeting. This meeting primarily focused on developing a sponsorship packet. Staff and the council are working on determining what can and cannot PARKS AND RECREATION COMMISSION September 9. 2015 Page 3 of 6 be included in the packet. The group will continue working on a marketing campaign. They discussed whether to flow funds through the Parks and Recreation Foundation or whether to use the Johnson County Community Foundation. This has yet to be determined. He feels that the council is moving in a forward direction. Swim Lesson Scholarship Golf Outing: This Friday, September 11, the annual Swim Lesson Scholarship Golf Outing will take place at Pleasant Valley Golf Course. This program is to raise money to offer scholarships for swimming lessons to low income children. Matthew Eckhardt, Program Supervisor, has worked tireless on this event. He is working with the school district to identify kids in need. This past year the department presented 40 children with scholarships. Brown asked Dyson if he knows what the revenue was from City Park Pool for this season. Dyson does not know off the top of his head but he did note that the numbers are down due to inclement weather. The department took a more aggressive stance on closing the pool during low participant times. The splash pads will remain open through September 13. Elliott noted that she heard Opitz and Eckhardt on the radio and she commended them for a job well done. PARKS DIVISION REPORT Mercer Park: Hall said that they have finalized the proposal and presentations for the playground at Mercer. The next step involves working with Engineering and putting the installation of the equipment out to bid. He will have more information available in October. Tower Court: Staff has installed two benches in the park recently. The neighbors are extremely happy with the park. The spray pad is a huge hit. A new playground has been installed. Next will be the installation of a new drinking fountain but staff may have to hold off until spring as the water is shut off in the parks in October. Emerald Ash Borer Update: Hall noted that there have been some false identifiers that have come in. Staff is continuing education on the subject. They are working on a diversity of species in the plan to omit future infestations of diseases. The response plan will be included in the CIP. Staff will start working with Purchasing in the next month to draft contracts for ash tree removal. Memorial Bench Program: The memorial bench program has really taken off recently. Staff has six bench installations scheduled for Waterworks Park. Brown asked how much it is to purchase a bench. Hall said it is $1000 for bench only, $1,200 for a bench with a plaque. Staff has also placed two benches at Tower Court, two at Hickory Trail and three at Hickory Hill in the last four months. Cross -Country Course: Regina School staff approached City staff requesting that they consider creating a cross-country course at Kickers Soccer Park. The school is not going to have access to the University's course for the next two years. Staff worked together and has implanted a course that runs through a prairie area and through the soccer park at the north end. There were 400 runners from various high schools using the course during a recent meet. This is something new for the Parks and Recreation Department and required very minimal funds from the City. The schools will share in the cost of their use of the course. This will generate about $150 per use for the City which will cover paint and labor costs. Bentler said that she noticed that some prairies in the lower City Park/Normandy Drive area has been mowed and wondered what precipitated this. Hall reported that these areas had been too labor intensive to manage. Hall is working with Earthview Environmental and the City's horticulturist to identify the PARKS AND RECREATION COMMISSION September 9, 2015 Page 4 of 6 areas that were benefiting the most from these prairies. These areas were not doing well from a prairie standpoint. DIRECTORS REPORT Cell Phone Proposal: Moran reminded commission that they had some discussion this past year regarding a proposal from Verizon to install a cell phone tower in Oak Grove Park. Commission initially approved their proposal. The process then went before the City Manager and could eventually go to the Board of Adjustment. After looking further into the contract it was realized that Verizon had approached the railroad property owners, however, they wanted too much money. City Manager has written a letter to Verizon letting them know that the City is no longer interested. Verizon responded with an email to Moran asking if the City would consider re -negotiating. Moran will also inform them that the City is no longer interested. Verizon