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HomeMy WebLinkAboutForm 3 - Annexation & Zoning.pdfppdadm/apps/P&Z Form 3-Annexation & zoning.indd FOR STAFF USE: Date submitted .............................................................................................. Case # .............................................................................................................. $.............................. fee paid on ..........................................................(date) Application received by ............................................................................... Copy to Applicant Copy to PCD Original to City Clerk Applicant Information Applicant Name ............................................................................................................... Address .......................................................................................................... ................................................................................... ZIP ............................... Phone .......................................... email........................................................ Contact Person (if other than Applicant) Name ................................................................................................................ Address ............................................................................................................ ................................................................................... ZIP ................................. Phone ........................................... email ....................................................... Property Owner (if other than Applicant) Name ............................................................................................................... Address ........................................................................................................... ................................................................................... ZIP ................................ Phone ......................................... email ...................................................... During the review process City staff and the Planning and Zoning Commission may visit the property. If the property owner does not wish to allow staff or Commission to enter onto the property, please sign here .................................................................................................... The City has a Good Neighbor Policy that encourages applicants to meet with neighbors prior to submitting an application. Copies of the policy are attached to this application form or are available from the Department of Planning and Community Development. Please check one of the following:  Applicant plans to use the Good Neighbor Policy  Applicant chooses not to use the Good Neighbor Policy Form 3: Application for Annexation and Zoning City of Iowa City Planning & Zoning Commission, (319) 356-5230  www.ICgov.org / PCD Property Information Address (if no address list name of closest street) ........................................................................................................................... Assessor’s Parcel # ...................................................................................... Property size ................................................................................................. Current property zoning ........................................................................... Requested zoning ......................................................................................... 1.  Submit Form 1 for the rezoning 2.  If a Planned Development Overlay Zone is being requested, submit Form 2 Application Requirements Checklist Please attach the following items. Additional materials may be required during the review process. Failure to submit complete application materials may result in delays in processing, so please use the following checklist to confirm that your application is complete. 1.  Location map of the property outlining area to be annexed. 2.  Legal description of the property (if more than 25 words, deliver or email electronic version to PlanningZoning@iowa-city.org) 3.  Name and address of all property owners within 300 feet of the property 4.  Application fee 5.  Applicant’s statement as to why the annexation and proposed zoning is appropriate. .......................................................................................................................... .......................................................................................................................... .......................................................................................................................... ..........................................................................................................................