does have the option of still taking their request to the Board of Adjustment; however, staff will deny the permit. CIP Process: Moran announced that the City's CIP process has begun. Commission will be asked for their input regarding the prioritization of the Parks and Recreation proposed projects. Commission will be provided with a list of CIP projects that are currently being worked on and will also update them on staff recommendations. After the CIP part is complete, City will then begin the budget process. Commission Member Terms: Moran reminded both Hamann and Younker that their terms will expire in January of 2016. If they are interested in reapplying, they will need to submit their applications by October 14 at 5 p.m. to the City Clerk's Office. Dog Park Update: The pond restoration is not moving as quickly as staff had hoped, but is progressing. They have removed dirt and are moving this to the site of the previous water treatment facility. Riprap has been put in place and looks good. Next step will include placing the concrete for the windmill. They will reseed where dirt has been dug up. Last Meetine: Moran noted that this will be his last Commission meeting. He expressed his enjoyment in working with the commission and thanked all for their participation. Brown asked if there is any way that the City can generate revenue by using solar or wind energy in various facilities, such as The Park Lodge at The Terry Trueblood Recreation Area. It was noted that the capitol cost can be so high that it doesn't provide a good rate of return. Although, Moran said it would certainly be worth looking into. Fruin said that the City has had conversations with Moxie and other vendors. He said that he can update the commission with information. The City has to determine if this is in their best interest. It is difficult to project the cost of energy for a 20 year time frame to allow comparisons. Brown asked if solar is better than wind power. Fruin stated that opportunities for significant wind energy generation are much more limited compared to solar. CHAIRS REPORT: Claussen commended Moran for his years of service to the department, the commission and the community. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: Bourgeois stated that the next director will need to be a great people person and will need to like working with the neighborhoods, further stating that Moran has been an expert. PARKS AND RECREATION COMMISSION September 9, 2015 Page 5 of 6 Elliott told Moran that as someone who has recently retired she has nothing but good things to say about it. Hamann stated she has continued to be impressed with all the projects that Moran manages and thanked him for his service. Laurian also stated that she has been impressed with Moran's patience over the years. Brown hopes to see Moran as a future member of the commission. He further stated that the community owes Moran a lot. Younker seconded other commission members' statements commending Moran. He said he is very impressed with the scope of his job, from managing expansive construction projects in the parks down to handling campers in the parks. Bentler said that she echoes other commissioner comments and thanked Moran for his service and said that the will be missed. Roesler stated that he has known Moran for a long time and as someone who has grown up in this community, he really enjoys the parks. He said he was looking forward to working with Moran on the Commission and was sorry to hear he was leaving so soon after Roesler was appointed, ADJOURNMENT: Moved by Bourgeois, seconded by Roesler, to adjourn the meeting at 6.05 p.m. Motion passed 9-0 PARKS AND RECREATION COMMISSION September 9, 2015 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD NAME a TERM a EXPIRE N a e r oo a S Suzanne 1/1/17 X X X X X X X X X O/E X X X Bentler David 1/1/15 X X X X X O/E O/E X X X X X Bourgeois rX Larry Brown 1/1/18 X X X X O/E X X X X X X X Clay ]/1/18 X X X X X X X X X X X X X Claussen Maggie 1/1/17 X X X O/E X X X O/E X X X X X Elliott Cara I/1/16 X X X X O/E X X X X X O/E X X Hamann Katie Jones 1/1/18 X X X X O/E X X X X X Lucie 1/1/15 X O/E X X X X X X X X O/E O/E X Laurian Paul Roesler 1/1/18 * * * * * * * * * * * X X Joe Younker 1/1/16 X X X X X X X X O/E X O/E O/E X KEY: X = Present O = Absent O/F, = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Geoff Fruin FROM: Chad Dyson DATE: October 9, 2015 RE: September 2015 Monthly Report S.P.I. New staff members were hired and attended SPI Orientation in preparation for the fall programs. (Master Plan: Enhance Program Development and Maximize the Planning Process) Two Special Olympics parent information meetings were held for new families to facilitate the transition from the school district's program to the Recreation Division's SPI Special Olympics program. (Master Plan: Enhance Program Development and Collaborate with Community Organizations and Businesses) SPI Fall Session I Special Olympics programs had good registration numbers with 54 participants in Track & Field, 30 in Bocce, 24 in Flag Football, 37 in Soccer, and 75 in Bowling. Bowling entries were submitted to the EC Area Director for the upcoming tournaments. (Master Plan: Enhance Program Development and Track Performance Measures) Both the SoundReach music therapy program that is offered in conjunction with West Music and SPI Zumba began their classes again this fall at the Recreation Center. (Master Plan: Enhance Program Development and Collaborate with Community Organizations and Businesses) Staff is involved with the University of Iowa Therapeutic Recreation program. A presentation about the Special Populations Involvement program was given to the UI Introduction to Therapeutic Recreation class and staff also spoke to the TR Pre -Internship class. In addition, staff is working with UI faculty on the Therapeutic Recreation Rehabilitation class to partner UI TR students with Special Olympics athletes to work on an individualized care plan. (Master Plan: Increase Awareness of Program Offerings and Collaborate with Community Organizations and Businesses) To provide leadership, network with other professionals, and to learn about new trends in parks and recreation, staff attended the IPRA Fall Workshop in West Des Moines. (Master Plan: Provide Staff with Education Development Opportunities) A professor at UNI and two visiting professors in Therapeutic Recreation from South Africa came to the Recreation Center to meet with our staff and gain information about the Division's programs. Staff gave an overview of the SPI program and answered a number of questions related to recreation programming for persons with special needs. (Master Plan: Increase Awareness of Program Offerings) PRESCHOOL/JR./SR. HIGH ACTIVITIES - SCANLON GYM • First session of Youth Sports started: Preschool flag football, Preschool soccer, Taekwondo, Tennis, Youth Skateboarding, 1` -6`h grade volleyball and Roller-skating. New this fall is 1`-2nd volleyball, roller-skating, and adult tennis. 1 "-6'h grade flag football was offered through the RedZone. Goal 6: Recreation Division September 2015 Monthly Report Page 2 of 4 Increase Awareness of Program Offerings. Promoted upcoming youth sports through "youth sports page" on ICRD website, active net and flyers. (Goal 6: Increase Awareness of Program Offerings) ■ Held an ICRD Staff and volunteer coach meeting for Soccer and Football. (Goal 1: Maximize the Planning Process). This fall all Football and Soccer programs are parent coached, unfortunately no team sponsorships. (Goal 7: Assure Financial Sustainability) • Open pickle ball at the MPASCG restarted. Hours include Mondays and Wednesdays 12-3 pm. Goal 10: Plan for Continued Equitable Level of Service as Community Grows • Continue to do on line post rental evaluations for all rentals at the Mercer Aquatic Center Scanlon Gym. In September, the MPACSGG hosted 10 birthday party packages and 9 room rentals. (Goal #5: Solicit Community Involvement and Feedback) SPORTS & WELLNESS Fall volleyball registration ended September 25. There are 4 teams on Sundays and 1 I on Tuesdays. 2014 total: 8 on Sunday and 12 on Tuesday. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track Performance Measures). Fall softball runs through the end of October (weather permitting). (Goal # 6 — Increase Awareness of Program Offerings and Goal #2 — Track Performance Measures). A new seat was installed on the upright bicycle and a short was repaired in the electrical system of one of the treadmills in the RALCRC fitness room. All equipment is currently in working order. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). The gym floor was refinished and new safety pads were installed under the north basketball goal in the RALCRC gymnasium in September. (Goal #9 — Continue to Provide Equitable LOS in Existing Parks and Facilities). 