(attach additional pages if necessary) Return Completed Form To: City Clerk, City of Iowa City, 410 E. Washington St., Iowa City, IA 52240 Dear Applicant: It is the goal of the Department of Neighborhood & Development Services to provide adequate public notification for development items. Following is a list of required items to include with your rezoning, subdivision, OPD, special exception, or variance applications. It is important to conform to these requests to prevent any delays in the process. ♦ A list of addresses must accompany every application for rezoning, subdivision, special exceptions and variances. This list must include all landowners of property within 300' of the proposed site, including public ways. This information is available at the City Assessors Office located at 913 S. Dubuque Street. ♦ The staff will post a sign at the time an application is filed. The sign must remain until the application is approved or denied. Larger sites will require one sign for every 200' of frontage on each street adjacent to the site. These signs will contain general information regarding the application and will provide a phone number for persons to contact Planning staff with questions regarding the application. Staff will be responsible for removing the signs. If the applicant notices the sign has been removed or damaged between the time of application and final approval or denial of the request, the City of Iowa City Planning staff should be notified. ♦ A copy of the Iowa City's GOOD NEIGHBORHOOD POLICY (enclosed) will be provided to every applicant at the time of application. This policy has been developed to help create more opportunities for early and more effective citizen participation in both major and minor projects and encourages an applicant's participation beyond current legal requirements for notification. ♦ An application has been enclosed for your use. If you need additional forms, you may photo copy this form or you can obtain additional copies from our office, or online at www.icgov.org/applications. If you have any additional comments or concerns about these changes, please contact our department at 356-5230. Sincerely, Janet Dvorsky, Administrative Secretary Department of Neighborhood & Development Services 2016 FEES FOR REVIEW OF APPLICATIONS City of Iowa City Planning & Zoning Commission and Board of Adjustment TYPE FEE Subdivision Preliminary (Minor) $725 Preliminary (Major) $725 + $20 per lot Final $725 Combination: Preliminary/Final $795 + $20 per lot Planned Area Development (OPD) Preliminary $725 + $20 per lot Final administrative review $265 Submit to Development Services – 2nd Floor City Hall Combination: OPD and Subdivision Preliminary $725 + $20 per lot Final $725 Combination: Preliminary/Final $795 + $20 per lot Rezoning $500 Comprehensive Plan Amendment $500 Voluntary Annexation $500 Street or Alley Vacation $200 Variance $425 Special Exception $425 Other BOA actions $425 Combination BOA actions $495 Submit completed form(s) and payment to City Clerk, 410 E Washington Street. *These fees will be updated in February 2017 to reflect changes in the rate of inflation. CITY OF IOWA CITY Planning and Zoning Commission 2016 Application Deadline * Due to holiday. Submit Application by Noon to: City Clerk’s Office, City Hall, 410 E. Washington Street, Iowa City Meeting time and location Planning and Zoning formal meetings are scheduled for the first and third Thursday of every month at 7 p.m. in Emma Harvat Hall, City Hall, 410 East Washington Street. (If needed, Planning and Zoning informal meetings are held at 5:15 p.m. on the Monday preceding each formal meeting.) Attendees are advised to check the meeting agenda at www.icgov.org/p&z or contact the Department of Development Services at 319-356-5230 for any possible changes. For more information contact Bob Miklo at 319-356-5240 or bob-miklo@iowa-city.org. APPLICATION DEADLINE FORMAL MEETING December 17 January 7 December 31 January 21 January 14 February 4 January 28 February 18 February 11 March 3 February 25 March 17 March 17 April 7 March 31 April 21 April 14 May 5 April 28 May 19 May 12 June 2 May 26 June 16 June 16 July 7 June 30 July 21 July 14 August 4 July 28 August 18 August 11 September 1 August 25 September 15 September 15 October 6 September 29 October 20 October 13 November 3 October 27 November 17 November 10 December 1 November 23 * December 15 December 15 January 5 December 29 January 19 How can I participate in the process? Public input is important for the Planning and Zoning Commission and the City Council to understand the many issues that may be involved in a rezoning request. Written comments may be submitted or verbal comments may be made at the formal meetings. Written comments should be received by the Department of Neighborhood and Development Services no later than seven days prior to the Commission meeting to ensure that they are included in the meeting’s information packet. To contact the Planning and Zoning Commission, email planningzoning@iowa-city.org or send a letter addressed to the Commission at 410 East Washington Street, Iowa City IA 52240. Written correspondence for the City Council regarding rezoning matters must be received by the City Clerk’s office by the Wednesday prior to the formal meeting in order in order to be included in the Council packet. To contact the City Council, email council@iowa-city.org or send a letter addressed to the Council at 410 East Washington Street, Iowa City IA 52240. All correspondence submitted after the deadline will be hand-distributed to the Commission or Council. To Protest a Rezoning Under Iowa law, if the owners of 20% or more of the area located within 200 feet of the proposed rezoning oppose it, the