24 participants signed up for the first session of Fall youth gymnastics. (Goal # 6 — Increase Awareness of Program Offerings and Goal #2—`track Performance Measures). SOCIAL/CULTURAL Hundreds of customers flocked to the TASTE OF MARKET feeding frenzy on Sept 2"d. What a great night to have moved the event from under the bridge back to the Chauncey Swan Park. Vendors did an excellent job of providing produce, meat and baked goods to feed so many hungry customers. And a great big thank you, once again to the UNIVERSITY OF IOWA COMMUNITY CREDIT UNION for providing funds for the band, YAHOO DRUMMERS and for sending volunteers to prepare and grill the food. (Master Plan: Collaborate with Community Organizations and Business) Staff met with a representative of the Johnson County Community Foundation to tour the CITY PARK CABINS and to explain the process that will be required to restore these hundred year old documents of history. We have since learned that we did not receive a grant from them again this year due to the large number of agencies applying. Ours is probablyjust too costly an endeavor for this foundation. We still wait the result of our Lowes application and we are working on another try at the State grant in the spring. (Master Plan: Pursue alternative funding) KIDS DAY AT THE MARKET was a gloriously free celebration of everything green! Nearly a thousand customers visited the Market and took part in Kids Day activities. Most popular were the emergency vehicles (as always), gourd stacking and wet sponge toss. Many organizations and agencies came to Recreation Division September 2015 Monthly Report Page 3 of 4 provide activities and information. Some of these included the Children's Museum, the Raptor Center, 4- H, ISU County Extension, Field to Family, and Scattergood. (Master Plan: Collaborate with Community Organizations and Businesses, effectively communicate Department offerings to the public, reach out to those with financial need) Much of this month will be spent planning and preparing for the hundreds of children and their parents that will attend the annual HALLOWEEN PARADE AND CARNIVAL. This year we have decided to shake things up and change many of the activities, including bringing in many special visitors and offering a "glow dance" in the parking lot led by NATIONAL DANCE ACADEMY, Think Thriller and Monster Mash O Several donations have been received to date to make this event possible..... Hills Bank, Veridian Credit Union, Hy-Vee and FareWay stores and the Iowa City Public Library and our own emergency personnel will participate as well. (Master Plan: FREE FAMILY FUN! Reach out to those with financial need, collaborate with community businesses) SALSA DANCE is now open to the public every Sunday in the Social Hall at no fee. - 5:00-5:30: Beginners introduction to salsa (basic steps) - 5:30-6:30: Intermediate salsa class (warm up, footwork/shines and partner work) - 6:30-8:30: Social (all welcome): we will play salsa and bachata mostly, and any other Latin music upon request. Classes and social are all free - no partner required. Participants are welcome to bring refreshments if they wish (non-alcoholic). Come give it a try .... all ages welcome, high school youth through seniors! (Master Plan: Reach out to those with financial need, expand volunteer opportunities, build partnerships to take advantage of existing facilities) Staff attended a conference call to be briefed on the information we would need to administer the Iowa Department of Agriculture grant received to develop an outdoor classroom on the south side of the Recreation Center. We will be meeting soon with BACKYARD ABUNDANCE to begin developing the timeline. (Master Plan: pursue alternative funding, build partnerships with community organizations, provide a high level of service of natural areas and environmental education, develop new facilities for new trends in parks and recreation) As you know, Mike Moran's retirement was marked by much emotion. The Department gave him a great send off with a staff luncheon and an all -city reception. AQUATICS The fall season has started off very well. Swim lesson numbers initially look good. The summer numbers have been finalized. We have developed a comprehensive spreadsheet to accurately track swim lesson participation. Our swim lessons remain solvent and as the core revenue driver for the department we have to continue developing the program to ensure growth and success. However, our main goal will always be to teach as many individuals as possible. A few Major considerations; evening lessons are far more successful than day time lessons, our private lessons are very attractive, and we need to take a critical look at how we implement our summer lesson program. This spring we will be looking to roll out a revamped private lesson program that should increase openings and quality. Each lesson will be scheduled directly through the instructor providing a more flexible format. We focus on 5 core instructors that will be solely teaching private lessons. These instructors will be hand selected to ensure commitment and level of expertise. Recreation Division September 2015 Monthly Report Page 4 of 4 MPAC MO 0 9 it 6.0 TO 6,0 5.0 a 4D 013.0 a 1.