zoning change may occur only with a three-quarter vote by City Council (6 out of the 7 members). Petition forms may be obtained at the Office of the City Clerk, City Hall, at 410 East Washington Street, Iowa City, IA 52240. Petitions should include: • Notarized signatures and addresses of the protesting property owners. • Specific objections to the proposed rezoning may be attached to the petition in a separate letter. Who can sign the petition? • Property owners within 200 feet of the subject property. An owner list is available at the Department of Neighborhood and Development Services. • Other concerned citizens may sign a petition, but their names should be submitted separately. How is the petition filed? • The petition must be filed with the City Clerk no later than the Wednesday before the public hearing for inclusion in the City Council packet. It may also be presented at the public hearing itself, but must be submitted before the public hearing is concluded. Stay Informed You can view agendas of all of the City’s Boards and Commissions and City Council at icgov.org. To receive notification when new agendas are posted subscribe at city.org/icgov/apps/subscribe/. The agendas will provide an electronic link to the meeting information packet, including staff reports, site plans, etc. For more information visit: www.icgov.org/urbanplanning A Resident’s Guide to the Rezoning Process Understanding and Participating in the Process City of Iowa City Neighborhood & Development Services 356-5230      Zoning is the tool used by the City of Iowa City to regulate land use for cohesive development. Guided by the City’s Comprehensive Plan, zoning classifications dictate where residential, commercial, industrial, recreational or other land-use purposes may be located within the City limits. The Rezoning Process When an owner or developer wants to use a property for something it is not zoned for – for example, to build an apartment building in an area that is zoned for commercial use – a request for rezoning may be made. A change in zoning would typically affect the density, intensity or allowed use of a property and would require a number of factors to be considered when determining if a rezoning was appropriate. These factors include the City’s Comprehensive Plan, compatibility with surrounding zones, and adequacy of City infrastructure and services. Public input is an important part of the rezoning process. Whenever a request for rezoning is received, the public is notified in the following ways: • Letters are sent from the City to all owners of property located within 300 feet of the boundaries of the proposed rezoning site. This letter includes information about the rezoning request, the tentative date and location of the Planning and Zoning Commission meeting where the application will be reviewed, and City contact information, including a staff contact name, phone, and email address. • A sign is posted on the property notifying the public that a rezoning has been applied for. • A description of current Zoning / Development Applications, as well as information about the meeting and how to participate are posted on the City’s website at www.icgov.org/default/apps/PCD/zoning. The Zoning Process Proposed Rezoning Neighborhood Notification Staff Review & Report Planning & Zoning Commission 1) Informal meeting (if needed) 2) Formal meeting(s) a) Hear staff reports b) Hear applicant/developer c) Hear public views 3) Recommendation to Council City Council Formal meeting(s) a) Hear applicant/developer b) Hear public views The Role of the Planning and Zoning Commission The role of the Planning and Zoning Commission is to: • Review rezoning applications for compliance with the Comprehensive Plan and other City policies; • Review City staff evaluations and recommendations for rezoning; • Hear opinions from both the general public and property owners who are impacted; • Make recommendations to the City Council. The Commission also makes recommendations on amendments to the City’s Comprehensive Plan, which serves as a guide for future City growth. Planning and Zoning Commission meetings Formal Planning and Zoning meetings are typically held on the first and third Thursday of each month at 7:00 p.m. in Emma Harvat Hall in City Hall, 410 E. Washington Street, Iowa City. Depending on the complexity of the issues involved with the rezoning request, it may take more than one meeting before Planning and Zoning is ready to make a recommendation to the City Council. Public work sessions are sometimes held the Monday before the formal meeting to give Commission members an opportunity to share information and discuss items of business. While the work sessions are open to the public, public input is only permitted during the formal meeting. The City Council’s Role The City Council makes the final decision about the rezoning request after reviewing the recommendation from the Planning and Zoning Commission and hearing input from the general public and impacted property owners. Notice of the City Council public hearing is published in the Iowa City Press Citizen. Formal City Council meetings are typically held on the first and third Tuesday of each month at 7:00 p.m. at Emma Harvat Hall in City Hall. Zoning Decision The City Council must vote three times in order to approve a rezoning. City of Iowa City Neighborhood and Development Services The Office of Neighborhood Outreach is available to assist with the Good Neighbor Program by arranging meeting rooms, providing sample meeting notices, notifying neighborhood association contacts, and other information and advice. Contact Marcia Bollinger, Neighborhood Outreach Coordinator Phone: 319-356-5237 E-mail: Marcia-Bollinger@iowa-city.org Good Neighbor meetings are NOT required as part of the review process in Iowa City but they are strongly encouraged in most instances. If you state that you will or have participated in the program, the following steps must be followed by the applicant: ⃝Meeting facilities located as close to the subject property and neighbors as possible. The Neighborhood Outreach Coordinator can make suggestions and final arrangements in most cases. ⃝Good Neighbor meeting notice reviewed by City staff prior to distribution. The Neighborhood Outreach Coordinator will ensure that it is reviewed/approved and be responsible for sending it on to representatives of impacted neighborhood associations for their distribution. ⃝Meeting notice sent by applicant to all property owners within 300’ of the subject property by applicant and sent out not less than 7 days prior to Good Neighbor meeting date. ⃝Good Neighbor Meeting occurs no less than 7 days prior to the scheduled board/commission meeting to enable adequate time to provide input. ⃝Good Neighbor meeting attended by a City staff representative if necessary. Staff will be available as a resource to respond to questions related to process, schedule, and zoning, etc. Staff can be arranged by the Neighborhood Outreach Coordinator. ⃝Summary Report for Good Neighbor Meeting completed by applicant and submitted prior to board/commission review. A fill-in form of the Summary Report is available at www.icgov.org/goodneighbor. Neighborhood and Development Services 410 E. Washington Street Iowa City, IA 52240 Phone: 319-356-5230 Fax: 319-356-5217 Good Neighbor Program www.icgov.org/goodneighbor History and Background Iowa City’s Good Neighbor Program is part of an effort to make the development process run more smoothly between property owners and developers who seek zoning and related changes, and the neighborhoods that may be affected by those changes. The Good Neighbor Program is not a requirement, but rather a recommended approach that encourages proactive dialogue between property owners, developers, and neighbors that may help identify and resolve issues before the project is reviewed by the Planning and Zoning Commission or the Board of Adjustment. For minor projects, such as a yard setback reduction, the approach may be as simple as knocking on neighbors’ doors to discuss the proposed project with them. For a rezoning or subdivision, it may be appropriate to hold a neighborhood meeting or open house to present the project and invite questions and comments from your neighbors. While the Good Neighbor Program does not guarantee specific outcomes, answering neighbors’ questions and hearing their concerns or suggestions may provide the opportunity to developers/applicants to address concerns or objections before the project is reviewed in a public forum. This can minimize controversy and delays when a project is reviewed by the Board of Adjustment, Planning and Zoning Commission, or the City Council. Helpful Tips for a Good Neighbor Meeting What information can you provide that neighbors will find useful? • Background information including a description of your project and the public process it must go through. • Site plans, elevations, models, aerial photos, drawings, etc. This will help them visualize the changes you wish to make. • Information or other resources that discuss the zoning or land development process. The Neighborhood Outreach Coordinator can provide you with this information or is available at www.icgov.org/goodneighbor View it from their perspective: How will neighbors see your project? • Put yourself in the place of the people who surround your property. Will they view your project as an enhancement or unexpected change? • How might your project impact traffic or pedestrian safety in the area? • Does your project enhance or complement existing neighborhood character or does it contrast with what surrounds it? • Will your project alter the natural landscape, impact views, etc.? • Might your project reduce the sense of privacy for a neighboring property owner? Ways to respond to concerns • Listen and be respectful—give people the chance to be heard. • Focus on identifying problems. This meeting is a chance for you to gather input that may be useful to you in getting your project through the review process. The issues that your neighbors raise are often the same issues that may be raised by the Planning and Zoning Commission or the Board of Adjustment. • Be open to options that could be reasonable or affordable ways to alleviate or address problems. • Resolving problems at the meeting is not necessary, but it may be helpful to identify areas where there is some flexibility in your plans. • Know that you won’t necessarily be able to please everyone, but that you are providing an opportunity for dialogue. The neighbors will appreciate your effort and the opportunity to share their views.