€i < O.D rS Time RALCRC Aws.ige Attesidmce tD.G Avewije Atteuddotee 90 eb —ft 70 5�0-._._..,� v 4.0 > t.D 4� . D' Twine City of Iowa City PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Geoff Fnrin Assistant City Manager Zac Hall Park Superintendent FROM: Joe Wagner, Turf Specialist DATE: October 7ih 2015 RE: Athletic Facilities September Report 1. Events for September 2015 are at 628 compared to 928 for September 2014. Soccer and Baseball events are down compared to a year ago. Soccer had a late start for the season as did baseball. The two factors that results in less Soccer events are we have no fall Liga league and less opportunity for ISL, games on Saturday, youth Kickers uses all 6 large fields. Labor hours for September 2015 are at 1283.5 total hours compared to 1375 for September 2014. One increase in labor hours was for Soccer, with youth season having a later start this fall staff spent hours converting the fields from Tournament to youth fall season. The other increase was for Flag Football, season started at Scott Park and in late September moved to Napoleon Park. Red Zone Football increased registration numbers this year and needed lights for the end of the season. 3. We hosted Cross Country Meets ( two) for the first time at the Soccer Complex this fall. Staff spent a total of 86 man hours preparing and creating a 5K course. The course was built at the North end of the Complex and part of the course is located in the no mow area. In July, August and September staff mowed, removed thatch and groomed the Course to be at an acceptable level to host those events. In 2016 season we hope to host more cross country events for our local School Districts and a Regional State Qualifier. With the Cross Country Course in place in 2016 staff will spend minimal man hours to maintain a quality course for the fall Season. 4. For Baseball City High events are up from 5 in September 2014 to 20 in September 2015. Labor hours are up to 20 in September 2015 from 8 in September 2014. Baseball events are down hosting 159 in September 2015 compared to 205 in September 2014. Staff still had to maintain the fields just hosting less events. §�§ R q /0 �: )$) 3� 2 § /;§/;ate )` \ , k, 12 , 0 x \ � = _ _ 7 of f y§ .. � : �— w ■ #*© 4# - ! ƒ\»\\ I m j . } � d k) e \ ,) fE ,r \§/ƒ!�#f;§R';i —5 m2(;;« .! am, �l���>�m�„ a�a�;7�!«{ m«Gl mo __ _« I_ r. 00 q C! 9 R N q R 9 W? C C C q q6 OO 4 'd 6 A A oi w w d d d q m ""Fo" D H , 00 VVO 0i0� 0 0 0 0 0 0 0 0 0 o II I1I 1l r i4 t� opp 1 7 1 1 aab ry N ro ri m 3 in Im ry ry to E 6 C.0 0 m a a 3 a c m d: 0 0 C'm 0 2 an m0 E W o 0 Co E i� T M o l " I 0 al SlIed SPION DIP144V N L O .+ v n �p C2 rn T U � m to U. 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FF ID'. •: '.'1 ' w r�oc� O n e1 b n N M VI :-1 �N %M N T' a �c C ` rt o d E. v �c = !>-^ o.mt v•¢`- -' c cm c3 °c� > cUg °adj o 0 'LLL¢7 cQc vNc �2' oV o s °o aFyc gOr Omm Aa♦ Wd V 6 c L.y V U stied SPlald 39a141V � � 2 is 0 F in000moo ry rmm�i °.aro v� mw r1 o 0 0 : �qp 1- Icl w N O w O T - m - V N Y C � m z N P a L ¢ o v0i lJ g V O W 01 a 0 LL w n LL m � o O (n L N I V N 12 CD 0 N d"" 7 M.2L' M fn LLa¢ '❑ ❑ © ❑ ® ❑ L I O) e N 114) o ,: _ N o IO .-� Monthly Report for September 2015 From: Russell Buffington I. OPERATING A. Interments ( 7 ) 1. Adult Full Burial, Resident 1 @ $700.00 2. Cremation, Resident 3 @ $300.00 3. Adult Full Burial, Non -Resident, Weekend I @ $1,350.00 4. Cremation, Resident, Weekend 1 @ $400.00 5. Niche Cremation, Resident, Weekend I @ $400.00 INCOME FROM INTERMENTS B. Lot Sales 1. Resident, Monument Space 5 @ $800.00 2. Resident, Flush Monument Space I @ $700.00 3. Non -Resident, Columbarium Niche 2 @ $1,200.00 INCOME FROM LOT SALES Cemetery a non-perpetital erne ceuretenl established in 1843 AMOUNT $700.00 $900.00 $1,350.00 $400.00 $400.00 $3,750.00 $4,000.00 $700.00 $2,400.00 $7,100.00 TOTAL INCOME FROM INTERMENTS & LOT SALES II. CEMETERY MAINTENANCE A. Funerals B. Grounds Maintenance C. Equipment Repair & Maintenance D. Building Maintenance E. Cemetery Plantings F. Mow Cemetery G. Trim Cemetery TOTAL CEMETERY MAINTENANCE $10,850 HOURS 26 41 29 3 14 115.2 66.5 294.7 HOURS uli:rg Ad dross: Phone (319) 356-5105 U'ation: 410 bmtWa9hingfun Btrast Fax (319) 341-4179 1000 Browa Stout Iowa City, IA 52240-1826 Ionia City, IA 52240 III. BUDGETED & SPECIAL PROJECTS A. Lot Sales B. Lot Locating C. Meetings D. Genealogy Requests E. Funeral O.T. F. Monument Repair G. Grave Repair H. Safety Training TOTAL BUDGETED & SPECIAL PROJECTS IV. ADMINISTRATIVE & OFFICE DUTIES V. OUTSIDE MAINTENANCE A. Mow Outside Cemetery B. Trim Outside Cemetery TOTAL OUTSIDE MAINTENANCE TOTAL CEMETERY HOURS *total hours include the,following 1. Leaves with pay 2. Rest Periods 3. Supervisor x 1 4. PFT x 2 5, Seasonal Full Time for 32 hours HOURS 5 3 5.5 2.5 10 0 1 1 28 HOURS 125.5 HOURS HOURS 1 1 2 HOURS 540.5 HOURS Iv1a1hzgAddr.«: Ptwi:e(315i3%-5105 _..__._ L. )ahow 410East W"Ifingkn¢Shwt Fax (319J 341-4179 1000BivwuStreet Ioava C:ty, LA 52240-1826 Iaaa Cib, IA 52240